2014 U.S. Masters Synchronized Swimming Championships October 22 th 26 th Panama City Beach, Florida

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1 2014 U.S. Masters Synchronized Swimming Championships October 22 th 26 th Panama City Beach, Florida FINAL MEET ANNOUNCEMENT MEET MANAGER (S) Peter McGeoch Ken McGartlin, President (518) International Aquatic & Sports Foundation, Inc. (850) CONVENTION AND VISITORS BUREAU Richard Sanders, V.P. Sports Marketing & Special Events Panama City Beach Parkway Panama City Beach, FL (850) SPONSORS International Aquatic & Sports Foundation, Inc. Tyndall Federal Credit Union Florida Sports EBRO Greyhound Park Florida Ironman Domino s McDonald s POOL FACILITY Frank Brown Park Aquatic Center (Outdoor Facility) Panama City Beach Parkway Panama City Beach, Florida (850) FACILITY MANAGEMENT Stephanie Lutz, Aquatics Administration Supervisor (850) Will Spivey, Aquatics & Beach Superintendent (850) POOL SPECS Length: 50 Meter Width: 25 yards Depth: See Pool diagram Attachment A Entry: Flat Concrete Deck Distance from Deck to Water: 6 to gutter and water Spectators: Opposite scoreboard side Competition Pool Length: 28 m (lane lines) Athlete bleachers on scoreboard side Practice space: 8 lanes SANCTIONED BY RULES TO GOVERN COACHES REGISTRATION United States Synchronized Swimming The 2014 Official USA Synchro Rulebook shall govern the Championships. All U.S. coaches on deck must be Level 2 certified by USA Synchro. Please check that you are certified on the USA Synchro.org website under Education and the Coaching Certification Program. If there are any concerns, please contact the National Office, and bring any proof of certifications not shown on the website to registration. Coaches are reminded that they need to carry their USA Synchro proof of certification to be allowed on pool deck. Register online at for Entries and Fees, Music Selection, Programs, Program Pictures and Spectator Tickets. U.S. entries are accepted online only. To register online, login to your account from the homepage of the USASynchro.org website, by clicking on Registration. If you have any technical difficulties or questions, please or call Jennifer Hawkins at (317) x5708 or Deadline - Wednesday October 1, 2014 at 11:59pm EST Page 1 of 13

2 2014 U.S. Masters Synchronized Swimming Championships (cont d.) Page 2 of 13 FORMS/ ATTACHMENTS Form E: Transportation and Housing Information Form to Mail - Peter McGeoch 166 East Schaghticoke Road, Schaghticoke, New York Form F: May McEwan Award Nomination Form to or mail to Beth Borland, Masters Chair, 1390 Bramblebush Run, Bloomfield Hills, MI Nominations will be accepted up to 9:00am on Friday, October 24. (VOTING WILL BE - Friday, October 24 from 10:00 AM to 6:00 PM) Form H: Foreign Delegations Entry Form Mail to USA Synchro, Attn: Jennifer Hawkins 132 E. Washington St., Suite 820, Indianapolis, IN 46204, USA Attachment A : Attachment B : Frank Brown Park Aquatic Center Pool Diagram Souvenir Program Booking/ Insertion Agreement Form FOREIGN DELEGATIONS Entries are not limited. Complete transportation Form E, entry Form H and send with written Federation approval. Entry fees other than a Sponsor Fee are waived. Sponsor Fees are $25 per competitor. Entries will be Honorary. Please the meet manager of intent to attend. DEADLINES PROGRAM PHOTOS/ GREETINGS ADS OFFICIALS ENTRY / REGISTRATION DIGITAL MUSIC FEE INFORMATION ENTRY FEE SPONSOR FEE digital photos or greetings by Friday September 26, 2014 to Ken McGartlin at See Program Photos/ Greetings, pages 6-7, for prices and information. digital photos/ files for AD copy by Friday, September 26, 2014 to Ken McGartlin at 50% off the scheduled price list for all registered Synchro Clubs/ Individuals if received by September 26th. See Attachment B - Souvenir Program Booking/ Insertion Agreement Form. U.S. officials must register online at USA Synchro.org for Officials Availability. Contact Pam Edwards with any questions at Official s testing will be held on Friday, October 18 th during team practice with music. Testing location to be determined. Judges uniform shall be white shirts and black pants. Complete online registration no later than Wednesday October 1, 2014 at 11:59pm EST Late Fees: As stated in Appendix C, per Technical Rule CP 5.6.1, any entry to a National Championship received between 21 and 7 days prior to the first day of the competition shall pay late fees. Sponsor and Event Entry fees shall be a minimum of $100 or 10% of the total entry fee, whichever is greater, for first time offenders unless a technology failure can be proven to account for a late entry. For each ensuing offense, within a season, the percentage will increase by 5%. We will be using digital music for this competition. It is essential all music be sent by in advance. music files by Wednesday October 1, 2014 to Chris Leahy at See Digital Music Submission, page 5, for specifications. $30.00 per competitor for each Free Routine, including alternates; Combination, including alternates; or Figure event entered. Any swimmer who is listed as an alternate for a routine and who is not swimming any other routine event shall pay the entry fee. (Rulebook, App. C, Pg. 3) $25.00 per competitor ATHLETE TRAVEL FUND $2.00 per competitor (Masters Athlete Travel Fund-See Rule MS 7.3)

