BASEBALL TOURNAMENT INFORMATION ALL CLASSES

Transcription

1 2014 BASEBALL TOURNAMENT INFORMATION ALL CLASSES Baseball Important Dates and By-Laws located under Sports, Baseball Playoff Brackets are available under Sports, Baseball State Tournament Brackets are available under Sports, Baseball

2 Table of Contents Financial Information....1 Program Information....2 Roster Form Procedures and Protocols Semi-Final Games Timeline..7 Post-Game Instructions Final Games Timeline...9 Hotel/Motel Information Directions to McMurry Park Park Diagram Brackets Souvenir Items Mini Trophy Order Form Corporate Partner Page PROHIBITED ITEMS The following items are not allowed in McMurry Park including the fields, dugouts and stands: SUNFLOWER SEEDS PEANUTS IN SHELLS PISTACHIOS IN SHELLS ALL SHELL FOOD ITEMS GUM TOBACCO PRODUCTS It is the schools responsibility to educate their fans about this rule and the coach s responsibility to enforce this rule with their players. Sulphur Parks and Recreation reserves the right to charge an offending school a financial penalty to clean the field and dugout if this rule is not followed. THE POURING OF ANY LIQUIDS ONTO THE TURF FIELDS WILL RESULT IN THE OFFENDING SCHOLL BEING FINED $500.

3 LHSAA/STATE FARM BASEBALL STATE TOURNAMENT FOR ALL TEAMS WINNING IN THE QUARTERFINAL ROUND OF PLAY Representing Sulphur Parks and Recreation is Norman Farr, Office (337) , Cell (337) , Fax (337) , and representing Sulphur High School is Jason Trahan, Office (337) Sulphur Parks and Recreation and Sulphur High School will be responsible for furnishing administrative personnel for the tournament such as score keepers, scoreboard operator, P.A. announcer, ticket sellers and takers, grounds-keeping crews and other workers necessary for administering the tournament as well as the official game baseballs. The Tournament Host will retain all monies received from fast food concessions sales and official tournament program sales. Sixty percent of the gross gate receipts shall be pro-rated among the participating schools based on the number of games played and the Tournament Host shall retain ten percent of the gross gate receipts. The LHSAA shall receive thirty percent of the gross gate receipts. The umpires will be assigned from a neutral association and will be paid by the LHSAA. The LHSAA will reserve the exclusive right to sell tournament T-Shirts, Caps and other souvenir items. The tournament will be played at McMurry Park in Sulphur, a well-kept and maintained baseball complex, one of the nicest in Louisiana. No team will be allowed to practice on that fields during the entire week or until the tournament is completed. Violation of this rule will result in the removal of the team from the tournament. Each out-of-town team will be reimbursed 40 cents per mile, map mileage, one way for travel expenses and each team will have a maximum meal allowance of $8.00 per player per day with a limit of twenty (20) players per team; this limit also includes two (2) coaches per team. The financial reimbursement for meals is based on two days stay with the exception of schools located 150 miles or more (map mileage-city limit to city limit) from Sulphur which will be allowed a three-day maximum allotment due to travel distance if they remain in the tournament. Each team will be responsible for providing its own lodging. (Note: Each team will receive a $300 room stipend from SPAR). In conducting the State Baseball Tournament, no constitutional provisions of the LHSAA may be violated. Protests will not be allowed in this tournament. Protests are not allowed in any LHSAA sport. The responsibility of all district representatives is to notify the LHSAA office and B.J. Guzzardo by fax at (225) or bguzzardo@lhsaa.org as soon as representatives are named (please use the district final standing form). to Sulphur Parks and Recreation a complete TYPED roster for the program. Include in this roster: number; position; name; height; weight; and class. This form is attached to this bulletin. The Roster form shall be ed to the address below. Also, a team photo to be featured in the program. All pictures must be sent as a jpeg or gif noncompressed file format, suitable for printing in the program. Note: Rosters and Pictures must be received by May 7, 2014 in order to insure inclusion in the State Championship Program. the Roster and Pictures to sulphurparks@gmail.com Attention; Natalie Bowers or Laurie Koelzer. Sulphur Parks and Recreation 933 W. Parish Road Sulphur, LA Tel: General spar@sulphurparks.com NOTE: Any and all decisions of fields and times will be left to the discretion of the LHSAA and Sulphur Parks and Recreation. Should conflicts arise, decision of the LHSAA and SPAR will be final. If rained out, games may be moved to Sunday and/or Monday and the site may be changed to other available parks. 1 P age

