CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT

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1 Meeting Date: May 10, 2016 Department: Submitted By: Prepared By: Agenda Title: Mission Statement We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Development Services Mary Grace Pawson, Director of Development Services Art da Rosa, Deputy City Engineer ITEM NO. 8 Discussion and Direction on Proposed Closure of Snyder Lane from Camino Corto to Jasmine Circle during the Summer of 2016 RECOMMENDED ACTION: Provide staff with direction on the construction contractor s proposal to close Snyder Lane from Camino Corto to Jasmine Circle during the summer of 2016 to facilitate the completion of the East Side Trunk Sewer Phase 3 and Snyder Lane Widening (Project No ). BACKGROUND: The City s Snyder Lane Widening and Eastside Trunk Sewer Project is a complex project involving the installation/relocation of four underground utilities (sewer, storm drain, high pressure gas and high voltage electricity), the widening of a bridge, roadway widening and landscaping. The City allowed closure of Snyder Lane from Southwest Boulevard to Jasmine Circle last summer, which facilitated the installation of the sewer, storm drain and high pressure gas main. PG&E s electrical relocation was significantly delayed by events beyond the City s control and is currently just being completed. While the City s contractor revised its approach to the project to allow work to move forward, the PG&E delays are impacting their work. Allowing a second closure of a portion of Snyder Lane during the summer recess, will provide the contractor with a less constrained work area and the opportunity to complete work more quickly. ANALYSIS: The City s construction manager has provided an overview and analysis of the proposed closure and the benefits to the City, its contractor and the overall project. This is included as Attachment A. Basically the closure should provide the contractor enough efficiency, because of reduced traffic control requirements, to complete its work and reopen the completed roadway during the summer recess. The proposed closure, from Camino Corto to Jasmine Circle, is far less impactful then last summer s closure. Access to Rancho Cotati High School, Cross and Crown Church and the businesses south of Camino Corto will remain open. The detour route along Country Club Drive between Southwest Boulevard and Rohnert Park Expressway will be reactivated. The requested closure period is from the first week of June through the first week of August, which is consistent with the schools summer recess and when traffic volumes along Snyder are typically much lower. Staff has checked with the school district: their school year will end on June 3, 2016 and will resume on August 17, Staff is seeking direction at this time so that if the closure is approved, we can begin coordination and noticing so that the public has sufficient information to adjust to the change. 1

2 ITEM NO. 8 STRATEGIC PLAN ALIGNMENT: Completing the Snyder Lane Widening Project is consistent with Strategic Plan Goal D Continue to Develop a Vibrant Community. Staff realizes that this large, complex construction project has impacted the community and believes that the proposed closure, and the associated benefits to the project schedule provide the maximum benefit to the community because the work will be completed during a time when the Snyder Lane corridor experiences the least volume of traffic. OPTIONS CONSIDERED: 1. Authorize the closure of Snyder Lane from Camino Corto to Jasmine Circle to facilitate the completion of the Snyder Lane Widening and Eastside Trunk Sewer Phase 3 Project. (Recommended Option). While inconvenient, staff believes that undertaking a second more limited closure during the summer months will allow the project to be completed more expeditiously and ultimately reduce the inconvenience to the public. 2. Complete the project with conventional traffic control strategies that allow at least one lane to remain open on Snyder Lane. This option is not recommended because it will delay the completion of the project without substantially reducing the inconvenience to the public. FISCAL IMPACT/FUNDING SOURCE: There is no fiscal impact associated with approving this road closure request. Department Head Approval Date: 04/29/16 Finance Director Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: 05/03/16 Attachments (list in packet assembly order): A. Memorandum from Construction Manager B. Road Closure Map 2

3 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. 22 April 2016 To Copy to Artur da Rosa, City of Rohnert Park Roger Simpson, GHD, Jim Winter, GHD From Iver Skavdal, GHD Tel Subject Snyder Lane Road Closure Job no On April 19 th Ghilotti Construction (GCC) submitted a request to close a portion of Snyder Lane for construction. The closure plan submitted by GCC is attached. GHD is recommending the City of Rohnert Park approve the closure plan. This memo sets for the background leading up to the closure and our recommendation to support the closure plan. Background The Snyder Lane Widening and East Side Trunk Sewer Phase III project started last spring. The project includes significant underground utilities reconstruction, a new box culvert extension on Copeland Creek, undergrounding of overhead utilities by PG&E and widening of the roadway. The underground utilities are in, the box culvert has been extended, and some of the roadway widening has been completed. Last summer the City closed Snyder Lane to through traffic to allow for construction of new roadway, utilities and driveways in front of Rancho Cotati High School during summer break. This facilitated construction in front of the school with little disruption to school activities. The closure plan worked well with some adjustments to signage and communications made in the early stages. Snyder Lane was reopened to through traffic at the start of school last fall. GCC has proceeded with construction through the winter working around traffic, weather and PG&E. The efforts by PG&E to underground their utilities has been very slow and is significantly behind schedule. They recently returned to the job site and are now scheduled to be out of the way by the end of April. The PG&E delays have impacted GCC s work causing them to approach the project differently, and having to reschedule and rephrase construction several times. To date GCC has not asked the City for additional cost due to the impact of delay. They are asking the City to consider a closure of Snyder Lane this summer during the high school break to facilitate the completion of the surface improvements. Recommendation It is proposed to close Snyder Lane to through traffic from Southwest Boulevard to Jasmine Circle. Access to the high school (for summer school), to the church and to the dentist will be provided from Southwest Boulevard to Snyder Lane. Pedestrian access and bike access will be provided on the new sidewalk at on the east side of the street. Trail access along Copeland Creek will be provided across the new box culvert. The closure will be limited to the high school summer break period from June 3 through August 17. During this time the street will be reconstructed with deep lift asphalt and/or lime treated sub-base, new curb and gutter installed, new center median islands, new sidewalks, landscaping and stripping. GCC will provide signage, temporary traffic signal modifications, traffic control and pedestrian control. There will be no cost increase to the City of Rohnert Park associated with the closure.

4 Without a closure it not be feasible to complete the remaining work this summer. This will push the project into another winter season causing delay, increased project cost and a longer disruption to City residents. It is our recommendation that the City close Snyder Lane during the summer high school break to complete the paving work in the street. Regards Iver Skavdal Attachment: GCC Closure Plan 2

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