TEAM MANAGERS INFORMATION BOOK. PH

Transcription

1 TEAM MANAGERS INFORMATION BOOK PH

2 AND COUGAR MOUNTAIN BIKE PARK, TOKOROA CONTACT DETAILS Competitor Name: Team Name: Date of Birth: Solos Only for E-ticket confirmation Postal Address: Telephone (Day): Mobile Phone: Emergency Contact: Emergency Phone: 12 HOUR TEAM EVENT (Saturday 10.00am - Saturday 10.00pm) Men Women Mixed Older Peddlers Tradies Junior Min 1 woman 35 years & over Min 2 Tradies years 12 HOUR SOLO EVENT (Saturday 10.00am - Saturday 10.00pm) EVENT (PLEASE TICK) Men Women 6 HOUR TEAM EVENT (Saturday 10.00am - Saturday 4.00pm) Men Women Mixed Older Peddlers Junior Min 1 woman 35 years & over years TOK 100 SOLO EVENT (Saturday 8.30am - Saturday 4.00pm) Men Women Under 23 Single Speed TOK 50 SOLO EVENT (Saturday 10.15am - Saturday 4.00pm) Men Women Under 23 Single Speed GOLD SPONSORS YOU MUST BRING THIS BOOK WITH YOU TO REGISTRATION!!!

3 EVENT DIRECTOR, VENUE & TIMETABLE DIRECTOR: VENUE Murray Fleming PHONE: MOBILE: WEBSITE: The event is based at the Tokoroa Memorial Sports Ground and the adjacent outstanding trails of the Cougar Mountain Bike Park. FRIDAY 21ST SEPTEMBER 4pm 7.30pm: Registration/Race Bag Collection at Tokoroa Cricketclub 4pm 9pm: Park open for teams to set up campsites. You must register first. SATURDAY 22ND SEPTEMBER 7.00am 9.30am: Registration/Race Bag Collection 7am 9am: Park open for teams to set up camp sites. You must register first (all 12 and 6 hour teams must be parked by 9am) 8.30am: Start of TOK am: Event Briefing for 12 and 6 hour team event 10am: Start of 12 and 6 hour team event and 12 hour solos 10.15am: Start of TOK 50 4pm: Finish of 6 hour team event and TOK 100 & pm: Prize-giving for 6 hour team event and TOK 100 and 50 10pm: Finish of 12 hour event 10.30pm: Prize-giving for 12 hour event AUCKLAND TOKOROA MEMORIAL PARK COUGAR MTB PARK REGISTRATION & CAMPSITES Tokoroa Cricket Clubrooms TAUPO

4 GENERAL INFORMATION WHAT TO BRING Tent for your 10m x 5m team site (Teams only) Extra food and money / credit card Spare clothes Large rubbish bag for team rubbish Bike helmet, gloves, a reliable bike and glasses (to prevent bugs in your eyes) Deck Chairs Towel Drink Bottle Insect repellent BBQ and your team food Fire Extinguisher if you have a gas heater or BBQ Lights both front and rear 12 hour teams only. Note: All riders must carry a torch with them during the hours of darkness. (A minimum of four hours of battery power is require per team). We recommend a minimum of 10 watt bulb. note: NO braziers or wood burning BBQ s are permitted. START The start area is located on the grass area adjacent to all campsites. For safety reasons please have an experienced rider completing your first lap. Your first rider must be at the start no later than ten minutes prior to your start. TEAM CARDS You will be issued with one team card per team. Please fill out and return to event H.Q. by 3pm. Failure to return these will mean your team will not be eligible for spot prizes. Thank you. LAP TIMING Computerized timing will be used at the event and provide all results. The timing transponder is located on your bike number plate provided at registration must be attached to the front of your bike in the pocket provided, this should be treated as the baton for the event. The transponder must not be attached to water bottles, the bike or any other part of the body as this may affect the accuracy of the timing. Provisional lap results will be regularly posted on the notice board in HQ. Results will be posted to the event web site of on Sunday after the event NO BATTERY CHARGING FACILITIES ARE AVAILABLE ON SITE TEAM SITES You must go to registration prior to going to the event venue. You need your site ticket first from registration to be shown onto your site at the event venue. If you wish to have a site next to another team, then both teams must report to registration and drive onto the event venue together. There will be a mass designated area for solo riders to share. TEAM VEHICLE PASSES Each team will be given one site ticket at registration. This allows one vehicle onto your site. Only vehicles with a site ticket will be permitted into the event venue and your team site. This is to assist with the smooth setup for all teams. Please park all other vehicles in the designated parking areas. SAFETY There are a wide range of ability levels riding. Please show courtesy to other riders at all times. Everyone is here to have a great time! In the case of an accident on course, the 4 wheel drive quad and 1st aid unit have the right of way at all times. If you are required to assist with an injured rider, your team will be credited with any lost time. The directors have the final say in such as occurrence. Please report accidents to the closest official available to you. Officials will be wearing high visibility orange Event Promotions marshal bibs. Only the current lap rider is permitted on the track. PASSING Where possible pass on your right. If you are walking your bike at any stage, please stay as far left as possible so not to impede others.

