Minutes of the Minnesott Beach Town Commissioners' July 12,2011

Transcription

1 Minutes of the Minnesott Beach Town Commissioners' July 12,2011 Meeting The regular meeting of the Board of Commissioners, Town of Minnesott Beach, was held Tuesday, July 12,2011 at 7:00 pm, at the Minnesott Beach Town Hall. MEMBERS PRESENT: Mayor Joshua Potter, Commissioners Tim Fowler, Larry Whorton, and Eber Warren. MEMBER ABSENT: Commissioner Dave Stewart OTHERS PRESENT: County Commissioner Kenny Heath, Rich Skreba, Dot Lord, Barbara Gould, Jean Creech, and Bill Adkins. Mayor Potter called the meeting to order by having a moment of silence. Mayor Potter called for discussion regarding any revision to the proposed agenda. There were none. Commissioner Whorton motioned to accept the agenda. All ayes. Motion passed. Commissioner Whorton made a motion to accept the minutes from the June 14,2011 meeting. All ayes. Motion passed. Mayor Potter then opened the floor for public comment. Dot Lord remarked that there was a dog on the golf course being a nuisance. Ms. Lord called Pamlico County Animal Control about the dog and was told that there is no leash law in Minnesott Beach so there was nothing Animal Control could do. County Commissioner Kenny Heath invited the commissioners and the mayor of Minnesott Beach to a district community meeting at the Arapahoe Fire House. State Senator Jean Preston and State Representative Norman Sanderson will be in attendance. State and county issues will be discussed. Questions about budgets and other issues will be answered. This meeting will be held on Tuesday, August 9, 2011 or Thursday, August 11,2011 at 7:00 pm. Mr. Heath also stated that the new water tower construction is on schedule. Mayor Potter moved to New Business. Commissioner Warren motioned to not renew membership to Eastern Carolina Council as they have not provided any service to the Town and are having financial difficulties. All ayes. Motion passed. Commissioner Warren discussed continuing membership to The School of Government Foundation. Commissioner Warren stressed that the School of Government has been an asset to the Town of Minnesott Beach. They answer many questions concerning state and local government. Commissioner Warren motioned to renew membership to the School of Government Foundation. All ayes. Motion passed. 1/2

2 Minutes of the Minnesott Beach Town Commissioners' July 12,2011 Meeting Mayor Potter moved to Unfinished Business. Commissioner Whorton discussed adding the proposed General Ordinances rewrite to the town web site. Commissioner Whorton motioned to schedule a public hearing on the proposed General Ordinances at the August 9, 2011 Board of Commissioners meeting. All ayes. Motion passed. Commissioner Fowler presented the Board with a Roadway Survey Report from Avolis Engineering. The report contains a prioritized list of repaving streets according to the N.C. Department of Transportation Pavement Condition Survey Manual dated 2010 criteria and the cost of repaving those streets. Commissioner Fowler motioned to accept the Roadway Survey as a guide for street repairs. (Copy Attached) All ayes. Motion passed. Commissioner Whorton discussed the amount it would cost if the Town ordered fewer town tags. During the discussion it was decided that it would not be cost effective to order less. Commissioner Whorton motioned to continue purchasing town tags and readdress next fiscal year. All ayes. Motion passed. Commissioner Reports: Commissioner Warren provided the budget report noting the following balances for the period ending June 30, 2011: First Citizens Checking, $9,763.21; First Citizens Savings, $236,152.50; North Carolina Capital Management Trust, $200,354.90; First South Bank Savings, $30,008.66; and First South Bank CD, $20, Commissioner Warren stated that the Town is in excellent condition. Commissioner Whorton reported that no zoning permit applications were requested. Commissioner Warren motioned to adjourn. All ayes. Motion passed. Charlene Lamb, Town Clerk 2/2

