2017 Active Allegheny Grant Program Program Guidelines
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1 Redevelpment Authrity f Allegheny Cunty Nte: Fr infrmatin purpses nly. Prgram guidelines subject t change prir t next funding cycle Active Allegheny Grant Prgram Prgram Guidelines Intrductin The Redevelpment Authrity f Allegheny Cunty (RAAC), in partnership with the Allegheny Cunty Health Department (ACHD), is pleased t annunce that funding is nw available thrugh the Active Allegheny Grant Prgram (AAGP). The purpse f the AAGP is t prvide financial assistance t cmmunities t develp plans and design transprtatin prjects that will, when implemented, prvide bicycle and pedestrian cnnectins t imprtant lcal destinatins and transprtatin systems and increase residents pprtunities fr physical activity. In additin, a small amunt f funding will be available t carry ut educatinal activities, develp stakehlder utreach and materials, and cnduct events that prmte active transprtatin. RAAC staff will help grantees assess the apprpriateness f different funding prgrams t btain funding fr subsequent phases f prject implementatin if necessary. The AAGP seeks t implement prjects that are identified in, r cnsistent with, Active Allegheny, the Cunty s active transprtatin plan, and the transprtatin element f Allegheny Places, the Cunty s cmprehensive plan. In additin, by increasing pprtunities fr physical activity, the grant prgram expands the effrts f Allegheny Cunty s Live Well Allegheny (LWA) campaign t address majr risk behavirs that cntribute t chrnic disease in Allegheny Cunty. By prviding resurces fr the design and integratin f active, safe, and walkable and bikeable spaces int neighbrhds, this effrt als implements recmmendatins identified in Plan fr a Healthier Allegheny, the recently adpted guide fr health imprvement in the cunty. Eligible Applicants Applicatins will be accepted frm: 1. Allegheny Cunty municipalities 2. Cuncils f Gvernment applying n behalf f ne r mre f its members Multi-municipal applicatins are allwed and strngly encuraged. Only ne grant applicatin will be cnsidered per municipality, including jint applicatins. Rev. 03/16/17 1
2 Eligible Prjects Fr this cycle f funding, RAAC will cnsider the fllwing types f prjects: 1. Planning Prjects that seek t identify the needs f pedestrians and bicyclists and develp recmmendatins fr addressing the needs. Examples f eligible prjects include, but are nt limited t, the fllwing: Create an active transprtatin plan t identify needed imprvements, plicies, and prgrams related t active transprtatin mdes. Cnduct a planning effrt t identify alternatives fr addressing a specific walking r biking issue. Develp cmmunity walking and/r bicycling rutes. Cnduct a plan t develp a wayfinding system fr active transprtatin mdes. 2. Engineering and Design Prjects that seek t mve a prpsed prject twards cnstructin implementatin. Examples f eligible prjects include, but are nt limited t, the fllwing: Cmplete engineering and design wrk n a pedestrian and/r bicycle imprvement recmmended in an existing plan (e.g., cmmunity cmprehensive plan, bicycle and pedestrian plan, crridr plan, etc.). Cmplete engineering and design wrk n a specific pedestrian and/r bicycle imprvement highlighted in Active Allegheny and/r the transprtatin element f Allegheny Places. Please nte: Any design wrk invlving a PennDOT- r Cunty-wned facility must cmply with the applicable requirements f the respective agency. Prject spnsrs must crdinate with either agency befre submitting the grant applicatin t ensure that the prpsed prject is allwed. 3. Events, Educatin, and Outreach Prjects and activities that seek t prmte healthy living and walking and bicycling as a frm f transprtatin and physical activity. Examples f eligible prjects include, but are nt limited t, the fllwing: Open streets events Pp up / temprary installatins f bike-ped and traffic calming infrastructure Prductin and/r printing f cmmunity walking and biking maps Bike and Walk t Schl / Wrk events, bike rades, etc. Safe rutes t schl initiatives Nte: The grant prgram des nt fund the planning and design f amenities and trails in parks. 2
3 Match Requirements The minimum required lcal match ranges frm 0% t 30% as shwn in Exhibit If a match is required, it must be in cash (n in-kind services) and cannt be frm ther cunty funds. 2. Matching funds must be btained r cmmitted at the time f submittal f the applicatin. 3. Municipalities participating in a multi-municipal prject may have different match requirements. Municipalities must decide amngst themselves hw t apprtin the match, prvided the verall amunt f the match is prvided. Maximum Grant Request 1. Fr planning and engineering prjects, the maximum allwable request per applicant, prject, r applicatin is $50,000. RAAC will cnsider applicatins that exceed $50,000 fr prjects that will significantly imprve pprtunities fr physical activity, cnnect t majr systems, and/r represent multi-municipal effrts. 