OC1/2, V1/3 NATIONAL MARATHON TITLES Friday 24 th - 26 th November 2017 Lakes Entrance Surf Life Saving Club, Lakes Entrance, Victoria.

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1 Proudly present OC1/2, V1/3 NATIONAL MARATHON TITLES 2017 Friday 24 th - 26 th November 2017 Lakes Entrance Surf Life Saving Club, Lakes Entrance, Victoria. AOCRA Southern States Race program, Important information and Maps only. To be read in conjunction with AOCRA Regatta and Training rules Updated August 2017.

2 Contents Welcome... 3 Regatta Summary... 3 Competitor Eligibility... 4 Fees and Nomination Information... 4 Nomination Fees... 4 How to Nominate... 4 Nomination deadline... 4 Nomination confirmation (registration)... 4 Important information... 5 Key Personnel... 5 Race Start... 5 Starting Sequence... 6 General water safety preventative measures... 6 Swim tests... 6 Huli/tipping drills... 6 Sun Protection... 6 Hydration... 6 Strong wind warning... 7 Climatic Conditions... 7 Canoe Safety... 7 Personal and Canoe Requirements... 7 Safety on Water... 7 Tidal Conditions... 7 Tide Chart... 8 Canoe Hire... 8 Coaching Clinic... 8 Useful Information... 9 Presentation Venue... 9 Meal... 9 Amenities... 9 First Aid... 9 Parking... 9 Canoe Storage... 9 Canoe Transport... 9 Towing And Travel Assistance... 9 Accommodation And Travel Accommodation Options RACE CATEGORIES Introductory Race Friday V3 Race - Sunday TIMELINE OF EVENTS Race Courses

3 WELCOME AOCRA, Southern States Zone Organising Committee (SSZ OC) and SSZ members welcome all competitors, their friends, family and supporters to the 2017 OC1/2 V1/3 National Championships. Lakes Entrance is a fabulous place to paddle and compete. It offers a wide range of paddling conditions from open ocean to lakes and channels in one of the most picturesque spots in Australia. If we can t get on the ocean don t be fooled by the name Lakes Entrance. The lakes are large bodies of water influenced by wind, tides and current. They offer all competitors challenging and exciting racing over the course of the Regatta. We look forward to seeing you all for fun and competitive racing. REGATTA SUMMARY LOCATION: Lakes Entrance Surf Life Saving Club. ADDRESS: Main Beach Walk, Lakes Entrance, Victoria 3909 CANOE STORAGE: Waters Edge Caravan Park. 623 Esplanade, Lakes Entrance Victoria. (Directly opposite Launching and rigging area for canoes) RIGGING AREA: Grassed Verge opposite Canoe Storage Area. AMENITIES: Hot Showers available and Toilets at the Lakes Entrance Surf Club FOOD: Kiosk at the Surf Life Saving Club PARKING: Parking available along the Esplanade TRAILERS: parking along grass verge on the Esplanade. Canoe Storage Surf Club 3

4 COMPETITOR ELIGIBILITY 1. Only persons who are financial members of a club affiliated with AOCRA Ltd. and are registered members of AOCRA Ltd. may compete. 2. Regarding eligibility and registration of competitors. The Race Director's decision is final. 3. All overseas paddlers must seek approval from their National Outrigger Association and / or Club, and provide the registrars with a current insurance certificate of currency, which covers them for the event. 4. Competitors are required to wear a coloured identity wrist band in all races. 5. Competitors will be issued with a Fluro cap to wear when racing. This is an AOCRA safety iniative.oc2/ OC3 competitors must be from the same club unless Rule B d) applies Formatted: Font: 11 pt, Not Highlight FEES AND NOMINATION INFORMATION NOMINATION FEES Friday Introductory 7km event $20.00 Saturday LONG course $60 Sunday SHORT course $30 Sunday V3 short event $20.00 HOW TO NOMINATE All paddlers must lodge a nomination with payment online at All paddlers must supply Canoe Racing numbers in the Notes area. All outrigger paddlers must be current AOCRA members AND members of an affiliated Club. NOMINATION DEADLINE ALL nominations close at 5pm on Friday 10 th of November Late nominations may be accepted and may be lodged online before the event. NOTE: a late fee of $50 per paddler will be applied. Payments must be made via an acceptable credit card. NOMINATION CONFIRMATION (REGISTRATION) Paddlers must register; sign in to confirm their nomination at the regatta site before each race. Please refer to the event timelines in pages 11 and 12 for Registration / Nomination confirmation times. Registration All paddlers must complete registration to be eligible to race. All registration must be through the AOCRA website. Proof of Identification is required when signing in (Drivers Licence or Student Card) Wrist bands will be issued at registration. The registration desk will operate at the following 4

