LAPSED LICENSES Please see the Renewal Procedures page for information on reinstating a lapsed coaching license.

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1 USA Cycling Continuing Education Unit (CEU) Policy Continuing Education Policy for 2011 renewals Purpose: The purpose of the continuing education policy is to encourage USA Cycling licensed coaches to stay abreast of evolving knowledge and skills related to being a cycling coach. Continuing education promotes the competency of the coach. FAQ section at the end. IMPORTANT NOTES LAPSED LICENSES Please see the Renewal Procedures page for information on reinstating a lapsed coaching license. All coaches will be required to submit a CEU summary when the criminal background check (CBC) is due. USAC will publish on its website a list of when coaches have CEU and the CBC is due. Each coach is responsible for maintaining a record of his/her CEU activities. USA Cycling cannot track activities outside of USA Cycling seminars or clinics. For instance, you attend a personal training certification course, USAC would have no way of knowing about it. The coach is also responsible for maintaining a record of USAC seminars and clinics attended. Updates/Clarifications/New Stuff With Distinction USA Cycling wants to recognize the coaches who maintain their coaching certifications through continuing education. Beginning in March 2010, the *D or With Distinction category was added. If a coach earns the requisite CEUs to recertify, the coach will have the *D designation on the FIND A COACH page and his/her coaching certificate will also include With Distinction. Performance Conditioning Cycling Self-Tests Another change has been made to the Performance Conditioning Cycling (PCC) self-tests to make the process easier (hopefully!). The entire self-test process can now be completed through your MYUSACYCLING account from taking the test to paying for the test. The self-tests are listed under VIEW AVAILABLE CLINICS. The cost for the online test is $15/test ($25 per test for mail in tests). With this change PCC selftests will be credited in the year in which the test is paid for. Non-USA Cycling seminars/conferences It is important that you understand that USA Cycling will assign a CEU value to activities. Please do not assume that because another organization has approved the activity for continuing education that USA Cycling will do so. By the same token, do not assume that USA Cycling will assign the same value to an activity. For 1

2 one thing, different organizations count contact hours (e.g., the hours spent in class) differently. USA Triathlon and others count each hour as one (1) CEU/CEC whereas USA Cycling counts each hour as 0.1 CEU. Along those lines, USA Cycling only counts the hours that are connected to coaching cyclists. So you may attend a USA Triathlon conference where some time is spent on running, swimming, cycling, nutrition, etc. The hours spent on running and swimming would not count. Topics that cut across all sports like nutrition or periodization or sport psychology often will be counted. In addition, different organizations count CEUs (or CECs) in different ways. For instance, USA Triathlon and American College of Sports Medicine (ACSM) count each contact hour as 1 CEU. USA Cycling counts each contact hour as 0.1 CEU. Approved conferences/seminars are listed at the USA Cycling website. If you are interested in attending a seminar or conference that is not listed at the above site, your best bet is to send the Coaching Education Manager information on the conference or activity BEFORE attending (or very soon after) so that a CEU value can be assigned. The information should include an agenda and list of presenters preferably with bios. Non-USA Cycling Certifications To streamline the CEU policy, certifications were removed from the document. They are now listed on the USA Cycling website. The list is not exhaustive. If there is a certification not listed, please contact the USA Cycling Coaching Education Manager. Please note that organizations such as USA Triathlon, USA Track and Field, USA Weightlifting, (and USA Cycling) are all part of the Olympic family and are NGBs National Governing Bodies---and are categorized as Other NGB Coaching Certifications if not listed individually. Program Overview In order to maintain your coaching certification through USA Cycling, each coach is required to complete a specific number of Continuing Education Units (CEUs). Beginning with coaching licenses valid for 2008, all coaches will have to complete the following steps in order to renew his/her coaching license for 2010: Complete four (4.0) CEUs Complete the online criminal background procedure (see USAC website) Submit a completed CEU Reporting Form along with the coaching license application and fee Calculating CEUs In general, CEUs are based on actual clock hours or contact hours undertaken to complete the activity or event. In general, one contact hour equals 0.1 CEU; thus, attending a 10 hour lecture will generally yield 1.0 CEU. However, USA Cycling will assign a value for a seminar/clinic/conference based on its relevance to coaching cyclists. Healthcare providers may attend courses that might count for USA Cycling CEUs. The Coaching Education Manager will determine the CEU value, if any, for medical conferences. However, the determination will be made on the value of the course to you as a cycling coach not as a healthcare provider. For instance, a course on knee placement therapy might not count as coaching CEUs. The course is aimed at rehab and not at coaching. 2

