Parents & Friends of Papamoa College Wednesday, 8 February 2017, 6.00PM Staff Lounge, Papamoa College

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1 Parents & Friends of Papamoa College Wednesday, 8 February 2017, 6.00PM Staff Lounge, Papamoa College PRESENT: Kath Sargent, Clare Langdon, Steve Lindsey, Phil Hewes, Vicki Petty APOLOGIES: Nicki McLaren, Rosalind Trusty CONFIRMATION OF LAST MEETING MINUTES Motion that the minutes from the last meeting are true and correct: Moved: Clare Seconded: Steve CORRESPONDENCE Inwards: - Letter of resignation from Nicki. Outwards: - Letters to Business Directory Subscribers for renewal. Executive Committee Discussion was held over the process of electing new Executive Members for the Committee. It was suggested that we would wait and hold an early AGM. Phil has expressed that he will consider the role of Chairperson. An AGM could be held in April. Sub Committee Reports Summer Festival & Movie Under the Stars. Promo has begun for the event. Steve has asked for the information flyer to be ed through so that it can be shared with the staff, and Kerri can send an out to the parent/caregiver database. Moved: Kath We are still looking for market stall holders and entertainment performers. Vicki will oversee the sponsorship sourcing for us, looking for prizes, spot prizes and raffle items. Moved: Vicki There has been some confusion with the booking of the food vendors. A request has been sent to Little Big Markets that the bookings be transferred to come directly through P&F Group. We are just waiting to hear confirmation of this. Event report attached. Business Directory Letters have been sent out to existing subscribers for 2017 renewals. Steve has offered the school support with connecting to businesses attached to the College We are looking for someone to take charge of the directory. Meet and Greet We will hold off with the meet and greet until after the Summer Festival. A flyer has been designed promoting the P&F Group. This outlines the purpose and running of the group as well as highlights the Give us 5 and fundraising events.

2 The flyer is ready to print and can be handed out during the Parent/Teacher interviews. Steve will arrange for the flyer to be printed and distributed at the Year 7 and 8 Orientation afternoon. Moved: Kath / Steve Discussion was held on the proposed Mother s Day High Tea. This event is still under consideration. FINANCIAL REPORT Bank Balance: Current Account: $ Business Saver: $ To date we have raised $ The net profit for 2016 is $ , this is after the purchase of the trailer. There are still a few pledges outstanding from CrossFit Papamoa and Papamoa Laundrette. These will not be followed up. Steve has received the quote for the signage to be done on the trailer, this has come in at around $ The go ahead for the work will be done. Boys, Beers & BBQs raised $ GENERAL BUSINESS Any Other Business None. PRINCIPALS / SCHOOL REPORT The college has started with close on students at the beginning of the year. The campus develop is due to begin shortly. The school is looking at the possibility of personalised learning where students are able to choose their own learning path which could accommodate different learning environments or work. 14 new staff members have started with the college this year. A new learning common has been opened to accommodate Year 7 and 8 classes. The library has been moved into Patiki, the temporary block. Meeting closed 7.15pm NEXT MEETING IS: Wednesday, 08 March 2017 at 6.00pm in the Staff Lounge, Papamoa College. Chairperson Kath Sargent Secretary

3 Parents & Friends Group PO Box Papamoa 3154 Phone: Fax: Treasurers Report 8th February 2017 TOTAL NET INCOME FOR 2016 Recycling Sausage Sizzle Teddy Bears Picnic Movie Night Second Hand Uniform Sales Business Directory Hannah McQueen Evening Pies Quiz Night 5, Mitre 10 Garden Evening Prize-giving 1, Boys, Beers & BBQ 1, Total Net Income Received 2016 $12, Note: Prize giving. Pledges : Farmer Jones $40.00 paid, still to come in are, Papamoa Laundry $40, Mitre 10 $ and Crossfit.$40.00 Eftpos from school for door sales for BBB $ came in, $15 refunded OJIFibre- Recycling(Sept,Oct & Nov 2016) $ Expenses: Xero monthly payment $6.90 for Nov paid Reimbursement to Lorretta for BBB $ paid in January 2017 Reimbursement to Kath Sargent for stamps and Thank you shout $93.41 Prize-Giving $ paid to school Payment for trailer and freight $4, paid to school, waiting on sign writing. TOTAL NET INCOME FOR 2017(Year to Date) Recycling $90.16 Summer Festival $60.00 $ Note: Market stall: PK & E Mullany & Tassel Trade OJI fibre $90.16 for January 2017 Expenses: Reimbursement to Clare for Flowers for Nicki $30.00 Xero monthly payment $6.90 for Dec paid in January 2017 Closing Bank Balances 8th February 2017: ASB Current Account $ ASB Business Saver $ $ Signed:. (Clare Langdon Treasurer)

4 Summer Festival Including Movie Under the Stars Saturday, 25 March 2017, 4.00pm Update as at 6 February 2017 The Event The online ticket site is up and running. I have put in a request for a few alterations / additions to be made to the page, these include a disclaimer, link to the Facebook page or School website, and the possibility of a donation option when tickets are purchased. Grounds MCG Temporary Fencing have provided a quote for fencing at $ GST. Requests have been sent to 4 other companies, 1 declined, 1 doesn t do functions, 2 never replied. Food vendors Pita Pit, LBM have arranged Burritos for the event, Waiting to confirm them Sushi, this has changed to The Gourmet Picnic who will do Mac & Cheese, BBQ Ribs and Seafood Chowder Italian Donuts, Confirmed Coffee, Arranging with NOC Hot Chips (Lions), Confirmed Sausage Sizzle, Drinks, Candy Floss, Popcorn (Night Owl Cinema) I have followed up with Kim again with regards to the foodie arrangements and am still waiting to hear back from her. We have Gourmet Picnic, Lions, Italian Doughnuts confirmed We are waiting to hear from Muscle Man, Burritos, Coffee to confirm If we need to we will approach Pita Pit Parents & Friends Group will do Sausage Sizzle, Kiwi Classic Lolly Stall (Sniffers, Jaffas, Tangy Fruits, Skittles, Pebbles), Drinks (Cans, Slushies), Candy Floss, Glow in the Dark items, $2 Bottle. Nicki will organise the Sausage Sizzle, Lolly Stall, Mish, Drinks and Candy Floss. Market Stalls 3 market stalls have been confirmed. An advert has been placed on Facebook for stall holders. This will be done regularly to keep it in peoples minds. Gala Activities Event Company has confirmed attendance. They require a space of 15m x 30m. A call has been put out for Face Painters.

5 Contact More FM to MC and Host for us. An has been sent to More FM to see if they are interested or available. Entertainment Urban, Dance Confirmed Teachers Band School Drama Group Singers / Students Gayle Spence & hubby Tiki Tane Kapa Haka Group A call has been put out for entertainers. Promotion The posters have been finalised and are ready to go to print. Facebook adverts have been running for the event. Editorials have been run in the community newsletters. Local schools will be asked to share the event in their newsletters. The Build your own Robot competition will also be promoted to all learning centres in the area, primary schools, kindy s and day cares. The event has been listed on the Event websites. The event will be promoted to the radio stations with family passes to offer as giveaways and in the local newspapers. Areas of Responsibilities Organiser Kath Entertainment Kath Market Kath Gala Clare Food Nicki Food vendors Kath / Clare