Panthers USA Board Meeting Monday, November 21, 2016

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1 Panthers USA Board Meeting Monday, November 21, 2016 Call to 8:02 pm Attendance Board Members (Present in Black, Absent in Red): Curtis Bolig, Steve Garland, Luke Miller, Scott Boyce, Ken Mathias, Todd Gladfelter, Bonnie Gyenes, Scott Fetterman, Dawn Gerhardt, Ken Glover, Scott Hendershot, Andy Kakos, Scott Naylor, Marvin Parker, Sheila Shacklock, Troy Smyser, Tac Thomas, Dave Unger Guests/Coaches in Attendance: Tommy Maboe, Mike Ebersole, Erin Cuellar, Dean Kimball, Michele Naylor Review Minutes from October 17, 2016 Meeting: Scott Naylor made a motion to accept the minutes from October, Scott Boyce second the motion. All approved, Tac Thomas abstained. President s Report Curtis Bolig Establish new committee focused solely on Club Fundraising to organize and execute fundraisers to generate additional revenue streams to help with club expenses and advancement of programs. Curtis reminded the board that there are open positions on the York USA board and nominations will be accepted until Friday, December 2 nd. The following motions were made regarding the Panther United SA board. Motion for new board member(s): Curtis Bolig made a motion for Mike Ebersole to join the board. Steve Garland seconded the motion. All approved. Motion passed. Curtis Bolig made a motion for Mike Ebersole to be named VP of Intramurals. Steve Garland second the motion. All approved. Motion passed. Curtis Bolig made a motion for Tom Maboe to join the board. Ken Mathias second the motion. All approved. Motion passed. Curtis Bolig made a motion for Erin Cuellar to join the board. Steve Garland second the motion. All approved. Motion passed. Curtis Bolig made a motion for Redina Ebersole to join the board. Steve Garland second the motion. All approved. Motion passed.

2 Committee Reports Curtis Bolig announced the establishment of the Club Communication Committee which will be chaired by Redina Ebersole. Erin Cuella will play a key role in this committee as well. Curtis Bolig announced the establishment of the Fund Raising Committee (separate from the Sponsorship Committee). Michele Naylor will chair this committee. a) Field Prep/Maintenance Scott Hendershot a. Field Lining: Field Lining is COMPLETE for fall season KUDOs to all 2016 fall volunteer liners. No complaints from anyone about game day field conditions. Recommended Paint for 2017 = EXTREME WHITE & EXTREME YELLOW (Medium DAWN Action to you!!) b. Field Whiskers: Placed at 4 corners of Hydro, SSE field #3 & Field #4 fields Assuming we cannot put at CYMS??? Please advise if required on Cousler Park fields??? Will complete SSE field #1 this weekend c. Field Netting: Is ok to take down SSE field #3 nets? Any tourney s or games this fall? Storage Ideas: Nets & Sandbags in the Shed, poles and bases stored behind shed covered by tarp. Open to ideas if there is a concern about theft. Will need help moving sandbags within next couple of weeks ( coming) d. Field Condition: Will be evaluating SSE goalie mouths for reseeding now in anticipation of spring 2. Discussion at the meeting: Reminder to inform the school secretary if you are lining a field between school hours and to put the field netting down at the SSE fields when finished. b) Field Allocation/Scheduling Scott Naylor No Report 2. Discussions at the meeting: No further discussion c) Equipment & Supplies Dawn Gerhardt/Troy Smyser No Report