3 2014 U.S. Masters Synchronized Swimming Championships (cont d.) Page 3 of 13 FEE INFORMATION (Continued) FINA JUDGES TRAVEL $2.00 per competitor for club options (FINA Judges Travel Fund for Club Options- See Rule MS 7.4) BANQUET AND FUNDRAISER $100.00, discounted to $50.00 for Synchro participants, their families, Officials, and Coaches Fundraising will benefit the USSS National Team. See page 4 for more information. SPECTATOR TICKETS (with registration) $15 for all events, all days CHAMPIONSHIP PROGRAM Full Color $10 each SCORING CHAIR / SCORING SYSTEM POOL RENTAL Maggie Downey (cell phone) Masters (FINA) scoring for Technical Merit and Artistic Impression will be used for Free routines. Masters (FINA) scoring for Execution and Overall Impression will be used for Tech routines. Pool Rental will be available upon request. Please contact Stephanie Lutz at (850) if you are interested. EVENTS PRACTICE FIGURES Free Routines: (Solo, Duet, Trio or Team) Number of Events: Each competitor may compete in no more than three (3) events Free routine events (Solo, Duet, Trio or Team). Figure competition and Combination are excluded from this limitation. Technical Routines: (Solo, Duet, Trio or Team) Competitors must compete in a Technical Routine for each Free Routine Event entered. Figure competition Combination (see Rule CP for definition of event) Order of Events: All events start with the 30 s age group Free Team practice, with music, will be completed in order of draw, one time through, in the following age group order (oldest to youngest): 90, 80, 70, 60, 50 Division A: 301e Barracuda, Spinning g Porpoise, Twist Spin Manta Ray c Aurora, Twirl 3.0 Division B: 301d Barracuda, Spinning Flamingo, Bent Knee Heron Catalina 2.3 AWARDS Division C: 101 Ballet leg, Single Tower Prawn Barracuda 2.0 Routine Awards: Medals 1 st 3 rd and Ribbons 4 th 8 th (for each event and age group) Free Combination Awards: Medals 1 st 3 rd and Ribbons 4 th 8 th Figures: Medals 1 st 3 rd and Ribbons 4 th 8 th (by division, category, and age) Award recipients who wish to voluntarily donate medals back for reuse in future years, please leave them in the scoring room medal recycling box.

