Homecoming 2017: Homecoming of Heroes

Transcription

1 Student Foundation Presents Homecoming 2017: Homecoming of Heroes Dear SMU Students: Thank you for choosing to participate in the 2017 Homecoming festivities. This SMU tradition is celebrating its 97th year this fall. Several decades of former students, faculty and staff will return to the SMU campus to remember their years as a part of this great school. As of this year, Southern Methodist University has experienced 106 years of growth and accomplishments. It is our hope that Homecoming week will remember and recognize everyone who has contributed to the legacy of SMU at a defining moment in this University s history. Since January, the Student Foundation Homecoming Committee has reviewed past events, brainstormed new ideas, discussed their merit, and held numerous meetings with different organizations on campus to prepare for Homecoming The planning for this event has been a joint effort, and our thanks go out to everyone who has helped to make this year s schedule of events possible. This packet contains information that will enable you to get involved in all that Homecoming has to offer. We have many events planned and hope that you will take part in everything you can. If you have any question or comments, please let us know. Best, Christina Gilchrest Katie Shumway 2017 Homecoming Chair 2017 President Student Foundation Student Foundation pg. 1

2 Homecoming Contact Information If you need assistance during Homecoming Week or need information on a specific event, contact Student Foundation with attention to the following people. For general information, please contact Christina Gilchrest cgilchrest@smu.edu. Our office is located in Student Activities on the third floor of the Hughes-Trigg Student Center, Room 320. Homecoming Chair: Christina Gilchrest Campus Involvement: Olivia Matthews Parade Coordinator: Hayley Goldberg Activities Coordinator: Cambley Sassman Field Day Activities Coordinator: Ella Brandenberger Rock the Vote Activities Coordiantor: Marlo Weisberg Service Marketing Coordinator: Victoria Whitcomb Vice President of Programming: Jack Higgins President: Katie Shumway Student Foundation Advisor: Lauren Chapman pg. 2

3 Important Registration Deadlines and Meetings Interest Meeting: Thursday, September 7th at 6 pm in the Forum of Hughes-Trigg Student Center Or Friday, September 8th at 5 pm in the Forum of Hughes-Trigg Student Center *Your organization must send at least one representative. Candidate/Captain Meeting: Thursday, September 28 th at 6pm in the Forum of Hughes-Trigg Student Center Or Friday, September 29 th at 5pm in the Forum of Hughes-Trigg Student Center * Your organization s Captain and Candidate must attend one of these meetings. Candidate Photos will be taken immediately after the Candidates and Captains Meeting Theme Proposals: Your list of preferences for theme choices will be submitted through the registration form. If your organization is paired with another organization, be sure to coordinate theme proposals and rankings. Event Registration: Forms are due on Monday, September 18 th by 10 p.m. and can be found and submitted on Student Foundation s page on Connect.smu.edu under the Forms heading. * Your team/organization must have all forms turned in by the deadline in order to participate in Homecoming events. Captain s Checklist ü Attend the Captain/Candidate Meeting with your Candidate. ü Submit your preference list for theme choices by Monday, September 18 th at 10pm through the registration form on Student Foundation s page on Connect.smu.edu. ü Submit registration form online by Monday, September 18 th at 10pm through the registration form on Student Foundation s page on Connect.smu.edu. ü Make sure your Candidate submits their Candidate Information Form online, by Monday, September 18 th at 10pm through the registration form on Student Foundation s page on Connect.smu.edu. Point System: Event Spirit Point and Schedule Information 1st Place Points 2nd Place Points 3rd Place Points Participation Points Peruna Painting Banner Field Day pg. 3