3 ifdm~~ AVOLIS ENGINEERING, P.A. po. Box New Bern, North Carolina Office: July 8, 2011 Mr. Tim Fowler, Commissioner Town of Minnesott Beach Highway 306 South Minnesott Beach, NC RE: 2011 Pavement Condition Survey Town of Minnesott Beach, Pamlico County, North Carolina AE Project No Dear Tim: Avolis Engineering, P.A. was tasked with completing a Pavement Condition Survey of the public road segments under ownership and maintenance responsibilities of the Town of Minnesott Beach. The North Carolina Department of Transportation Pavement Condition Survey Manual dated 2010 was utilized as guidance in completing this assessment. The visual inspection of paverne.it conditions was completed by Mr. Kevin Avolis, P.E. of Avolis Engineering, P.A. on June 27, The following items were assessed for each roadway segment: 1. Pavement Type 2. Shoulder Condition 3. Year Previously Resurfaced (if known) 4. Roadway Surface Loading Conditions 5. Presence of 6. Presence of Traverse Cracking 7. Presence of Surface 8. Quantity of Surface Patching 9. Ride Quality In accordance with the D8T Manual, the magnitude of alligator cracking, traverse cracking, rutting, and patching were classified as either none, light, moderate or severe. Ride quality was assessed by driving the road at the posted speed limit. Considering the pavement evaluation factors, traffic loading, and ride quality, a priority listing of recommended roadway repairs/resurfacing was formulated. Included with this report is a site map documenting the road segments evaluated. Attached with this report are individual inspection sheets for each road segment evaluated. The Town of Minnesott Beach provided us with a 2011 listing of Powell Bill streets. The Town also provided information relative to the latest resurfacing dates for each street segment, if known. Below is a listing of the roadway segments evaluated along with a prioritized listing of resurfacing/repairs. Project costs are based upon 2011 paving pricing.

4 ". Priority' i'..,, ".:; "i,:.;; :,:;"';; Project ::.'. '~'j'l";::;':>';" ' Ranking.I."V"U'llaLLl~ Total 1 Country Club Drive (Hardison Drive to Country Club Drive) $94,500 2 Country Club West $141,000 ') _l Driftwood Court $27,720 4 Bennett Court $13,860 5 Beach Street $13,860 6 Brinson Street $17,424 7 Indian Bluff Drive $59,400 8 Hardison Drive $110,700 9 Jeff Road $110, PhiI:ip Drive $126,960 II Peele Drive $19, Neuse River Drive $49, Country Club Drive (NC Highway 306 to Henderson Drive) $52, Wayne Drive $33, Lakeshore Drive $66, Pinewood Drive $49, Ann Drive $18,225 It is recommended that the Town of Minnesott Beach undertake future roadway maintenance and repairs based upon the priority listing outlined above. Roadway conditions should be reevaluated at approximately five year intervals to insure that no accelerated deterioration has occurred that would change the priority ranking. A volis Engineering, P.A. appreciates the opportunity to provide this inspection service. Upon your review of this report, should you have any questions relating to this matter or need any additional information or assistance, please do not hesitate to call. ~\\\\\1"~" l/l.. ~ C ~ SlncerelY'~'~~~ M~..f&~U8Io4?:~ ;~ SEAL yo. ~ ~ \ (~(f In Avolis, P.E. ~ ~ n...:::: ~~. ;,~. ~ Vi -President ~O~ R~Ov~ ~I'l 'NK. A'-J \\\'\ 1/11/1/ 111 \\\\\\

5 r~' '~:: '.'t.~". l I i I ;.'.,.. I/+. ~GErm f ~ _ (--.i. o "...::. ij 1 ' D... llilj.eit.1w.,.ll9~ 2011 PAVEMENT CONDITION SURVEY AVOLIS ENGINEERING, P.~ -~%,l\f,i---~~~\uf~= TOWN or MINNES01i BEACH P.O. BO :I. _OlE.CK.O..l1L..J.KL._ PAMLICO COUNTY. NORTH CAROLINA NEW BERN, NC _.I1lJ:L-. PH.(252) 63:> FA (252) 63~7 t PAVEMENT SUHVEY _._-----

6 Country Club Drive (Hardison Drive to Country Club) Priority Number: Traffic Loading: Thoroughfare Local Approximate Length: 2,350 LF Average Width: 20 LF Total Pavement Area (Square Yards): 5,250 Pavement Section: Shoulder/Ditch ---..x_ VISUAL INSPECTION SUMMARY Block/Transverse Cracking Overall Ride Quality Good Fair Poor J_ Overall Road Condition Good Fair Poor Estimated Cost of Repairs/Overlay: $94,500 /7 -t / o /» 1. Road resurfaced from NC Highway 306 to Hardison Drive in Curb/gutter section added NC Highway 306 to culvert crossing in Need to assess ownership from Hardison Drive to Country Club.