4 PROGRAM INFORMATION Deadline to submit: Wednesday, May 7, 2014 What must be submitted: The TYPED roster filled out completely with all requested information Team Photo: as a jpeg or gif non-compressed file format suitable for printing in the program to: sulphurparks@gmail.com Attn: Natalie Bowers or Laurie Koelzer Questions: Call Natalie Bowers or Laurie Koelzer at Sulphur Parks and Recreation (337) P age

5 2014 LHSAA/ STATE FARM BASEBALL TOURNAMENT SQUAD ROSTER INFORMATION SHEET ALL CLASSES PLEASE COMPLETE AND RETURN THIS ROSTER IMMEDIATELY IF YOU HAVE WON YOUR BI-DISTRICT GAME TO INSURE THE TIMELY PRINTING OF THE 2014 OFFICIAL TOURNAMENT PROGRAM. NO LATER THAN MAY 7, Information Sheet to: Attn: Natalie Bowers or Laurie Koelzer SCHOOL: SCHOOL PHONE: LOCATION: FAX: CLASS: DISTRICT DISTRICT FINISH: DISTRICT WON-LOST RECORD: OVERALL WON-LOST RECORD: PRINCIPAL: Cell HEAD COACH: Cell ASSISTANT COACH(ES): SCHOOL S NICKNAME: SCHOOL S COLORS: SQUAD ROSTER (PLEASE TYPE OR PRINT) NUMBER POSITION(S) PLAYER S NAME HEIGHT WEIGHT CLASS 3 P age

6 SCHOOL: NUMBER POSITION(S) PLAYER S NAME HEIGHT WEIGHT CLASS STATISTICIAN: MANAGER(S): 4 P age

7 LHSAA BASEBALL TOURNAMENTS PROCEDURES AND PROTOCOLS PICTURES (Semi-Final Games) Musemeche Photography will be in attendance 2 hours prior to the first game of the first session on Thursday and Friday. Each team must take team and individual pictures upon entering the park and before warming up for their game. USE OF BATTING CAGES - HOME TEAM - DUGOUTS - INFIELD - PRE-GAME CONFERENCE - INTRODUCTION OF TEAMS INVOCATION (Optional) NATIONAL ANTHEM - Contact SPAR s office for availability and the day and time to schedule ( ). The Higher Seeded team shall be the home team. The home team shall occupy the third base dugout and the visiting team shall occupy the first base dugout. Each team will be allowed 10 minutes of infield prior to the game. The home team shall take infield first followed by the visiting team. Conducted at home plate before each game with umpires, both head coaches and the tournament director who shall go over the ground rules. Prior to each game, the PA Announcer shall introduce each player, coach, trainer, manager, etc. of each team. The non-starters shall be announced first then the starters, then coaches, then any others. The player/coach shall line up along the foul line nearest their dugout and remain there for the prayer and National Anthem. The visiting team is announced first then the home team followed by the introduction of the umpires. Will be given prior to the start of each game. Shall be played prior to the start of each game. FIRST PITCH FINALS (Optional) END OF GAME - The host may have a dignitary throw out the first pitch prior to the first game on each field of the final games on Saturday. Teams shall not pour any liquids on the field as a celebration. Both teams should shake hands and exit the dugouts as quickly as possible so the next games teams may enter. 5 P age

8 AWARDS PRESENTATION - Following the completion of the Championship game, team and individual awards are presented near home plate. Get both teams back to their dugouts after shaking hands Introduce Presenters Present Runners-Up Trophy and Medals Present Winning Coach Game Ball Present Outstanding Player Award Present State Champion Trophy and Medals Spectators SHALL stay off the field. STATE FARM AGENTS - The State Farm regional office will assign an agent (sometimes 2) to present the State Champion and Runners-Up Trophies. Note: If no State Farm Agents show up to make the presentations, the tournament director/hosts may give the awards or use any persons they wish. GAME BALL PRESENTATION (Pre-Game of Championship Game Only) RAIN DELAYS/POSTPONMENTS - REPORTING SCORES - GAME BALLS PRACTICE FIELDS GAME FIELD The head coach of the winning team shall be presented a Baden game ball during the post-game ceremonies. The tournament director has jurisdiction to postpone or cancel the start of a game. Once the umpire s jurisdiction begins, then they have the sole authority to suspend the game because of weather. Games are rescheduled on a day-to-day basis including Sunday if necessary. The LHSAA shall post the scores of each game during the tournament. LHSAA will provide one (1) dozen Baden Baseballs for each game. It is the Tournament Host s responsibility to provide additional balls in case they re needed. The Baden Baseball will be the Baden PERFECTION 3B-PPRO. Contact SPAR s office to schedule a time. Office: Infield is turf including the pitcher s mound and home plate - outfield is natural grass. 6 P age