3 2. Discussion at the meeting: No further discussion d) Public Relations Scott Fetterman EPYSL No Report CPYSL I. Spring 2017 A. Preliminary Team Counts due 1/06/16. B. Final Team Counts due 2/03/16 C. Competition Committee Meeting: 2/15/16 D. Season begins 1st weekend in April. E. No games during Easter Weekend F. Season will conclude second weekend in June. G. U-13/U-14 will play on Saturdays this spring. II. Additional Subjects A. Kindly check and confirm field availability carefully, and notify the CPYSL office of any changes. B. When fields are closed down by the owners/municipalities, kindly call the CPYSL immediately. C. Complete and submit all match cards for insurance and record confirmation purposes. D. Any unplayed games from the fall will result in a fine to each team. However, if you have proof that the other team would not reschedule, send it to Wendy for a waiver. E. Ref Course: Hershey. Beginning Dec 26th. F. Special Head Ball Training Soccer Ball available for $25. (Smaller and a little softer than a regular soccer ball) Lanco No Report York USA -Website to be updated in 1st half of This will include updated Coaches Game Report portion of the website. -There is some confusion/variation (even among referees) as to the execution and 'spirit' of the buildout line. a) Coaches are encouraged to send only one player (and at most two players) after the defender who receives the ball from the keeper discourage the entire team 'jailbreak' style of play -Also there is some confusion/variation as to when the players at the buildout line are allowed to enter a) Is it as soon as the ball crosses outside the box? OR When ball is received outside the box? b) Clarification requested has been sent to Gary Stephenson of EPYSA -Silent Weekend went quite well. -Next Club Presidents' meeting in February (Date TBD) -Game cards will be handed in at the December meeting. e) Vision 2017 Committee Dean Kimball

4 At the 10/17/16 PUSA Board Meeting, the Vision 2017 Committee was asked to review information and costs about possibly hiring trainers from Challenger Sports for the 2017 calendar year. Today, depending on the experience of each coaching staff, some teams are getting better training sessions than others. One of the ways the club can increase the overall level of play is getting all players access to the same high level training sessions. Another way is to get all coaches to be running the same level of high quality training sessions. Both can be accomplished by partnering with Challenger Sports. They can provide two trainers that can be used for a total of hours per week between them, to support both our Travel program and our IM program. They can also facilitate our tryouts in the spring and run the two weeks of team camps in early August. The trainers will provide high quality training sessions to all players as well as providing detailed training plans for all coaches to run. The overall level of training sessions for all teams will increase. To pay for the cost of the trainers, PUSA would need to raise registration fees for our Spring and Fall 2017 seasons. The exact amount of the registration fee increases will be dependent on the final trainer fees that are negotiated with Challenger Sports. To also assist with the fees for Challenger Sports, PUSA will also begin to charge a tryout fee, like other clubs do. The committee has recommended that we proceed with hiring two trainers from Challenger Sports for the 2017 calendar year. At the 09/19/16 PUSA Board Meeting, the Vision 2017 Committee was given the assignment of reviewing the possibility of forming teams by every other U year instead of every U year. The committee reviewed and documented a number issues that would need to be worked out with forming teams by every other U year. Pros and Cons were listed out for doing teams by every U year and every other U year. Research was done to see if other clubs were looking into forming teams at every other U year. Spreadsheets were created by boys and girls, using the Fall 2016 player numbers, to see the counts for the Fall 2017 by every U group and every other U group. Multiple options have been put together and documented. Options from forming all teams by two ages grouped together, to forming some teams by every other U group, to just running tryouts by two ages grouped together, to no changes at all. All of this information and the multiple options are listed in the attached document. At this point the Committee is not ready to make a recommendation. More information needs to be gathered and reviewed, most importantly, the opinion of the PUSA Board. 2. Discussion at the meeting: The board members had a lengthy discussion regarding the pros and cons of the proposal. f) Sponsorship & Fundraising Committee Curtis Bolig a. Consideration for Youth Partnership with Lancaster Inferno in 2017 Curtis brought to the board a recommendation to enter into a partnership with Lancaster Inferno in His sister is the captain of the team and there is currently a former Panther United player on the team as well. The cost to join