5 times: Marshalling All paddlers will need to be checked off by a Marshall during the following times: PADDLERS MUST ADHERE TO THE FOLLOWING PROTOCOL SO THAT WE CAN DETERMINE HOW MANY CRAFT START EACH RACE AND THEN ENSURE THAT ALL CRAFT ARE ACCOUNTED FOR AT THE FINISH OF EACH RACE: 1. All paddlers must sign on at the sign on desk PRIOR TO EACH RACE before entering the beach marshalling area. 2. All Paddlers must enter the beach through the marshalling area (the Marshall will tick you off the race list and ensure that all compulsory items are accounted for). 3. Paddlers who fail to enter the beach via the marshalling area will be issued a DNS result. All competitors are responsible to ensure that their craft is suitable for all possible conditions. All canoes may be subjected to scrutineering to ensure their seaworthiness. IMPORTANT INFORMATION KEY PERSONNEL Race Director: Mr Steve Miller Assistant Race Director: Mrs Trish Johnston Registrations/Time Keeper: Ms Erica Trandafilovic Event Organiser: Mr Darren McIntosh President, Southern States Zone Ms Yvonne Stansfield Vice President, Southern States Zone RACE START The Race Program will run on time, or at the discretion of the Race Director, so ensure you arrive at the starting line and ready for your event before the nominated race starting time. The Race Director will not wait for crews to get to the START LINE, and may start the race when most of, much of canoes are assembled at the start line. 5

6 STARTING SEQUENCE Starting flag sequence for all races will follow AOCRA standard. *Failure to start behind the line or to disregard any instruction given to you by race officials during race start will result in disqualification. Raised WHITE flag Raised RED flag Raised GREEN flag Raised BLACK flag Indicates up to a maximum of TWO minutes to start. Indicates up to a maximum of 20 seconds to start. Indicates RACE START Indicates that a canoe is over the start line. A verbal warning may be given to the offending canoe. GENERAL WATER SAFETY PREVENTATIVE MEASURES It is the participating paddlers responsibility to ensure that the canoe meets AOCRA safety standards. Prior to the commencement of each race event participating canoes will be scrutineered by an authorized representative from AOCRA and/or the SSZ OC. Only canoes that pass scrutineering shall be used in any event during of the championships. The primary risk is the potential for interactions between outrigger canoes and large marine vessels including commercial and recreational fishing boats and general marine pleasure craft. All preventative measures must be taken to avoid collisions including actions such as canoes giving way to larger craft and following Victorian Marine Regulations. The start point for racing will be either on the ocean past the breaker zone or on the lakes complex (dependant on local conditions at the time of racing). This will be clear of major marina/port traffic and is relatively protected. All paddlers must be aware of other craft in the area at all times. SWIM TESTS All participating paddlers are required to have successfully completed the AOCRA Swim test, conducted in accordance with the AOCRA Member Protection Policy section 5.3 Paddler Suitability (Swim, tread and Huli). HULI/TIPPING DRILLS Canoes have the potential to tip during racing. Participating paddlers shall be confident in their own ability to flip a canoe upright and reboard the canoe. SUN PROTECTION AOCRA have a sun protection policy within the MPP. Paddling involves long periods of time exposed to the elements and appropriate sun protection should be used including, hats, sun cream, long sleeved sun shirts and sunglasses. HYDRATION Another part of being in the sun for long periods is the risk of dehydration from over exposure. Suitable hydration packs and/or systems 6

