The Victorian Nutcracker

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1 Dear Parent, Thank you for your child's participation in the 2016 production of Portland Ballet's The Victorian Nutcracker. In line with our dedication to providing clear communication with parents and guardians of our students, please see and sign below. We are all looking forward to an exciting production and we are very happy to have your family involved! Nell Shipman Artistic Director Michael Greer Executive Director Portland Ballet Waiver for Participation in The Victorian Nutcracker I agree that my child has the permission to participate in the 2016 production of The Victorian Nutcracker, all of its rehearsals, dress rehearsals, and any related media events. (Hereafter, the prior set of events is collectively referred to as The Production ). They will be representing Portland Ballet and any imagery taken at or for The Production will remain the intellectual property of Portland Ballet and can be used at the discretion of Portland Ballet both in print or electronic format. I also agree that I will not hold Portland Ballet, Portland School of Ballet, Westbrook Performing Arts Center, Merrill Auditorium, or any faculty, teacher, or employee of the above mentioned, liable for injuries or illness contracted while preparing for, traveling to or from, or participating in The Production. I also agree, that in signing below, I have read and understood the Portland Ballet Nutcracker Parent Handbook. In addition, I understand that the person(s) signed below have been designated as the responsible parties for the child(ren) named. Portland Ballet will share any and all information pertaining to the child with, and only with, the parties signed below. Child(ren) Name(s) Parent Guardian(s) name(s) Date 1 of 14

2 The Victorian Nutcracker 2016 Student/Parent Handbook 2 of 14

3 Congratulations!! Being a youth cast member in a professional ballet production is an exciting experience and an important commitment. The following rules are designed to allow the production to run smoothly and be a positive experience for everyone involved. By accepting a role in The Victorian Nutcracker, you are agreeing to the information provided in this document. 1. Communication CHECK AND CAST WEB PAGE REGULARLY FOR UPDATES. All communication will be sent to the primary address you provided at registration. Please ensure any spam filters are adjusted to accept from Portland Ballet, Nell Shipman: Kaitlyn Hayes: \ 2. Attendance ATTENDANCE IS REQUIRED AT ALL REHEARSALS. ONLY ONE ABSENCE is allowed for studio rehearsals ABSOLUTELY NO ABSENCES during Production Week Missing more than one rehearsal is cause for replacement. Emergency notifications: If an emergency may result in absence to a rehearsal or performance, you must call or the Portland Ballet immediately at Schedule STUDENTS MUST BE AVAILABLE FOR ALL REHEARSALS. SCHEDULES ARE SUBJECT TO UPDATE. PARENT MEETING: (Important informational meeting for all parents and students). STUDIO REHEARSALS: Saturday schedules will be announced via by Nell Shipman and Kaitlyn Hayes. PRODUCTION WEEK: This includes costume fittings, spacing/tech rehearsals, dress rehearsals, and school and public performances at the theater. Students may need to be 3 of 14

4 excused from school on days for Final Dress or School Show. Absolutely no absences allowed during production week. 4. Locations PRODUCTION WEEK REHEARSALS/PERFORMANCES: Merril Auditorium, Westbrook Performing Arts Centre For Production Week: arrive early according to schedule - check in on call sheet AUDITIONS: STUDIO REHEARSALS: 517 Forest Ave, Portland, ME, Arrive 15 min. early 5. Attire STUDENTS SHOULD WEAR PROPER BALLET ATTIRE FOR ALL REHEARSALS. Girls: leotard, tights, ballet shoes, hair secured neatly in a bun. Boys: t-shirts, tights, ballet shoes. 6. Behavior Arrive promptly. Students should arrive dressed appropriately for dance at least minutes prior to rehearsal. Habitual tardiness may be cause replacement. Although we suggest that all students arrive earlier to properly warm themselves up. Students wearing pointe shoes and age 12 and above are strongly encouraged to attend the Saturday morning Drop-In 10-11:30 class prior to rehearsals. All students cast in Victorian Nutcracker will receive class at $13 instead of $15 on rehearsal days. CORPS students attend for free. Pick up promptly. The staff of Portland Ballet and your rehearsal instructors are otherwise scheduled after ballet rehearsals. We are unable to accommodate late pick- ups. Show respect for instructors, staff, volunteers, and fellow students at all times. Inappropriate behavior may be cause for dismissal from the production. Clean-up after yourself. Keep studio and theater neat and clean, including common areas and dressing areas. Please leave outdoor shoes/boots in the outtermost lobby cubbies across from restrooms as you enter the Studio. Only eat in designated areas. Pick up belongings and throw away trash before leaving. Keep bathrooms clean always flush toilets and dispose of trash properly. No running in hallways. 4 of 14

