Biathlon Ontario. Annual General Meeting. Saturday April 26,2008-9:00 a.m. Camp Fortune,Chelsea,QC

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1 Biathlon Ontario Annual General Meeting Saturday April 26,2008-9:00 a.m. Camp Fortune,Chelsea,QC In Attendance: Brendon Bulger, Cameron Campbell, Kelly Dory, Rick Dory, Alex Dumond, Marian Endleman, Tom Endleman, Marilyn Gravelle, France Hurley, Tim Hurley, Ildiko Hynes, Russell Mater, Jim Miller, Alexis Parr, Alvin Punkkinen, Andre St. Denis, Deb Sonego, Timo Tikka, Deb VanScoy, Peter Westlake. 1. Introduction of Executive and Attendees- All known to each other Meeting called to order Additions to the Agenda election of chairs of 2 new standing committees Funding Programs, and Ontario Winter Games Proxy Forms Received and verified. 2. President s Opening Remarks Rick thanked all for coming Rick welcomed guests Peter Westlake from Cadets, and Brendon Bulger from Biathlon Canada Rick noted how important proxies are, but with more people involved can also create more problems-he suggested new Board should try to streamline this process. Asked all in attendance to look at their roles in Biathlon Ontario even after their own children are no longer active. Stressed how important it is for physical meetings of the Board, although very hard due to the wide distribution of members across the Province. Thanked all Exec and volunteers for all their help. 3. Approval of 2007 AGM minutes Moved by: Alvin Punkkinen Seconded by: Marian Endleman 4. Reports from Executive a) President Rick Dory Trying year apologized for not being there as much as he should have due to other commitments Stated that it is imperative to get more clubs. Welcomed Soo Finnish Biathlon Club (Sault Ste.Marie), Lappe Biathlon Club ( Thunder Bay) and Blind River Biathlon Club (Blind River) Pointed out that since Funding is extremely important, for both Biathlon Ontario, and the local clubs, a Funding Programs committee has been established to look for extra funding (grants). Kelly intervened that each club should apply for Trillium Grants need to identify who they are and keep the same people doing it each year. Congratulated Tim on keeping things organized with regards to training camps, races, coaches and officials. Thanks for a job well done.. Really appreciated it. Membership seems to be a bit stagnant the last few years, need to build. 28 Athletes at OWG tried to get the 30 we were allowed, but 28 was still good.

2 Good presence at Nationals, kids doing a great job for the amount of formal training they are getting. Noted that we don t have the availability of facilities to provide a high level training program. Sport must work with Cadets in order to benefit both programs,- must work together going forward. Deb Van Scoy noted that Cadets are also trying to increase involvement from their side as well. Some negatives hard for this sport due to the size of the province, impossible for them to train together, recommends new Board look at a more Regional focus to make the best of training for the athletes. Tim interjected that they are looking at some alternatives. Noted that meeting via phone or are not workable, physical meetings are the best, suggested that we look at off season for this. Need to continue to grow local clubs and get more ranges (unsure how) possibly with the help of Cadets Suggested BION keep in contact with Sports Alliance, even just for networking, possibly more funding if they really know who we are. Thanked everyone for their hard work and help over the years. b) Marian Endleman VP Admin report attached c) Tim Hurley VP Tech Recommends that all parents get involved. Provincial Team criteria will most likely be the same selection process as last year- wish to follow the criteria as closely as possible but notes that some exceptions may occur and they will be handled in a one on one basis with VP TECH & Coach. Athletes may have to apply for a waiver to get an exception to the criteria. Stressed that we need to focus on athlete development. Would like to get off the Quebec Cup circuit by having Provincial.22 cal races in Sault Ste. Marie and Blue Ridge Noted that OWG had the largest number of athletes, this was the 1 st yr for having qualifying races, were able to split age categories, therefore handing out more medals, didn t have the correct distances for each race category, due to lateness of decision to split. Will resolve for 2010 OWG. Also noted there is no selection process available to be posted on the web site. Will ensure for 2010 Would like parents to take the Biathlon Canada online Basic Officials course so there is more help at races. Through Active 2010 funding there is approximately $30,000 to be had thru grant applications, it was stated that we should have someone attend a grant writing seminar in Toronto within the next few weeks..this was not resolved at this time but will be dealt with once Board schedules can be looked at and or rearranged Noted that Quest For Gold criteria will most likely stay the same. Intends to do Training Camps throughout the province as requested by local clubs. Possibly 2 new coaches will be moving into the province, he will keep his eye on this.