3 Continuing education does NOT include the daily activities of a coach such as attending training, leading training rides, meeting with athletes, etc. USA Cycling seminars and clinics will each have a CEU value given to them. In general, 1.0 CEU will be offered for each day. Each coaching certification level also counts for CEUs. So earning the level 3 certification counts for CEUs as does attending the level 2 clinic or the level 1 clinic. See the table below for CEU values. So when you become a level 3 coach you immediately earn CEUs. Non-USAC courses will be assigned a CEU value by the Coaching Education Manager. Seminars and conferences are assigned values and will be listed on the USAC website. If you see a seminar/conference that you would like to attend that is not listed, send the Coaching Education manager the agenda or link to the conference agenda so a CEU value can be assigned. If you are putting on a conference/seminar, send the agenda or link to the agenda and the Coaching Education manager will assign a CEU value. In general, to be eligible for CEUs a seminar/conference must be applicable to coaching cyclists or performance improvement related to cycling. Courses taken in the same calendar year as you become a coach count toward that year. For instance, if you attend a conference that would earn CEUs in January but do not become a certified coach until March, the course in January will count toward that year s CEU. However, if you become a coach in January you cannot count a course taken in the previous calendar year as CEUs. Exception: if you become a certified coach on or after December 1, anything you do in December counts in that 2 year cycle. Essentially you have an extra month. For instance, Josie becomes a coach on December 2, She takes a USAC level 2 course on December 5-7, When she renews for 2011 she counts that December 2008 course in her cycle. However, a seminar she attended in November 2008 would not count. What if I do not attain the required CEUs? If a coach does not meet the CEU requirement for the reporting period, his/her certification will not be renewed. A coach not meeting the CEU requirement may renew his/her coaching license if the coach pays a recertification fee: Level 3 coaches pay a recertification fee of $20. Level 2 coaches pay a re-certification fee of $149. Level 1 coaches may pay the re-certification fee of $249. There is no longer a requirement to take the exam again for any level (effective December 14, 2009). What to Turn in? When it comes time to turn in the CEU information, all that needs to be completed and sent in is the CEU Report Form. This report form should only be sent in when it is time to report the CEUs. 3

4 You should not turn in the CEU report form 1) when you reach 4.0 CEUs 2) or piece meal such as every time you complete a continuing education activity. Please only turn in the report form at the time it is due (the same year as the criminal background check is due with your renewal). When it comes time to complete the report, send only the report form. Do not send copies of certificates, receipts or other supporting documentation. If you are chosen for an audit, then you will need to make those available. Frequently Asked Questions Note: The following only deal with the CEU policy and not other factors related to coaching license renewal. Q: I first became a level 3 coach in early 2008 and then attended a level 2 clinic in late How many more CEUs do I need to renew for 2010? A: You earned 1.5 CEUs for the level 3 in 2008 and then 2.5 for attending the level 2 clinic in That is 4.0 CEU. You have all the CEUs that you need to renew for Q: I first became a level 3 coach in early 2009 and then attended a level 2 clinic in late How many more CEUs do I need to renew for 2011? A: You earned 1.5 CEUs for the level 3 in 2009 and then 2.5 for attending the level 2 clinic in That is 4.0 CEU. You have all the CEUs that you need to renew for Q: I became a level 3 coach after December 1, 2009, how many CEUs do I earn? A: Effective December 1, 2009, the CEU value for the level 3 certification was increased to 2.0 CEU. Q: Following up to the above question, I did not complete the level 2 exam in Does that mean I did not earn CEUs for the level 2 clinic? A: No. The CEUs are issued for the clinic, not the test. This is a change from an earlier policy. Q: I have been a level 2 coach for several years and will not have enough CEUs to renew. What do I do to renew for the upcoming year? A: You simply pay the recertification fee of $149 or you may attend the level 2 clinic again. Q: If I upgrade my coaching license does that reset the CEU clock? A: No. The two year CEU cycle is essentially based on the first year in which you earned a coaching license (there are some exceptions). The CEU cycle is also tied to the criminal background check due date. Q: Does USA Cycling keep track of my CEUs? A: No. The coach is responsible for tracking all CEUs. While USAC can look up some CEU credits, it cannot track all CEUs. For instance, if you attend a national meeting for your personal trainer certification or take some college courses related to coaching, then USAC would have no way of knowing about these credits. If you need to know when you attended a USAC activity such as the Summit or a certification clinic, USAC can research its records for verification if you give the location, year and month (as best you can recall). Another avenue for tracking CEUs is through your MYUSACYCLING account. You can at least see the list of 4

