Panthers USA Board Meeting Tuesday, January 17, 2017

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1 Panthers USA Board Meeting Tuesday, January 17, 2017 Call to 8:02pm Attendance Board Members (Present in Black, Absent in Red): Curtis Bolig, Steve Garland, Mike Ebersole, Scott Boyce, Ken Mathias, Todd, Gladfelter, Bonnie Gyenes, Erin Cuellar, Redina Ebersole, Scott Fetterman, Dawn Gerhardt, Ken Glover, Scott Hendershot, Andy Kakos, Tommy, Maboe, Luke Miller, Scott Naylor, Marvin Parker, Sheila Shacklock, Troy Smyser, Tac Thomas, Dave Unger Guests/Coaches in Attendance: Kim Eisenhart Review Minutes from December 19, 2016 Meeting: Scott Naylor made a motion to accept the minutes from December, Tac Thomas second the motion. All approved. Committee Reports a) Field Preparation/Maintenance Scott Hendershot a) Field 3 goal mouths are worn to bare dirt. My recommendation is the seed this field prior to usage early this Spring. If seeded, all practice and play should be avoided until grass recovers.to this point, we ll be removing the goals from this field. b) Need field allocation / usage plan for 10U tourney. If 2 fields are need use Field 4 and Field 2 only. If we need a 3rd field then we ll line yellow 7v7 field inside the Field 1 area for tournament. c) Field #3 is closed effective immediately, and will remain closed throughout the entire Spring 2017 Season 1) Goals are being removed from this field area to help deter people from playing on it. Due to extreme wear and tear, field 3 will be closed. b) Field Allocation/Scheduling Scott Naylor a.) Report is Pending, and will be provided at the Board Meeting.

2 2. Discussions at the meeting: Preliminary information on field access: Cousler Will need to submit payment request to cover the spring fee and will find out about our field allocations in early March. North Hills We do not have access. Stony Brook 2 days a week. c) Equipment & Supplies Dawn Gerhardt/Troy Smyser a) We should have the supplemental site for uniforms opening soon. Watch for an once it is available. b) Spiritwear site will open probably late February, early March. If you have any suggestions for spirit wear pass it on. c) I will also place an order for beach or summer jerseys if any teams are interested please let me know so I can keep you in the loop. d) Start thinking of any equipment needs for the spring. We opened the supplemental uniform site through February 15 th with expected delivery date of March 15 th. The site will include uniforms, warm ups, and backpacks. d) Public Relations Scott Fetterman 1. CPYSL a. Preliminary Team counts due 1/6/17 b. Final Team counts due 2/3/17 c. Competition Committee meeting Wednesday Feb. 15, 2017 d. Spring Season games start weekend 4/1 & 4/2 e. 13U & 14U will play games on Saturdays in the Spring f. Emphasized that Game Card must be completed on both side of the form or FINES will be assessed to club (Spring Game card must be submitted to CPYSL by June 30 th ) g. Starting in Fall 2017, CPYSL cannot post scores for 12U and below. This is an EPYSA/US Soccer edict not just something from CPYSL. Coaches must still report scores to the CPYSL office. (side note from CPYSL is there could be a change to this before the Fall season begins so stay tuned) h. 12U Ref Crews: i. There will be a 3 person crew for Premier & Div. 1 ii. There will be a 1 person system for Div 2 and lower i. CPYSL will notify clubs as to when/where the next E license courses will be offered 2. Lanco There are no PUSA teams playing in the Lanco league this spring. 3. York USA a. Boys' Memorial Scholarship has been renamed in honor of Mick Geissinger. b. Mick s former duties are being shared by two long-time Board Members/Officers. c. York Cup registration is now OPEN (will be held 5/20 & 5/21)

3 d. Final Team Counts due 2/01/17 e. York USA PRESIDENTS' MEETING 2/01/17 (announcement to be sent out) f. New Team Paperwork due 2/22/17 g. EPYSA AGM (in Lancaster this year) 2/26/17 h. Existing Team Paperwork due 2/28/17 e) Vision 2017 Committee Dean Kimball a. The Vision 2017 Committee continues to gather information and ideas about the possibility of forming teams by every other U year instead of every U year. Any proposal that is created and brought to the board will be for the Fall 2018 season. b. As the club is hiring two full-time trainers from Challenger Sports for the 2017 calendar year, and has been working on other items to help push the club forward, it was thought that this is the right time to review and update the club s motto. The Vision 2017 Committee reviewed a number of ideas and options and has come up with a proposed new mission statement and vision statement for the club. See that attached document, which will be presented and reviewed at the January 2017 Board meeting. ACTION: Motion to be made on adopting a club Mission Statement. Ken Mathias made a motion to adopt the club Mission Statement presented by the Vision 2017 Committee: The Panthers USA mission is to promote and further soccer in York County, providing overall player development and opportunities for all ages and playing abilities. Steve Garland second the motion. All those present approved the motion. ACTION: Motion to be made for the establishment of a club Vision Statement. Steve Garland made a motion to establish the vision statement as presented by the Vision 2017 Committee. Scott Naylor second the motion. Discussion ensued with board members expressing their opinions over some items in the proposed vision statement. It was decided that the Vision 2017 Committee would take the comments into consideration and re-evaluate the proposed vision statement. f) Club Partnerships & Sponsorship Committee Curtis Bolig a.) Researching the potential of establishing Panthers USA as an Amazon.com SMILES partner