4 Rock the Vote Service Event N/A N/A N/A 150 Social Media Challenge Float Competition Please Note the Following: Overall team placement will contribute to 60% of the Candidate s Score. Candidates Placement does not contribute to the Team s Score. Participation is defined as entering, abiding by all rules, and completing an event. If a team places 1 st, 2 nd, or 3 rd for a specific event, they will receive the number of points signified above for 1 st, 2 nd or 3 rd place. If a team does not place but still participates, they will receive participation points signified above. Any organization caught breaking the rules will receive no points. Friday, October 20 th, 2017 Friday, October 27 th, 2017 Saturday, October 28 th, 2017 Sunday, October 29 th, 2017 Monday, October 30 th, 2017 Wednesday November 1 st, 2017 Thursday, November 2 nd, 2017 Friday, November 3 rd, 2017 Saturday, November 4 th, 2017 Homecoming Schedule at a Glance Peruna & Banner Pick Up Candidate Interviews Field Day Float Pull-in, Float Building Begins Rock the Vote, Voting Begins, Perunas and Banners due, Social Media Challenge due Profit Share Food Truck at Float Building Late Night Float Building Float Building Ends, Cleanup, Voting Ends, Service Bags Due Parade, Homecoming Game & Half-Time Presentation *Since pull-in is Sunday, make sure your trailer company is open, or make sure to pick it up Friday! Event descriptions: Peruna Painting Description: Teams will paint and decorate wooden cut-outs of the SMU mascot, Peruna. They will be displayed on campus throughout the week of Homecoming. Forms: Part of Event Registration Form due by Monday, September 18 th at 10pm online. Date/Location: Must be completed on your own at your own site. You must pick up your Peruna at 1-3pm on Friday, October 20 th at the SF Office in HTSC Student Activities Suite. Perunas are due on Monday, October 30 th from 11am- 1 pm and should be delivered to Dallas Hall Lawn. All teams are required to pick up pg. 4

5 Rules: their decorated Peruna by 1pm on Sunday, November 5 th. Student Foundation reserves the right to discard any Perunas left after this time. * You may create the Peruna at a location of your choice, but there will be no location provided for you by Student Foundation. * Perunas will be provided by Student Foundation to ensure consistency. * Perunas may not promote an organization s individual candidate. * Perunas must be made exclusively by members of the organization. * Decorations on the Peruna may not extend beyond two feet in any direction from the wooden cut out * No food or perishables may be attached to the Peruna Your organization s Peruna will be disqualified if these rules are not followed. Spirit Points: Judging: Tips: 1 st Place 200 Points 2 nd Place 150 Points 3 rd Place 100 Points Participation 50 Points Each Peruna is scored on a scale from 0 30, based on the following criteria: Artistic Merit: 0 10 Points Creativity: 0 10 Points Theme: 0 10 Points *Give your team time to apply multiple coats of paint * Prime the Peruna so the wood will soak up less paint * Use hot or crazy glue to attach anything to your Peruna (no food) Banner Competition Description: Teams create a banner promoting SMU Homecoming and their organization s theme. Banners are displayed in the Hughes-Trigg Student Center Commons throughout Homecoming Week. Forms: Part of Event Registration Form due by Monday, September 18 th at 10pm online. Date/Location: Banners can be picked up from at 1-3pm on Friday, October 20 th at the SF Office in HTSC Student Activities Suite. Completed banners must be brought to the SF Office on Monday, October 30th from 11am- 1 pm. Banners must be removed by 1 pm on Sunday, November 5 th or it will be thrown away. Rules: * You may create the banner at a location of your choice, but no location will be provided for you by Student Foundation. * Banners will be provided by Student Foundation to ensure consistency. * Banners are hung vertically keep this in mind when designing. There will be grommets in the top corners so that the banner can be hung without damaging your design. * Banners can be 3-D, but nothing can hang outside of the rectangular area. * Banners may not promote an organization s individual candidate. * Banners must be made exclusively by members of the organization. Your organization s banner will be disqualified if these rules are not followed. Spirit Points: 1 st Place 200 Points 2 nd Place 150 Points pg. 5

6 Judging: Description: 3 rd Place 100 Points Participation 50 Points Each Banner is scored on a scale from 0-30, based on the following criteria: Artistic Merit: 0 10 Points Creativity: 0 10 Points Theme: 0 10 Points Service This year for Homecoming we will NOT be doing CANstruction. Instead, each group will be given several gallon size plastic bags as well as clear trash bags to collect ALUMINUM cans and the pop tabs from the cans. Additionally, there will be a profit share with food trucks on Wednesday night during float building. Date/Location: Aluminum bags will be picked up with the Peruna and Banner from 11am- 1pm on Friday, October 20 th. Drop off will be Friday November 3 rd from 11am-1pm. Spirit Points: This event with NOT contribute have points associated with winning, however teams can earn 150 participation points if they participate in both service components. Whichever team donates the most pounds of aluminum cans/pop tabs and has the most member participation in the food truck profit share will have the total money raised donated to a charity of their choosing in their name. Field Day Description: Field Day is a day of classic outdoor competitions. Organizations will compete against each other but be separated into three separate groups and start times. The team with the most points will win first place for the event. Forms: Part of the Event Registration Form due by Monday, September 18 th at 10pm online. Date/Location: Saturday, October 28th at 2-5pm on the Intramural Field. Rules: * Candidates must participate in field day. * Each pair/team must submit a team roster to sf@smu.edu by Friday, Oct. 20 th at 10 pm. * Teams must consist of 6 players; 3 from each organization if paired; (if your team does not have the correct number of participants, you will not receive participation points and cannot place.) * All team members must arrive by 2pm Saturday and sign in with Student Foundation. * Teams must participate in all Field Day activities and adhere to all instructions and rules for each activity. Spirit Points: 1 st Place 250 Points 2 nd Place 200 Points 3 rd Place 150 Points Participation 100 Points pg. 6