7 Country Club West Priority Number: 2 Traffic Loading: Thoroughfare Local ~ Approximate Length: 4,200 LF Average Width: 20 LF Total Pavement Area (Square Yards): 9,400 Pavement Section: Shoulder/Ditch VISUAL INSPECTION SUMMARY Block/Transverse Cracking Overall Ride Quality Good Fair Poor Overall Road Condition Good Fair Poor Estimated Cost of Repairs/Overlay: $141, Resurfacing reported to have occurred in 2007.

8 Driftwood Court Priority Number: 3 Traffic Loading: Thoroughfare Local ~_ Approximate Length: 530 LF Average Width: 20 LF Total Pavement Area (Square Yards): 1,200 Pavement Section: Shoulder/Ditch VISUAL INSPECTION SUMMARY Block/Transverse Cracking Overall Ride Quality Good Fair Poor Overall Road Condition Good Fair Poor Estimated Cost of Repairs/Overlay: $27,720

9 Bennett Court Priority Number: 4 Traffic Loading: Thoroughfare Local Approximate Length: 270 LF Average Width: 20 LF Total Pavement Area (Square Yards): 600 Pavement Section: Shoulder/Ditch VISUAL INSPECTION SUMMARY Block/Transverse Cracking x x x x Overall Ride Quality Good Fair Poor--._ Overall Road Condition Good Fair Poor--._ Estimated Cost of Repairs/Overlay: $13,860 (1) Residence on this street.

10 Beach Street Priority Number: 5 Traffic Loading: Thoroughfare Local ~ Approximate Length: 270 LF Average Width: 20 LF Total Pavement Area (Square Yards): 600 Pavement Section: Shoulder/Ditch VISUAL INSPECTION SUMMARY Block/Transverse Cracking Overall Ride Quality Good Fair Poor Overall Road Condition Good Fair Poor Estimated Cost of Repairs/Overlay: $13, Need to assess limits of responsibility at western end of road.

11 Brinson Street Priority Number: 6 Traffic Loading: Thoroughfare ~_ Local Approximate Length: 490 LF Average Width: 20LF Total Pavement Area (Square Yards): 1,100 Pavement Section: Shoulder/Ditch VISUAL INSPECTION SUMMARY Block/Transverse Cracking Overall Ride Quality Good Fair Poor --- Overall Road Condition Good Fair Poor --- Estimated Cost of Repairs/Overlay: $17, Recommend improve gravel access to water tower site. 2. Heavier traffic as cut-through road. 3. Edge cracking present from heavier traffic.

12 Indian Bluff Drive Priority Number: 7 Traffic Loading: Thoroughfare Local ~ Approximate Length: 1,500 LF Average Width: 20 LF Total Pavement Area (Square Yards): 3,300 Pavement Section: ShoulderlDitch VISUAL INSPECTION SUMMARY BlockJTransverse Cracking Overall Ride Quality Good Fair ~- Poor Overall Road Condition Good Fair _K- Poor -- Estimated Cost of Repairs/Overlay: $59, Block cracking more prevalent at end of road.

13 Hardison Drive Priority Number: 8 Traffic Loading: Thoroughfare ~_ Local Approximate Length: 4,100 LF Average Width: 20 LF Total Pavement Area (Square Yards): 9,000 Pavement Section: Shoulder/Ditch VISUAL INSPECTION SUMMARY Block/Transverse Cracking Overall Ride Quality Good Fair Poor Overall Road Condition Good Fair Poor Estimated Cost of Repairs/Overlay: $110,700 l. Resurfacing reported to have occurred in 1995.

14 Jeff Road Priority Number: 9 Traffic Loading: Approximate Length: 4,100 LF Average Width: Thoroughfare Local 20LF Total Pavement Area (Square Yards): 9,000 Pavement Section: Shoulder/Ditch VISUAL INSPECTION SUMMARY Block/Transverse Cracking Overall Ride Quality Good ~- Fair Poor Overall Road Condition Good ~- Fair Poor Estimated Cost of Repairs/Overlay: $110, Road resurfaced in Shoulder width is minimal in many locations.

