Major Events DOWNTOWN S. Photo by Garry E. Hodges 2017 EVENT SPONSORSHIP GUIDE
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1 DOWNTOWN S Discover Major Events Photo by Garry E. Hodges 2017 EVENT SPONSORSHIP GUIDE
2 Enjoy the CHARM OF DOWNTOWN ROCKY MOUNT Central, Historic, Arts district of Rocky Mount Does your company do business in Rocky Mount or North Carolina? Are you looking for cost-effective opportunities to show your support of the community and promote your company? If you answered yes, you should consider becoming a sponsor of Discover Downtown Event Series. In addition to those that attend the events, thousands more are being exposed to our advertisements and public relation efforts via radio, newspapers, billboards, flyers and the Internet. Typically, over $40,000 is spent on advertisement just for one event, much of it inkind sponsorships. We offer sponsors a wide array of advertising opportunities and benefits in exchange for your tax-deductible cash donation. The many benefits and promotional opportunities available to sponsors are listed in this sponsorship guide or we can customize a sponsorship just for your company. For more information on becoming a sponsor, please contact Susan Phelps at or Susan.phelps@rockymountnc.gov. Scan this QR Code to learn more about Downtown and events!
3 2017 EVENT SPONSORSHIP CALENDAR EVENT DATE EVENT NAME EVENT LOCATION April 9 Easter Eggstravaganza Imperial Centre June 2 & 3 Juneteenth Community Empowerment Festival July 3 46th Annual Independence Celebration Sports Complex Stadium October 13 & 14 10th annual Eastern Carolina BBQ Throw Down Downtown Rocky Mount May 11 The Wallers Imperial Centre May 25 East Coast Rhythm & Blues Band Imperial Centre June 8 THROWBACK Thursday - Love Tribe Imperial Centre June 22 Spare Change Imperial Centre July 6 The Tams Imperial Centre July 20 The Main Event Band Imperial Centre August 3 Liquid Pleasure Imperial Centre August 17 Jim Quick and Coastline Imperial Centre August 31 Steve Owen & Summertime Imperial Centre September 14 The Embers feat. Craig Woolard Imperial Centre September 28 Band of Oz Imperial Centre Lawn Chair Theatre May 19 KICK OFF to Lawn Chair Theatre Sports Complex Stadium June 16, June 30, July 14 & July 28th Lawn Chair Theatre regular season Imperial Centre Holiday Happenings & First Friday s December 1 First Friday and Lighting of the Imperial Centre Imperial Centre December 3 Rocky Mount Christmas Parade Downtown Rocky Mount December 11 Winter Wonderland Imperial Centre And many more holiday events.
4 *Complete Information about Private Corporate Events Private corporate event must be reserved two months prior to the event date. However, due to facility rental popularity, the sooner a reservation can be made the more likely the space will be available. Rental spaces are available on a first-come, first-serve basis. **Example private corporate event ideas: Host a private event in the Imperial Centre Theatre Lobby & Patio as a private event location during a Event. Host a private exclusive event inside of the beautiful Arts Center before or after or Winter Wonderland. Include the entire family, by hosting a private event inside of the Children s Museum and Science Center including the Cummins Planetarium, either during or after Lawn Chair Theatre? Host a corporate event in a private tent and/or area for your corporate event during the Eastern Carolina BBQ Throw Down or the Juneteenth Community Empowerment Festival? Host a corporate team building event! We offer various kinds of programs such as pottery classes scavenger hunts, diversity training and much more! (We provide instructors and equipment at no cost to you.) Contact Susan Phelps City of Rocky Mount Discover Downtown Event Series P.O. Box 1180 Rocky Mount, NC
5 Discover Downtown Event Series Sponsorship Levels (In-kind contributions must be agreed upon before submission) (In-kind contributions must be agreed upon before submission) ROCKIN CLASSIC AUTO & MOTORCYCLE EXPO Contributor Sponsor This is a sponsorship of one of the following events: ROCKET MILE RACE Paws in the Park April 8th, 10:00 AM-12:00 PM TBD- April May 11-September 28 (every other Thursday night) Juneteenth Community Empowerment Festival- June 2-3 Lawn Chair Theatre- June 13 July 30 (every other Friday night) Independence Day Celebration July 3rd, 6:00-9:30 PM Eastern Carolina BBQ Throw Down October 13th & 14th Available for $500 CONTRIBUTOR SPONSOR Available for $500 This is a sponsorship of one of the following events: ROCKET MILE RACE Paws in the Park April 8th, 10:00 AM-12:00 PM TBD- April May 11-September 28 (every other Thursday night) Juneteenth Community Empowerment Festival- June 2-3 Lawn Chair Theatre- June 13 July 30 (every other Friday night) Independence Day Celebration July 3rd, 6:00-9:30 PM Eastern Carolina BBQ Throw Down October 13th & 14th Rocky Mount Christmas ParadeDecember 3rd, 3:00 PM Rocky Mount Christmas ParadeDecember 3rd, 3:00 PM Winter Wonderland December 10th, 1:00-5:00 PM Winter Wonderland December 10th, 1:00-5:00 PM Sponsorship must be received by March 10, Sponsorship must be received by March 10, Company logo included on all printed advertising materials for event. Company logo included on banner during the event JUNETEENTH COMMUNITY EMPOWERMENT FESTIVAL Contributor Sponsor Company logo included on all printed advertising materials for event. Company logo included on banner during the event JUNETEENTH COMMUNITY EMPOWERMENT FESTIVAL CONTRIBUTOR SPONSOR ROCKIN CLASSIC AUTO & MOTORCYCLE EXPO Discover Downtown Event Series Sponsorship Levels
6 Special Event Sponsor Special Event Sponsor This is a sponsorship of one of the following events: This is a sponsorship of one of the following events: Paws in the Park April 8th, 10:00 AM-12:00 PM Paws in the Park April 8th, 10:00 AM-12:00 PM TBD- April TBD- April May 11-September 28 (every other Thursday night) May 11-September 28 (every other Thursday night) Juneteenth Community Empowerment Festival - June 2-3 Lawn Chair Theatre June 13 July 30 (every other Friday night) Independence Day Celebration July 3rd, 6:00-9:30 PM Eastern Carolina BBQ Throw Down October 13th & 14th IMPERIAL CENTER Rocky Mount Christmas Parade December 3rd, 3:00 PM Winter Wonderland December 10th, 1:00-5:00 PM JUNETEENTH COMMUNITY EMPOWERMENT FESTIVAL CHILDREN S MUSEUM AND SCIENCE CENTER Company logo included on all printed advertising materials for event. Company mentioned on City Facebook page, Twitter, and City TV19 commercials Company logo displayed on event website Company logo included on banner during the event Company mentioned on stage at event where applicable SPECIAL EVENT SPONSOR CHILDREN S MUSEUM AND SCIENCE CENTER Available for $2,000 Lawn Chair Theatre June 13 July 30 (every other Friday night) Independence Day Celebration July 3rd, 6:00-9:30 PM Eastern Carolina BBQ Throw Down October 13th & 14th IMPERIAL CENTER Rocky Mount Christmas Parade December 3rd, 3:00 PM Winter Wonderland December 10th, 1:00-5:00 PM JUNETEENTH COMMUNITY EMPOWERMENT FESTIVAL Sponsorship must be received by March 10, INDEPENDENCE DAY CELEBRATION Juneteenth Community Empowerment Festival - June 2-3 Company logo included on all printed advertising materials for event. Company mentioned on City Facebook page, Twitter, and City TV19 commercials Company logo displayed on event website Company logo included on banner during the event Company mentioned on stage at event where applicable Sponsorship must be received by March 10, INDEPENDENCE DAY CELEBRATION SPECIAL EVENT SPONSOR Available for $2,000
7 Community Sponsor Community Sponsor This is a sponsorship of all Downtown events. This is a sponsorship of all Downtown events. WINTER WONDERLAND AT THE MAGIC AT THE IMPERIAL CENTER Company logo included on all printed advertising materials for event. Company logo included in the Rocky Mount Parks & Recreation Guide (5,000 copies) Company mentioned in 3 issues of City Beat (a newsletter disseminated to over 2,000 subscribers) Company mentioned in 3 issues of the City Worker Update (a newsletter disseminated to all City of Rocky Mount employees) Company mentioned on City Facebook page, Twitter, and City TV19 commercials Company logo displayed on event websites Company logo included on banner during the event Company mentioned on stage at events where applicable Company will receive free vendor space at the following events: Easter Eggstravaganza, Downtown Live choice of one date to be the heading sponsor and receive stage time, Juneteenth, July 3rd, BBQ Throw Down, Free entry into Christmas Parade, First Friday and Winter Wonderland. Sponsorship must be received by March 10, DOWNTOWN ROCKY MOUNT COMMUNITY SPONSOR DOWNTOWN ROCKY MOUNT Available for $5,000 WINTER WONDERLAND AT THE MAGIC AT THE IMPERIAL CENTER Company logo included on all printed advertising materials for event. Company logo included in the Rocky Mount Parks & Recreation Guide (5,000 copies) Company mentioned in 3 issues of City Beat (a newsletter disseminated to over 2,000 subscribers) Company mentioned in 3 issues of the City Worker Update (a newsletter disseminated to all City of Rocky Mount employees) Company mentioned on City Facebook page, Twitter, and City TV19 commercials Company logo displayed on event websites Company logo included on banner during the event Company mentioned on stage at events where applicable Company will receive free vendor space at the following events: Easter Eggstravaganza, Downtown Live choice of one date to be the heading sponsor and receive stage time, Juneteenth, July 3rd, BBQ Throw Down, Free entry into Christmas Parade, First Friday and Winter Wonderland. Sponsorship must be received by March 10, END OF SUMMER CELEBRATION END OF SUMMER CELEBRATION COMMUNITY SPONSOR Available for $5,000