5 activities if the activity was paid for through the MYUSACYCLING account; the CEU value is not listed, but it should serve some assistance. Q: I became a USA Triathlon level 1 coach this year, does that count for CEUs? A: Yes. USA Triathlon and USA Cycling are the National Governing Bodies (NGB) for their respective sports. USA Cycling recognizes that other NGBs offer good coaching certification and that many principles of coaching are common to all sports. Q: I recertified as a USA Triathlon coach this year. Does the re-certification count for CEUs? A: No. Recertification for a coaching license or other certifications (except for CPR and its relatives ) does not count. The certification can only count in the year the certification was earned. However, if you took courses for continuing education towards one of those certifications, you might be able to apply one or more to the USA Cycling CEU requirement. Q: I was asked to do a presentation at a local cycling club. Can I count the presentation for CEUs? A: USA Cycling no longer offers credit for presentations a coach puts on. However, any coaches in the audience can request CEUs for attending. 5

6 Calculating CEU credit Use the table below to determine the number of CEUs that will be approved for a given activity. A contact hour is generally an hour of lecture or activity time and generally yields 0.1 CEU, but all CEUs need USAC approval. In the table below, the sections related to non-usa Cycling certifications have been removed in some cases. They are now listed on the USA Cycling website in the Approved CEU Programs area. If you do not see the activity listed, please contact the USA Cycling Coaching Education manager for a CEU value to be assigned to the activity (preferably BEFORE it is time to recertify). Activity Requirement 1 CEUs Documentation Required USAC Coaching Seminar Attendance To be assigned Photocopy of certificate of attendance/ receipt USAC Coaching Webinar 2 Attendance Generally, 0.15 for a 1 hour webinar; 0.20 per 1.5 hour Photocopy of certificate of attendance/ receipt/printed follow up webinar 3 USAC Level 2 Certification Clinic 4 Attendance Attendance, photocopy of receipt USAC Level 1 Certification Clinic 6 Attendance 4.0 Attendance, photocopy of receipt USAC Power Based Training Seminar Attendance 2.0 Photocopy of certificate of attendance/ receipt Level 3 Certification Certification You must complete the requirements and become a level 3 coach Introduction to Coaching Cyclists Power Based Training Order A coach who was previously certified can earn CEU value for ordering the new manual. A copy of the receipt is all that is needed. Certification 1.0 Coaching license certificate 1 Attendance is required. Merely paying for the clinic/conference/etc is not sufficient. 2 A coach cannot attend the same webinar and receive credit for each webinar in a year. For instance, a webinar on How to Use the Webinar can only be counted one time in a calendar year. 3 The CEU value is based on the scheduled duration and not the actual duration. USA Cycling reserves the right to assign a CEU value that differs from this formula. 4 In the past one needed to complete the certification in order to earn CEUs; now attendance earns CEUs. Completing the exam for the certifications (except for the power training test) is no longer required; there is also no extra credit given for completing the certification exam (except for the power based training certification). This is retroactive. 5 This is NOT retroactive. Level 2 clinics taken prior to January 1, 2010 are worth 2.5 CEU. 6 In the past one needed to complete the certification in order to earn CEUs; now attendance earns CEUs. Completing the exam for the certifications (except for the power training test) is no longer required; there is also no extra credit given for completing the certification exam (except for the power based training certification). This is retroactive. 7 Level 3 certification completed prior to December 1, 2009 is worth 1.5 CEU. 8 For manuals ordered after December 31, 2010, the value for ordering the manual will be reduced to 0.25 CEU. 6

