2. CONFIRMATION OF STATUS OF AGENDA ITEMS. Meeting held on Thursday 13 August Ultrafast Broadband and Digital Enablement Plan Update 6

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1 1 Agenda for a meeting of the Meremere Community Committee to be held in the Meremere Church, Te Puea Avenue, Meremere on THURSDAY 10 SEPTEMBER 2015 commencing at 7.00pm. Information and recommendations are included in the reports to assist the Committee in the decision making process and may not constitute Council s decision or policy until considered by the Committee. 1. APOLOGIES AND LEAVE OF ABSENCE 2. CONFIRMATION OF STATUS OF AGENDA ITEMS 3. DISCLOSURES OF INTEREST 4. CONFIRMATION OF MINUTES 2 Meeting held on Thursday 13 August MATTERS ARISING FROM MINUTES 6. REPORTS 6.1 Ultrafast Broadband and Digital Enablement Plan Update Discretionary Fund Report to 25 August Meremere Works & Issues Report Councillor s Report Verbal 7. GENERAL BUSINESS GJ Ion CHIEF EXECUTIVE Agenda2015\MMCC\ MMCC OP.doc Waikato District Council Meremere Community Committee 1 Agenda: 10 September 2015

2 2 Item Number: 4 Open Meeting To Meremere Community Committee From GJ Ion Chief Executive Date 20 August 2015 Prepared By LM Wainwright Committee Secretary Chief Executive Approved Y DWS Document Set # Report Title Confirmation of Minutes 1. Executive Summary To confirm the minutes of the Meremere Community Committee meeting held on Thursday 13 August Recommendation THAT the minutes of the meeting of the Meremere Community Committee held on Thursday 13 August 2015 be confirmed as a true and correct record of that meeting. Attachments MMCC Minutes 13 August 2015 Page 1 of 1 Version 2.0

3 3 MINUTES of a meeting of the Meremere Community Committee held at the Meremere Church, Te Puea Avenue, Meremere on THURSDAY 13 AUGUST 2015 commencing at 7.00pm. Present Mr J Katu (Chairperson) Cr J Sedgwick Mr D Creed Mrs A Dobby Mrs R Epiha Mrs P Carr Mrs V Milton Attending His Worship the Mayor Mr AM Sanson Mr M Balloch (Building Quality Manager) Ms K Overwater(Policy Planner) Members of the community MMCC15/08/01 APOLOGIES AND LEAVE OF ABSENCE Resolved: (Cr Sedgwick/Rangimaria Epiha) THAT an apology be received from and leave of absence granted to Shirley Wikaire and Gavin Ion. MMCC15/08/02 MMCC15/08/02/1 CONFIRMATION OF STATUS OF AGENDA ITEMS Resolved: (Patricia Carr/Dudley Creed) THAT the agenda for a meeting of the Meremere Community Committee held on Thursday 13 August 2015 be confirmed and all items therein be considered in open meeting. MMCC15/08/03 DISCLOSURES OF INTEREST There were no disclosures of interest. Waikato Distrtict Council Meremere Community Committee 1 Minutes: 13 August 2015

4 4 MMCC15/08/04 CONFIRMATION OF MINUTES Resolved: (Patricia Carr/Dudley Creed) THAT the minutes of a meeting of the Meremere Community Committee held on Thursday 11 June 2015 be confirmed as a true and correct record of that meeting. MMCC15/08/05 MATTERS ARISING FROM THE MINUTES There were no matters arising from the minutes. MMCC15/08/06 MMCC15/08/06/1 REPORTS Works & Issues Report Item 6.1 Resolved: (Cr Sedgwick/Rangimaria Epiha) THAT the report of the Chief Executive Works and Issues Report be received. MMCC15/08/06/2 Councillor s Report Item 6.2 Cr Sedgwick gave a verbal report and answered questions of the Committee. MMCC15/08/06/3 Discretionary Fund Report to 30 June 2015 Item 6.3 Resolved: (Rangimaria Epiha/Angela Dobby) THAT the report of the General Manager Strategy & Support Discretionary Fund Report to 30 June 2015 dated 28 July 2015 be received. Waikato Distrtict Council Meremere Community Committee 2 Minutes: 13 August 2015