5 Medical issues. Disclose to the artistic director, ballet master, or dance administrator any pertinent medical issues the student may have. AT THE STUDIO: Do not leave the rehearsal space alone. Student must always remain under the supervision of an instructor or within the rehearsal studio space during scheduled rehearsal times. AT THE THEATER: Enter and Exit through the main doors at Westbrook Performing Arts Center and through the Stage Door at Merrill Auditorium. No parents (unless they are a backstage volunteer) will be allowed past the sign in desk. Sign in policies will be reviewed with all parents/students during rehearsal process. Please be aware of no parking zones at Merrill Auditorium as they are reserved for essential staff. DO NOT WAIT OUTSIDE FOR A RIDE. Students must wait inside the building for their ride. 7. Performance & Tickets Show assignments: Some roles are double cast, meaning the student shares a role with another student and performs in one show or the other. Some roles are single cast, meaning the student performs in both shows. Casting is at the sole discretion of Portland Ballet. No casting requests are permitted. The performance lasts approximately 1 hour and 45 minutes with one intermission. Tickets: Contact the Portix to reserve tickets: Volunteers may receive comp tickets in exchange for their work either backstage or front of house. Please contact Brianna Wing, with any questions. 8. Costumes Treat costumes with care. Always hang up your costume neatly in the dressing room. Do not touch other dancers costumes. Make sure to check for all of your costume pieces when you arrive at the theater and before you leave the theater. No eating or drinking in costume. Costumes are sole property of Portland Ballet. All costumes will remain at the studio or theater and are never taken home. Hair and makeup should be done prior to arriving at the theater, unless otherwise discussed. Shoes, tights, undergarments, hair, and makeup requirements are listed by role in the attachment. Dance tights are designed to serve as undergarments. No underwear may be worn under tights (unless a designated undergarment for your role). These items are 5 of 14

6 purchased by the student and will remain property of the student. Please make sure to bring an extra pair of tights in case of emergency. No plastic straps on nude camisoles. Shoes, tights, and undergarment must be clean and free of holes or runs. Hair must be securred neatly with lots of gel, hairspray, bobby pins and hairnets no wisps of flyaway hair falling out of bun or around face. No eyeglasses should be worn for dress rehearsals or performances. No glitter, jewelry or nail polish allowed. Pointe Shoes must be properly sewn (use floss, I will never come un-sewn). Dull shoes with either powder, foundation or calamine lotion before you come to the theater. Have an extra pair prepared just in case. Treat all dress rehearsals like a performance with proper shoes, tights, undergarments, hair, and makeup. Note: We strongly suggest that all students order shoes, tights, and undergarments far in advance of the performances. is a good place. We will make tight style # s available. Other stores to keep in mind Petit Jete Dance Boutique, Twinkle Toes, Patterson s, Dancewear House, Brixham DanceWorks. 9. The Victorian Nutcracker Costume Requirements If your role requires pointe shoes you must wear seamed mesh pink tights ALL POINTE SHOES must be dulled before going to the theater!! All pointe dancers must have extra pointe shoes and tights for performances Party Boys: Party Girls: Party Men: Party Women: Maid & Governess: Jack in the Box: Sugar Dolls: Victorian Doll: Jester Doll: white t-shirt, black ballet slippers, black tights pink tights, pointe shoes, Olivia needs white camisole leotard black jazz shoes (or approved black street shoes) long black socks black tights, black ballet slipper or character shoes (determined at costume fitting) see costume manager for Information on hair and jewelry black tights, black ballet slippers pink tights, pink ballet slippers, light colored leotard pink tights, pointe shoes, light colored leotard pink tights, pink trunks, pointe shoes white tights, white ballet slippers 6 of 14