4 1. Club can receive 0.5% of all purchases when customers select Panthers USA as their non-profit organization through Amazon SMILES 2. More info/details expected at either the Feb or March meeting No further discussion at the meeting. g.) Risk Management Sheila Shacklock No report. No further discussion at the meeting h.) Fundraising Committee Michelle Naylor a) Clarification of Gaming License. Would need to apply for a one-month license to sell raffle tickets in October. That would cost $25. Do NOT need to apply for the annual license. ocuments/small%20games%20of%20chance/rev-1750.pdf b) Sub Sale (Please mark your calendars for these important dates regarding sub sale (Sammy Sandwiches)): 4/3/17 - Sub Sale Begins (form distribution to coaches prior to or on this date) 4/14/17 - Order submission due to coaches (from players) 4/16/17 - (by 6pm) - Orders due (the location will be disclosed later - working on a lockbox in the shed) 4/29/ am SSE Fields IM Picture Day Location - Pickup for INTRAMURAL TEAMS 5/3/17-7pm SSE Shed - Pickup for TRAVEL TEAMS A discussion around possibly having concessions at Sinking Springs ensued. Some further research on the topic will be explored.

5 i.) Club Communications Committee Redina Ebersole a) Submitted flyer to Central York SD for open registration for IM on website and in newsletters this week. b) ed with Sheila about Clearance for pictures and it was stated we should have a signed document from parents to post on web sites. Working on setting this up! c) Checking with principals about events in schools where we could advertise our club and registrations. d) Still checking on pricing of Window decals and yard signs for club. Exploring the possibility of acquiring a megaphone for club use. Executive Committee Reports a) Treasurer s Report Todd Gladfelter Reviewed available fund balance. b) Registrar Ken Mathias a) The number of returning players registered was disclosed. Continuing to work with coaches to get all players that will return for the spring registered. Preliminary team counts entered with York USA and CPYSL. Final team counts due at the end of the month. b) We have new players interested in the spring season. Likely five U9 Boys, two U9 girls, three U10 boys and one U11 girl so far. c) The number of IM players registered so far for Spring was disclosed. d) We will also begin planning the Fall 2017 registration, likely be ready by early March. No further notable discussion at the meeting. c) VP Travel (TBD) a) Spring Registration is on-going b) Fall Registration will be going live in early March A brief update on the Challenger Sport trainer selection process was discussed.

6 d) Director of Coaching Scott Boyce Report is Pending, and will be provided at the Board Meeting. No discussion as Scott Boyce was ill and unable to attend. e) VP Intermural Mike Ebersole a) Picture day will be Saturday April SSE, time to be determined. b) Flyers are being distributed for the Bring a Friend Night to Winter Workouts.bring a friend night will be Friday the 20th. c) Looking at the funding for the End of Spring event. 1. Planning to reach out to York City Pretzel Co. and Papa Johns 2. Considering the possibilities for having face painting, bounce houses, and some Parents Vs. Kids games. d) Scheduling a Spring IM Coaches training/orientation for Coaches for March 25th or April 1st 2. Discussion at meeting: IM registration will preliminary close in early to mid-march. Meeting with Bernlohr photography is scheduled and a plan to have coaches meet before season starts to discuss training was also discussed. f) VP of Operations Steve Garland g) President s Report Curtis Bolig a) EPYSA Annual General Meeting is Sunday February 26, 2017 at the Lancaster Marriott Scott Boyce and I will be attending b) Pursuing partnership with William Penn HS/City Schoolsto provide soccer opportunities for the youth within the city 1. William Penn HS is working to bring girls & boys soccer back to a Varsity sport status

7 2. Currently, there is not a youth development soccer club within the city 2. Discussion at meeting: Nothing notable discussed. Old Business Discussed element of the 10U boys Tournament New Business Discussed the Pro s and Cons of not posting scores & standings. Public Open Forum - Nothing to report Panther ROARs Nothing to report Next Meeting Date: Tuesday, February 21, 2017 at 8:00pm at Central York High School. Adjournment Scott Naylor made a motion to adjourn, Tac Thomas second the motion an all approved. Meeting was adjourned at 9:45pm.