Penfield Girls Lacrosse Booster Club Meeting Minutes April

Transcription

1 Penfield Girls Lacrosse Booster Club Meeting Minutes April Meeting Date: 4/13/17 Meeting Location and time: PHS C-9, 7:00-8:00PM Attendance: Wayne Smith, Art Petrone, Tom Willette, Marlene Motkowski, Marcy Bell, Kate Blumenstock, Danielle Akins, Gretchen Baumer,, Christine Stewart, Mark Brozost Activity: Current Meeting Items to be Discussed: Financial Update Global Booster update Website Updates Coaches Updates Lacrosse Yearbook Wrap Up Coaches Updates Face-off Dinner Wrap Up Spring Spirit-Wear Wrap Up JV Spirit Wear/Team Building Updates Stella Maris Updates Cinco De Laxo Updates Senior Night Updates JV/Varsity Banquet Updates Coordinator(s)

2 Financial Summary: o Updates - Balance $20, Sausage Sale made $ Upcoming bills to be paid: Face-off dinner (looking less than $500). Do not have the bill for the kitchen staff for the face-off dinner; as well as varsity apparel (approved in the January meeting). Also collected money for the optional shirt for varsity just waiting on the invoice. - Paid for: indoor space (due to the winter storms) $842, put the deposit down for Stella Maris $500, and $233 for modified coaches certifications. Gretchen Baumer 2 Questions: Q:How much do we end with each year? A: Roughly $13,000. This year could possibly be a little more due to a successful year. Q:Do we do a budget each year? A: Informal budget based on prior years numbers. We usually like to purchase a big ticket item. Previous years were the Varsity black outfits and red sideline jackets for both JV/Varsity. Parent use to give money each season for the jackets. This year we are looking in to purchasing sideline jackets for the modified teams. Q: Did we replace the pole for the Penfield banner? A: Yes, we have it. It will be given to Coach Smith prior to Stella Maris. Q: Will you send out concession results after the games? A: We are confirming things with global and over break if anyone helped out in concession they will receive an of how much was generated.

3 Global Booster Update: - Annual Global Booster Club Golf Tournament will be Monday July 24th at Eagle Vale. - Concession Cart is available- Pete asked that we always use sidewalks or crosswalks when using the cart. Marlene Nesselbush 3 Website Update: - JV/Varsity bios and photos are updated on the website. - Great picture of this year s Seniors are on the homepage of the site. - Rest of the seasons calendar is up. - Will start working on getting modified player up on the site. It will be their name, graduation year and position. Danielle Akins for Marcy Wing Coaches Update: - Our 3 volunteer coaches need to be paid. Last years figure was $3,000. Would like $3,500.To be given to 1 Varsity Assistant and 2 modified coaches. We gained two paid positions from the district. Two boosters attendants abstained from voting. Remaining attendants voted YES to increase amount $3,500 for Coach Smith to distribute as he decides. - Rochester River Run is Sunday April 23rd. Only for Varsity. They will hand out water and cheer for participants. Optional for JV. Would like someone to take a picture of the team. - The District is paying for someone to man and run clock (possibly announce) for both boys and girls games. Could possible start on the April 21st game. Looks like it could be Randy Nellist. Wayne Smith Lacrosse Yearbook WrapUp: - $4,925 grossed this year. Sold 40 parent ads, 18 business ads for a total for 58 ads. Last year we had about 100 ads and raised a little over $12, This year 125 books we ordered. - Really need a graphic designer for next year. Mark Brozost Art Petrone