5 GENERAL INFORMATION ( cont.) TOILETS All toilets are located together in the car park next to the Tokoroa Cricket Clubrooms. SMOKING Is not permitted in any of the marquees or within the forest at any time. PORTABLE JUMPS No portable jumps are permitted on any part of the course at any time for safety reasons. RUBBISH Please clear your site of all rubbish. It would be appreciated if you could take your rubbish with you. Leave your camp site as you have found it. Thank you for your co-operation with this important issue. Recycling bins are available on site and rubbish skips are located at each entrance way. VEHICLES Each team is limited to one vehicle per site. Your vehicle must be parked on your site one hour prior to your start time and can t be removed until the end of your event. Note: There are designated camp areas for 6 hour teams and 12 hour teams. Six hour teams located in the 12 hour zone must be parked by 9.00am and may not leave until 10pm. The course weaves past all camp sites and barrier tape will be raised prior to the event start preventing vehicles access and creating a safe riding area for all competitors. If you require your vehicle during the event please park in one of the designated parking areas. FOOD A variety of food & coffee will be available to purchase next to the cricket clubrooms. SECURITY The security of your teams equipment, vehicles etc is the sole responsibility of your team. The event organisers, promoters and sponsors hold no responsibility for any loss or damage. PRIZES / MEDALS All teams are eligible for spot prizes. Medals will be awarded to 1st, 2nd, 3rd in each division, See event day timetable, page 3 for prizegiving times. All major spot prizes will be presented at prize-giving. You must be present to receive these. Minor spot prizes will be given away throughout the event. MUSIC / GENERATORS To show consideration to others all generators and or music must be turned off at 11pm on Friday night and midnight Saturday - thank you.

6 TEAM LAP TIMES Lap Name Start Time Finish Time Lap Time Lap 1 Lap 2 Lap 3 Lap 4 Lap 5 Lap 6 Lap 7 Lap 8 Lap 9 Lap 10 Lap 11 Lap 12 Lap 13 Lap 14 Lap 15 Lap 16 Lap 17 Lap 18 Lap 19 Lap 20 Lap 21 Lap 22 Lap 23 Lap 24 Lap 25 Lap 26 Lap 27 Lap 28 Lap 29 Lap 30 Lap 31 Lap 32 Lap 33 Lap 34 Lap 35 Lap 36 Lap 37 Lap 38 Lap 39 Lap 40

7 EVENT RULES 1. EVENT BRIEFING: The team captain must attend the pre-event briefing at 9.30am (for the 6hr and 12hr options) or 12.30pm (for the 3hr option) at the stage truck. However everyone is naturally welcome. 2. TEAM VEHICLES (MAX 1): must be parked on team sites by 9.00am (6hr and 12hr options) or 11.00am (3hr option). Any other vehicles can be parked in the designated parking area. 3. LAP CHANGES: This occurs at your site where you must give the next rider the timing transponder. Completed laps will be recorded as your rider crosses the Lap timing location. If you do not complete the correct course, your lap time for that lap will be removed. 4. TRANSPONDER: It is each riders responsibility to secure the timing Transponder using the pocket provided. 5. UNDER THE AGE OF 12: Every rider under the age of 12 must be accompanied by an adult at all times on the course during the hours of darkness. 6. RIDER PLUS BIKE: All riders must complete their lap with their bike. If your bike has a problem on course, then your bike must accompany you to complete your lap. 7. LAPPED RIDERS: When passing, where ever possible, pass on your right. The passing rider should call Passing on your right! Remember we are all here to enjoy ourselves. 8. SAFETY: At all times official vehicles have the right of way. 9. SPORTSMANSHIP: Foul riding, use of abusive language and other unsportsman like behaviour will be taken very seriously. The penalty imposed is at the discretion of the Race Directors. Event referees will be on the track at all times. 10. HELMETS: Helmets must be worn at all times. 11. LIGHTS: Both front and rear lights must be used during the hours of darkness. Failure to adhere to this will result in disqualification. 12. RIDING ORDER: There is no ruling that you must ride in any particular order or number of laps. However all riders must ride a minimum of one lap. 13. PROTEST: Can be made by the team captain only. It must be delivered to the Event Director in writing by 9.30pm on event day. The race committee have the final say and no correspondence will be entered into. 14. ANIMALS: Animals are not permitted in the camp site or on the course at anytime! 15.LAST LAP: No team may commence a new lap after 3.45pm (3hr and 6hr grades) and 9.45pm (12 hours grade). Remember you change-over at your site but the completion of the lap is at the recording zone. For the final lap to be counted you MUST complete the lap by 4.00pm or 10.00pm. 16. GLASS: No Glass is permitted at the event venue.

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