USRowing Southeast Junior District Championships. May 10-11, Sarasota, Fla.

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1 USRowing Southeast Junior District Championships May 10-11, 2014 Sarasota, Fla. USRowing and the Suncoast Aquatic Nature Center Associates (SANCA) are excited to welcome the 382 crews representing 36 teams to the 2014 USRowing Southeast Junior District Championships. This packet includes venue related information, such as parking, practice times, the initial schedule of races, and other important information regarding the event. Visitor Survey Included in this packet is a survey to measure the economic impact of the event on the local economy. The state of Florida and Sarasota county officials require the completion of this survey by all teams prior to picking up your registration packet. Each team must turn in a completed version of this survey before they will receive team registration packets or athlete credentials. Thank you for your cooperation with this important survey. USRowing Information Desk USRowing staff will be available at the Information desk, located in the trailer office near the admission point on Regatta Island. A representative from each team must come to the USRowing desk to collect team registration packets, including athlete credentials, prior to competing. The desk will be open during the following hours to handle athlete registration, regatta administration, and to answer questions throughout the event. USRowing Information Desk Hours: Friday, May 9: 1:00pm-7:00pm Saturday, May 10: 6:30am-end of racing

2 Late Entries Sunday, May 11: 6:30am-end of racing Late entries will be accepted in events where additional entries will not change the progression of the event. RegattaCentral will continue to register late entries until Sunday, May 4. After that date, late entries will only be accepted at the regatta venue during official registration hours. submissions will not be accepted. On-site late entries must be submitted no later than the close of registration on Friday, May 9, Line-up Changes All line-ups must be submitted through RegattaCentral by Sunday, May 4. After May 4, crews are only allowed to substitute a maximum of 50% of the line-up currently listed on RegattaCentral. No substitutions may be made for single scull entries except for illness or injury in accordance to USRowing rules. Any line-up changes after that date must be submitted by completing a form at the USRowing Information Desk. No line-up changes will be allowed less than 1 hour before the first race of an event. Scratches Coaches may scratch an entry via RegattaCentral until Sunday, May 4. All entry fees are non-refundable at this point, so the fees for entries scratched are still due for payment. After May 4, all scratches must be submitted to USRowing on a Scratch Form at the USRowing Information Desk. submissions will not be accepted. Scratches received after the Coaches and Coxswains Meeting will be subject to a forfeiture of the entry fee plus an additional $25 scratch fee. Crews failing to notify USRowing of a scratch in writing will be subject to an additional no-show fee of $100 that must be paid in full before other crews from that organization are allowed to continue racing. Team Tent Reservations The LOC strongly encourages teams to rent tents. Each team will be allotted a 20 x40 space on the island along the beach frontage. Space is on a first come, first serve basis. Each team will receive only one parking pass for their team support vehicle.

3 NOTE: Fire extinguishers are required in cooking areas. There are 10 x10, 20 x20 and 20 x40 tents available to rent. Tent rentals are an option, not required. Reserve your prime spot and cheer on your teammates! If you are a smaller club and would like to reserve a space with another team we can accommodate that too! 10 x10 - $ per set-up 20 x20 - $ per set-up 20 x40 - $ per set-up For more information/to reserve a tent, contact Sarah Kupiec by Sarah@sanca.us or phone: Parking and Venue Access Information Parking is free on Friday, however Saturday and Sunday the cost is $5.00 per day for all vehicles, except vehicles hauling boat trailer and car topped boats which will receive a parking pass. There are additional paid parking lots to the North of the venue. There will also be one additional support vehicle Parking Pass per team. Parking passes will be distributed by the parking attendant to the arriving teams. Trailer Parking: Trailers are requested to not arrive prior to 8:00 am Friday, if you need a special exception please contact Sarah@sanca.us or Bob@sanca.us Team Bus From a safety stand point, team buses are only allowed to drop off and unload their teams and they must exit the island and park to the North of the venue in the parking lot next to spots authority. When picking up teams, we ask that the buses do not enter the island and wait until the entire team is in the drop off loop and ready to load onto the bus.

4 Practice Times The venue will be open for training times at the following sessions: Friday, May 3: 1:00pm-7:00pm Due to the late racing schedule, practice will not be available on Saturday evening. During listed practice times, crews will have access to the course to practice as well as access to unofficial athlete scales for coxswains and lightweights. Practice scales will also be provided during racing outside of the official weigh-in area. Coaches and Coxswains Meeting Coaches and Coxswains Meeting will be scheduled for Friday, May 9 at 6:30 PM in the Hospitality Tent. Bicycle Access Coaches only Bike Path: On the western shoreline, there is a new dedicated coaches' ride along path. Traffic pattern on Coaches' path is NORTHBOUND only. To reach the Start Line area, you will ride south on a separate path on the far (inland) side of the coaches' path. Be sure to bring your own bike. Spectator bikes: Spectators are welcome to bring their own bikes to utilize throughout this beautiful facility. All public areas are accessible, except only coaches are allowed on the Coaches' Ride Along Path on the western shoreline. There is a secondary path which is available to Spectators slightly west of the Coaches' Path. Water & Ice We will not have free water stations on site for this regatta. Teams should provide their own as needed. Both water and ice will be available for sale at the venue. Nathan Benderson Park will be selling $5.00 water bottles that are refillable as many times as you d like for the life of your bottle! Dogs Dogs are allowed in the park as long as they are on fixed length 6' leashes (not retractable leashes) and they must be picked up after (you must supply your own pickup bags). USRowing Youth National Championship Invitations Youth Nationals qualification details are included in the entry packet for this regatta. Following this event, USRowing will determine which crews have earned bids in each event, and open up registration for those crews. Upon entering them into the RegattaCentral system, USRowing will notify the qualified crews of their status via an invitation sent to the account listed on RegattaCentral.

5 Please be sure to update your address in RegattaCentral to make sure you receive the invitation. Crews will have 3 days to register in their qualified event from the date when the invitation is sent. This limit will be strictly enforced this year. Regatta Merchandise Regatta and USRowing merchandise will be available at the Boathouse Sports tent located in the vendor area on Regatta Island. Trophy Return Crews are reminded that they are required to turn in trophies won at the 2013 event to the USRowing Registration desk before the Coaches and Coxswains Meeting on Friday, May 9. Crews that fail to return a trophy will be charged a $400 replacement fee, due before any crew from that organization will be allowed to compete. An additional trophy will be awarded this year that was not listed in the entry packet to the crew winning the Womens Varsity Lightweight 8+ event. Initial Schedule of Races The initial schedule of races is available on the USRowing web site. Click here for Initial Schedule of Races. Note that this schedule is tentative and subject to change. The heat sheet with initial lane draws will be posted no later than Thursday, May 8, Regatta Volunteers If anyone is interested in volunteering for the regatta should contact John Krotec at row.volunteer@gmail.com or by cell phone at Contact Information: AJ Dominique III, Events Manager, USRowing alvin@usrowing.org

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