Most of the questions you may have can be answered in this information.

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1 The 2018 UIL Spirit State Championship is not far away, and with the holidays approaching, we want to get you as much information as possible! We are thankful that you have decided to be a part of this year s event in Fort Worth, TX! This is the final information packet you will receive before your arrival for the championship. Please read all of the information carefully, and be sure to pass along to all admins, parents, spectators, bus drivers, and any other group members who will be attending the event. This will help ensure that everyone is informed as to all aspects of the event. All UIL competition information, rules & score sheets are located in the following website: Most of the questions you may have can be answered in this information. Enclosed in this final packet you will find information regarding: Event Check-in General Policies and Forms Performance and Practice Areas Scores and Awards Maps and Extras Music Licensing If you have any questions prior to the competition, you may also contact our Customer Service at x1357. Customer Service is open Monday through Friday from 8:00 AM to 5:00 PM CST. For any changes in your registration, including the addition or reduction in numbers, please submit those changes in writing to your Registrations Director listed below. We look forward to seeing you and your team next month in Fort Worth! Mike Duhon Ashley Tucker Jamie Graham Executive Director Registration Director SW Region Manager mduhon@varsity.com atucker@varsity.com jgraham@varsity.com x1357

2 CHAMPIONSHIP LOCATION Fort Worth Convention Center 1201 Houston Street Fort Worth, TX (817) COACHES PACKET UIL Spirit State Championships JANUARY 11-13, 2018 EVENT CHECK-IN A representative from each team must check-in at the Event Information Area prior to your team s first performance. Registration will be located in Room 103 B (near 12 th & Houston Street entrance), and will begin at 7:00 AM each morning. All forms must be turned in prior to your first scheduled practice. Teams not turning these forms in will not be allowed to practice or compete. Coaches will also receive their credentials and most updated performance order. Participant Release Form: Adult Release Form: Music Licensing: No form required; however you will need to show proof of purchase or licensing at check-in. EVENT TICKET PRICES Adult: $15.00 Student (5-18 years old): $10.00 All-Session Adult Ticket: $45.00 (TX Girls Coaches' Assoc. membership card will receive $5 discount from ticket purchase price)

3 PERFORMANCE ORDER The detailed performance order link has been included on the UIL website below. PERFORMANCE AREAS All teams will compete on a 42 deep x 54 wide carpeted floor. Only soft-soled tennis shoes will be allowed on the performance surface PERSONAL BELONGINGS UIL and Varsity accepts no responsibility for lost or stolen items. We recommend that each team designate someone to keep an eye on its possessions. PRACTICE AREAS Check-in time for practice is located on the right hand of your performance order. Your practice checkin time will be approximately 20 minutes prior to your performance time in the Fort Worth Convention Center. Practice venue is located between both performance venues. From the practice area, you will move to the On Deck area to prepare for your routine. If you miss your practice time or warm-up the incorrect category, you will not be guaranteed another opportunity to practice in the designated area. You are responsible for making sure your team warms up the correct routine in the preliminary round. Please ask a warm-up room staff if you are uncertain. You will not be allowed to change performance time or element in the event you warm up the wrong routine. Only team members and Coaches may enter the practice area. Family members and spectators will not be admitted to the practice area. A high quality sound system will be provided for teams with music on CD or mp3. PERFORMANCE MUSIC All teams will either need to supply their music on a CD or an ipod / MP3 music player. We recommend MP3 music players as this is in a digital format ipod / MP3 MUSIC OPTION You will be able to plug your ipod / MP3 player in directly to the sound system to play your routine music. If utilizing digital music player, you will be provided the necessary cables. Be sure to follow these steps below prior to your performance: Set up a playlist for each routine Turn OFF any equalizer, sound check, notifications, and/or volume limit Turn your volume up to 100% If using a phone, make sure it is in airplane mode to avoid incoming calls during performance MUSIC PROOF OF LICENSING Teams must be able to provide proof of licensing, in the form of a printed copy, during registration at the event they are attending. This may include: SCHEDULE, PRACTICE AND MUSIC Proof of purchase from a preferred provider If using a single song, receipt from purchase of single song If using an editor, the editor does not have to be a preferred provider; however, they must be able to provide you with proof of purchase from a preferred provider and proof of licensing for all sound effects and voiceovers included in the mix If using a non-commercial music provider, documentation that assigns all applicable rights to the team Written permission from school if music is original to and owned by school Compulsory licensed with written permission if using band s recording of music NOT owned by school If a team does not have the required paperwork, they will be given the option to count the routine verbally or perform to an approved track of music or a track with counts (provided by Varsity Spirit). If a team does not have the required paperwork, and chooses not to count the routine verbally or perform to the approved track of music or a track with counts, the team will be disqualified from the competition and not be allowed to perform.