8 Premier Sponsor Premier Sponsor This is a premier sponsorship of all Downtown events. This is a premier sponsorship of all Downtown events. JUNETEENTH COMMUNITY EMPOWERMENT FESTIVAL CHILDREN S MUSEUM AND SCIENCE CENTER Sponsorship must be received by March 10, PREMIER SPONSOR Company logo or name prominently displayed on all advertising of events (radio, television, newspaper, online and printed materials) including: -City TV19 commercials -City Facebook page -Twitter -YouTube Company logo included in the Rocky Mount Parks & Recreation Guide (5,000 copies) Company mentioned in 3 issues of City Beat (a newsletter disseminated to over 2,000 subscribers) Company mentioned in 3 issues of the City Worker Update (a newsletter disseminated to all City of Rocky Mount employees) Company mentioned in Talk of the Town (a magazine for all City employees) Company logo displayed on event websites in addition to the following: Company logo included on banner during the events Company banner included at events Company mentioned on stage at events Option to co-host on stage at any of the events (Confirmation required 2 weeks prior to event.) On-site promotional opportunities provided in prime locations where companies may sell or give away promotional materials Company coupons distributed at events and/or mailings Company logo included on t-shirts (10 complimentary t-shirts) where applicable Five VIP parking spaces at all events Ten complimentary tickets to catered luncheon for the professional & award winning cook teams of the Eastern Carolina BBQ Throw Down. (Friday at 12:00 noon during the BBQ Throw Down) The option to host a private corporate event* at one of the following events. o o Eastern Carolina BBQ Throw Down o Lawn Chair Theatre o Winter Wonderland Any facility rental & facility equipment rental fees will be waived for up to four hours for your private event. Examples of events are meetings, team building, customer appreciation or employee appreciation events. Let us help you with some great ideas! (**See last page for complete information about Private Corporate Events) Commemorative gift Company will receive free vendor space at the following events: Easter Eggstravaganza, Downtown Live choice of one date to be the heading sponsor and receive stage time, Juneteenth, July 3rd, BBQ Throw Down, Free entry into Christmas Parade, First Friday and Winter Wonderland. Available for $15,000 JUNETEENTH COMMUNITY EMPOWERMENT FESTIVAL CHILDREN S MUSEUM AND SCIENCE CENTER Company logo or name prominently displayed on all advertising of events (radio, television, newspaper, online and printed materials) including: -City TV19 commercials -City Facebook page -Twitter -YouTube Company logo included in the Rocky Mount Parks & Recreation Guide (5,000 copies) Company mentioned in 3 issues of City Beat (a newsletter disseminated to over 2,000 subscribers) Company mentioned in 3 issues of the City Worker Update (a newsletter disseminated to all City of Rocky Mount employees) Company mentioned in Talk of the Town (a magazine for all City employees) Company logo displayed on event websites in addition to the following: Company logo included on banner during the events Company banner included at events Company mentioned on stage at events Option to co-host on stage at any of the events (Confirmation required 2 weeks prior to event.) On-site promotional opportunities provided in prime locations where companies may sell or give away promotional materials Company coupons distributed at events and/or mailings Company logo included on t-shirts (10 complimentary t-shirts) where applicable Five VIP parking spaces at all events Ten complimentary tickets to catered luncheon for the professional & award winning cook teams of the Eastern Carolina BBQ Throw Down. (Friday at 12:00 noon during the BBQ Throw Down) The option to host a private corporate event* at one of the following events. o o Eastern Carolina BBQ Throw Down o Lawn Chair Theatre o Winter Wonderland Any facility rental & facility equipment rental fees will be waived for up to four hours for your private event. Examples of events are meetings, team building, customer appreciation or employee appreciation events. Let us help you with some great ideas! (**See last page for complete information about Private Corporate Events) Commemorative gift Company will receive free vendor space at the following events: Easter Eggstravaganza, Downtown Live choice of one date to be the heading sponsor and receive stage time, Juneteenth, July 3rd, BBQ Throw Down, Free entry into Christmas Parade, First Friday and Winter Wonderland. Sponsorship must be received by March 10, PREMIER SPONSOR Available for $15,000