3 The new Introduction to Competition Coaching course should be available by Fall 2008, comprised of 2 days in class, 2 days on snow. Noted that he is developing a 5 year plan to work on facility and athlete development. d) Secretary Report No Secretary e) Treasurer s Report- Deb Sonego Report attached: Deb S. recommends an increase in the Ontario portion of the Biathlon Membership fees to help offset costs. Most of the fees go to Biathlon Canada. Jim Miller asked about money generators- it was noted that we have none. Jim suggested that for races sanctioned by BION (i.e., O Cup races), the race entry fee should possibly include $1.00 extra per day to help with costs at these races, especially for Technical Delegate. Deb suggested we vote on this resolution now Moved by Deb Sonego Seconded by Alvin Punkkinen ALL AGREED f) Equipment Manager-Don Sutton No Report General comments: Jim recommends that the timing equipment be much more accurate, maintenance of the equipment must be up kept and that it should all be kept together It was stated that each club should have a member in charge of all the BION equipment who would report to the Manager any issues with it and their inventory g) Membership-Kelly Dory Stated that numbers are down but number of athletes is up. It was also suggested that we use the term day licence rather than membership on our forms as it may help secure more members. We have 3 new clubs, but St.Andrew s College didn t renew. Kasey Van Scoy, Athlete Rep, joined the meeting at this point to give his report h) Athlete report- Kasey Van Scoy-Report attached i) Head Coach s Report-Jamie Kalio Coaches are stretched, too few in province, believes we are on the right track, stated that we need to develop a system of running camps during the off season Quest for Gold athletes need to be on a Training Centre Program (we don t have). Re: ilog responses He focused on athletes who were carded or who needed extra training. ilogs to be reviewed for carding. Need more coaches Thanked Tim for His help making Him more available to assist the athletes j) Webmaster-Graham Ashby- No Report Kelly Dory spoke on Graham s behalf, He no longer wishes to maintain the website. It was decided that Tom Endleman will take over this function after He retires in July all agreed 5) Club Reports a) Sudbury-Alvin Punkkinen Changing name of the club to Walden Biathlon Club because of the close association with Walden Cross Country Fitness Club. Alvin is still looking for someone to take over the program, He would like to work with.22 s

4 and let some of the newer coaches work with the air rifle program. He is in need of coaches and air rifles, as well as a.22 rangein order for the athletes to move up. Club had 1 elite athlete, and 14 Development athletes, has 4 Gold level coaches. Held a Gold level coaching clinic in October for 10 people. b) Chelsea Nordic-Deb Sonego Head coach is going to be hired in September-Nordic not necessarily Biathlon.Biathlon fees will likely be $1,000 for the year. 6 out of 850 members were Biathlon. Grooming fee of about $3,200 was difficult to absorbcame out of previous years surplus, unless they get more members it will be difficult to run a race this year as there will be no grooming. ACBQ is considering making our range their Eastern Ontario Center-they will bring all the monies necessary to do this, It will be difficult because many levels of Government will be involved. Recognition of Nicole Cole for all her efforts last year in ensuring the race ran- without Her contribution it would have been impossible. Camp Fortune range is currently not certified, and is on private land owned by owners of Camp Fortune Ski hill. Other Business c)highlands Nordic-Jim Miller No official training program this year due to delays in moving the range, They are hanging on the fence whether there will be a program at all-commercial club need to make money. Blue Ridge has no club (consider this for next year), if Highlands isn t a club next year, then Blue Ridge won t have insurance unless they form a club. They have level 2 coach Mike Scholte (para athlete) still working on own shooting technique. Need to get TD s out to oversee ranges and trails, evaluate in advance of races, also need specific guidelines for hosting races. Promotes parents to take on-line Officials courses, we need to look into some Range Officer course. Need to get some certified. OWG s went well- good support. Overall a good year. d) Blind River- Alvin Punkkinen for Michel Menard Had 6 athletes this year-air rifle only. Hold races every year. e) Lappe (Thunder Bay)- Timo Tikka Club started thanks to enthusiasm and initiative of Dorothy Brandt. Club is now incorporated. Club has strong links to the Cadet program in Thunder Bay. Stated they have a.22 rifle range/ air rifle with 13 lanes with a 1 km trail, within the city limits. The Gun Club is a sanctioned and certified range. Had 2 Sr. women, 1 Jr., 4 Men and 1 head coach along with 8 parent helpers. They are tying in with the NTDC for Nordic skiing to encourage more members. Hoping to push ahead and get their athletes to more events this year. Timo tracking down targets and rifles for club. Air rifle range to be built at Lappe Nordic to link with Reitas Ski Club. Until 1989, Thunder Bay used to host Biathlon events. f) Soo Finnish Ski Club- Deb Van Scoy- Report attached Hope to hold Ontario Championship in SSM in 2008/09 season g) Cadet Corp Representative- Peter Westlake 360 cadets take part in the Biathlon program each year, they have 93 people with Gold level Training, 8 at Level 2 and 11 advanced officials with 1 TD. People and resources are available to the civilian side. They will make all Gold level coaches available to us. Peter advised that the Cadet program is gradually moving to IBU standards for competition, to include both prone and standing shooting. Tim Thanked Peter for all his help. a) OWG- Kelly Dory- Jim Miller: Looking at moving the games from Collingwood to possibly the Huntsville areathey have a 700 acre lake reserve that is being looked at. Exec needs to tell them what is needed for a range