7 Nutcracker: Mouse King: Mice: Baby Mouse: Tiny Mice: Battalion & Cavalry: Snowflakes: Snow Flurries: Flowers/Coda Flowers: Court Heralds: Sleigh Attendants: Lead and Arch Angel: Silver Angels: Cherubs: Spanish: white tights, black ballet slippers or ballet boots (check with costume manager) black ballet slippers, black leggings pink tights, pink ballet slippers, dark colored leotard pink tight, pink ballet slippers, dark colored leotard see costume manager at costume fitting black tights, black ballet slippers or jazz shoes, dark green or black leotard pink tights, pointe shoes, WHITE trunks pink tights, pointe shoes, WHITE trunks pink tights, pointe shoes, PINK trunks pink tights, pink ballet slippers, dark green or black leotard pink tights, pink ballet slippers, dark green or black leotard pink tights, point shoes pink tights, pink ballet slippers pink tights, pink ballet slippers, nude camisole leotard pink tights, pointe shoes, PINK trunks Ribbon Candy: pink tights, pointe shoes Chinese Leads: pink tights, pointe shoes Chinese Peasants: Russian Girls: Russian Boys: Arabian Attendants: Polichinelles: pink tights, pink ballet slippers, dark leotard pink tights, pointe shoes, black camisole leotard black tights, black slippers, white ballet shirt or t-shirt pink CONVERTIBLE tights pink tights, pink ballet slippers, light colored camisole or tank leotard Please see Costume Manager, Amy Baxter, with any questions or Kaitlyn Hayes The Victorian Nutcracker Costume Requirements If your role requires pointe shoes you must wear seamed mesh pink tights ALL POINTE SHOES must be dulled before going to the theater!! All pointe dancers must have extra pointe shoes and tights for performances Pink Tights: 7 of 14

8 CAPEZIO - Adult Seamed Professional Mesh Transition Tights - Style No: 9 Color: Theatrical Pink CAPEZIO - Child Seamed Professional Mesh Transition Tights - Style No: 9C Color: Theatrical Pink Black Tights: CAPEZIO - Adult Ultra Soft Transition Tights - Style No: 1816 CAPEZIO - Child Ultra Soft Transition Tights - Style No: 1816C Nude Leotard: Natalie Adult Seamless Camisole Undergarment Leotard - Style: N234 CAPEZIO - Child Camisole Undergarment - Style No: 3532C Briefs: CAPEZIO - Adult Medium Cut Brief - Style No: TB111 CAPEZIO - Girls Medium Cut Brief - Style No: TB111C Character Shoes: SO DANCA - Adult 2" Character Shoes - Style No: CH52 Black Ballet Slippers: SANSHA - Adult "#1 Pro" Canvas Split-Sole Ballet Slippers - Style No: S1C SO DANCA - Adult Canvas Split-Sole Ballet Slippers - Style No: SD11 SO DANCA - Child Canvas Split-Sole Ballet Slippers - Style No: SD11C ALL can be purchased at: Sizing Charts on Website! 10. Make-Up List We do supply the make up for the dancers. These are for your reference in the event that there may be allergies and your dancer needs to have their own makeup. Please make sure that if you choose to have your dancer use their own makeup, that they have it in a bag 8 of 14

9 marked with their name, so it doesn't get lost, and bring it with them when we let them know it is time to do makeup. DANCERS: BRING LIP GLOSS/CHAP STICK FOR CRACKED LIPS For Girls: Eyes: Cover Girl, Snow Blossom and Tapestry Taupe (or some other shade of light brown)) Blush: Cover Girl, Plumberry Glow Lips: Revlon, Cherries in the snow (a real red, not orange or brown, please) Base: Match skin tone Liner: liquid, pencil or brush, Black Boys: Eyes: Cover Girl, Tapestry Taupe Blush: Cover Girl, Plumberry Glow Lips: Revlon, Toast of New York or Maybelline, Toasted almond Base: same as girls Liner: same as girls 11. Backstage Sign in on the call sheet upon arrival to the theater. Dressing Area: Assigned dressing rooms Students will be chaperoned backstage. Sign-ups will be available for parental assistance backstage. Students will spend time waiting in the dressing area before going on stage. Bring non- messy snacks, water, and books or simple games. Do not bring valuables to the theater. Keep wings clear. Students must remain backstage in the dressing area until their part is called and are not allowed to wait/watch from the wings. This important requirement is due to space and safety issues. No observers allowed in the house (audience) during theater rehearsals. No recording or photos of any kind during performance. Parents are welcome to photograph students in costume in Studio 3 after studio dress rehearsal. There will be no photos in costume backstage or in the lobby during the production. Students who are in ACT I only are welcome to watch the rest of the performance from the audience with a purchased ticket. Enter theater only during intermission. No costumes in the audience. 9 of 14

