Rowing Training Camp, 04 th -11 th April 2013

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1 Headmistress: Mrs Caroline Jordan MA (Oxon) 12th March 2013 Dear Parents and Guardians Rowing Training Camp, 04 th -11 th April 2013 I am writing to you to outline the details of the April 2013 rowing camp. Please complete the following: 1) Pick up and drop off form for rowing camp. 2) The regattas form for crew selection. Camp details Temple Sur Lot address: Centre Omnisports Base De Plein Air Le Temple sur Lot Web page: Contact number: HSOBC staff accompanying the group DEMAINE, Ryan Director of Rowing Fox, Julian Assistant Director of Rowing MURPHY, Catherine Support Coach HERMES, Chris Boatman BARNET, Piers J15 & J16 Coach WIRT, Kara J15 & J16 Coach Thomas, Bethan J14 Coach Astell, Beth Junior Support Coach School number Please ensure that your daughter has the numbers of all the rowing staff accompanying the trip programmed into her phone when she arrives at Headley Way. They will need to add +44 and leave the first 0 off. For example, will be added as If you wish to contact us please bear in mind that these are our mobile numbers and if they are called from the UK coaches will be charged at a premium rate, so please only call if it is an emergency. Please try my number first ( ) and I will pass the mobile onto the coach. If they are non emergency calls, the cost may be passed onto your school bill.

2 Itinerary Please see the itinerary below: We depart from Headington School (Headley Way) at 7.40 am. If the flight changes, we will inform you via the website notice page. Please keep an eye on the rowing web page, as this will have all the relevant information. The following need to be brought on the morning of departure and given to Kara Wirt when getting onto the bus (or if arriving at the airport at a different time, these need to be handed to Kara Wirt upon arrival): Schedule E111 cards: you can get them online at (seven days to process). Passports (please ensure they are valid and have the necessary European visas if your daughter is travelling on a foreign passport). Departure: Thursday 4th April 2013 Return: Thursday 11th April 2013 DO NOT BE LATE: 07.40: Arrive at Headington. Load bags into bus : Bus departs : Bus arrives at Luton : Check-in opens : Check / gates close : Flight 2031 departs (Luton to Bordeaux) Arrive in Bordeaux Bus picks up Bus to Temple Sur Lot approx two hours Arrive at Temple Sur Lot. Supper: Briefing and safety (approximately 60 mins) Rig boats: Depart Temple Sur Lot: Arrive at Bordeaux: Check in: Gates close: Flight 2032 at (Bordeaux to Luton) Arrive in Luton: Bus picks up girls: Bus to Headington approx 1 hour 30 mins Arrive in Headington: Pick up for parents at to (approximately). Girls will need to contact parents to notify them about the pick-up time. If you are making your own way to Luton Airport, you need to be there by no later than 9.45 am due to group check-in (again, if you are late, we cannot hold up the group and we will have to proceed through check-in). When the girls arrive back, they will be transported from Luton to Headington by bus. At this time the journey should take approximately an hour and a half (girls may text) and your daughter can be collected from Headley Way when the bus returns. Please contact me if you require any additional information or if any of the details we have for your daughter change. General information Baggage allowance is 20kg (total weight of all bags) so be sensible when you pack. It is your responsibility to check that your daughter has not exceeded the 20kgs. If in doubt, pack 18kg as coaches will not pay for additional baggage (eg your daughter will not need to bring make-up with her!). If you are still in doubt, give your daughter money for the additional cost as they do not average out the amount of luggage. Note that hand baggage restrictions apply. Each passenger may carry one item of hand baggage only, measuring a maximum 56 x 45 x 25cm (including wheels, pockets and handles). Please ensure that if girls are