4 SCORESHEETS, AWARDS & PHOTO SCORE SHEETS Score sheets from the preliminary competition will be available approximately 30 minutes after your team has performed, and may be picked up at Event Information located in 103 B. Final score sheets will be distributed following completion of the competition. Only one coach per team should come to Event Information to pick up and sign for their team s score sheets. Rankings will be posted on the UIL website after each preliminary and finals performance division. s communicating finalists will not be sent. To view the score sheets, please click on the below link: AWARDS Championship Team trophy, Runner-up Team trophy, 3rd Place Team trophy for each division. Championship Team plaque for top scoring school in each of the three elements: Band Dance, Crowd Leading and Fight Song. Individual medals will be draped by UIL by division as per the maximum (one coach medal is provided): 1A & 2A=13 medals, 3A & 4A=21, 5A & 6A=31. Schools that would like to order additional medals may do so at the event site prior to the awards ceremony. NO TELEPHOTO/ZOOM LENSES ALLOWED Because we take the safety and security of our participants seriously, our policy is to protect your privacy and that of all participants. Still cameras with telephoto or zoom lenses will not be allowed during performances by unauthorized personnel/officials. Spectators will have the opportunity to purchase professional action shots from their team s performances throughout the week. Kiosks will be available at the Convention Center for onsite viewing and purchasing; however, pictures can be purchased after the fact as well at

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6 Fort Worth Convention Center

7 Bus Parking School Vehicle Parking for UIL Spirit State Championships TEAMS SHOULD BE DROPPED OFF AT THE VENUE PRIOR TO BUS / SCHOOL VEHICLE PARKING. SHUTTLES BETWEEN THE VENUE AND PARKING LOTS ARE DESIGNATED FOR BUS DRIVERS ONLY! Thursday - January 11, 2018 Farrington Field 1501 University Drive Fort Worth, TX *East parking lot off of West Lancaster Ave or Crestline Blvd.

8 TEAMS SHOULD BE DROPPED OFF AT THE VENUE PRIOR TO BUS / SCHOOL VEHICLE PARKING. SHUTTLES BETWEEN THE VENUE AND PARKING LOTS ARE DESIGNATED FOR BUS DRIVERS ONLY! Friday January 12, 2018 Saturday January 13, 2018 Herman Clark Stadium 5201 CA Robertson Fort Worth, TX 76119

