Samsung 59 th Festival of Sport Dragon Boat Competition

Transcription

1 Samsung 59 th Festival of Sport Dragon Boat Competition Bulletin Released on 1 January 2016 We are pleased to announce that the Samsung 59 th Festival of Sport Dragon Boat Competition, being title sponsored by Samsung Electronics H.K. Company, Limited; organized by the Sports Federation & Olympic Committee of Hong Kong, China; co-organized by the Hong Kong China Dragon Boat Association and subvented by Leisure and Cultural Services Department will be held on 10 April 2016 (Sunday) at Shing Mun River, HKCDBA Training Centre, On King Street, Shatin. Details are as follows:- Date: Time: Venue: Distance: Enrollment Deadline: Admin. charge for change of information and incomplete application: 10 April 2016 (Sunday) 10:00am 5:00pm Shing Mun River, HKCDBA Training Centre, On King Street, Shek Mun, Shatin Small Boat (12 person) 200 meters 11 March 2016, Friday. Completed set of entry form, required documents and entry fee must be postmarked no later than this date. No refund will be accepted upon successful enrollment. Payment receipt will be distributed at the Team Managers meeting. (Note: Successful entries will rest with the total number of participating teams.) Charge Item $100/participant/category Submit or change personal information or photo between 12 March and 26 March 2016 $200/participant/category Submit or change personal information or photo between 27 March and 2 April 2016 $400/participant/category Submit or change personal information or photo between 3 April and 6 April 2016 Awards Champion, 1 st runner-up and 2 nd runner-up of each category will be awarded a Trophy and 18 Medals. Race Format To be announced at the team managers meeting. Samsung 59th Festival of Sport Dragon Boat Competition Page 1 of 7

2 Event, Category, Entry Requirement, Race Distance and Entry Fee Category Open Women Mixed Inter- company Post- secondary Open Post- secondary Women Junior U23 Senior A (O40) Senior B (O50) Small Boat (12 persons) 200m Entry requirement Aged 12 or above, no gender limitation. Aged 12 or above. Restricted to female paddlers, helm and drummer. Aged 12 or above. Must consist of at least 4 and no more than 6 female paddlers. No gender limitation for helm and drummer. Aged 12 or above, no gender limitation. All participants must be full-time staff of the organization at the time the entry form is being submitted. Please submit copies of related Staff ID cards. Aged 12 or above, no gender limitation. All participants must be students of respective institutions for at least one month or graduates within three months. Please submit copies of related Student ID cards. Aged 12 or above. Restricted to female paddlers and drummer, except helm. All participants must be students of respective institutions for at least one month or graduates within three months. Please submit copies of related Student ID cards. Aged below 23, no gender limitation. Aged 40 or above, no gender limitation. Aged 50 or above, no gender limitation. Entry fee Per entry Others $1,400- Ordinary member $300- Others $500- Ordinary member $200- Others $400- * All team names must start with respective name of HKCDBA voting / ordinary members. Samsung 59th Festival of Sport Dragon Boat Competition Page 2 of 7

3 Race Rules and Regulations It will be run in accordance to the IDBF Rules and Regulations and HKCDBA Hong Kong Amendments (4th Edition) (revised version released on 1 st March 2015). Please download the race rules and regulation from HKCDBA website ** All team mangers and participants should be familiar with the race rules and regulations. Age Requirement 1. All participants must be aged 12 or above on or before 1 January Junior (U23): Aged under 23 on or before 1 January (No limitation on helm and drummer) 3. Senior A (O40): Aged 40 or above on or before 1 January (No limitation on helm and drummer) 4. Senior B (O50): Aged 50 or above on or before 1 January (No limitation on helm and drummer) Race By-Law 1) All participants should be holders of HKCDBA athlete cards and be able to present the original copies of the cards to our staff at every race on the race day. For those who are unable to present the HKCDBA athlete cards for any reason, a card replacement charge of HK$100 will be imposed on the spot. 2) Maximum number of participants in each team should be 20 (i.e. 1 team manager, 1 coach, 1 drummer, 1 helm, 10 paddlers and 6 substitutions). 3) Each team must have a Team Manager who is required to standby in the Crew Assembly Area, i.e. easily be seen and called by Race Officials, during the time when the team is racing. 4) The coach can also take up the role of a drummer or helm provided that there is clear indication on the crew list (crew registration form). 5) Substitution of drummer or helm: anyone on the registered crew list are allowed to act as the backup of the drummer or helm. 6) All substitutions should meet the technical entry requirement of their own categories. 7) There is no limitation on the number of entries for each organization. 8) One paddler is not allowed to represent more than 1 team in each category. That is, sub-teams under the same team name HKCDBA Team A and HKCDBA Team B are regarded as 2 teams in the same category. 9) Categories with less than 3 entries will be cancelled. 10) All participants must be holders of HKID Card and be able to present the ORIGINAL copy for onsite identification check in required. 11) Entries of Inter-company, Post-secondary Open and Post-secondary Women categories should submit crew identity declaration forms together with copies of respective staff / students ID cards and the entry forms. Participants of these categories should present the ORIGINAL copy of their valid staff / student ID cards for onsite identification check. 12) Should participants want to use their own paddles for the race, the requirement of the paddles must comply with 5.2 Amendments for HKCDBA Competition Regulations and Rules of Samsung 59th Festival of Sport Dragon Boat Competition Page 3 of 7