9 PRE-GAME TIMELINE (Semi-Finals) Minutes to first pitch 1 st Game of Session Activity 50:00-40:00 Prepare Field 40:00-30:00 Home Team Infield 30:00-20:00 Visiting Team Infield 20:00-15:00 Ground Rules/Exchange Line-ups 15:00-5:00 Introduce Visiting Team Introduce Home Team Introduce Umpires 5:00 0:00 Invocation National Anthem 0:00 First Pitch After Game Teams exit field and dugout PROHIBITED ITEMS NOT ALLOWED IN PARK NO SUNFLOWER SEEDS, GUM, PEANUTS or OTHER FOOD ITEMS. NO TOBACO PRODUCTS. Minutes to first pitch Subsequent Games of Session Activity 50:00-40:00 Prepare Field 40:00-30:00 Home Team Infield 30:00-20:00 Visiting Team Infield 20:00-15:00 Ground Rules/Exchange Line-ups 15:00-5:00 Introduce Visiting Team Introduce Home Team Introduce Umpires 5:00 0:00 Invocation National Anthem 0:00 First Pitch After Game Teams exit field and dugout SPAR CONTACT INFORMATION Sulphur Parks and Recreation Norman Farr Office: Cell: Fax: General spar@sulphurparks.com 7 P age

10 IMPORTANT POST GAME INSTRUCTIONS Semi-Final Game Players shall return to their respective dugouts. Players and coaches shall form a single line to shake opponent s hand. Teams shall immediately return to their dugout, gather their equipment and exit the area for the next game. TEAM PERSONNEL SHALL NOT CLIMB THE FENCES OR BACKSTOP There is a $500 fine to the school for this violation. A TEAMS FANS SHALL NOT ENTER THE FIELD AT ANYTIME There is a $500 fine to the school for this violation. Championship Game Losing team shall return to their dugout. Winning team may have a celebration on the field ONLY. Immediately after, the team shall return to their dugout. Players and coaches from both teams shall then form a single line to shake opponent s hand. Both teams shall return to their dugout area for the award presentation. Players shall remain dressed and be respectful while awards are being presented. Following the presentation of the team Trophy, players and coaches shall pose for a team picture. Upon completion of the awards ceremonies, both teams shall return to their dugouts, gather their equipment and exit the area for the next game. NO TEAM PERSONNEL SHALL CLIMB THE FENCES OR LEAVE THE FIELD BEFORE THE AWARDS PRESENTATIONS ARE COMPLETED There is a $500 fine to the school for this violation. A TEAMS FANS SHALL NOT ENTER THE FIELD AT ANYTIME There is a $500 fine to the school for this violation. AT NO TIME BEFORE, DURING OR AFTER THE GAME SHALL ANY TEAM PERSONNEL POUR ANY ICE OR LIQUIDS ONTO THE TURF INSIDE OR OUTSIDE OF THE FOUL LINES OR THE SCHOOL SHALL BE FINED $ P age

11 PRE-GAME TIMELINE (Finals) Minutes to first pitch 1 st Game of Session Activity 50:00-40:00 Prepare Field 40:00-30:00 Home Team Infield 30:00-20:00 Visiting Team Infield 20:00-15:00 Ground Rules/Exchange Line-ups 15:00-5:00 Introduce Visiting Team Introduce Home Team Introduce Umpires 5:00 0:00 Invocation National Anthem All-Academic Award Presentation 0:00 First Pitch After Game Awards Presentations Teams exit field and dugout PROHIBITED ITEMS NOT ALLOWED IN PARK NO SUNFLOWER SEEDS, GUM, PEANUTS or OTHER FOOD ITEMS. NO TOBACO PRODUCTS. Minutes to first pitch Subsequent Games of Session Activity 50:00-40:00 Prepare Field 40:00-30:00 Home Team Infield 30:00-20:00 Visiting Team Infield 20:00-15:00 Ground Rules/Exchange Line-ups 15:00-5:00 Introduce Visiting Team Introduce Home Team Introduce Umpires 5:00 0:00 Invocation National Anthem All-Academic Award Presentation 0:00 First Pitch After Game Awards Presentations Teams exit field and dugout SPAR CONTACT INFORMATION Sulphur Parks and Recreation Norman Farr Office: Cell: Fax: General spar@sulphurparks.com 9 P age