4 2014 U.S. Masters Synchronized Swimming Championships (cont d.) Page 4 of 13 ADDITIONAL AWARDS CLUB CHECK-IN Special awards include the May McEwan Award (see the attached nomination form) and the High Point Team Awards (places 1 st 3 rd ). Figure placement does not factor in the high point awards. Wednesday, October 22 nd 5:00 pm 8:00 pm Majestic Beach Resort Thursday, October 23 rd 7:30 am 12:00 noon Frank Brown Park Aquatic Center During other competition times, see Maggie or Dave in the Scoring Room OFFICIALS and COACHES MEETING WELCOME RECEPTION ATHLETE MEETING Meeting to be held at the Majestic Beach Resort on Wednesday, October 23 rd from 5:30 pm 6:30 pm Please join us at the Majestic Beach Resort, Wednesday, October 22 nd, from 6:30-8:00 PM. Cash bar. Check with the front desk for room location. Meeting to be held at the Frank Brown Park Aquatic Center on Friday, October 24 th See final schedule for exact time. PARKING Guests at Majestic or other property associated with "The Resort Collection of Panama City Beach", will receive one (1) complimentary parking pass per room. Otherwise, a parking pass for the pool facility for the entire event is $40.00 per vehicle. Payment shall be made payable to Athletic Events, LLC. and shall be paid during registration. (cash, check or credit card) BANQUET AND Saturday, October 25 th, 2014 at the Majestic Beach Resort. Special Texas Holdem Poker FUNDRAISER Games, Prizes. Grand Prize drawing (Sponsored by EBRO Greyhound Park) is worth up to $100,000. Cash Bar with buffet dinner to include a variety of items with gluten free and vegetarian offerings. Come join us for a fun evening!! A donation from the proceeds will benefit the USSS National Team. A banquet ticket serves as a spectator ticket for the entire event. SHADE STRUCTURE RENTAL The Host has a limited number of 10 x 10 pop-up tents for rent. Rental fee is $40 flat fee for all days. Contact Ken to reserve for the duration of the meet and for payment instructions. Available on a first-come, first-serve basis. CREDENTIALS All competitors, coaches, team managers, officials and volunteers will receive credentials. Access to the facility will be strictly enforced. Please wear your credential at all times. Each club will receive coaches/ team manager credentials per the chart below. Additional credentials can be purchased for $30.00 each. Make checks payable to USA Synchro. Maximum # of free credentials # of athletes Coaches Team Managers FOOD SERVICES A concession stand will be open at the Frank Brown Park Aquatic Center during all competition times.

5 2014 U.S. Masters Synchronized Swimming Championships (cont d.) Page 5 of 13 DIGITAL MUSIC SUBMISSION Digital music files (ACC, WAV or other itunes compatible music file) are to be submitted for routines for this competition. music to Chris Leahy at by October 1, Files received before the deadline will be transferred from s to a computer, and then imported to itunes or a compatible program and each file tested to ensure it plays. You will not be contacted if your music is submitted on time and if the music is correct. You will only be contacted if your music is missing or will not play. Playlists will be created for each separate routine competition to be played through the sound system. We recommend submitting 160 kbit/s AAC or higher quality audio for best sound results. 128 kbit/s MP3s are NOT recommended, if sending MP3 files, please ensure they are at least 192 kbit/sec. A minimum one second leader (silence) before the music starts should be added to all files. Contact Chris if you have any questions. A CD player will be provided as back up for play through the sound system. Use the following naming conventions (see bolded below) when saving files. HOST PROPERTY Duet Free or Tech CDY Smith = Competitor s average age Duet = Routine event Free = Free Routine or Tech = Technical Routine CDY = Club Abbreviation/ Three Letter Code ** Smith = Last name of the first alphabetical member of the routine ** scoring chair if you do not know your code Majestic Beach Resort 112 Front Beach Road Panama City Beach, FL To learn more about Majestic Beach Resort, athletes can visit: It is important to use the group name or code to receive the discounted rates and support officials housing needs. Group name: USA Synchronized Swimming and /or ID# 10D71E For reservations go to the following website: and be sure to enter the group name. You can also call the Majestic s reservation department at Room Rate Studio $ Studio Efficiency $ Bedroom $ Bedroom plus Bunk $ Bedroom $ Bedroom Deluxe $ Bedroom plus Bunk $ Bedroom Deluxe plus Bunk $ Bedroom $ Bedroom plus Bunk $ Bedroom Deluxe plus Bunk $ All rates are subject to applicable state and local taxes and fees in effect at time of check-in (currently 12.62% for accommodations, 7.57% sales tax for Food and Beverage and 21% for all other gratuities, 5% reservation fee, discounted cleaning fees: $43.00 One Bedroom, $53.00 Two Bedroom, $60.00 Three Bedroom). A non-refundable Damage Waiver Fee of $25.00 will be added to your room reservation to cover Unintentional Reported Damage that may occur during your stay. If you are renting multiple units, a damage fee is charged for each unit. The damage waiver fee does not cover negligence or willful and wanton misconduct. The damage waiver fee is limited to a maximum of $1, accidental damage payment per stay per unit and is applicable for the guests entire stay. No refunds for early departures. Cleaning and damage waiver fees will be added to your last night s stay. If considering other hotel options, consider supporting USA Synchro sponsor Hilton Hotels:

6 2014 U.S. Masters Synchronized Swimming Championships (cont d.) Page 6 of 13 AIRPORT ALTERNATE AIRPORTS Northwest Florida Beaches International Airport (ECP) - 16 miles to host property Approximately 20 min. drive time - 12 miles to pool facility Approximately 14 min. drive time Pensacola International Airport, Pensacola (PNS) approximately mile drive Northwest Florida Regional Airport, Ft. Walton Beach (VPS) approximately 55 mile drive GROUND TRANSPORTATION To help our members, we have an agreement with United Airlines. As a member of USA Synchro you are eligible to receive discount flights to USA Synchro sanctioned events on United Airlines. Book now by calling the United Olympic Desk at and receive up to 10% off the retail fare price. Be sure to state you are with the USA Synchro group. Taxi and all major car rental companies are available. Sunshine Shuttle and Limousine ( is Northwest Florida s largest provider of transportation services. Call (850) for airport transfers or other transport needs. SPECTATOR TICKETS Tickets can be purchased at the pool entrance or with online meet entry registration. Spectator tickets for Thursday, Friday and Sunday will be $3 per day. Spectator tickets on Saturday will be $5 each. Advance tickets for the entire Championship, purchased online, are $15. Spectator tickets will be required for anyone without a credential to access the bleachers. Free admission to Life Members and children 10 years and younger. A banquet ticket serves as a spectator ticket for the entire event. VENUE RULES A gelling station will be set up outside the locker rooms under a covered area. Gelling must be in designated area; not in the locker room. Athlete bags should not be stored in locker rooms. No glass and no cooking are allowed on grounds; only Team coolers allowed. PHOTO / VIDEO REGULATIONS Personal use photography will be allowed. No flash photography. Any photographs, videotape or other audio and/ or visual recordings of the event created by a spectator may be used solely for such spectator s personal non-commercial use, and may not be broadcast, published or disseminated, or used for any commercial purposes, without the prior written consent of U.S. Synchronized Swimming. CHAMPIONSHIP PROGRAM Full Color $10 each program. Please order in advance via online registration. Copies will be available for purchase at the pool main entrance. Be sure to take home copies of the Championship Program for family and club members who could not attend! Each team who submits a team photo will receive one complimentary championship program. PROGRAM PHOTOS/ GREETINGS CLUB PHOTOS: Participating clubs are invited to send solo, duet, trio, team and combo photos for the official championship program. Cost per photo is $25. Only digital photos will be accepted. Send photos as an attachment to an . In the subject line indicate the club name. In the body of the include the complete name of club, city and state, description of photo, routine age, name and age of the swimmers. (DO NOT send a word text document.) Name your attached photo file a name that describes your team photo (i.e. SSY_30-39_trio.jpg). PERSONAL GREETINGS: Family and Friends can submit personal greetings and pictures to be included in the championship program. Personal messages of good luck and a job well done can be submitted along with or without a photo. These photos and messages will be placed randomly in the program and will not be included in the team area of the program. Prices are in the payment section, below.