4 Racing. 13) HKCDBA organizing committee reserves the right to refuse any entry into the races at its sole discretion. 14) Any team who severely contravenes rules and regulations or disciplinary code will be disqualified, and are not entitled for any awards. 15) In case of conflict between the Chinese and English versions, Chinese version shall prevail. Arrangement Under Inclement Weather 1) If typhoon signal No. 3 or above, red or black rainstorm warning signal is in force at 7am on the race day, all the races will be cancelled. Entry fee would not be refunded. 2) If thunderstorm warning, typhoon signal No. 1, amber rainstorm warning signal is in force on the race day, all teams shall report on time. In case weather condition is getting worse during the races, the organizer reserves the right to cancel or postpone the race. All teams should obey the arrangement announced by organizing committee. 3) Cancellation or delay of races is subject to the final decision of organizing committee. Entry fee will not be refunded. Enrollment Procedure Date Items 11 March 2016, Friday 16 March 2016, Wednesday 7:00pm Enrollment deadline Lane Draw All team representatives are welcomed to attend. Venue: Meeting Room of 1/F Olympic House, So Kon Po, Causeway Bay Team managers meeting (Race rules and regulations, race format and other race arrangement will be announced.) 23 March 2016, Wednesday 7:00pm 10 April 2016, Sunday Venue: Meeting Room of 1/F Olympic House, So Kon Po, Causeway Bay All team managers should attend this meeting. Prior notice will not be issued. NOTE: All teams must comply with the arrangements announced at the team managers meeting. Race day Samsung 59th Festival of Sport Dragon Boat Competition Page 4 of 7

5 Enrollment Method Please send the following documents to HKCDBA Secretariat by / fax / post before deadline: 1) Completed Entry Form ;; 2) Completed Crew Registration Form ; 3) Entry Fee & Athlete Registration Fee & Admin. charge for change of information (Direct deposit to HSBC A/C or crossed cheque payable to Hong Kong China Dragon Boat Association) Enquiry Hong Kong China Dragon Boat Association Tel: (852) Fax: (852) Website: hkdba@hkolympic.org Samsung 59th Festival of Sport Dragon Boat Competition Page 5 of 7

6 Samsung 59 th Festival of Sport Dragon Boat Competition (1) Entry Form Team name: Name of club/company/school: Address: Contact person: Phone number: Position: In case of incident, emergency contact person and phone number is: Participating category / categories Small Boat (12 persons) 200m Member No. (If applicable): Categories Entry fee No. of teams Amount Open Women Mixed Inter-company Post-secondary Open Post-secondary Women Junior U23 Senior A (O40) Senior B (O50) Others $1,400- Ordinary member $300- Others $500- Ordinary member $200- Others $400- Declaration 1. We, the club / company / organization agree to abide by the constitution, by-law, race rules and regulations of the Association, which may refuse to accept this application without giving any reason therefore. 2. We, the club / company / organization warrant that the information supplied aforesaid are true, correct and complete. We declare that all the participants can swim for at least 100 meters. All of them are healthy, physically fit, and suitable to participate in the dragon boat races. We understand that we join the training or races at our own risk. We also agree to discharge Hong Kong China Dragon Boat Association from any responsibility in the event of injury, death or loss of property incurred, as a consequence of or while traveling to and from the venue(s) if the cause of injury, death or loss of property is due to our own negligence or inadequacy in health and fitness. We will purchase insurance coverage ourselves. We agree that the information provided to be used by Hong Kong China Dragon Boat Association to process this application. 3. We, the club / company / organization, hereby certify that we have obtained the prior approval from parent(s) / legal guardian(s) of each member of the team participating in this race under 18 years old and we take full responsibility for the care and safety of each of our members. We further confirm our acceptance of the conditions set out in the above paragraph. Signature Name Position Date Stamp of club / company / school Samsung 59th Festival of Sport Dragon Boat Competition Page 6 of 7

7 Samsung 59 th Festival of Sport Dragon Boat Competition (2) Crew Registration Form / Crew List Team name (Chi) (Eng) Category: * O n e C r e w R e g i s t r a t i o n F o r m p e r c a t e g o r y. P l e a s e m a k e p h o t o c o p i e s o f t h i s f o r m i f n e c e s s a r y. Details of participants:we declare the following participants are member/staff/students of our club/company/school. Team Manager Coach English name in full Sex HKID first 4 digits *Race No. Position English name in full Sex Athlete registration number 1 Drummer 2 Helm 3 Paddler 4 Paddler 5 Paddler 6 Paddler 7 Paddler 8 Paddler 9 Paddler 10 Paddler 11 Paddler 12 Paddler 13 Substitution 14 Substitution 15 Substitution 16 Substitution 17 Substitution 18 Substitution * Race No. for Race Official s Use Stamp of club / company / school: Samsung 59th Festival of Sport Dragon Boat Competition Page 7 of 7