Minutes: Christina Aune. Todd

Transcription

1 Attendees: Agenda tem Monthly Standard tems Mnutes from 06/1 3/1 1 Mnutes from 06/20/1 1 Background Checks PYHA Board Meetng July 1,2011 Called to order 6:30 pm 1 f Mnutes: Chrstna Aune J Deanna Lndqust, Abrahamson, Todd Anderson, Nate Cook, Chrstna Aune, Chrs Flor, Dawn Smth, Josh Juntuner Jackson, Andrea Ende Notes Acton By Whom Due Date Approved Need mnutes updated to reflect newly elected board members. All board Members Moto Flor Mot new < meet Elect to approve by Todd Anderson 2 na by Chrs >n to carry to have updated mnutes wth lected members. Vote to approve next ng. onc screenng program s avalable. To u< e the program, follow these steps: Todd Anderson 1- } Avw.mnnesotahockev.ore 2. ( 3. :ck "Show All" 4. 1"lck "Screenng" 5. (Reg: 'b \ 'lck "General" orfar rght Hck frst opton "Coaches Screenng ster)" 6. 1,og n, or create log n 7. : ollow through all of the forms and submt. Coachng Drector We are gong wth ADM Model. Motd r. by Kyle Baumann to vote on Jeff Hanson benc the Coachng Drector Seco d by: Deanna Lndqust Jeff Hanson C (

2 ADM Model Gamblng Report Need to have webste updated to reflect ths as well as an emal to all assocate members advsng of the new model we have adopted Revewed reports Madre Loca break n has no resoluton at ths tme. Once polce report s completed a copy wll be suppled. We are potentally out 2k. We cannot get any new stes whle state s shut down. Need to make sure that the followng s placed n documents on our webste. Ths needs to be a separate entry: Board, have to nform you that a theft has occured at one of our gamblng stes. Madre Loca, and gamblng funds were taken. The theft occured Sunday and s beng nvestgated by the Prnceton polce department wth Erk Mnks n charge. don't have any nformaton on how much but t's less than the total amount of start banks of $2000. Erk s out untl June 29th so nothng wll move untl after that. wll forward more nformaton as t comes my way. nternally, the gamblng control board (state) wll do ther own nvestgaton to see about procedure beng followed at the ste to rule on how to handle the fund loss movng forward. Ths wll not happen untl a full polce report s made avalable to me. Moto carred Moto to adopt ADM coachng model by Todd Ande son, second by Joel Nelson, moton carred Acto tems: As of July 30, to formally docur lent gudelnes, roles and responsbltes and thefo maton of a subcommttee. Add on the agen a for next June meetng. Jeffw be n charge of the HEP assessments Acto tem: Jeff needs to complete. An emal was sent to have ths added to webste. All Be ard Members: Present any opportuntes to Andre a that we may know of n Sherburne or Mlle Lacs 'h v \ :> / Moto Lndc to approve: Nate Cook Second; Sean na tet; moton carred )- J. '!' [ ^».1 Andrea Ende Treasurers Report ( Revewed Reports Revewed vendors that payment s outstandng or beng questoned Arena Report and Treasurer reports have been Actq rece! wth -Mot tems: Chrstna Alne wll take the accounts able lst and contact nformaton and follow up em. n to approve: Jll Jackson 2 nd Nate Cook V Deanna Lndqust

3 D10 report Arena Arena Update corrected to match. Josh and Deanna to pull reports for the Board meetng at the same date. We dd not dscuss ths tem at ths meetng. - Tag up rule dscussng ths beng n squrts - ths was voted down. - Dscusson of a separaton of current A teams nto AA/A for Bantams and Pee Wee levels for 11/12 season, vote antcpated for next meetng. Dscusson on how the standngs are fgured out at the end of the season. n 12/13 season the state has announced there wll be a Bantam level state tournament - Pee Wee checkng. Lnk s on webste, recommendaton for Board members to lsten to the podcasts, voted No for the rule change n a presdent's poll but there has not been an offcal vote yet. Revewed Arena report Dscusson to have machnes/concessons open. Ths s not proftable. To run ths we would lose money. 43 kds sgned up for Tger Sports. 14 full tme kds. Up from last year. Lookng at youth open hockey ths summer Bllng out for ads n west rnk, expected approxmately 8k n revenue Bllboard completed stll need to fll one corner Bleachers watng on a quotes, fber board and nvestgatng backed or non Estmated to be $15k n expense, dscusson on prortzaton of ths expense. Concern that the bleachers are hgh due to negatve feedback. Queston rased on how much more revenue we could drve f we had the seats? Answers referenced that a Junor team and Secton A and State Tournament were all potental revenue sources that the lack of bleachers mpacted a non PYHA selecton Confrmaton that BBL wll have a hgh Moto to pass: Nate Cook Secor d by: Todd Anderson Moto carred Abrahamson Josh Juntunen