7 2014 U.S. Masters Synchronized Swimming Championships (cont d.) Page 7 of 13 ORDERING CLUB PHOTOS AND PERSONAL GREETINGS: Photos and Greetings are to be received by by Friday September 26, Send color photos as a high resolution JPEG file (.jpg). Send desired size and greeting as an message to Ken McGartlin at PAYMENT FOR ORDERING CLUB PHOTOS AND PERSONAL GREETINGS Club Name: Person Submitting: Phone number: Send the above information, along with payment by check, written to IASF for the full amount, to be postmarked by September 26, 2014 to: IASF, P.O. BOX 18878, Panama City Beach, Florida The International Aquatics & Sports Foundation, Inc. is a 501c3 tax exempt organization. LIVE WEB STREAMING DRIVING DIRECTIONS: Item Quantity Cost Extended Club Photo $ Greetings $10.00 Full-Page $ Half-Page $ /4 Page $ Business Card $ Shout-Out $ 5.00 Total While it's not always possible to make it to an event in person, the good news is TakeItLive provides free LIVE coverage for anyone wanting to watch and be a part of the event. In addition to tuning in LIVE, On-Demand video is available via our website. We highly encourage friends and family to take advantage of our options to purchase video by buying a DVD or a digital download. Not only does this help support the team, but it allows Takeitlive to provide LIVE coverage for future events. From - Northwest Florida Beaches International Airport (ECP), 6300 West Bay Pkwy. Panama City, FL to Majestic Beach Resort, Front Beach Rd., Panama City Beach, FL Exit airport and Turn Rt. onto Hwy travel 4.2 mi. to Hwy 79S. turn left and travel 5.2 mi. to Hwy 98E (Back Beach Rd.) travel 5.2 mi. and turn Rt. onto Richard Jackson Blvd., travel.9 mi. to Front Beach Rd. Turn left onto Front Beach Rd. travel.4 mi. and the Majestic Beach Resort is on the right. Approximately 20 minutes. From - Majestic Beach Resort, Front Beach Rd., Panama City Beach, FL , to Frank Brown Park Aquatic Center, Panama City Beach Pkwy., Panama City Beach, FL Exit Majestic Beach Resort West onto Front Beach Rd and travel.4 mi. to Richard Jackson Blvd. Turn Rt. onto Richard Jackson Blvd. and travel.9 mi. to Hwy 98 W. (Back Beach Rd.). Turn left onto Back Beach Rd. and travel 4.5 mi. to Frank Brown Park on the right. 6 miles, Approximately 10 minutes. From - Northwest Florida Beaches International Airport (ECP) 6300 West Bay Pkwy., Panama City, FL to Frank Brown Park, Panama City Beach Pkwy, Panama City Beach, FL Exit Airport right onto Hwy 388 and travel 4.2 mi. Turn left onto Hwy. 79S. Travel 5.2 mi. to Hwy 98E (Back Beach Rd./ Panama City Beach Pkwy.). Travel.7 mi. to Frank Brown Park on your left miles, Approximately 15 minutes. ATTRACTIONS: Visit the Panama City Beach CVB website

8 2014 U.S. Masters Synchronized Swimming Championships (cont d.) Page 8 of 13 TENTATIVE MEET SCHEDULE All events start with age group 30. (Except team practice with music - Oldest to Youngest) A final schedule will be created based on actual entries and should be available approximately 1 week prior to the start of the meet. START END ACTIVITY Wednesday, October 22 5:00 pm 8:00 Club Check-in at the Majestic Beach Resort (Host Property) 5:30 6:30 Officials and Coaches Meeting at the Majestic Beach Resort 6:30 8:00 Welcome Reception at the Majestic Beach Resort (Host Property) Thursday, October 23 7:30 am 12:00 pm Registration at the Frank Brown Park Aquatic Center 8:00 Open Pool Tech Solo Free Solo Figures Friday, October 24 7:00 am Open Pool Technical Duet Technical Trio Combination swim with music(order of draw) Technical Team Athlete Meeting at the Frank Brown Park Aquatic Center Judge s Testing - Location to be determined Free Team practice with music (one time thru in order of draw starting the OLDEST age group FIRST and going down to youngest) Saturday, October 25 7:00 am Open Pool Free Duet Free Trio Awards for Figures, Solo, Duet and Trio Routines Free Combination Competition 7:00 Banquet at Majestic Beach Resort (Host Property) Awards for Free Combination, and May McEwan Award Sunday, October 26 7:00 am Open Pool Free Team Awards for Team and High Point