7 should be taken and used during racing. STRONG WIND WARNING AOCRA has a strict policy on the use of canoes during strong and gale force wind warnings. Under no circumstances are canoes to be put in to the water during a gale force warning. In times of strong wind and/or seas, SSZ OC will use alternative courses which offer protection from Strong Winds. Please see course layouts in this document. CLIMATIC CONDITIONS Victorian Climatic Conditions can be quite variable at this time of year. Average day temperature in November is 20 degrees Celsius and average water/sea temperature of 16 degrees Celsius. Paddling attire should be suitable for local conditions and for being on the water for an extended period. This can include Thermal Pants/ Shirts Booties Gloves Multi layering CANOE SAFETY SSZ OC requires the following safety requirements during each racing event during the Championships. PERSONAL AND CANOE REQUIREMENTS These requirements are mandatory All Canoes must 1. Carry a spare paddle 2. Must have a leg rope affixed to the canoe and the paddler 3. V1/3 s must have a Bailer fixed to the Va a by means of a leash long enough to effectively bail water out of the hull. Any Paddlers not meeting these requirements will be withdrawn from the event. SAFETY ON WATER If assistance is required for whatever reason Paddlers must raise and wave their paddles in the air to alert support craft or passing canoes for assistance. Competitors are required to go to the immediate assistance of a canoe in trouble and if practically reasonable to help the paddler in trouble. Any participant found not to have helped will be disqualified from the event and any championship points will be void. If at any stage of the event a safety official requests a canoe return to shore it must comply with this request immediately. Failure to do so will result in disqualification of the paddler/crew from the event and any further events during the Regatta. TIDAL CONDITIONS The lakes complex is heavily influenced by the Tidal patterns and entry and exit through the channel is very dependent on ocean and other environmental factors. The table below shows predicted tidal patterns for the event and racing will be timed to best accommodate this. 7

8 TIDE CHART DATE TIME TIDE Metre FRIDAY 24 November 0125 HIGH LOW HIGH LOW 0.47 SATURDAY 25 November 0222 HIGH LOW HIGH LOW 0.48 SUNDAY 26 November 0320 HIGH LOW HIGH LOW 0.46 CANOE HIRE Competitors from outside Southern States requiring a canoe and competitors within the Southern States willing to lend/hire their personal craft can get in touch through a Closed Facebook Group. Canoes are very limited in the Southern States Zone and this is a first in best dressed arrangement. Loan or hire fees are to be arranged by yourself and the lender/hirer of the craft. Southern States Zone in principle supports the arrangement that if a canoe is damaged, the responsibility of repair is solely between the parties and not the Organising Committee and/or Zone Committee Facebook: 2017 Nationals Canoe COACHING CLINIC A coaching clinic will be held on the Friday morning which will run for approximately 3-4 hours. The clinic is open to all AOCRA members but is designed to encourage greater female participation in small craft. It will concentrate on canoe handling in surf conditions, paddling techniques, safety on the water etc. All the necessary water safety will be in place and with the amazing location of the championships this year, it will be conducted in both flat protected waters and surf conditions. Jane Hall from NSW, who has run several of these types of clinics has kindly offered to facilitate the course. Having a coach and paddler of Janes experience is a great boon for our championships and we are excited to have her on board. We believe that our sport can only be improved by equal and strong participation by women. Participants in this clinic will take away new skills and experience, confidence and encouragement for all female paddlers to get on small craft and see how much fun they are and how they can improve your skills and fitness for OC6 paddling. Registration for the clinic will be done through the AOCRA website. Cost is $50. The clinic will be limited to only 30 participants. 8

9 USEFUL INFORMATION PRESENTATION VENUE The regatta venue is at the Lakes Entrance Surf Lifesaving Club. Registrations, race briefings, Medal presentations and the presentation dinner will all be held at this venue. Lakes Entrance SLSC is a licensed venue. Dinner will be served from 6.00pm on Saturday night followed by the presentations at 7.00pm. Saturday night presentations are open to all participants and supporters however please note the dinner is an optional extra and NOT included in any race fees. MEAL The optional meal will be served at the venue with the presentations on Saturday evening. The cost is $25 and can be paid for with registration. AMENITIES Lakes Entrance SLSC has excellent facilities. There are abundant female and male toilets and change rooms, and grassed surrounding grounds. There is a privately-run kiosk on site selling a range of food and beverages. FIRST AID Qualified First Aid Officers will attend the event. PARKING Public Parking is available in several locations along the Esplanade. There is both street parking and car parks. These car parks have time limits are require payment. East of the footbridge there is a large area of grassed verge directly opposite Waters Edge Caravan Park. CANOE STORAGE Water s Edge Caravan Park are providing space for the Canoes to be stored for the event. The Caravan park is located along the Esplanade directly opposite the launching beach. Please refrain from rigging your canoes in the caravan park as space is limited. There is ample space for rigging across the road. CANOE TRANSPORT If you require your canoe to be transported to the Regatta, transportation has been arranged through the Kayak Courier. Please contact the event organiser for pricing and to book your spot. TOWING AND TRAVEL ASSISTANCE Towing and Travel assistance is available from AOCRA for eligible Outrigger Canoe Club members. National Travel Assistance Rules: the Water/Administration/National travel Assistance Rules AOCRA Towing Assistance: 9

