Lake Highlands High School Cheer Booster Club Bylaws Revision 1 Jan 14, 2015

Transcription

1 Lake Highlands High School Cheer Booster Club Bylaws Revision 1 Jan 14, 2015 Article I Purpose and Name The purpose of the Lake Highlands High School (LHHS) Cheer Booster Club shall be to provide an organized base of adult support to aid the LHHS Varsity and Junior Varsity (JV) cheerleading teams in the accomplishment of their objectives. Services and activities will include, but are not limited to, promoting the sport of cheerleading, conducting a cheer clinic, supporting the LHHS athletic programs, promoting and maintaining high moral and educational standards, participating in philanthropic and community activities, assisting the Varsity and JV cheer team sponsors in their duties, and advancing the recognition of the LHHS cheer program. In the event the Booster Club ceases to exist or is dissolved, any funds or assets, above any indebtedness, shall be transferred to the Lake Highlands High School Cheer activity fund. The name of this booster club shall be LHHS Cheer Booster Club. Article II Duration and Fiscal Year The duration of this booster club shall be as long as there is a Varsity cheer team at LHHS or until disbanded by two-thirds majority vote of the current members of the Club. The fiscal year shall begin on April 1 and end on March 31. Article III Membership Their shall be two classes of membership in the Booster Club: active and associate members. a. Active membership is the only voting membership category and is open to parents and or legal guardians of current cheerleaders and mascots who have paid their annual dues. b. Associate membership is open to any individual who is interested in supporting the activities of the Booster Club and has a genuine interest in the promotion of the cheerleading program.

2 Each family in the Club shall have one vote and pay dues. The Executive Board shall determine the amount of such dues. All dues are due at the April meeting. Article IV Meetings There shall be five general meetings of the Club held during the fiscal year. There shall be one meeting during each of the following months: August, October, January, March and April or months of meetings to be determined by event schedule of activities. Special meetings of the Club may be called by the President. The membership shall be notified in person, by mail, by telephone or by of all general meetings at least 24 hours in advance A vote may be taken at a scheduled meeting or may be done electronically via . If an electronic vote is needed, notification of the matter, and related documentation, shall be disseminated at least three (3) school days prior to the due date of the electronic vote. Article V Officers The elected officers of the Club shall be parents of current Varsity and JV cheerleaders, nominated by a Nominating committee, and consist of a President, Vice-President, Secretary, Treasurer, and Parliamentarian, who shall constitute the Executive Board, with the Varsity sponsor serving as an ex-officio member. The President shall be a parent of a child who has participated for two years in the cheer program at Lake Highlands Freshman Center and/or LHHS, with at least one year on the Varsity cheer team. The Nominating committee shall consist of no more than seven members the President, a parent of each outgoing Varsity cheer team Captain, and three members of the Club to be elected at the January meeting. The three elected members shall each represent one of the current classes of Varsity and JV cheerleaders (i.e., one member whose child is a current sophomore, one member whose child is a current junior and one member whose child is a current senior). The Varsity cheer sponsor shall serve as an ex-officio member. Membership shall be notified of the proposed slate of officers seven days prior to the March meeting. The slate of nominees shall be presented at

3 the March meeting, at which time additional nominations may be made from the floor with the consent of the nominee. Officers shall be elected at this time by a majority vote. No member shall serve more than two consecutive years in any one elected officer position. A vacancy occurring after the initial elections shall be filled by a majority vote of the Executive Board. Article VI Duties of Officers The President shall be the primary operating officer of the club and shall direct all called meetings, as well as oversee all publicity for the cheer teams, be primarily responsible for communication to the cheerleaders and parents and coordinating the cheer calendar with the sponsors. The Vice President shall coordinate all fundraising activities of the Club and ensure that they are in accordance with the RISD fundraising guidelines, assist the other Executive Officers in any special projects, and preside over meetings in the absence of the President. The Secretary shall keep the minutes of all meetings, compile a roster for the Club, and be responsible for all necessary club correspondence. The Treasurer shall be responsible for all funds belonging to the Club. The Treasurer shall pay all expenses incurred by the Club, and shall submit a financial report at each regular meeting of the organization. This report will include a variance to budget to keep the Booster Club informed. The Treasurer shall maintain a bank account, and checks shall be signed by the Treasurer or President. Both the Treasurer and the President or the Vice President (two signatures) must sign all checks over $250. An audit committee appointed by the President shall review the books of the Treasurer annually in April. The Treasurer shall ensure that any federal or state tax returns required for the fiscal year are prepared by an accountant (which may be themselves) and filed on a timely basis. The Parliamentarian shall be responsible for advising the officers and members on points of parliamentary procedure. Article VII Executive Board

4 The Executive Board shall consist of the Club Officers, and a parent representing each Varsity and JV cheer team Captain. The Varsity cheer team sponsor shall serve as an ex-officio member. The duties of the Executive Board shall be to transact necessary business of the Club, to prepare the annual budget, which will be voted on at the April meeting, to present a report at regular club meetings and to transact necessary business between meetings. The President shall call meetings of the Executive Board as needed with at least 24 hours notice Article VIII Committees The following standing committees may be appointed as necessary: Fundraising, Hospitality, Publicity, Social, Transportation and Uniforms. Additional committee chairs may be appointed as deemed necessary by the Executive Board. Article IX Cash Receipts and Disbursements The Club shall establish an account for the purpose of receiving and disbursing funds necessary for the support and maintenance of the LHHS cheer teams. Receipts shall consist of funds raised by the Club either through specific fundraising activities such as, but not limited to, the Herb s Paint & Body t- shirts, garage sales, car washes, raffles, cheer clinics, sale of goods (e.g., candles, flowers), donations, or receipts of funds from the parents of cheer team members, which cover specific expenditures such as summer camp, social events and optional apparel. Disbursements shall consist only of items which promote the purpose of which the club was organized. Disbursements shall never be made in excess of the receipts in or available to the Club. Disbursements which were not included in the budget but less than $500 shall require a majority vote of the Executive Board. Disbursements in the amount of $500 or more that were not included in the budget shall require majority approval by the Executive Board and Club members. To the extent that funds are available, the Executive Board shall disburse $1,000 to the Club for the following year.

5 Sec.6 A debit or credit card is prohibited unless a majority vote by the Booster Club is gained. Article X Fundraising Activities General fundraisers such as the Herb s Paint & Body t-shirt sales and youth cheer clinics shall be for the general benefit of the program and shall be used to fund expenses such as, but not limited to, purchases of mats, facility rentals, choreography, coaching, music purchases, costume rentals and/or purchases, pep rally props, prizes and decorations, sponsor gifts, year end banquet costs and other general operating expenses, including but not limited to postage, check fees, D&O insurance, and supplies. It is expected that both teams would work equally on these types of fundraisers, regardless of whether the receipts are used ratably (i.e., may be used for pep rally costs which might benefit one or both teams). Specific fundraisers may be conducted by the individual teams to cover other costs of participating in other cheer activities, including but not limited to social events, summer camp, optional clothing and charitable endeavors. Article XI Amendments or Alterations The bylaws may be amended by a two-thirds vote of the Club membership. The vote may be taken at a general meeting or done via electronic means. The amendments must have been presented to the Club membership at least twenty (20) days prior to the date a vote is taken, whether at a prior meeting of the organization or via electronic distribution. Adopted Feb