Great Harbour Challenge

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1 Race Information & Registration Pack Saturday 7 June 2014 Great Harbour Challenge CELEBRATING MATARIKI TE WHANGANUI A TARA

2 Many thanks for participating in Hikoikoi Waka ama Club Matariki Celebrations on Te Whanganui a Tara. Supported by Wellington Tenths Trust, Palmerston North Maori Reserve, Wellington City Council, Waka ama NZ & NZ Post Group we are pleased to offer once again this annual race. VENUE: Freyberg Beach Oriental Bay Oriental Parade Wellington This event will be held on Wellington Harbour however if conditions determine the race venue may need to be changed due to unfavourable wind conditions then an alternative course has been arranged in Petone. Paddlers will be advised of any venue change at least 24 hours prior to race to allow for alternative arrangements for those organising canoe trailers and waka. If the venue is changed to Petone then it will be located at Hikoikoi Waka ama Club, 24 Marine Parade, Petone (Wellington Tenths Trust/Palmerston North Maori Reserve Offices). COURSE DESCRIPTIONS: The course will be set out on the Wellington Harbour within the boundaries of Evan s Bay and Oriental Bay, keeping mainly within 200 metres of the shoreline except when crossing Evan s Bay. The: 8 km novice race is designed for paddlers who have trained but not raced or are unsure they can complete a km course safely. This course has been set with novice to semi-novice crews and steerers in mind. Entries are welcome from W6s, W2s, W1s, Kayaks, Canoe and Surf Skis Male/Female/Mixed individuals and crews. SUPs may also enter this event however the distance for them maybe shortened on the day km competitive race is a nice blast for those with plenty of racing experience and capable of completing a kilometre course in under 90 minutes. There may be challenging pieces within this course. A competent steerer and/or crew is advised. W6, W2, W1, Kayak, Canoe, Surf Ski Male/Female/Mixed events. SUPs are not eligible to enter this race. The Event Director reserves the right to amend the distance or course for any race in adverse weather conditions. 1 P a g e

3 REGISTRATIONS DUE BY: Wednesday 4 June 2014 by 5pm Please indicate your intent by completing and ing the registration form within this race information pack to hikoikoiwakaama@gmail.com Registrations received after the deadline will incur an additional late fee per paddler. REGISTRATION FEE: The registration fee is set per paddler Fee includes a hot soup and BBQ at end of each race. Payment will be accepted on the day, however we encourage fees being deposited into our bank account by Wednesday 4 June Account Number : Wellington Tenths Development Trust Westpac Ref: your team name 'waka" LATE FEE: Late registrations will incur a late fee of $10 per paddler Registrations and intents received after 5pm on Wednesday 4 June will incur the late fee. This does not include additional entries made on the day if an early intent registration has already been received by Wednesday 4 June. We strongly encourage you to complete a registration form before the due date, even if you re not sure you have a full crew or waka. There is no charge for withdrawing your registration! There will be no refunds for crews who choose not to race on the day TRAILER/WAKA PARKING: If you are bringing a Canoe Trailer/Waka into Wellington on Friday or early Saturday morning please contact Chris Fox Parking for canoe trailers has been arranged in Odlins Plaza, Taranaki St and therefore Wharf access must be arranged with Chris (trailers parking by Wharewaka) with access to ramp for waka loading. Tyres must be brought with trailer and will be required for all waka. There is limited parking arranged at Oriental Bay, Freyberg Pools and therefore Chris will need to allocate canoe trailer with most waka on board for these spaces. 2 P a g e

4 WAKA ALLOCATION For those teams requiring waka please contact Chris we may be able to access waka for your race to ensure as many people get to paddle as possible with the resources on hand. Teams who borrow waka are responsible for any damage that occurs during racing. PLEASE INDICATE ON YOUR REGISTRATION FORMS IF YOU HAVE YOUR OWN WAKA. REGISTRATION PROCESS Registration Process Race Registration and Safety Checks open at 8.00am. Karakia is at approx. 8.30am with the arrival of Poutu and kaihoe (our Ceremonial Waka) launched from Te Raukura, Te Wharewaka o Poneke, Wellington Waterfront. Registration Process for ALL Competitors 1. Report to Registration for your Race Pack 2. Must have completed Waiver (spare available at Registration). 3. Take Safety Check list and race number (stick on the non ama side or top of SUP board) or side of kayak, canoe or surf ski 4. You need to get cleared by Safety Check Crew (wearing high vis vests) at your waka. 5. Waka that have passed Safety Check will have tag tied on front kiato, SUP tag on leg rope hole or side of kayak, canoe or surf ski or marked as directed by Safety Check Crew 6. Make sure your crew stays by waka and is ready for 5min call before to race start. 7. Waka must be rechecked before every race NEW NUMBER & NEW TAG. 8. This equipment is required for your safety, cheating the safety checks only endangers you and/or your crew. 9. Any waka found racing without required equipment will be disqualified. REQUIRED SAFETY EQUIPMENT Waka (W1/2 and W6) 1 x Cellphone in Waterproof Bag Or Flare 2 x spare paddles per W6, 1 x spare paddle per W1/2. 2 x bailers per W6, 1 x bailer per W1/2 (exempt - W1/2 which are sit on top or self-draining designs). 1 x 25-30m Tow Rope attached to Waka (exempt - W1/2). Sprayskirts are compulsory for W6, W1/2 (exempt - W1/2 which are sit on top or self-draining designs). One lifejacket or personal flotation device (PDF) for every person on board (junior 16yrs and under participants must wear jackets during race). SUP - Must carry a PFD, use a leash, and carry either a cellphone in waterproof bag or flare. Surf Ski/Canoe/Kayak - Must carry a PFD and carry either a cellphone in waterproof bag or flare. 3 P a g e