9 2014 U.S. Masters Synchronized Swimming Championships (cont d.) Page 9 of 13 Attachment A : Frank Brown Park Aquatic Center Pool Diagram

10 2014 U.S. Masters Synchronized Swimming Championships (cont d.) Page 10 of 13 FORM E: TRANSPORTATION AND HOUSING INFORMATION Club/Official Name Club Code Contact Name Contact Phone ENTRY DEADLINE = OCTOBER 1st, 2014 at 11:59 pm EST TRANSPORTATION Arrival Please circle one: Air Auto Other Date Time Airline / Flight Number Departure Date Time Airline / Flight Number HOTEL/LODGING Check if staying at Majestic Beach Resort (Host Hotel) otherwise; complete the Hotel/ Lodging information below: Hotel/Lodging Phone No. of Athletes No. of Coaches/ Officials EMERGENCY CONTACT INFORMATION Please list three on-site emergency contacts for your club (these may be coaches, officials, chaperones or parents). Name Cell Phone Number to: Or Mail: Peter McGeoch 166 East Schaghticoke Road Schaghticoke, New York 12154

11 2014 U.S. Masters Synchronized Swimming Championships (cont d.) Page 11 of 13 FORM F: MAY McEWAN AWARD NOMINATION Club Name Club Code Your Name The May McEwan Award annually recognizes a USA Synchro-member Masters athlete who has made outstanding contributions to the Masters program at the local and/or national level. Nominations are accepted in advance, or at registration, voted on during the competition, and announced at the Banquet. Please indicate your nominee below, and include detailed supporting information to assist others in selecting the award recipient. Your nominations will be posted as written. Please write clearly! Nominee Nominee s Club Nominee s Hometown Supporting information to: or Mail to Beth Borland, Masters Chair 1390 Bramblebush Run, Bloomfield Hills, MI Nominations will be accepted up to 9:00am on Friday, October 24. (VOTING WILL BE - Friday, October 24 from 10:00 AM to 6:00 PM)

12 2014 U.S. Masters Synchronized Swimming Championships (cont d.) Page 12 of 13 FORM H: FOREIGN ENTRY FORM Must be completed by all Foreign Federations. Written approval from your Federation MUST accompany this entry. Please contact USA Synchro immediately if you need VISA support. NAME OF TEAM/ FEDERATION NAME OF HEAD COACH/ OFFICIAL ADDRESS ADDRESS PHONE HOME: WORK: FAX: Please complete as many forms as needed for all entries NOTICE: 1. Entries are not limited. 2. An individual competitor may only enter three routine events (Solo, Duet, Trio or Team), excluding Combination. Event Names Age Group Date of Birth Music Theme SOLO NAME 1. SOLO 2. DUET NAMES RESERVE DUET RESERVE TRIO NAME RESERVE TEAM NAMES 1. /COMBO TEAM RESERVES /COMBO ENTRIES 9. COMBO RESERVES Figures Names Age Group Date of Birth Division A, B, C Name of Judge: Rating Level: SPONSOR FEE # of Competitors entered (incl. reserves/alternates) x $25 Total Sponsor Fee = $ Make check payable to: USA Synchro Mail to: Jennifer Hawkins; USA Synchro; 132 E. Washington Street, Suite 820; Indianapolis, IN 46204; USA

13 2014 U.S. Masters Synchronized Swimming Championships (cont d.) Page 13 of 13 Attachment B : Souvenir Program Booking/ Insertion Agreement Form

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