5 criteria must be transparent, expected $ cost to set up the range, Training days will be absolutely necessary- Administration ran things very well. May consider putting athletes up in Parry Sound or Sudbury and transporting them back and forth. Alvin wondered if OWG would support more athletes OWG, conditions and trails were excellent we had 28 athletes- 17 male and 11 female more females are needed. Overall very successful. b) Nationals- next year in Val Cartier, QC- Marian Thanked Tim for all His work making everything go smoothly for B.C. this year. c) Alvin Punkkinen wished to bring forth a proposal for two honorary members: Graham Lindsay and Bob Woods Kelly Seconded- No one Opposed d) Deb Van Scoy suggested that the 6 week cadet camps take the athletic part of the athletes week long training camps when the athlete cannot attend due to these camps. e) France Hurley is looking into new uniforms and will send info to exec- Hats and Head Bands will be ordered for the next season. Badges are still available, and will be put on hats and headbands when ordered. f) Cam Campbell spoke to the importance of our image. Our first impact on the public is through our website, and through our athletes in their team uniforms. Need to look professional. Awards: Athletes and coaches from the training camp joined the meeting for lunch and the voting for Male and Female Athletes of the year, and Coach of the Year. Attending were Daniella Burke, Ian Campbell, Sam Cole, Tyler Davie, Dave Endleman, Silke Hynes, Alicia Hurley, Jamie Kallio, Tayte Kosmerly, Alex Lake, Graham Mater, Travis Parr, Elise Rossignol, Stephanie St. Denis, Rachael Sonego, Jessica Stacey. The award nominees were: Coach- Jamie Kallio, Michel Menard, and Timo Tikka; Female Athlete Alicia Hurly, Hannah Watts, and Silke Hynes; and Male Athlete Alex Dumond, Dave Endleman, and Martin Chenard. The awards were presented at dinner to Jamie Kallio (Coach), Alicia Hurley (Female Athlete) and Alex Dumond (Male Athlete). Election of Officers. President: Tom Endleman 1 st -Rick Dory 2 nd - Alvin Punkkinen ACCLAIMED VP Admin Deb Sonego 1 st - Rick Dory 2 nd - Tim Hurley ACCLAIMED Secretary- Ildiko Hynes 1 st - Marian Endleman 2 nd - Deb Sonego ACCLAIMED Treasurer- Marian Endleman 1 st - Deb Sonego 2 nd Deb Van Scoy ACCLAIMED Equipment Manager Don Sutton 1 st - Marian Endleman 2 nd - Tom Endleman ACCLAIMED Membership Coordinator- Alexis Parr 1 st - Deb Van Scoy 2 nd- Marian Endleman ACCLAIMED Funding Programs- Cam Campbell 1 st - Marian Endleman 2 nd Deb Van Scoy ACCLAIMED

6 OWG- Kelly Dory 1 st - Alvin Punkkinen 2 nd Deb Sonego ACCLAIMED Cadet Representative-(non voting) Ex- Officio- Peter Westlake 1 st -France Hurley 2 nd - Timo Tikka ACCLAIMED Closing of Meeting: Rick Dory passed over the reigns to Tom Endleman-Thanked all for everything Next year s AGM tentatively set for Sault Ste. Marie. Meeting Adjourned.

Biathlon Ontario AGM April 30,

Biathlon Ontario AGM April 30, Biathlon Ontario Annual General Meeting Saturday April 30, 2005, 11:00 a.m. Chelsea Community Center Present: Alvin Punkkinen Marcia Ranger Graham Lindsay Kelly Dory Bob Woods Dan Mallett Jamie Kallio