4 school team Arena Budget 1.5 hour practce Revewed budget To ncrease revenue lookng to add gun shows and craft shows to the arena. Fnd sponsors to pay for sprng league jerseys. Area for opportunty... tryng to get local busnesses to assst. Josh advsed that we are movng to 1.5 hour practce tmes for the season V Josh Juntunen Josh/Joel NEW BUSNESS Past Fees Suggeston to go to conclaton court to recoup unpad fees from a famly that s overdue for past two seasons n the amount of $2,600. Costs approxmately $75 to fle. Motol moto Acton [ ';.V; ' by Nate Cook, second by Todd Anderson: carred tem: fle n conclaton court Abrahamson Harball Fundraser Suggeston to have ths after school starts, decson would have to be made very soon. Acton! tem: Ths s somethng we wll plan for next year. wll lock n date wth Harball for next Abrahamson Fundrasng General dea for regstraton - garage sale for used equpment and at learn to skate year. f Dean a wll be meetng Wed to come up wth fundrs sers for regstraton. Deanna Tournaments To get board approval for $$ for each team for tournaments. 3 tournaments up to $ No gate fees wll be pad out of ths amount no surplus wll be appled or gven to a team. f we have to pay gate fee the team wll have to remburse assocaton. Host 2 tournaments. Chcks wth stcks. Modfy for a u10b and u12a on the other ce- Wants the Bran Oskar tournament. 2 tournaments n one weekend. 4 game format nstead of 3 game. Ads - we wll go wth 2 let's play hockey ads. Budget for ads s: $ To urn Chrs aments: Moton by, Nate Cook second by: -\or moton carred Ads: /loton by: Nate Cook Second by: Deanna Lndqjst?) Todd Anderson Meetng Schedule To dscuss f the Board should meet more than once per month. B-monthly meetng proposed. Dened - we wll set meetngs as needed and post to webste f addtonal meetngs are requred.

5 Calendars Lookng at gettng rd of calendars and gong wth raffle tckets. The cost of the raffle tckets wll reman the same $200 per famly. $10 tckets total per famly stll remans $ Moto Cook Top 3 Flor 2 / to remove calendars: Chrs Flor 2 na Nate przes nstead of one totalng : Chrs d Todd Anderson, Andrea Vsa (lft Card totalng: 2000 f OLD BUSNESS Banquet Regstrar Year End Banquet - Karen revewed Provded us the seasons nformaton and next years projecton. s ' Dawn wll start dscussng Regstraton each month; sub-c mmttee to determne regstraton ssues: Bant n non-refundable amount njury! llness md season Regs raton for formula for declarng levels Coacl ng certfcatons process HEPf ssessment scores ^, Outs< le assocaton membe'rs Tryouls - evaluators Dawnj to provde rec skaters and non-actve memlfers to get dea. Josh o dscuss at next meetng prce quotes on the sdeo f sgn wth no nformaton. Can we add regst aton nformaton to that secton? Chrs: Flor wll handle ad n newspapers. Both unon eagle and town and country. Mlaca county tmes Nate ; o order 70 sgns & to get placed on the roads n Pr ceton/mlaca as soon as possble. Coac les to regster onlne. Update webste to reflec Josh s Zapp stll sponsorng us? Jeff h ansdn wll handle coordnatng try outs & pre clnc 10% 10% >roft made on fundrasng. Moton to add fee pproved by Chrs Flor 2 nd Nate Cook All Dawn Josh/Sgn 3/20/1 1 On-gong Recrutment Need subcommttee for recrutment. Setg >als, plan, and execute?? Assocaton Sub Commttee - Regstraton Todd Anderson wll head the Regstraton commttee. Responsbltes: Determne needs, tasks, tmelnes, software and hardware needs, } 'k M 3/14/11 /'

6 Assocaton Sub Commttee - Grls Program Allocaton of hours related rules. Jeff Swanson, Jll Jackson, Dawn Smth, Chrs Flor Karen Bromberg wll head up the Grls Program commttee. Responsbltes: Determne the antcpated and commtted numbers by level for next season, based on numbers f there are opportuntes to coop wth other groups, dscuss common nternal cultural challenges. Subcommttee wll try to get a partcpant from each level. Rob Skuza, Jeff Swanson and Sandra Nelson have expressed nterest. Date for the frst meetng to be set by 5/25. Post a summary of hours that were assgned to each team by the ce Scheduler only. Karen to send letter to determne commtment. \ Joel p ovde a summary of hours that were allocated to eac!h team by hm no later than 2/28/11 Karen Joel General Mte Jamboree njured players Volunteer Hour Polcy Sprng nternal Control Emal Kyle requested Determne formula for Subcommttee??? Actor Boa re playe credt costs : tem: Revew Deanna's nternal control emal to dscuss what should be done when a s njured. How do we determne approprate that wll be far to all of the admnstratve etc of runnng the youth program. Karen to do resea "ch; mnmum weeks mssed; based on montl s mssed; consder combned njures; doctors notec requred. Actor tem: Jeff Swanson to research f we are lmte to a $95 check for volunteer hours. Or are there! setter methods to approach the volunteer need; Kyle Karen Outsde Assocaton Skaters Should we allow them to come n and tryout '^ * f an lutsde skater wants'^ come and play t would be rej ;ommended that they'make the top of the team! Dr just let them land where they land? Grls wth r! Eval make they < decs on tryouts, how should they be evaluated? ate the fees for tryouts and make t more; t worth our whle. f they don't make the team esre, should we make them stay? No ons made; to put on Sprng Agenda Sprng Cty Requrements Cty Requrements Back drveway 4 acres; no noxous weeds Chrs to go to plannng commttee and negotate Chrs Papesh to arrange brush mower Joelf lelson wll arrange sprayer; $180 Kyle Jaumann to arrange tller SPRNG SPRNG

7 Meetng Adjourned 10:51pm - Seed; Brllo Renta Moto passd $300 can be sent /seeder - Chrs Flor - work wth Prnceton to adjourn, by Jll Jackson; 2 na by Nate Cook; d.