Indiana Archery in the Schools Program 2016 State Tournament

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1 Indiana Archery in the Schools Program 2016 State Tournament Welcome to the Indiana National Archery in the Schools Program 2016 State Tournament. This letter contains very important information. Please thoroughly review and share this information with your coaches, archers and parents. We keep growing!! We had approximately 3300 shooters compete in the qualifying events. We have invited 2106 shooters to the 2016 Tournament. Items in red are available to download within this coach s link New for 2016 All arrows MUST be in a safe container at all times inside the building and when going to or from the range. No exceptions! When your archers are called to the range for their flight they will place their bow on the bow rack and then either place school arrows in their quiver or a range official will supply tournament arrows for them. Range officials will be available to ensure lane mates have 2 different color shafts. Entrance to the Champions Pavilion (paper target range) will be through the center of the building. This will be a one way entrance ONLY. Exit from this range will be on the east end of the building ONLY. All archers, and up to three coaches per team, will be admitted free. ALL others will pay the $5.00 admission fee. Ages 7 and under are free. Spectator entrance is on the left as you face the building. Please advise your archer s families to enter there. Anyone entering the Archer Entrance who is not a coach or participant will be asked to see a ticketing attendant available inside that entrance. If you have seniors on your team who are college or military bound, please have them fill out and submit the College Bound/Military Bound form and submit it according to the instructions on the form. We will be giving away $ scholarships again this year and it is very simple to enter their name for consideration! An Archer Certificate is available to download. It has a field to enter each archer s name. There is once again a Waiver that needs to be completed for each archer. Please turn these in at registration Academic Archers will be recognized at the beginning of each flight. The NASP/IBO 3-D Challenge tournament will be available to archers from any school registered for the paper target tournament for an additional $ This is the second NASP/IBO 3-D Challenge in Indiana and will be shot in the adjoining Blue Ribbon Pavilion. Separate awards will be presented for the 3D Challenge. Please check out the NASP/IBO 3-D Challenge Rules Packet Friendly Reminders You may bring beverages for your shooters. However, they MUST be in screw top plastic bottles. No cans or glass containers Box lunches are available to pre-order See the Box Lunch Flier (available soon) 1

2 Shooters MAY NOT erase on their score card or bring pencils or pens to the target area. Officials will make erasures and document these changes on the back of the scorecard Each team/set of individuals from the same school will be asked to provide a minimum of two volunteers to work 2 flights during the tournament. This will provide the tournament with over 200 volunteers to help supervise over 2000 archers on the range. Please direct your volunteers to to sign up by March 1. Note the school name in the school field so your school will get credit for the volunteer. All family, friends, etc will enter through the doors to left as you face the building. Admission through the main entrance is $5.00 and goes directly to the Indiana NASP program and the Indiana NASP Scholarship fund. ALL persons, with the exception of archers and coaches, over the age of 7 must pay admission. Tournament Rules The Tournament Rules Packet is attached. Be sure to replace previous rules packets. Please review the tournament rules and share them with your shooters. Specific instructions contained in this letter supersede information contained in the rules packet. Reporting time/flight time You will need to arrive at the Blue Ribbon Pavilion a minimum of 1 hour before your flight, with the exception of the 7:30 flight which needs to report by 7 AM. We will make every effort to start the flights promptly and this is mainly dependent on timely arrivals. If you encounter problems en-route, please contact: (317) or (317) Be aware all flights are full and there will not be room for your team to shoot at a later time if you are late. Check In When you arrive at the Blue Ribbon Pavilion, you will unload at the front entrance. You will enter the doors labeled Competitor Entrance to your right as you face the building. Go straight into the Registration area. Only competitors and coaches may enter through this area. In the event a parent is escorting a shooter through this entrance, there will be a ticketing agent to collect their admission fee ($5.00) before entry into the event. Remember, only 3 coaches may accompany your team. The team and 3 coach s wristbands will be in your registration packet. All others, family, friends, etc will enter through the doors to left as you face the building. Admission through the main entrance is $5.00 and goes directly to the Indiana NASP program and the Indiana NASP Scholarship fund. ALL persons, with the exception of archers and coaches, over the age of 7 must pay admission. When you register, you will receive a packet containing your shooter number labels, score cards, lane assignments, wristbands and two team rosters. You will need to approve one copy of your roster and leave with the registration attendant. You will be able to make emergency substitutions ONLY at this time. You will also receive your complimentary Indiana sponsor t-shirts and national participant t-shirts in this area. 2