2. Fr utreach/educatin/events prjects, the maximum allwable request is $5,000 fr a single applicatin and $2,500 fr each additinal cmmunity that is part f a jint applicatin up t a maximum award f $10, COGs administering a grant n behalf f a municipality/ies may include a fee nt t exceed 2 percent f the grant amunt. The administrative fee will be deducted frm the ttal grant award. Fr example, a $50,000 grant request less the 2% administratin fee ($1,000) leaves $49,000 fr cnducting the wrk f the prject. 4. A list f 2016 AAGP awards is prvided in Exhibit 2. Selectin Criteria The fllwing criteria illustrate hw applicatins will be evaluated fr funding: Fr All Applicatins: Is the prject cnsistent with, r recmmended in, a lcal plan such as cmprehensive plan r a bicycle and pedestrian plan? Is the prject cnsistent with, r recmmended in, Active Allegheny r the transprtatin element f Allegheny Places? Des the applicatin demnstrate invlvement f lcal stakehlders such as public safety fficials, schl district representatives, business wners, municipal staff representing cmmunity facilities (e.g., public wrks, libraries, recreatin centers, etc.), and lcal health and human service agency representatives, amng thers? Is the estimated cst f the prpsed prject reasnable and in line with csts fr ther, similar prjects? Is the applicatin cmplete at the time f submittal t RAAC? What is the timeline fr prject cmpletin? 3
4 Fr Planning Applicatins: Des the prpsed scpe f wrk include an assessment f pedestrian and bicycle needs? Des the prpsed scpe f wrk include an identificatin f ptential cnnectins t existing transprtatin systems such as sidewalks, transit, and trails and t cmmunity destinatins such as schls, lcal businesses, libraries, parks and recreatin facilities, grcery stres/markets, medical facilities, and lcal attractins? Des the prpsed scpe f wrk include an identificatin f prpsed prjects and plicies, a priritizatin f prjects, a timeline fr implementatin, preliminary cst estimates fr implementatin, and an implementatin strategy? Fr Design and Engineering Applicatins: Will cnstructin f the prpsed design result in increased pprtunities fr physical activity? Will cnstructin f the prject create cnnectins t existing transprtatin systems such as sidewalks, transit, and trails and t cmmunity destinatins such as schls, lcal businesses, libraries, parks and recreatin facilities, grcery stres/markets, medical facilities, and ther lcal attractins? Fr Events, Educatin, and Outreach activities: What is the ptential reach / target audience fr such activities? What are the shrt- and lng-range gals f the activity? Is it part f a larger, n-ging initiative? Hw will the initiative be publicized? Grant Requirements Preparatin f plans and designs must be undertaken by a prfessinal planning and/r engineering cnsultant with the requisite experience. RAAC requires prject spnsrs t cnduct a fair and pen prcess fr selecting cnsultants and vendrs. At a minimum the fllwing requirements apply: Prcurement f all planning and engineering prfessinal services will require a request fr prpsals (RFPs). RFPs must be sent t at least three firms and at least ne Minrity, Wmen, Disadvantaged Business Enterprise r Veteran Owned Small Business (MBE/WBE/DBE/VOSB) entity. Grantees will have a methd fr cnducting technical evaluatins f the prpsals received and selecting awardees. Awards will be made t the respnsible firm whse prpsal is mst advantageus t the prgram with price and ther factrs cnsidered. Grantees with bids requiring small purchases f less than $10,000 may make a small r negtiated purchase with a lcal vendr that is mst advantageus t the grantee with price and ther cnsideratins being factrs. Thugh nt required, grantees are encuraged t btain multiple qutes, including ne that is frm an MBE/WBE/DBE/VOSB entity. The grantee must dcument wh it cntacted and the qute it received. A breakdwn f the prpsed prject csts must be prvided at a level f detail sufficient t justify the amunt f grant funds requested. 4
5 RAAC reserves the right t request additinal infrmatin abut the estimated csts f a prpsed prject. Reslutins are required t be submitted with the applicatin frm. If the prject is a multimunicipal applicatin, reslutins must be prvided by all municipalities. In additin, if a COG is the applicant, reslutins frm all participating municipalities are required. Sample reslutins are prvided in the applicatin. Prgram funds are prvided n a reimbursement basis. Grantees must submit invices with prper dcumentatin f expenses in rder t be reimbursed. Cntact Infrmatin Questins regarding the grant prgram can be directed t Ann Ogreuc at Ann.Ogreuc@alleghenycunty.us r (412) Applicatin Deadline One riginal grant applicatin and ne cpy alng with supprting dcumentatin must be submitted t Allegheny Cunty Ecnmic Develpment by Friday, May 19, 2017 at 4:00 p.m. Please mail r deliver the applicatin t the address belw. Applicatins received by will nt be accepted. Ann Ogreuc, AICP Manager, Transprtatin Initiatives Allegheny Cunty Ecnmic Develpment One Chatham Center, Suite Washingtn Place Pittsburgh, PA Grant Awards Timeline and Prcess RAAC will award grants during the summer and early fall f Resurces Active Allegheny: Allegheny Places Transprtatin Element: Plan fr a Healthier Allegheny: Live Well Allegheny: 5
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