Committee Meeting Minutes Sunday 24 th September pm Pittwater RSL Club TABLE OF CONTENTS

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Committee Meeting Minutes Sunday 24 th September 2017 1.00pm Pittwater RSL Club TABLE OF CONTENTS 1.0 OPEN MEETING... 2.0 PRESENT/APOLOGIES... 3.0 PREVIOUS MINUTES... 4.

1 Committee Meeting Minutes Sunday 24 th September pm Pittwater RSL Club TABLE OF CONTENTS 1.0 OPEN MEETING PRESENT/APOLOGIES PREVIOUS MINUTES BUSINESS ARISING FROM PREVIOUS MINUTES CORRESPONDENCE IN/OUT: FINANCIAL REPORT (LIST TREASURERS NAME) REPORTS RATIFY DECISIONS OTHER BUSINESS MEETING CLOSED...

2 1.0 OPEN MEETING Time: 1.30pm Present: Grant Hughes (GH), Phil McDonald ( PM), Joe Iacono( JI), Jane Hutcheson ( JH). 2.0 PRESENT/APOLOGIES 2.1 Phil McDonald (PM) (Chairperson), Jane Hutcheson (JH), Grant Hughes (GH), Joe Iacono, (JI), Wes Byrnes (WB) (via phone) 2.2 Apologies: Richard Leach (RL), Albert Au (AA) (refer to Google Sheets for responses). 3.0 PREVIOUS MINUTES Accept Minutes from Committee Meeting: NIL 4.0 BUSINESS ARISING 4.1 Canoe Grants, new $3000 & Used $ Please see attached Criteria for Canoe Grants incl list of distribution of previous grants. Moved - WB Seconded PM Criteria for Canoe Grants.docx Action: JH to criteria guidelines to members. 4.3 Canoe Grant for The Lakes OCC Grant for used canoe approved 4.4 Canoe Grant for Northern Beaches OCC Grant for new Canoe approved Action: GH to organise payment to clubs asap. 4.4a Pacifica Canoe Grant Purchase of Canoe in Fiji Feb 2016 The canoe purchased by Pacifica has not been raced at a NSW held regatta since the grant was given The canoe has only been seen at the SHC 2016 & 2017, these races are not NSW sanctioned regattas The canoe is not being used for the purpose for which it was intended, ie. Pacifica entries at NSW regattas Pacifica crew entries have continued to borrow canoes at NSW regattas since 2016.

3 Action: PM to discuss with President of Pacifica re what is the current situation of the canoe and get assurances that it will be available for Pacifica crew entries this upcoming NSW regatta season. 4.5 Sydney Harbour Challenge Please see attached letter. aocra NSW zone shc participation Race Calendar Pittwater have not offered alternative date, would like to change their entry, 10/11 March Discussed option to offer Pittwater date after state titles and before nationals in May with Suggested format to be a changes/iron race between long reef and Bayview (and around Lion Island) + approx. 33 kms eg. Could do mini changes race, mini gold coast cup. Proposed dates being 14 th 15 th or 21 st 22 nd or 28/29 th April. Bondi will be encouraged to keep their existing date on calendar, and hold OC6 regatta onthe Sunday which will mean they will have to cancel their OC1/2 races Sat (as Makai cup clashes). Action: PM & GH to communicate with John Woods, Pittwater President. Will make early announcement if accepted. Hold over existing Pittwater date to next meeting. Suggest that Bondi cancel their Sat oc1/2 and keep oc6 on the Sunday. 4.7 OC1/ Nationals Brief discussion decided to hold over for further discussion. Action: defer decision to 1 December and send request to AOCRA to confirm NSW as 2018 location PM to ask Rod Wyse if he received official confirmation from AOCRA National and provide same. 4.8 Gear Steward/Trailer (Buoys) PM will take on this role. Rego will be done next week. GH has paid insurance. Need to do inventory/audit. JI has quote for service $ will book that in this week and will be ready for PD s regatta. Action: GH to insure trailer. 4.9 Regatta Race Formats Consider running Long courses first before short courses only if If stand- alone oc6 regatta, but assess on a case by case basis dependent upon club s regatta programs. Introduction of Novice/Ultra Short Course suggest 3 rd race in all club regattas to be called Novice/Ultra Short Course; 3 combined divisions being Men Women Mixed, no age groups

4 and only 6 division in total this will be a stand alone race. Clarifications as to what constitutes Novice (not been registered for more than 2 years). Distance for this race will be 4 km total and will allow 2 experienced/other paddlers in crew. Regarding entries for paddlers in novice races, any novice paddlers progressing to long course cannot go back to novice/ultra short course racing but can still do short courses. Action: JH to send above criteria in out to members Kaimana OCC Paperwork is reasonable still some items missing. Make AOCRA National aware of missing information. Zone Recommendation to head office is no, cannot be within 5 kms of existing/another club. Application from Zone is rejected. Will approve if they move location and sort out their paperwork. By-Law 8 stating also members of Pacifica they will still need to move canoes, as have been at location near The Lakes OCC more than the recommended 7 days. Action: JHH Send recommendation to AOCRA National to this effect. Send draft to Zone Committee first for their approval Use of aggregate age system for regattas Vote on continuation of aggregate age system for regattas. RL voted No, AA voted No, (as per their comments on google sheets) GH voted No, PM voted No, JH voted Yes, JI voted Yes. Majority vote stands = No. Action: JH to all clubs to advise of the decision of no aggregate age category and announce inclusion of novice/ultra short races. Subsequent to National decision Club Affiliation fees Clubs must be financial to race and have their re-affiliation paperwork submitted. Action: JH to send out re due date before first regatta, eg. Not insured before 22 October will not be eligible to race and will require re-affiliation Accept Richard Leach onto Committee Appoint R Leach onto vacant position onto committee, duties specifically as Registrar. Moved GH Seconded JI 5.0 CORRESPONDENCE IN/OUT: 5.1 Letter and correspondence from proposed new club Kiamana OCC - various dates in September Outwards Correspondence:

5 5.2 Responses from NOCC and The Lakes OCC to affiliation application of above club. 6.0 FINANCIAL REPORT Grant Hughes 6.1 GH reported that records handed over from outgoing Treasurer Jean Brown are in extremely good condition and up to date accurate. All Bank Account transfers/signatories have been completed for new committee. Motion: The Financial Report is accepted endorsed. Copy available on request. 7.0 REPORTS 7.1 GPS Units Wes Byrnes Action: WB to send report and keep updated on progress. 7.2 IRB Service and Repair Joe Iacono. Quote sourced from authorized repairer. JI is organizing date/time of work. Approx price $ Incorporation of OC1-2 Racing Series Wes Byrnes Action: WB to send update information on the series for inclusion in minutes, update on Calendar so it can be put out. 7.4 Council Sponsorships Wes Byrnes Action: WB to send updated report and update progress. 8.0 RATIFY DECISIONS 8.1 Zone to pay for Didgeridoo Player for PD S Regatta Yes but need quote, up to $200 okay. 8.2 NOCC Interclub Day at Ettalong Yes Rick Leach has communicated. Action: Albert to put on FB page, he can contact NOCC for info. 8.3 Tanya Sauer NSW Sprint crews without endorsement all teams must be club team expect for golden and platinum, cannot be NSW teams, anyone can qualify. No club will be representing NSW, only as your club, no NSW, MUST ALL be from the same club in entry, except for golden platinum and juniors, if your club is not going and you wish to qualify, we will

6 provide a list of clubs who are going. Need to transfer into that club you wish to race with and you can transfer back out after the race is finished. PM to clarify meeting with himself and Trish about above, cannot represent NSW, not to inform people that you are representing NSW. Action: PM to send to Tanya re criteria and requirements. 8.4 Bovas Paddle Shop requesting advertising on FB page Decision not to allow. Action: Albert to remove all existing/prior advertising. Wes to remove all existing/prior advertising on his OC1 Racing FB page. No promoting business on FB page. 8.5 Jane Hall Coaching Clinic 4/5 November support? Jane Hall has been advised cannot have this date and invite her to put forward another date. Can National pay for their own presenters, not to ask NSW Zone to fund travel etc if NSW Zone are not supplying presenters. Action: PM to communicate this to Jane Hall. 9.0 OTHER BUSINESS 9.1 Billing of fees to clubs to coincide with due dates of AOCRA National all agreed. Action: To be submitted as agenda item for AOCRA National AGM (JH).

7 9.2 Traditionally rigged canoe race - Discussion of idea to hold at one regatta of choice, prizes awarded to best rigged canoe at regatta $500 to every entry, another $500 to best technique. Decision Eastern Suburbs regatta. Canoe must be raced throughout entire regatta. Action: PH to send letter to Bondi with proposal and Albert to put info on Website and FB page. 9.3 Life Memberships length of membership to be decided. Would need to meet criteria, eg. Long history of involvement at committee/race level and nominated by peers and put forward nomination to Zone, Zone then puts forward at Zone AGM, 75% of delegates at AGM need to approve it. Life membership prize is AOCRA insurance will be paid by Zone for life and material prize of recognition and. Notice to go out to all members for their choice, nominate and approve, if it will be presented at next AGM for sanctioning. Zone started in 1995 with 3 clubs, Sydney, Manly Warringah, St George. Digtial honourboard on the website as recognition as life members Action: Albert to draft digital honour board for website and FB page. 9.4 Black Tie Awards Night for NSW Zone idea to bring all zones together at end of season with various awards including nominations, funded from head office? Zone appreciation dinner, historically has been held after the state titles free to all paddlers, could add as part of the entry fee? Potentially go be held at the last regatta of the season. 9.5 Continuing Paddler Promotion (social media) ongoing every meeting. 9.6 New ideas for continuing commitment to building community into our sport. ongoing each meeting. 9.7 NSW Zone representation on National Committee Zone proposal for AGM, eg. restructure of the National Committee to include President, VP Sec, Treasurer plus representative from each Zone s current committee will put forward as an Agenda Item for National AGM. Action: JH to send with Affiliated Zone Delegates to AOCRA National Secretary MEETING CLOSED Closed: 4.30pm Next Meeting: November? TBA.

NORTHERN BEACHES OUTRIGGER CANOE CLUB Invites you to participate in our Annual regatta on 5 th Sunday November 2017 Station Beach, Pittwater Side

NORTHERN BEACHES OUTRIGGER CANOE CLUB Invites you to participate in our Annual regatta on 5 th Sunday November 2017 Station Beach, Pittwater Side PALM BEACH EVENT SCHEDULE OC1, OC2, V1, SUP, Ski Race -