3 All competitors and coaches will receive a wristband that must be worn throughout the day. Wristbands must be put on in the registration area. There will be a single entrance from the admissions area into the venue. Persons without a wristband will be directed to the ticketing agent. Coaches will also receive a COACH ID THAT MUST BE WORN AT THE RANGE. Substitutions Only EMERGENCY (illness, suspension, etc) substitutions will be accepted on the day of the tournament. There are no refunds after the close of registration on February 26 at midnight. Bubble Your Scorecards Please have your students fill in their shooter name and bubble in their shooter number before they report to the range. Pencils will be available in the registration area. Please read the Score Card Handling Instructions. Coach s Video/Meeting There will be a coach s video to watch approximately two weeks prior to the tournament at Each coach must watch this video prior to the tournament and acknowledge they have watched after viewing. Instructions will be provided in a follow-up . Additionally, a brief coaches meeting for your flight is scheduled for 15 minutes prior to your team s shooting time. At least one coach from your team will meet with tournament officials to review rules, ask questions and address concerns. Location will be provided at check in. Practice There will be no practice facility available the day of the tournament. Please work in a final practice with your archers prior to the event. Archers will be allowed one (1) practice end of 5 arrows each prior to the 10 meter and one (1) practice end prior to the 15 meter as stated in the rules packet. One practice end will be allowed at the NASP/IBO 3D Range. Closing ceremonies and awards An Olympic style processional of schools will be after the completion of the last flight. Each coach should pick 3 or 4 archers, plus one coach, to represent your school. The rest of your archers will need to sit together in the main hall. School representatives will line up in alphabetical by school order to march in. Staging for the processional is in the open area in front of the competitor registration area and there will be staff members to assist you in lining up. If your school is not planning to stay for the entire day, please consider having representatives for your school stay for the closing ceremonies and awards. This is an excellent opportunity to show your school pride by marching in with a school banner, mascot and/or flag. Medallions & Team Photos Medallions will be awarded to ALL archers immediately following their flight. Please have all team members and coaches assemble behind the ICO booth in the Blue Ribbon Pavilion. Medallions will be awarded and a team photo of each team will be taken. Team photos will be available for purchase. See Team Photo Flier 3

4 Arrows The N Nock NASP arrows will be provided by the tournament. All are brand new and have not been shot prior to the tournament. The tournament arrows will blue, gold, green or purple shafts for ease in arrow identification for the archers. If you wish to bring your own arrows, you MUST be sure they are clearly identified on the fletching BEFORE entering the building. Any unmarked arrows will be considered property of the state NASP program and must be returned to the quiver at the completion of the flight. All arrows must be enclosed in a container while inside the buildings. Arrows For Sale All tournament arrows are new this year. The tournament arrows will be available for sale and may be picked up at the completion of the tournament. All orders must be postmarked by March 4. See Arrow Flier Bows Please safety check and inspect your bows before you come. Review the rules packet for specific details. It is important that archers and coaches check every bow for compliance before their flight time. Loner bows will be available in case your school does not have enough or you have a bow that breaks. Bows may be checked out in the registration area at check in. Please contact Chris at chclark@dnr.in.gov if you know that you will need to borrow bows so we will know how many to bring. Nock Locators Only thread knots or heat shrink nock locators will be permitted to be used. Brass nock locators are prohibited and bows with brass nocks will be disqualified. Tie on nock locator instructions may be seen at (Resource tab). Spectator s Gallery There will be seating available in the spectator s gallery in the Champions Pavilion. After completing your flight, please move to the adjoining building (Blue Ribbon Pavilion) to make room for spectators for the next flight. There will be ample room in the Blue Ribbon Pavilion for meals, snacks, card games, visiting vendors and just hanging out. Food Barto s Catering will operate a concessions area. A sack lunch is available for pre-order from Barto s for our archers. See Box Lunch Flier This is an excellent way for you to pre-order and pre-pay for a lunch for your archers and have it ready when you need it. Shooter s Towel A shooter s towel has been designed for the tournament with the Indiana NASP logo embroidered on it. These will be available for $ The towels are a great keepsake of the tournament. See Shooter Towel Flier We have also added Sharpies in a rainbow of fun colors to sign the towels. Please visit the Indiana NASP Store. 4

5 Individual Pictures The Indiana NASP program will be taking individual shooter pictures. The pictures are 4X6 and will be presented in a tournament picture folder. These are available for $7.50. See Individual Picture flier Please visit the Indiana NASP Store. Shirts for the Family Limited quantities of both the Indiana sponsor t shirt and the national t shirt will be available for purchase. There will also be a surprise Indiana shirt available in limited quantities. Please visit the Indiana NASP Store. Team spirit/school banner Please show your school spirit!! Ideas include a team shirt, school banners, cheer section, pom poms, etc. Remember there will be a School Sportsmanship Award presented at the awards ceremony. Please NO pyramid building or other similar activities which involve lifting students off the floor!! No horns, whistles or similar loud, distracting devices. Karl E Kelley Memorial Youth Camp The Indiana Conservation Officers Organization will be presenting a gift certificate to the top male 5 th or 6 th grade shooter and top female 5 th or 6 th grade shooter. This certificate entitles the recipient to attend the Karl E Kelley Memorial Youth Camp June 19-25, free of charge. If the recipient is unable to attend, the certificate will go to the next ranking archer. Information about the youth camp is available at Map A Fairgrounds Map has been provided for your convenience. We are looking forward to an exciting tournament. Remember that the first place team in each division is automatically eligible to shoot in the national NASP Tournament in Louisville, KY on May The top 10 male shooters and top 10 female shooters in each division (Elementary, Middle School and High School) are also automatically eligible. Registration information to qualifying schools and shooters will be available immediately after the tournament or on line at Good luck to everyone! Chris Clark, Tournament Coordinator Indiana Archery in the Schools Program Tim Beck, Coordinator Indiana Archery in the Schools Program 5