7 Suggestions: * Encourage non-participating members of your organizations to come and cheer your team on * Wear comfortable clothing and athletic shoes. * Bring water for your team. * Prepare your team to demonstrate good sportsmanship Poor sportsmanship will result in disqualification from the event. Rock the Vote Description: Rock the Vote is a spirit event to introduce the Homecoming King and Queen Candidates and kick-off voting. Winners of other events will be announced here. Date/Location: Monday, October 30 th at 5:15pm in Moody Coliseum. Rules: * If your candidate does not attend, your organization will not receive any points for this event. * You will be assigned a pre-marked location in the stands. * NO BALLOONS WILL BE ALLOWED INTO THE EVENT. If your organization brings any balloons, they will be disqualified from the event. No exceptions. * NO GLITTER IS ALLOWED IN MOODY COLISEUM. *If your organization is seen with glitter you will be disqualified. (This includes on posters and face paint) *NO bags will be allowed into the event, according to college athletic rules for Moody Coliseum (make sure this is communicated to all members of your organization). Spirit Points: 1 st Place 250 Points 2 nd Place 200 Points 3 rd Place 150 Points Participation 100 Points Spirit points are awarded by anonymous judges present at the event. Social Media Challenge Description: Each organization will send a seconds long promotional video and caption to sf@smu.edu by 10pm on Monday, October 30 th. Student Foundation will then post the video to the Student Foundation Facebook page and your organization will have until 6:00 pm on Friday, November 3 rd to get as many likes as possible. Date/Location: Video due Monday, October 30 th at 10pm. Rules: * The video must incorporate your organization s theme and SMU. * Each organization will be required to submit their video and caption on time. No late videos will be accepted. * Each caption must use the hashtags #SMUHC2017 #SMUHomecomingofHeroes * Each video must be deemed appropriate. pg. 7

8 Judging: Spirit Points: *If any entries do not meet these guidelines, the organization will be disqualified from the event. * If your organization is paired, only one video and caption is required. *There are no restrictions on props, location, number of members, etc. Get creative! Each video is scored on a scale from 0 40, based on the following criteria: Caption: 0 5 Points Creativity: 0 15 Points Number of likes: 0 10 Points (first 5 get 10, second 5 get 9, etc.) Incorporation of Theme 0 10 Points 1 st Place 200 Points 2 nd Place 150 Points 3 rd Place 100 Points Participation 50 Points Spirit points are awarded by anonymous judges at the end of the week. Float Competition Rules: * Trailers may be no larger than 6x12 feet bring chalks to block trailers from rolling. * Floats may be no taller than 10 feet only build 7 feet from the ground in the 6200 building and may add an additional 3 feet after exiting the garage on the morning of the parade. * In lieu of a full float, your organization may decorate a truck. All other guidelines must be followed. * All decorations must be built in garage. * Student Foundation is NOT responsible for lost or stolen items in the garage. * Hiring professional, outside help is prohibited. * Float building cannot begin before opening or continue after closing. Building outside of specified hours will result in disqualification of the float! This includes ANY ELEMENTS that may be included later on the float or truck. * You will be randomly assigned a spot in the 6200 Building. PLEASE DO NOT SEND REPRESENTATIVES TO RESERVE YOUR BUILDING SPOT. * All drivers will be required to attend a MANDATORY meeting before Fire Inspection on Friday, November 3 rd at 11am in the garage. * Fire extinguishers must be by the float at all times during float building. Judging: Artistic Merit: 0 20 Points Creativity: 0 20 Points Theme: 0 20 Points Spirit Points: 1 st Place 300 Points 2 nd Place 250 Points 3 rd Place 200 Points Participation 150 Points pg. 8