10 Students who are in ACT II only may watch ACT I from the audience with a purchased ticket. Please check-in backstage prior to the start of the show. Exit only during intermission. No costumes in the audience. Quiet- Please use proper theater etiquette, whisper if it is necessary to speak while backstage. NOTICE: If a traumatic injury occurs outside the studio and the student is not allowed to dance by doctors orders and with a doctor s note, there are walk roles available to allow student to still perform. 10 of 14

11 The Victorian Nutcracker 2016 Rehearsal Schedule ***Please bring signed waiver on first day of child(s) rehearsal*** (If any changes are made you will be notified via ) For any questions or concerns contact: September 24, :30 1:30: Flowers - Studio 1 11:30 12:30: Arabian - Studio 3 12:30 1:30: Spanish - Studio 1 1:30 2:30: Chinese- Studio 3 2:30 4:30: Party - Studio 1 2:30 4:30: Mice (ALL) - Studio 3 October 1, :30 12:30: Flowers - Studio 1 11:30 12:30: Pollies - Studio 3 12:30 1:30: Angels- Studio 1 1:30 2:30: Russian - Studio 1 2:30 4:30: Party - Studio 1 2:30 4:30: Soldiers(ALL) - Studio 3 October 8, :30 12:30: Intro to Act 2 (ALL)- Studio 3 11:30 12:30: Flowers Studio 1 12:30 2:00: Spanish, Chinese, Arabian, Russian, Pollies - Studio 3 12:30 2:00: Party Studio 1 11 of 14

12 October 15, 2016 No Rehearsal due to the matinee show of The Legend of Sleepy Hollow Please get your tickets to see the show! October 22, :30 12:30: Intro to Act 2 Studio 1 12:30 1:30: Flowers Studio 3 12:30 1:30: Snow Flurries Studio 1 12:30 1:30: Ribbon Candy (no Company) Studio 3 1:30 2:30: Spanish, Chinese, Arabian, Russian, Pollies Studio 1 2:00 4:00: Party Studio 1 2:30 4:00: Battle Studio 3 October 29, :30 12:30: Flowers, Spanish, Chinese, Arabian, Russian, Pollies Studio 1 12:30 1:30: Snow Flurries Studio 1 12:30 1:30: Ribbon Candy (no Company) Studio 3 1:30 2:30: Intro to Act 2 Studio 1 2:30 4:00: Battle Studio 1 2:30 4:00: Party Studio 3 November 5, :30 1:30: Snow Scene (w/ Company) Studio 1 1:30 3:00: Spanish, Russian, Chinese, Arabian, Ribbon, Pollies, Flowers (w/ Company) Studio 1 3:00 4:00: Party w/ Dolls Studio 1 3:00 4:00: Battle Studio 3 November 12, :30 1:30: Snow Scene (w/ Company) Studio 1 12 of 14

13 1:30 3:00: Spanish, Russian, Chinese, Arabian, Ribbon, Pollies, Flowers (w/ Company) Studio 1 3:00 4:00: Party w/ Dolls Studio 1 3:00 4:00: Battle Studio 3 November 19, :30 1:30: Snow Scene, Spanish, Russian, Chinese, Arabian, Ribbon, Pollies Flowers (w/company) - Studio 1 1:30 2:30: Coda/Finale (w/company) - Studio 1 2:30 3:30: Intro to Act 2 - Studio 1 3:30 4:30: Party - Studio 1 3:30 4:30: Battle - Studio 3 November 27, 2016 (SUNDAY) Act 1: 11:30 1:45 (STUDIO DRESS ACT I ONLY) Act 2: 2:00 4:00 December 3, 2016 Act 1: 11:30 1:45 Act 2: 2:00 4:00 (STUDIO DRESS ACT II ONLY) December 10, 2016 Act 1: 11:30-1:45 Act 2: 2:00-4:00 December 16, Westbrook Performing Arts Center Schedule TBA December 17, Westbrook Performing Arts Center Schedule TBA 13 of 14

14 December 18, Westbrook Performing Arts Center Schedule TBA December 22, 2016 Merrill Auditorium Schedule TBA December 23, 2016 Merrill Auditorium Schedule TBA 14 of 14

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