4 Face-off Dinner Wrap Up - tabled to May meeting Denny Burdick Jeff Gobel 4 Spring Spirit-Wear Wrap Up - tabled to May meeting Question: Q; Was asked about uniforms. If damaged and who resposible for what? A: For uniforms new ones go to the higher levels first and old get passed down. For the Varsity black suits they are currently 3 years old, Coach Smith has 10 in reserve. If the girls damage the black suits or red jackets it on the family to replace. Julie Gobel JV Spirit-Wear: - Last year the JV team received $35 per player. - JV captain Sami Swistak designed t-shirt through Logo Spirit Wear. Shirt should be roughly $26. There are 18 players on the team - Boosters voted YES for $35 per player. Gretchen Baumer JV Team Building: - Last year we sent $1,000 for Dave and Busters. This year s team is small then their prior year. - This year looking to do Dave and Busters on Monday April 17th and Nerf Dart War at Your Sports Depot on Wednesday April 19th. Both options combine will be still under $1, Dave and Busters should be $22.10 per person and Nerf War at YSD will be around $ Boosters voted YES for team building. Gretchen Baumer Upcoming Special Events Dates to Mark on Your Calendar: Stella Maris: - Dates Monday April 17th- Wednesday April 19th - Format will be similar to last year. - Girls will run to and from the scrimmage. Equipment will be with Don and Mike in their cars. Don and Mike will escort the girls and Wayne to the game. Christine Guiton Michele Sproule

5 - Be there Monday by 2pm/picked up by 9am Wednesday. No practice on Wednesday. - Girls will be given an agenda and a list of what to pack at the April 15th practice. 5 Cinco De Laxo: - Sunday May 7th team total, 49 girls teams. - Chase D Hont designed this year t-shirt. Modified, JV and Varsity players will receive a free shirt. Shirts will be sold that day $12 per shirt or 2 for $20. - Boys: Varsity will ref, JV will be on cleaning, Modified speed shot. - Girls: Varsity/JV will ref and Modified cleaning/speed shot. - Modified teams are no longer playing Kindergarten boys and girls will take their spot. Each will be using half of the turf. - Refs. need to arrive that morning around 7:30am for a lesson from Heidi Rothfuss. - Bill Gray s is giving us a $1,000 for being there. - We will be raffling off an outdoor TV. - Can t use school dumpsters, school will take the garage away. Kids on garage duty will be given gloves. Modified girl reps will ask for volunteers from 8am-6pm (possible shifts/ specific time slots). - Needs: 1.Volunteers, concession in the tent (5 from boys/5 from girls) 2.Lining of the fields (committee still working on it). 3.Coach Smith will reach out to Wegmans to see if we can get bottle recycling bins. 4.Mark Brozost will reach out to see if he can get a truck. Wayne Smith Senior Day - Monday May 15th. - Senior Banners are here and will be up for the April 21st game. - Kona Ice will be coming we will receive a portion of their profits. Christine will work with the school. - Danielle is working on getting the fat heads printed. - Looking to see if we can get a Penfield student to sing the National Anthem. Christine Stewart Diane Lawatsch Danielle Akins Michelle Rugaber Katrina Lublin Marlene N.

6 JV/Varsity Banquet: - Tuesday June 6th - We are looking into doing a photo booth. - The committee will start meeting around the first week in May. Danielle Akins Marlene M. Brigitte N. Cathy Hutter Maria Brozost 6 Other: - Looking into possibly making a donation to GLax Five. Net. This is strictly for girls lacrosse in Section V based on the boy site Sportsfive.net over time it will contain much of the same information. Currently includes schedule and results, rosters, statistics and player profiles. Anything Else: Like us on Facebook (Penfield Girls Varsity Lacrosse) Follow us on Last home game is May 15th First Sectional Game is May 27th Next Meeting Date/Time/Location: THURSDAY, May 11th, 7:00-8:00 PHS room A-1 Volunteer Roles and Contact Info: President- ashortino@cedarny.com Vice President- Christine Stewart higbystewart@yahoo.com Secretary- Danielle Akins danielleakins1@gmail.com Treasurer- Gretchen Baumer grettieb@aol.com Modified Parent Rep.- Marcy Bell and Kate Blumenstock marcyb21@rochester.rr.com and kateblumenstock@gmail.com JV Parent Rep.- ashortino@cedarny.com and Gretchen Baumer grettieb@aol.com Varsity Parent Rep.- Marlene Motkowski cantsmudgeit@hotmail.com Global Booster Rep.- Marlene Nesslebush marlene2@rochester.rr.com Website- Marcy Wing Twitter page: Mike Motkowski Photographer- (V) Andrea Hernady & Maria Brozost(JV) Maria Brozost & Patty Fallone