9 Title Sponsor Available for $25,000 The title sponsor is exclusive, with only one sponsor of all Downtown events. WINTER WONDERLAND AT THE IMPERIAL CENTRE Title Sponsor has the same benefits as the Premier Sponsor with addition of the following: All events are titled Your Company Name Event Name or Event Name presented by Your Company Name. ROCKIN CLASSIC AUTO & MOTORCYCLE EXPO Examples: The XYZ Company s Music Series - or - Music Series Presented by The XYZ Company Company logo prominently displayed on all advertising of events (radio, television, newspaper, whiteboards, billboard, Online and printed materials). o Including: City TV19 commercials City Facebook page Twitter YouTube Title sponsors have the option to host up to two private corporate events. (See premier sponsorship for details.) Company will receive free vendor space at the following events: Easter Eggstravaganza, Downtown Live choice of one date to be the heading sponsor and receive stage time, Juneteenth, July 3rd, BBQ Throw Down, Free entry into Christmas Parade, First Friday and Winter Wonderland. TITLE SPONSOR Sponsorship must be received by March 10, DOWNTOWN LIVE CHILDRENS MUSEUM AND SCIENCE CENTER
10 2017 EVENT SPONSORSHIP LEGEND EVENT#...EVENT DATE...EVENT NAME... EVENT LOCATION 1...April 9...Easter Eggstravaganza...Imperial Centre 2...June 2 & 3...Juneteenth Community Empowerment Festival... Douglas Block 3...July th annual Independence Celebration...Sports Complex 4...October 13 & th annual Eastern Carolina BBQ Throw Down...Downtown 5...May 11...The Wallers...Imperial Centre 6...May 25...East Coast Rhythm & Blues Band...Imperial Centre 7...June 8...THROWBACK Thursday - Love Tribe...Imperial Centre 8...June 22...Spare Change...Imperial Centre 9...July 6...The Tams...Imperial Centre 10...July 20...The Main Event Band...Imperial Centre 11...August 3...Liquid Pleasure...Imperial Centre 12...August 17...Jim Quick and Coastline...Imperial Centre 13...August 31...Steve Owen & Summertime...Imperial Centre 14...September 14...The Embers feat. Craig Woolard...Imperial Centre 15...September 28...Band of Oz...Imperial Centre Lawn Chair Theatre 16...May 19th...KICK OFF to Lawn Chair Theatre... Sports Complex Stadium 17...June 16, June 30,...July 14 & July 28...Lawn Chair Theatre regular season...imperial Centre Holiday Happenings & First Friday s 18...December 1...First Friday and Lighting of the Imperial Centre...Imperial Centre 19...December 3...Rocky Mount Christmas Parade...Downtown Rocky Mount 20...December 11...Winter Wonderland...Imperial Centre
11 Discover DOWNTOWN Event Series Sponsorship Agreement Business Name (as it is to appear in advertising): Contact: Title: Address: City: State: Zip Code: Phone: Sponsorship Level (please check) Title ($25,000) Premier ($15,000) Community ($5,000) Special Event ($2,000) Contributor ($500) For Special Event and Contributor sponsors, please indicate the event #(s) from the special events legend at left for the event you wish to sponsor. Event # Only one Title Sponsor In order to receive recognition in printed materials, sponsorship agreement including payment must be submitted by March 10, I am authorized to enter into this agreement on behalf of the company/ agency listed on this agreement, and I understand that all conditions are tax deductible within the limits described by law. Signature Date Check enclosed Send invoice In-kind In-kind contributions must be agreed upon before submission. Checks made payable to: City of Rocky Mount Please send agreement to: City of Rocky Mount Discover Downtown Event Series Attn: Susan Phelps P.O. Box 1180 Rocky Mount, NC
DOWNTOWN S. Major Event 2018 EVENT SPONSORSHIP GUIDE 2018 EVENT SPONSORSHIP CALENDAR. Rocky Mount, NC Discover Downtown Event
Discover Downtown Event Series P.O. Box 1180 Rocky Mount, NC 27802-1180 2018 EVENT SPONSORSHIP CALENDAR EVENT DATE EVENT NAME March 25 Easter Eggstravaganza April 14 Paws in the Park June 1 & 2 Juneteenth
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