10 the Water/Administration/Request for Towing Assistance AOCRA travel assistance: the Water/Administration/Request for Travel Assistance Form Submit to AOCRA Secretary within two weeks of the event. ACCOMMODATION AND TRAVEL Lakes Entrance is a major tourist destination with an abundance of accommodation types to cater for any budget. There is also a variety of Restaurants, shops and places of interest. It is a beautiful day road trip from Sydney and surrounds. If you fly in to Melbourne Airport (Tullamarine) it is a scenic 300km drive to Lakes Entrance. Hire a car and share the driving, companionship and costs with fellow paddlers. You can train or bus it to Lakes Entrance but it is not a quick trip. ACCOMMODATION OPTIONS Water s Edge Caravan Park The Esplanade Resort Bellevue on the Lakes Abel Tasman Waterfront Motel A comprehensive list of accommodation with over 40 different types, sizes and styles is available. Please and it can be sent to you RACE CATEGORIES SATURDAY LONG COURSE Sunday-Short Course V1 OC1 OC2 V1 OC1 OC2 10

11 Under 21 OPEN Master 40+ Master 50+ Master 60+ Master 70+ Men, & MIXED Men, & Men, & Men, & Men, & Men, & Men, & MIXED Men, & Men, & Men, & Men, & Men, & INTRODUCTORY RACE FRIDAY The Friday race will be a short race in the Lakes Complex for fun. Format will be determined closer to the event. It will be a fun race with prizes for those who enter. Max distance will be 7km. V3 RACE - SUNDAY V3 event will be run on Sunday following on from the short course. Format and location of the V3 event is dependent on the weather conditions and paddler availability. Paddlers will be notified at the earliest possible date. TIMELINE OF EVENTS FRIDAY 11

12 DAY 1: Friday 24 th November 2017 Coaching Clinic, Introductory Race 8:00 12:00 Coaching Clinic Lakes Entrance Life Saving Club. Hosted by Jane Hall 12:30 13:00 Registration Introductory Event Open for 30 minutes 13:00 14:30 Introductory Race 7 km 15:00 17:00 All Registrations 17:00 19:00 Presentations Day 1 Lakes Entrance Life Saving Club Lakes Entrance Life Saving Club SATURDAY DAY 2: Saturday 25 th November 2017 OC1/2, V1 Long Course 8:00 10:30 Registration Lakes Entrance Life Saving Club 10:45 11:00 Blessing Lakes Entrance Surf Club 11:15 11:45 Briefing OC1/2, V1 Long Course Lakes Entrance Surf Club 12:00 15:00 Race - OC1/2, V1 Long Course 20km 18:00 Paddler Dinner Lakes Entrance Surf Club 19:00 Presentations Day 2 Lakes Entrance Surf Club SUNDAY 12

13 DAY 3: Sunday 26 th November 2017 OC1/2, V1 Short Course, V3 Race 6:00 7:00 Registration and Breakfast BBQ Open for 60 minutes 7:00 8:00 Short Course race briefing ALL EVENTS All paddlers 8: Race - OC1/2, V1 Short Course 13km 10:15 11:30 V3 Short Course 10km 11:45 13:15 Presentations Lakes Entrance Surf Club 13: Pack up, Load Canoes Lakes Entrance Surf Club RACE COURSES IMAGE 1.FRIDAY INTRODUCTORY RACE 7KM 13

14 IMAGE 2. A SATURDAY OCEAN LONG COURSE 20KM IMAGE 3. SATURDAY PLAN B LONG COURSE. 20KM 14

15 IMAGE 4. A SUNDAY OCEAN SHORT COURSE. 14KM IMAGE 5.SUNDAY PLAN B SHORT COURSE. 14KM 15

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