5 will be in the range of $500 - $750. The Lancaster Inferno is a volunteer organization so the players do not get paid. Youth partnerships are their only fundraiser which pays for travel and equipment expenses. As youth partners our players will be admitted free to the games, as well as other benefits. b. Dawn Gerhardt made a motion to enter into a youth partnership with the Lancaster Inferno. Steve Garland second the motion. All approved. The motion was passed. g) Risk Management Sheila Shacklock I had an appointment with NGIN for our post-season check-up week of 11/7. I discussed how things are going in general, issues, updates on the NGIN side, PA background checks and coach registration, and in general I voiced some frustration over how registrations are built. The end summary of what was discussed: 1) We have activated "Power Pay". At no additional cost, we have the ability to generate invoices. Its general use to us would be to send a bill for non-payment on registrations. I indicated that it might be of little use to us, because we generally send the coach to recover payments, and that non-payment is generally low. However, I found it a useful tool, and at no cost, it was a nobrainer. 2) There are 2 options for site upgrade (one-time costs) to make the website Mobile Responsive (function better on phones and tablets.) a. One is a total redesign of the page by NGIN at $1700. I do not feel this is necessary. It would improve our looks on a marginal basis, in my opinion. b. The second is $500, just to make it mobile responsive. An example of this kind is You can see what it would look like on your phone, or on your computer if you minimize your web browser and drag it smaller, see how the website responds to the change in size (biggest change is menu is now a drop down menu in top left corner. i. Things that would change from our current theme: 1. Would be mobile responsive (no scrolling across the page on a phone) 2. Would lose the left hand navigation (we currently have dual menus - not sure of the purpose, but the left side menus would disappear and it would all be top, site map) 3. Would lose the ability to edit the website from a phone or tablet (this issue being pursued at NGIN). He wanted to be clear that this was a potential negative. I don't know how much editing we do in the field. Only thing I can think of is field closure, but a more effective way of notifying might be through mass , which would still be an option. 3) The last thing I discussed were my issues with trying to document all of this PA law for volunteer background checks. They do have a product, "Verify", however, this is not a route we would want to take, because it would cost the

6 volunteer more money ($16) than if they did their checks through the state. If it weren't for the cost, it would have been the best solution. ACTION: Have the Treasurer (Todd) check out "Power Pay." So that he is aware of it. ACTION/RECOMMENDATION Motion: Pay the $500 for our club website to become mobile responsive. Sheila made a motion to upgrade the website to make it mobile responsive at a cost of $ Scott Boyce second the motion. All approved. Motion passed. Executive Committee Reports a) Treasurer s Report Todd Gladfelter The current account balance is $43, Presentation of 2017 Budget vote on accepting the proposed budget will take place at December meeting b) Registrar Ken Mathias Ken needs team counts by the end of December. c) VP Travel (TBD) A fine was levied for 3 missed games for U13, however, 2 of the games were for Hydro and 1 was a rain out. The club is disputing the fine. d) Director of Coaching Scott Boyce Discussion on Challenger Sports Trainers for Discussion at the meeting: Scott Boyce made a recommendation to hire 2 trainers through Challenger Sport for the soccer season. The trainers will provide the club with 30 hours/week each training services, including managing the try out sessions. Discussion ensued regarding interview process, curriculum & practice plans, hidden costs, and management. Curtis Bolig made a motion to accept the proposal. Ken Mathias seconded the motion.

7 The vote resulted in 16 ayes, (Curtis Bolig, Steve Garland, Scott Boyce, Ken Mathias, Todd Gladfelter, Bonnie Gyenes, Scott Hendershot, Andy Kakos, Scott Naylor, Marvin Parker, Sheila Shacklock, Tac Thomas, Dave Unger, Tommy Maboe, Mike Ebersole, Erin Cuellar), 2 nays, (Luke Miller, Troy Smyser), 1 abstain. (Dawn Gerhardt). The motion passed. (Some votes were made by proxy) e) VP Intermural Luke Miller Mike Ebersole Motion for appointment of new VP of Intramural, because Luke is stepping down Feedback from Kick or Treat Event Planning for Winter IM workouts status 2. Discussion at the meeting: The board discussed spring registration. f) VP of Operations Steve Garland No Report Old Business Andy Soisson would like to do another Friendly on March 25 th and 26 th He already has 12 teams committed. The board discussed intentions for the other 10U boys teams in the club, insurance coverage, and revenue options for the club. Curtis Bolig will check with EPYSA regarding the insurance question and reach out to Andy for additional information. New Business Public Open Forum Panther ROARs 1. Team Fury 12U Boys Division 1 Champs for CPYSA U Boys Division 1 Champs for CPYSA 3. 10U Boys Division 5 Champs for CPYSA 4. Mike & Redina Ebersole and the Garland family for pulling together the IM Kick or Treat. 5. Dean Kimball for his work on the Vision Committee.

8 Next Meeting Date: Monday, December 19, 2016 at 8:00pm at Central York High School. Adjournment Scott Naylor made a motion to adjourn, Scott Boyce seconded the motion and all approved. Meeting was adjourned at 10:24pm.

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