9 UPDATED: 11/29/ Texas State Spirit Championships Overview 1A DAY VENUE BEGINS ENDS Preliminary Divisions Thursday, January 11 ARENA 1:15 PM 4:10 PM Final Competition Thursday, January 11 ARENA 6:12 PM 8:45 PM Awards Ceremony Thursday, January 11 ARENA 8:45 PM 2A DAY VENUE BEGINS ENDS Preliminary Divisions Thursday, January 11 ARENA 9:00 AM 12:40 PM Final Competition Thursday, January 11 ARENA 5:30 PM 8:45 PM Awards Ceremony Thursday, January 11 ARENA 8:45 PM 3A DAY VENUE BEGINS ENDS Preliminary Divisions Thursday, January 11 HALL 8:30 AM 3:55 PM Final Competition Thursday, January 11 ARENA 5:30 PM 8:45 PM Awards Ceremony Thursday, January 11 ARENA 8:45 PM 4A DAY VENUE BEGINS ENDS Preliminary Divisions Friday, January 12 HALL 8:30 AM 4:45 PM Final Competition Friday, January 12 ARENA 6:00 PM 8:20 PM Awards Ceremony Friday, January 12 ARENA 8:20 PM 5A - D1 DAY VENUE BEGINS ENDS Preliminary Divisions Saturday, January 13 ARENA 8:30 AM 3:25 PM Final Competition Saturday, January 13 ARENA 6:30 PM 9:00 PM Awards Ceremony Saturday, January 13 ARENA 9:00 PM 5A - D2 DAY VENUE BEGINS ENDS Preliminary Divisions Friday, January 12 ARENA 8:30 AM 3:05 PM Final Competition Friday, January 12 ARENA 6:00 PM 8:20 PM Awards Ceremony Friday, January 12 ARENA 8:20 PM 6A - D1 DAY VENUE BEGINS ENDS Preliminary Divisions Saturday, January 13 HALL 10:50 AM 4:40 PM Final Competition Saturday, January 13 ARENA 6:30 PM 9:00 PM Awards Ceremony Saturday, January 13 ARENA 9:00 PM 6A - D2 DAY VENUE BEGINS ENDS Preliminary Divisions - Group 1 Friday, January 12 HALL 5:20 PM 8:25 PM Preliminary Divisions - Group 2 Saturday, January 13 HALL 8:00 AM 11:00 AM Final Competition Saturday, January 13 ARENA 4:00 PM 5:45 PM Awards Ceremony Saturday, January 13 ARENA 5:45 PM Coed DAY VENUE BEGINS ENDS Preliminary Divisions Thursday, January 11 ARENA 1:38 PM 4:45 PM Final Competition Friday, January 12 ARENA 3:20 PM 5:00 PM Awards Ceremony Friday, January 12 ARENA 5:00 PM

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11 UIL BUS MAP FARRINGTON FIELD Thursday Parking ONLY! All drop offs on Houston ONLY!

12 UIL BUS MAP FARRINGTON FIELD Thursday Parking ONLY! All drop offs on Houston ONLY! ADDRESS: 1501 University Dr, Fort Worth, TX DISTANCE: 2.4 miles from Convention Center SHUTTLE: Will be available to all bus drivers and will circle to the Convention Center and no cost. Dotted Red line Indicates bus drop off route. DIRECTIONS I-35 SOUTH 1. Exit 51 B Lancaster Downtown 2. Turn right on to Lancaster 3. Turn right on to Houston Street Drop off at Convention Center 4. Turn left on to 9th and then again at Commerce street to get back on Lancaster. 5. Take a right on to Lancaster Follow 2.4 miles to Farrington Fields located on the left. I-35 NORTH 1. Take exit 51 on I- 30. Stay in right lane. 2. Merge onto I Keep right and exit 13B for Henderson Street. 4. Keep right and follow signs on W Lancaster Ave. 5. Turn left on Lancaster and continue to Houston St. 6. Turn left on Houston Street Drop off at Convention Center 7. Turn left on to 9th and then again at Commerce street to get back on Lancaster. 8. Take a right on to Lancaster Follow 2.4 miles to Farrington Fields located on the left. I 30 EAST 1. Keep right and exit 13B for Henderson Street. 2. Keep right and follow signs on W Lancaster Ave. 3. Turn left on Lancaster and continue to Houston St. 4. Turn left on Houston Street Drop off at Convention Center 5. Turn left on to 9th and then again at Commerce street to get back on Lancaster. 6. Take a right on to Lancaster Follow 2.4 miles to Farrington Fields located on the left. I 30 WEST 1. Use right 2 lanes to take exit 13 toward TX-199/Henderson St/Summit Ave 2. Keep left and follow the signs for Lancaster. 3. Turn left on Lancaster and continue to Houston St. 4. Turn left on Houston Street Drop off at Convention Center 5. Turn left on to 9th and then again at Commerce street to get back on Lancaster. 6. Take a right on to Lancaster Follow 2.4 miles to Farrington Fields located on the left.