3 packing for the theme days, they do not pack toy guns, knives etc. This will result in security calling them back. There will not be a meal on the flight out or breakfast provided, so you will need to bring some food with you for the journey or buy it en route.the centre does not supply towels. In the morning, the temperature is about degrees, so you will need some warm kit for this time. By lunchtime the temperature is up to about degrees. Sun cream and a cap is essential and girls will not be allowed to go afloat if they do not have these. As the girls will be required to wear caps for the summer racing, they will need to get used to rowing with one on now. Accommodation is on a full board basis so you will not need money for any meals. You may, however, want to bring some money for drinks and nibbles/sweets when we are out, any shopping and whatever other bits and pieces you want to buy. A few reminders: No liquids or creams in your hand luggage. No tools (rigger-jiggers) in your hand luggage. Cap and sun cream. No make-up! Type the staff contact numbers into your phone. Do not forget the +44 and drop the first 0. Do not forget your European health card and passport. There will not be a meal on the way out. Please have a large breakfast plus pack a lunch for the trip. Bring work as there will be scheduled work times. Leggings Warm jacket Sports socks Shorts T-shirts Trainers All-in-ones Drinking bottle (clean). Long sleeves Sun glasses Cap Fleece Travel wash Towel NB: Seniors to J15s: Electrolyte replacement and carbohydrate fuel. From up and running or Beeline cycles. Without this seniors and J15s will not be allowed to do certain sessions. These can be put in the truck as they can be heavy. They need to ration enough for 3 sessions a day (9 litres a day). Outline for the weeks before rowing weeks Inhalers + spacers, eppi pens and medication must be brought with group HSOBC trials 23 rd March to 27 th March. Please attend to ensure that you give yourself the best chance of being selected for summer racing crews. 27 th March: Load trailer for rowing camp. All girls attending rowing camp must attend. No rowing 28 th 4 th April. Seniors: captains training. Seniors first rowing session after camp: 14 th April All crews to row: Bank Holiday Monday 15 th April Prior to camp, please could parents do the following: Please can J15 to senior girls book into a physiotherapy assessment to ensure that there are no niggles or pains that can flair up during this camp. It is important that preventative care takes place rather than treating problems when they arise: Peak Sporting Performance Oxford University Sports Complex, Jackdaw Lane Iffley Road Oxford Oxfordshire OX4 1EQ

4 PHYSIOTHERAPHY Phone: Jon Pringle or Please let me have the following: a. Rowing Camp pick-up / drop-off points b. HSOBC summer racing crews for selection purposes This needs to be left at the school reception, in an envelope for the attention of RM Demaine, by 18 th March at the latest. Please note: as April is the month where a number of our selections are done, please familiarise yourself with the boat club selection policy on the boat club website (it can be found underneath the scrolling notice board). Provisional dates for Rowing Camp 2014: 10th April 2014 to 17th April Please diarise this date. Yours sincerely Ryan Demaine Director of Rowing Headington School

5 Rowing Camp pick-up / drop-off points If your daughter is meeting us at any other venue you will need to: o Mr Demaine notifying him about this: rowing@headington.org. o Tick on the attached form the points where your daughter will be meeting the group. We strongly advise that all girls use school transport. Pick-up / drop-off points. Please sign next to the appropriate option. Two signatures are required. One for the departure and one for the return. Unless it has already been agreed with Mr Demaine, parents should be signing next to Headington. Departure Time Signature Return meeting Time Signature meeting Headington 7.40am Bordeaux Airport Luton Airport 09.45am Luton Bordeaux Headington By signing above, I understand that the group cannot wait for me if I do not arrive on time. I understand that staff have to stay with the group at all times and will not wait for those who are late. If I am late to a pick-up point, I understand that the staff will have to take the pupil with them as they cannot be left unattended. Parent/Guardian signature.. Student s name.. Date

6 HSOBC summer racing crews selections With the selections for the summer racing crews it is important that parents and rowers understand the following: All details regarding selections can be found on the HSOBC selections page on the internet. All parents and rowers are required to read this policy as it outlines how selections are conducted; why they are conducted; and that they are objective ie they are 100% correct. Parents and rowers need to support the Director of Rowing and all duly appointed rowing coaches decisions in crew selection. If there are questions regarding selections, rowers are asked to speak with the Director of Rowing. Should there be further questions parents can these questions to the Director of Rowing at I understand that by ticking the appropriate boxes below, I am committing to train for and race at the following events: Event Date Who it involves Location of event Initial / Tick appropriate The Wallingford Regatta 5 th May 13 J15s to Seniors Dorney Lake The National Schools Regatta Peterborough J14 Regatta Henley Women s Regatta 24 th (J14s) to 26 th May (J14s to Seniors) 13 Henley Royal Regatta 3 rd 7 th July 13 J14s to Seniors Nottingham 29 th June 13 J13s and J14s Peterborough 22 nd June 13 J15s to Seniors Henley Top J15s to Seniors Henley If you are unable to attend the events that involve your squad, this may affect your selection to top boats. I have read and agree to the above selection points: Parent/Guardian signature Student s signature. Date Please leave this at the school reception, in an envelope for the attention of RM Demaine, by 18 th March at the latest.

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