9 Float Schedule: Date Time Event Sunday, October 29 3 pm - 6 pm Trailer Pull in and Float Building Monday, October 30 2 pm - Midnight Float Building Tuesday, October 31 2 pm - Midnight Float Building Wednesday, November 1 2 pm - Midnight Float Building Thursday, November 2 2 pm -2 am Late Night Float Building Friday, November 3 9 am 12 pm Float building, Inspection, Drivers Meeting Saturday, November 4 TBD Roll-Out TBD Homecoming Parade General Guidelines for Float Builders Students will not be allowed to enter the 6200 building. Cars will not be allowed to pull into the garage except for trailer pull in. Any materials brought into the garage are subject to search by Student Foundation or SMU PD. Vehicles with valid SMU parking permits are allowed to park in the W parking lot on the North side of the 6200 Building. East campus parking instruction and map can be found at This is the only area that students can park in. DO NOT PARK ON THE EAST WALL OF THE 6200 BUILDING. CARS PARKED THERE WILL BE TOWED. DO NOT leave vehicles unattended near the garage. Builders must carry all trash to the dumpster daily. To reach the dumpster, walk along the sidewalk on the West side of the 6200 building to the W parking lot on the North end of the building. Alcohol is prohibited at the float building site. Any student appearing to be under the influence of alcohol at float building will be asked to leave and documented through the conduct process. Teams will be subject to disqualification. Only personal speakers may be used. The size of the speaker and volume of the music is subject to SF s discretion. Smoking is prohibited at the float building site. Space heaters are prohibited in the garage. The 6200 garage is beneath a building of SMU employees who will be working this week. We must be considerate of noise. Music cannot be played before 5 pm on weekdays. Spray paint is NOT ALLOWED inside the garage. Anything that you wish to spray paint must be done outside in the grass area by the W parking lot. Flame retardant pomp paper MUST be used. Generators will be allowed in the bed of the truck on the day of the parade, but no generator will be allowed in the garage at any time. SMU PD will be on-site during float building. Try your best to keep the garage clean and your supplies on the tarps. pg. 9

10 SMUfire.org is a great resource for fire safety. All float building areas must be cleaned before judging. Inspection/Final Review Float construction must be completed by 12 pm on Friday, November 3 rd. Floats will be inspected for safety on Friday, November 3 rd. All drivers must be present for inspection with the vehicle pulling the float. In order to complete inspection, the entire work area must be clean. You will be provided a fire extinguisher upon exit from the 6200 building. If you do not return it at the end of the parade, or it goes off for any reason other than a true emergency, the replacement cost is $250. Tail pipes should face sideways, not towards the back. You may use aluminum dryer vent pipe, not PVC pipe. If you are using a generator on the float, it must be present for inspection. Break lights must be clearly visible through the design of your float. Break lights on your trailer must work before you drop your trailer off. To ensure this, drop off your trailer with the same truck that you will be using in the parade. License plate must be clearly visible through the design of your float. If your lights or your license plate are not clearly visible, you will be required to change your design. Parade Day / Drivers Drivers are required to attend a meeting at on Friday, November 3 rd before fire inspection. Drivers report to 6200 at TBD for float pull-out and drive to the parade staging area. Drivers should have experience hitching and pulling a trailer. You need at least two people to hitch the trailer. On the day of the parade, the driver should know where the fire extinguisher and the magnetic signs are for your float. They will return both of these items at the end of the parade. Trucks pulling trailers must be equipped with wires to connect the taillights. When floats leave 6200, they will not return. All materials must be removed from 6200 by this time. Float construction can continue at the staging site until TBD. Candidates should be dressed and at their floats at TBD. Floats will be judged TBD. Winning floats will be given a magnet to place on the driver and passenger doors of the truck pulling the float. These will need to be returned at the end of the day. The only two people allowed to ride on the float are the Candidates. People may ride in the truck pulling the float in a seat or seated/kneeling the bed of the truck only. THERE SHOULD BE NO PEOPLE STANDING ON THE ROOF OF THE TRUCK. Winning floats (3) drive to the Doak Walker Plaza for display. All other floats continue on to the W parking lot on the north side of the 6200 building. De-construction must be completed by Sunday at 5 pm. Trailers should not be left in the lot, as it cannot be secured. There will be dumpsters marked for recycling and trash on the East side of the W lot. Floats not deconstructed and removed by 5 pm will be ticketed and towed at the organization s expense. pg. 10