15 Phillip Drive Priority Number: 10 Traffic Loading: Approximate Length: 4,060 LF Average Width: Thoroughfare ~_ Local 20LF Total Pavement Area (Square Yards): 9,200 Pavement Section: Shoulder/Ditch VISUAL INSPECTION SUMMARY Types of Distress None Light Moderate Block/Transverse Cracking x x x x Severe Overall Ride Quality Good_L Fair Poor Overall Road Condition Good_L Fair Poor Estimated Cost of Repairs/Overlay: $126,960.'

16 Peele Drive Priority Number: 11 Traffic Loading: Thoroughfare Local ~ Approximate Length: 580 LF Average Width: 20 LF Total Pavement Area (Square Yards): 1,290 Pavement Section: Shoulder/Ditch VISUAL INSPECTION SUMMARY Block/Transverse Cracking Overall Ride Quality Good Fair Poor --- Overall Road Condition Good Fair Poor --- Estimated Cost of Repairs/Overlay: $19,350

17 Neuse River Drive Priority Number: 12 Traffic Loading: Thoroughfare Local Approximate Length: 1,478 LF Average Width: 20 LF Total Pavement Area (Square Yards): Pavement Section: Shoulder/Ditch VISUAL INSPECTION SUMMARY Block/Transverse Cracking Overall Ride Quality Good Fair Poor Overall Road Condition Good Fair --- Poor Estimated Cost of Repairs/Overlay: $49, Road resurfaced in 2009.

18 Country Club Drive (NC Highway 306 to Hardison Drive) Priority Number: 13 Traffic Loading: Thoroughfare ~_ Local Approximate Length: 1,560 LF Average Width: 20LF Total Pavement Area (Square Yards): 3,500 Pavement Section: Shoulder/Ditch VISUAL INSPECTION SUMMARY Block/Transverse Cracking Overall Ride Quality Good ~- Fair Poor Overall Road Condition Good Fair Poor Estimated Cost of Repairs/Overlay: $52, Road resurfaced from NC Highway 306 to Hardison Drive in Curb/gutter section added NC Highway 306 to culvert crossing. 2. Need to assess ownership from Hardison Drive to Country Club.

19 Wayne Drive Priority Number: 14 Traffic Loading: Approximate Length: 950 LF Average Width: 20 LF Thoroughfare Local ~_ Total Pavement Area (Square Yards): 2,200 Pavement Section: Shoulder/Ditch VISUAL INSPECTION SUMMARY Block/Transverse Cracking Overall Ride Quality Good Fair Poor --- Overall Road Condition Good Fair Poor -- Estimated Cost of Repairs/Overlay: $33,000

20 Lakeshore Drive Priority Number: 15 Approximate Length: 1,970 LF Total Pavement Area (Square Yards): 4,400 Pavement Section: Shoulder/Ditch Traffic Loading: Average Width: Thoroughfare Local 20 LF _2L VISUAL INSPECTION SUMMARY Block/Transverse Cracking Overall Ride Quality Good Fair Poor --- Overall Road Condition Good Fair Poor --- Estimated Cost of Repairs/Overlay: $66, Road reported to be resurfaced in 1998.

21 Pinewood Drive Priority Number: 16 Traffic Loading: Thoroughfare Local.-_ Approximate Length: 1,480 LF Total Pavement Area (Square Yards): 3,300 Pavement Section: Shoulder/Ditch Average Width: 20LF VISUAL INSPECTION SUMMARY Block/Transverse Cracking Overall Ride Quality Good ~ Fair Poor Overall Road Condition Good Fair Poor Estimated Cost of Repairs/Overlay: $49, Reportedly resurfaced two times recently. 2. Pavement surface in good condition.

22 Ann Drive Priority Number: 17 Traffic Loading: Approximate Length: 600 LF Average Width: 20 LF Thoroughfare Local Total Pavement Area (Square Yards): 1,350 Pavement Markings: Yes No Pavement Section: Shoulder/Ditch VISUAL INSPECTION SUMMARY Block/Transverse Cracking Overall Ride Quality Good Fair Poor --- Overall Road Condition Good Fair Poor --- Estimated Cost of Repairs/Overlay: $18,225 l. Road reconstructed to NCDOT Standard in 2010.