5 5 MMCC15/08/06/4 Plan Change 19 - Election Signs Item 6.4 Resolved: (Patricia Carr/Angela Dobby) THAT the report of the General Manager Strategy and Support Plan Change 19 Election Signs be received. MMCC15/08/07 MMCC15/08/07/1 GENERAL BUSINESS A Motion was made to repair the broken window at the rear of the gym. Resolved: (Rangimaria Epiha/Dudley Creed) Carried on the voices. A new gate is needed at the Community gardens. A Motion was made to use the Hall account to purchase the cleaning supplies for the new hall from Advance International Cleaning Systems (NZ) Ltd. Resolved: (Rangimaria Epiha/Angela Dobby) Carried on the voices. There being no further business, the meeting was declared closed at 8:45 pm. Minutes approved and confirmed this day of J Katu CHAIRPERSON Minutes2015\MMCC\ MMCC M.doc Waikato Distrtict Council Meremere Community Committee 3 Minutes: 13 August 2015

6 6 Item Number: 6.1 Open Meeting To Meremere Community Committee From TG Whittaker General Manager Strategy & Support Date 20 August 2015 Prepared By DM Lee PA to General Manager Strategy & Support Chief Executive Approved Y DWS Document Set # Report Title Ultrafast Broadband and Digital Enablement Plan Update 1. Executive Summary To advise the committee that Clive Morgan, Economic Development Manager, will be in attendance to provide a verbal update on ultrafast broadband and the digital enablement plan. 2. Recommendation THAT the report of the General Manager Strategy & Support Ultrafast Broadband and Digital Enablement Plan Update be received. Page 1 of 1 Version 2.1

7 7 Item Number: 6.2 Open Meeting To Meremere Community Committee From TG Whittaker General Manager Strategy & Support Date 26 August 2015 Prepared By J Calambuhay Management Accountant Chief Executive Approved Y DWS Document Set # Report Title Discretionary Fund Report to 25 August Executive Summary To update the Committee on the Discretionary Fund Report to 30 June Recommendation THAT the report of the General Manager Strategy & Support Discretionary Fund Report to 25 August 2015 dated 26 August 2015 be received. Attachment(s) - Discretionary Fund Report to 25 August 2015 Page 1 of 1 Version 2.0

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9 REPORT Item Number: Open Meeting To Meremere Community Committee From G J Ion Chief Executive Date 28 August 2015 Prepared By T C Owen Executive Assistant Chief Executive Approved Y DWS Document Set # Report Title Works & Issues Report 1. Executive Summary To update the Board and provide information on works and issues raised at previous meetings. 2. Recommendation THAT the report of the Chief Executive Works and Issues Report be received. Attachment: Works and Issues report Page 1 of 3 Version 2.0

10 10 Works and Issues Report 1. Flooding issue continues at the bottom of the hill by the power station on Te Puea Avenue. The catchpit was cleaned on 20 April but there appears to be a blockage. 2. Lights outside Library are not working. Need to contact Dudley as the work has been done but without discussion. 3. Pat Carr has requested that she purchase the photocopying paper which Council has provided in the past and is reimbursed for this expense. 5. The gate of the right hand side of the new hall needs some work. Staff to contact the Chair. 6. Roaming dogs continue to be a problem. 7. Fire extinguishers in Post Office/Library/Doctor s surgery/church Hall premises do not appear to have been checked for some time. 8. Subdivision on corner of Te Puea Avenue/Taniwha Street requires footpath along the Te Puea Avenue stretch. Service Delivery Service Delivery Chief Executive Service Delivery Customer Support Service Delivery Service Delivery CRM RDG0220/15 logged. The contractor has cleared the sumps and advised that the problem is not with the catch pits. The pipe from the catch pits that runs under SH1 needs to be jetted. The work will be completed in early September. Service request RDG0191/15 raised. Staff have liaised with Dudley as the lights interfere with the security cameras. It has been suggested that the lights are shielded. Dudley to investigate. A resolution from the Committee will be required so that Mrs Carr can be reimbursed. Staff have contacted the Chair to discuss the work required. Work will commence in mid September. Council reiterates the request to contact Council immediately dogs are seen roaming, and where possible a full description of the dog should be given and which property it is associated with. Staff have arranged for these to be checked as soon as practicable for the contractor and thereafter to be included on the regular schedule. Enquiry has been made to the development team as to developer funded footpaths for the area who are considering the options. If not the footpath can be considered for the next footpath construction programme.

11 11 9. Mrs Carr mentioned that the Committee printer is not working well. Chief Executive Mrs Carr to discuss with Dudley Creed who, should a replacement be required, will liaise with the Executive Assistant.