5 KAI COURSE MAPS Course 1 Approx 12-15km PLEASE KEEP your meal tickets located in registration packs in order to enjoy some delicious hot soup and BBQ after your race. Showers and even spa available at Freyberg Pool (bring $$$) to pay for these otherwise there are changing and toilet facilities on site. There are plenty of options for kai around Freyberg Pool. Check out TUG BOAT CAFÉ for great coffee Prizegiving will be held at the conclusion of the last race on the beach. The course may vary based on weather and water conditions on the day and this will be determined and advised by the Race Director. In addition to this the Race Director may request all paddlers wear PDF and lifejackets (paddlers MUST follow the Race Directors Instructions) or risk not being able to participate in race and therefore face disqualification. Open (Men, Women, Mixed) W6/W1/W2 SS/Kayak/Canoe *Any variation to this course will be determined by Event Director on the day (weather dependant). 4 P a g e

6 Course 2 Approx 8km Novice & Junior W6/W1/W2 (2 x circuits of the course below). SUP will do 1 x circuit RACE STARTS W6 All starts for W6 will be le mans and start from the beach front. A runner will be required for each waka and they will line up on the beach at an allocated spot and then run to waka held in water. W1/Surf ski/canoe/kayak/sup will start from buoy (water starts). All start/finish process will be explained further at race brief. 5 P a g e

7 GREAT HARBOUR CHALLENGE - MATARIKI RACE PROGRAMME (DRAFT) Time What Where/What 7am Set Up Freyberg Beach Volunteers Event Directors 7.30am Kaihoe Meet Poutu prepared for launch Te Raukura Te Wharewaka 8am Team Registration (Opens) Information Tent Freyberg Beach Safety Check Commence Freyberg Beach 8.30am Poutu Arrives Oriental Bay (Welcome & Karakia) Mana Whenua - Taranaki Whanui 8.45am Race Brief Race 1 & am Race 1 Begins 12-15km Womens/Mixed 9.10am Race 2 Begins 12-15km W1/SS/Canoe/Kayak 10.30am Race Brief Race 3 & 4, 5 8km 10.40am Race 3 Begins 8km W6 Men/Women/Mix 10.50am Race 4 Begins 8km W1/W2 SS/Kayak/Canoe Race 5 Begins 4km SUP 11.30am Race Brief Race 6 & km Mens 12noon Race 6 & 7 Begin Womens W1/W km 2pm Pack up Close/Prizeiving Freyberg Beach Results for all races will be published online All paddlers are welcome to hot soup and BBQ meal tickets in registration packs Reminder: showers, spa available $$$$ at Freyberg Pool should you need to thaw out Changing facilities and toilets on site Fantastic Coffee at TUG BOAT CAFÉ We hope you have enjoyed your days racing and supporting Matariki 2014 Sponsored/supported by. Wellington Tenths Trust Palmerston North Maori Reserve Wellington City Council Waka ama NZ NZ Post Group Hoe Tonga & and you our paddling community Feedback: hikoikoiwakaama@gmail.com 6 P a g e

8 GREAT HARBOUR CHALLENGE - MATARIKI ENTRY FORM Please complete one (1) form for each team/individual Club Name: Contact Person: Mobile: Waka Name/Description: Available for other races: YES/NO Team Name: Phone: Our team requires a waka: YES/NO Please indicate (circle/highlight) the category you are entering: Event Division Distance W6 Women Open 12-15km W6 Mixed Open 12-15km W6 Men Open 12-15km W6 Junior Novice 8km W6 Women Novice 8km W6 Men Novice 8km W6 Mixed Novice 8km W1 Women/Men Open/Novice 8km, 12-15km W2 Women/Men/Mixed Open/novice 8km, 12-15km Surf Ski, Canoe, Kayak Open/Novice 8km, 12-15km SUP Open 4km Paddler(s) Name(s) First and Last Name NKOA First and Last Name Number 1. NZ 4. NZ 2. NZ 5. NZ 3. NZ 6. NZ Entry Fee Costs $15 per paddler Late entry fee - $20 pp, is payable if registering AFTER Wednesday 4 June Account for Fees Wellington Tenths Development Trust Westpac Ref: your team name 'waka" NB: Please ensure the Team Captain completes the waiver for each team NKOA Number 7 P a g e

9 GREAT HARBOUR CHALLENGE - MATARIKI SAFETY WAIVER Hikoikoi Waka ama Club members and its organising team will take all measures possible to prevent and avoid risks of injury or loss of life and have in place procedures to react to various situations pertaining to the organising of this event. This waiver outlines your responsibilities as a competitor or manager of an individual or team participating in this event. We hereby agree to abide by the Rules in the Nga Kaihoe O Aotearoa Rule Book and accept all the risks of injury or damage to property and other miscellaneous that may arise from our participation in this Regatta and understand that Hikoikoi Waka ama Club, their appointed officers, race officials and sponsors will not be held responsible whatsoever during the course of the day s racing. We also agree that the race organisers will have the final decision on withdrawing our entry due to inadequate canoe equipment and/or the capabilities of the said crew paddlers. The crew or individual will be dressed appropriately for the conditions. We understand that during the course of the race, the race officials may withdraw the above named team or individual if in the officials opinion it is considered that the team or individual is in danger or likely to be unable to complete the race. We understand that the captain of each canoe is responsible for their crew s safety as set out under Maritime Law. Signed: Date: / / Team Captain or Individual Name: Team Name or Individual 8 P a g e

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