State Representatives - How to approve and lock your state teams

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1 State Representatives - How to approve and lock your state teams How this works Teams are in our system for any event so they don t have to recreate profiles each year. When told, they check a box to make their team eligible for an event (Regionals, Nationals, etc.). When a tournament representative (you) moves the team from available to selected, the team manager gets an automatic that they have been selected for the event and need to confirm their team details for this specific event. After they confirm their info (event roster, hotel, code of conduct, etc.); you will review their information and approve them for the event and lock their information. You confirm that the correct teams are in the system and that all of the necessary team information is provided. The instructions below will walk you through this process, step-by-step. PLEASE REMEMBER: When you move a team into the event an will go to the team manager asking them to confirm for the event, add their hotel information, sign-off on the code of conduct and move players into the event roster. This process ensures that only the correct teams are available to be scheduled for your event. Login to the Event Management System: Log in using your first initial and last name for your username. John Doe would use jdoe. Your password was originally set to soccer1 and if you have logged in previously, last year for example, you changed your password at the first login. If you need your password reset, support@usyouthsoccer.org. Steps for state representatives 1. Invite team or add team to event 2. Confirm roster (should be the same as your blue roster), confirm necessary information is provided such as contacts, code of conduct and hotel information. 3. Approve and lock team roster Under upcoming events, you will see your regional championship. Click the event name under edit event.

2 This will bring you to your event home page. Here, click Manage Groups. You will review the event by age group and review your team s roster (confirm it is the same as the blue roster), team contacts, hotel information and when the team has everything in place you ll approve and lock; just as you did last year. (Note: You can manage all of your teams by clicking Manage Teams.) Select the Age Group to review (screen below) After you select U14 Boys you will see the screen below, note the highlighted areas of information that provide information that the team has added to their profile and the status (confirmed/approved/locked) of the team. The number in the Roster button (17) tells you how many players are on their event roster:

3 Click the Pencil icon to Edit/Review Confirm/Lock/Approve, Hotel Info and Code of Conduct.

4 Click the Team Name to see all team information by clicking the tabs (screen below) Click the roster button to see the team roster (screen below). The Event Roster should mirror the Blue Roster. This event roster is what is printed at events.

5 My Team Isn t in the System! Two options 1. Your team has created a team profile and needs to be moved into the event 2. Your team did not complete a team profile and you will need to add them to the system. If you would like to add a team that is NOT in the system, click on the Add a Team button under Manage Events or Manage Teams. From here, you can move registered teams into the system by moving them from available teams to selected teams. PLEASE CLICK THE EVENT TYPE REGIONAL CHAMPIONSHIP. THE PRESIDENTS CUP WILL ALSO BE USING THE SYSTEM THIS YEAR. After you click save, the team manager will get an to update their event information. Highlight your teams and move to the selected teams column and click save.

6 If your teams are not in the available column, you can add a new team to the system by clicking on the Add a Team Tab. Here, enter in the Team Name as it should appear in the tournament and the team manager s . When you click save, the team manager will receive an with a link to enter their team profile and roster. After you have entered the team into the system, the team will automatically be invited to your event and will be added to the Selected Teams listing on the Find a Team tab.

7 STEP TWO Approving/Locking the Information After you have added all of your teams to the event, the teams will confirm their event information (hotel info/roster/code of conduct) and set their event rosters. You will receive an that your team has confirmed for the event. After the teams have confirmed their participation in the event, you will go back into the Event Management System to approve and lock the team. If one of your teams has not confirmed their entry, you can click the envelope to resend the request to confirm under Manage Teams. Teams must confirm to provide the event specific information (roster, hotel, code of conduct). After the team has confirmed, State Representatives will check that teams have confirmed, provided their hotel information, accepted the code of conduct and that their roster is correct; then you can approve and lock the team. Teams will need to be approved before they can be added to the schedule. If you have any questions, you can send an to or call the US Youth Soccer communications department at SOCCER ( ).

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