11 Candidate Information Dear Homecoming Candidate, Congratulations! You have been selected on behalf of your organization to compete for the title of SMU s 2017 Homecoming King or Queen. It is an honor and privilege to be nominated and to compete for SMU s most coveted crown. You will have the opportunity to join a long list of past royalty, dating back to 1924, which represent the highest standard among SMU students, past and present. Being a Homecoming Candidate is an experience that you will remember for the rest of your life. Please read the section of this packet carefully, because it contains information that will inform you of all the expectations and responsibility of a Candidate. If you have any questions or comments please let us know, as we are here to make the Candidate process run as smoothly as possible. We hope you will help make the 2017 Homecoming Celebration amazing for the entire SMU community. Best, Christina Gilchrest Katie Shumway 2017 Homecoming Chair 2017 President Student Foundation Student Foundation pg. 11

12 SUBJECT TO CHANGE Eligibility Requirements: 1. Must be a senior and have completed 90 credit hours 2. Minimum 3.0 cumulative GPA 3. Must be in Good Standing with SMU *The Homecoming Candidate Form must be submitted online at Connect.smu.edu by Monday September 18th at 10pm. The form will go live on Connect at 7 pm on Thursday, September 7th. Please also submit this screen shot from my.smu.edu. Steps: Go to my.smu.edu and sign in, click on Student Center, click on My Academics, click dpr summary, Download and attach that PDF to the Candidate Form found on Connect.smu.edu. No other attachments will be accepted. **Note: To have candidate(s), teams must participate in all events. Additionally, unpaired teams may have two candidates. Candidate Scoring Spirit Points/Team Placement: 60% Election: 10% Interview/Resume/GPA: 30% Total: 100% pg. 12

13 Description: Date/Location: Rules: King and Queen Interviews Candidates will be individually interviewed for up to 10 minutes by SMU faculty, staff and/or alumni. During these 10 minutes, the nominees will be asked questions about their organizations and leadership roles here on campus. Interviews for Kings and Queens will be held on Friday, October 27 th between 12-3pm. Interviews will be held in the Dean of Student Life Conference Room and the Student Activities Conference Room on the third floor of Hughes-Trigg. Please check in at the Student Foundation Office in Suite 300 ten minutes before your interview. Your interview is MANDATORY. Make sure to arrive ten minutes before your interview is scheduled to begin. Dress is business professional. Description: Date/Location: Suggestions: Description: Voting Days: Descriptions: Date/Location: Suggestions: Half-Time Practice This is a run through of the half-time ceremony. You will practice the actual ceremony to ensure that it runs smoothly during the Homecoming game. Monday, October 30 th, immediately following Rock the Vote at Ford Stadium (enter through Gate 3). There is no dress code for this event, but it is highly recommended (women especially) that you wear the shoes that you plan to wear at the game. Homecoming Elections Homecoming Elections begin on Monday, October 30 th at 8 am online at Polls close on Friday, November 3 rd at 5pm. Voting is available online 24-hours a day during the designated days. Monday, October 30 rd Friday, November 3 rd Rock the Vote Rock the Vote is a school-wide pep rally where Homecoming Candidates are presented to the student body, and students are given the opportunity to vote for Homecoming King and Queen. Moody Coliseum on Monday, October 30 th at 5:15 pm. Candidates must arrive by 4:30 pm. Spirit points are awarded to the teams with the most spirit and that demonstrate good sportsmanship. pg. 13

14 Descriptions: Date/Location: Rules: Description: Date/Location: Description: Date/Location: Parade Information Each Candidate is required to ride on their team s float or truck. The Parade is held on Saturday, November 4 th at TBD. Candidates need to line up with their float or truck on Bush Avenue at TBD. *Candidates must ride on their affiliated float or truck for the entire parade. Candidates Reception This is a reception for all of the King and Queen Candidates and their families to celebrate. The reception takes place during the first-half of the game. Candidates will be escorted from the reception to the field for the halftime ceremony. At the SF Homecoming tent just west of the scoreboard in Peruna Plaza during the first-half of the game on Saturday, November 4th. Half-time Ceremony Half-time is when the Homecoming King, Queen, and runners-up are announced. Candidates will be standing on the football field with President Turner and The Grand Marshall while the results are announced. The half-time program will take place during the Homecoming football game at TBD on Saturday, November 4 th at Ford Stadium. Code of Conduct Failure to abide by the following rules and regulations by the Homecoming Candidate or his/her sponsoring organization may result in the disqualification of the Candidate. 1. Candidates are expected to behave in a respectful and courteous manner to their fellow Candidates. 2. Bad sportsmanship will not be permitted. 3. Harming another Candidate or his/her campaign or materials will not be tolerated. 4. Failure to follow campaign guidelines. 5. Bribing or coercing others to vote for you is not permitted. Failure to abide by the rules and regulations outlined in this packet or any additional official Homecoming documents will result in disqualification. pg. 14