7 Activity Requirement 1 CEUs Documentation Required Certification USAC Certification Clinic Refresher Course 1.5 for Level 2 Attendance for Level 1 Photocopy of certificate of attendance or receipt Non-USAC webinar Attendance Determined on an individual basis Completion of degree 10 while holding coaching license (or in same year as earning your coaching license) College degrees Associate s Degree 1.0 Bachelor s Degree 2.0 Master s Degree 3.0 Doctorate 3.0 Passing College Coursework 0.3 CEU per quarter course 11 hour or 0.5 CEU per semester hour Non-USAC Attendance 0.25 CEU per full Mechanics Clinics 12 day. Copy of receipt or follow up showing your name, date and topic Photocopy of transcript or grade report Photocopy of transcript or grade report Photocopy of certificate of attendance or receipt Successful completion of Performance Conditioning for Cycling self tests Performance Conditioning for Cycling Self-Tests for each Performance Conditioning for Cycling Self-Test 14,15. Receipt 16 9 A refresher course is for coaches who were previously or currently certified at that level. 10 The degree must relate to coaching. Examples would be a degree in a field of sport science (physiology, psychology, biomechanics), biology, physical education, etc. Degrees not related to coaching will not be accepted. For instance, degrees in architecture, business, geology, etc would not be accepted. However, some coursework taken in pursuit of that degree might be eligible under the coursework subcategory. The degree must be earned in the same year as one is a certified coach. I.e, if you get an exercise science degree in 2006 but do not become a coach until 2007, the degree does not count. If the degree is conferred in 2007, it would count 11 College course must relate to coaching. Class may be pass/fail. Minimum grade to count for credit is The non-usac mechanics clinics must be approved by the USAC Operations Manager/Chief Mechanic. 13 As more sources of self-testing are made available this section will be expanded. A cost may be associated with the self-tests. There is no limit on self-tests from Performance Conditioning or from GSSI. There also is no time limit (as stated on some older self-tests). 14 Beginning January 1, 2010, the cost of the online self-tests will be $15 each, but the cost of mailing in the self-tests will increase to $25 per test. 15 PCC self-tests taken online during 2009 will be worth 0.15 CEU. Payment must also be made online through your MYUSACYCLING page under COACHING CLINICS. This CEU bonus will expire on January 1, There are two ways to pay for and take the PCC self-tests. A) A cancelled check or B) if you take the self-test through MYUSACYCLING, you can print off the record from your MYUSACYCLING account. 7

8 Activity Requirement 1 CEUs Documentation Required Gatorade Sport Successful 0.1 for GSSI on line A copy of the certificate Science Institute Self-Tests completion of self tests through Gatorade Sport Science Institute ( ) testing 17. Human Kinetics Online Courses Courses vary Receipt/certificate from HK Online Education Recognized coaching a charity program for cycling 18 Coaching a collegiate cycling (NCCA) team The high school must compete in a state high school cycling league 19 Serving on a USAC Coaching Education Committee Being camp manager or coach Team Director at a UCI/IPC event Lead author articlespeer reviewed/refereed scientific journals Charity Coaching Collegiate Coaching High School Coaching USAC Coaching Education Committee USAC Development Camp Team Director (see below) 0.5 for each calendar year of coaching for a charity 0.5 for each calendar/academic year of coaching 0.5 for each calendar/academic year Online Letter from charity on official letterhead Letter from college cycling team on team letterhead or from university advisor/staff Letter from league director of high school official 1.0 per year Thank you /letter from Coaching Education Manager Letter from USAC Development Camp Manager/Coordinator 0.5 per competition day; maximum of 2.0 per race/event Copy of official race program or letter from US Paralympic program staff Authorship Photocopy of title page or table of contents Lead author chapters in book Authorship 1.0 Photocopy of table of contents 17 GSSI self-tests are free. Only the self-tests with the USAC logo are eligible. The GSSI self test certificates indicate the test is worth 1.0 CEU; this is an error. The GSSI self-test is worth 0.1 CEU. 18 Currently, USA Cycling recognizes the JDRF, Ride for a Reason and Team in Training Cycling programs. If you participate in a charity program that is not listed, please contact the Coaching Education Manager for approval. Non-profit programs are not the same as charity programs. 19 The high school league does not have to be an interscholastic sport. 20 The 1.5 value is effective for 2011 camps; prior to 2011, the CEU value was 0.3 per day. 21 Effective January 1, 2011, the value for peer-reviewed papers will be reduced to