12 Louisiana High School Athletic Association and State Farm Presents HOTEL ACCOMMODATIONS for the STATE BASEBALL TOURNAMENT: Each Qualified Team must call Hotels directly for their Team Hotel/Motel Reservations. Hours to call for reservations: As soon as your team qualifies for the tournament BUT NOT BEFORE For Team Reservations : See area Hotel Properties listed at: or SPAR Contact Office & Cell Phone Numbers SPAR Office (337) Norman Farr (337) Laurie Koelzer (337) Bryan Stewart (337) Hosted by: Sulphur Parks and Recreation & Sulphur High School MCMURRY PARK SULPHUR, LOUISIANA Any time, Day or Night contact us, if in need of additional assistance. All numbers listed above will be available prior to and during tournament *IMPORTANT* 1. All reservations for Teams need to be made NO LATER than Monday, May 12, 2014, 10:00 a.m. with Hotel Property directly. 2. Each Traveling Team will receive a $ stipend from SPAR to offset Hotel expenses. 3. A rooming list must be provided to the Hotel/Motel before arrival to speed up the check-in process. 4. Team Accommodation confirmation information will be provided by the respective Hotel properties to the School/Individual. Teams should review carefully each Hotels Rules and Procedures so that there are no misunderstandings; (i.e.: Check In & Check-Out times, Payment Methods/Terms, Rooming Lists requirement, and Tax Exemption document requirements if applicable). HOTEL/MOTEL ACCOMMODATIONS In order to insure that schools participating in the state baseball tournament have rooms for their teams, it is imperative that the following things be done: 1) Wait until your team qualifies for the tournament before making reservations. 2) Please call the Hotel properties directly to make your Team reservations. 3) Book only the number of rooms needed for your team (PLEASE DO NOT BOOK SPECTATOR ROOMS - spectators must make their own reservations directly through a hotel). Call Sulphur Parks and Recreation at one of the above referenced telephone numbers if in need of additional assistance or information and identify yourself as a qualifying team for the State Baseball Tournament. 10 P age

13 We realize that parents and spectators need rooms as well, and we have made every effort to block as many rooms as possible so everyone will have a place to stay. Parents and spectators should make their reservations with the Hotels directly once all Teams have been accommodated. We feel there will be plenty of rooms for everyone who wishes to stay. However, if spectators begin calling and reserving rooms before their team qualifies, it will upset the system and cause a lot of unnecessary confusion and frustration. Please be patient for spectator rooms and allow teams time to secure their rooms first. It is each school s responsibility to secure their Team reservations directly through the Hotel properties. Please do not make your reservation until your team has actually qualified for the tournament. Sulphur Parks & Recreation office and personnel will be available to assist teams with additional information as needed by contacting the numbers listed on page one of the brochure. Area hotel property information can be found at: or NOTE: 1. Sulphur Parks and Recreation is providing $ to each Team to help defray Traveling Team Hotel expenses. 2. Visit Sulphur Parks and for Maps and Driving information. 11 P age

14 12 P age

15 13 P age

16 2014 State Baseball Tournament Game Schedule Thursday, May 15 th (Semi-Finals) Time Field Class 4:00 PM 37 C 4:00 PM 40 B 4:00 PM 41 4A 7:00 PM 37 C 7:00 PM 40 B 7:00 PM 41 4A Friday, May 16 th (Semi-Finals) Time Field Class 12:00 PM 40 2A 1:00 PM 41 2A 2:00 PM 37 1A 3:00 PM 40 3A 4:00 PM 41 5A 5:00 PM 37 1A 6:00 PM 40 3A 7:00 PM 41 5A Saturday, May 17 th (Finals) Time Field Class 12:00 PM 40 B 1:00 PM 37 C 2:00 PM 41 4A 3:00 PM 40 2A 4:00 PM 37 1A 5:00 PM 41 5A 6:00 PM 40 3A Championship Souvenir Items Championship T-Shirts For information on personalized State Championship T-Shirts call *All items provided by Talkin Tees 14 P age

17 15 P age

18 16 P age