9 Activity Requirement 1 CEUs Documentation Required Lead author of Authorship 2.0 Photocopy of table of contents books 22 Editing a book on Authorship 1.5 Photocopy of table of contents cycling Authorship Authorship 0.25 in lay journals/magazines 23 Photocopy of table of contents Performance Conditioning for Cycling USA Cycling Authorship 0.25 CEU per article Reference to volume and issue Authorship 0.25 per article Reference to issue (month, year) Communique NGB Coaching Certification 2.0 Photocopy of certification Certification 24 The following list is a sampling of organizations or companies that provide educational activities that are generally eligible for USA Cycling Continuing Education Units (CEUs). The list is not meant to be exhaustive and as providers become known, they will be added to the list. If you come across a seminar, conference or other potential avenue for continuing education, please contact the USA Cycling Coaching Education Manager for approval and a CEU value. In addition, in the Coaching Program area of the USA Cycling website, a new feature is a listing of approved CEU activities, conferences, seminars, etc. Check to see if the conference you are attending has been approved. The document is updated as needed. If you do not see it there, contact the USAC Coaching Education Manager to have a CEU value assigned. Human Kinetics Online Courses The following courses offered by Human Kinetics online ( will earn USA Cycling CEUs. As courses are added, USA Cycling will determine a CEU value. The eligible courses and their CEU value can be found on the approved programs page under CEU activities. 22 Books or articles must be published by a publishing company and cannot be self published or appear in your own coaching newsletter.. 23 Effective December 31, 2010 authorship of articles will not count for CEUs except for peer-reviewed scientific articles, chapters/books or articles for Performance Conditioning Cycling. All articles must relate to coaching cyclists. 24 A NGB is a National Governing Body for a sport. Just as USA Cycling is the NGB for cycling, USA Triathlon is the NGB for triathlon as USATF is for athletics. Any coaching certification from another US NGB is worth 2.0 regardless of level. You may count each level in the year in which you first earn the certification. 9

10 USA Cycling Coaching Education CEU Reporting Form The following form must be returned to the USA Cycling Science and Education Manager. YOU DO NOT NEED TO SEND DOCUMENTATION WITH THIS FORM UNLESS YOU WERE NOTIFIED TO DO SO! If you have a question about the CEU value for a clinic/conference/seminar, please visit the USAC website, Coaching Program area and then look under CEU Policy and Approved CEU Programs to see if the event is already listed. If it is not, send an agenda or web link to the coaching education manager at USA Cycling so that a CEU value can be assigned. If you were notified that you need to submit supporting documentation for earned CEUs, please review the table for appropriate documentation. In most cases, a copy of a certificate or similar documentation will suffice if the CEUs are a certificate; if it is an event, a receipt or similar item is valid. Each coach is responsible for maintaining a record of his/her CEU activities. USA Cycling cannot track activities outside of USA Cycling seminars or clinics. For instance, you attend a personal training certification course, USAC would have no way of knowing about it. The coach is also responsible for maintaining a record of USAC seminars and clinics attended. 10

11 CEU Summary Report Form Send with renewal form for the coaching license. The CEU Report form is due in the same year in which you renew your criminal background check. You may make additional copies if needed. However, submitting more than the required CEUs is not necessary. You should also retain a copy of the form yourself. Please only send in the summary form; only send in supporting documentation if you are instructed to do so. USA Cycling Coaching Education CEU Reporting Form for activities completed between January 1, and December 31,. 25 Name: USAC License Number: Activity Date Example: January 21, 2009 Activity Description (including location or other description USAC information). CEUs Value USAC Level 2 Coaching Certification 2.5 TOTAL Signature required: I attest to the fact that the information contained herein is a true and accurate statement of my continuing education activity. I understand that inaccurate reporting of CEU activity may result in revocation of my coaching license without reimbursement of the coaching license fee if the report is found to be fraudulent. Signature Date: 25 An exception is a coach who first takes out a coaching license December Those coaches may count that month of December into his/her 2 year cycle. See the FAQ for more details. 11