13 UIL BUS MAP HERMAN CLARK STADIUM Friday and Saturday Parking ONLY! All drop offs on Houston ONLY!

14 UIL BUS MAP HERMAN CLARK STADIUM Friday and Saturday Parking ONLY! ADDRESS: 5201 Ca Roberson Blvd, Fort Worth, TX DISTANCE: 9.1 miles from Convention Center SHUTTLE: Will be available to all bus drivers and will circle to the Convention Center and no cost. Dotted Red line Indicates bus drop off route. DIRECTIONS I-35 SOUTH 1. Exit 51 B Lancaster Downtown 2. Turn right on to Lancaster 3. Turn right on to Houston Street Drop off at Convention Center 4. Turn left on to 9th and then again at Commerce street to get back on Lancaster. 5. Turn left on Lancaster. Merge onto I-35W S 6. Take exit 45B to merge onto I-20 E toward Dallas 7. Take exit 440A toward Wichita St 8. Continue on SE Look 820 to your destination. I-35 NORTH 1. Take exit 51 on I- 30. Stay in right lane. 3. Keep right and exit 13B for Henderson Street. 4. Keep right and follow signs on W Lancaster Ave. 5. Turn left on Lancaster and continue to Houston St. 6. Turn left on Houston Street Drop off at Convention Center 7. Turn left on to 9th and then again at Commerce street to get back on Lancaster. 8. Turn left on Lancaster. Merge onto I-35W S 9. Take exit 45B to merge onto I-20 E toward Dallas 10. Take exit 440A toward Wichita St 11. Continue on SE Look 820 to your destination. I 30 EAST 1. Keep right and exit 13B for Henderson Street. 2. Keep right and follow signs on W Lancaster Ave. 3. Turn left on Lancaster and continue to Houston St. 4. Turn left on Houston Street Drop off at Convention Center 5. Turn left on to 9th and then again at Commerce street to get back on Lancaster. 6. Turn left on Lancaster. Merge onto I-35W S 7. Take exit 45B to merge onto I-20 E toward Dallas 8. Take exit 440A toward Wichita St 9. Continue on SE Look 820 to your destination. I 30 WEST 1. Use right 2 lanes to take exit 13 toward TX-199/Henderson St/Summit Ave 2. Keep left and follow the signs for Lancaster. 3. Turn left on Lancaster and continue to Houston St. 4. Turn left on Houston Street Drop off at Convention Center 5. Turn left on to 9th and then again at Commerce street to get back on Lancaster. 6. Turn left on Lancaster. Merge onto I-35W S 7. Take exit 45B to merge onto I-20 E toward Dallas 8. Take exit 440A toward Wichita St 9. Continue on SE Look 820 to your destination.

15 REQUIRED FORMS & OPTIONAL TEAM CATERING ORDER FORMS

16 . VARSITY SPIRIT CHAMPIONSHIP RELEASE & WAIVER FORM PARTICIPANT Every Participant must have a completed and signed release form to turn in at registration in order to participate. ALL areas must be completed. Please photocopy and distribute to each person attending the event. Coach must retain a photocopy of each completed form for your records and keep them with the team throughout the event. Minor's Name Address City, State & Zip ( ) Phone Number Participant Address Name of Parent / Legal Guardian School Name School Address School City, State & Zip ( ) School Phone Number UIL Spirit State Championships Name of Event Fort Worth, TX. City, State of Event January 11-13, Event Dates Parent / Legal Guardian Address Liability Release. For good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, I, as parent or legal guardian of, a minor (hereinafter "Minor"), hereby grant the permission necessary to allow Minor to participate in the above Event to be conducted by Varsity Spirit, LLC. ( Varsity ), d / b / a National Cheerleaders Association ("NCA") and/or d / b / a Universal Cheerleaders Assoication ("UCA".) I, in my own behalf and on behalf of the Minor, further agree to release and to hold harmless Varsity, the Hosting site, (university, hotel, convention center, high school) on whose premises the Event will occur (hereinafter the "Location") the affiliates of Varsity and the Location, and the respective directors, officers, representatives, members, agents and employees of Varsity, Sponsors, the Location and their respective affiliates (hereinafter collectively "Releasees") from any and all liability whether caused by negligence of the Releasees or otherwise for any claim judgment, loss, liability, cost and expenses (including, without limitations, attorney's fees and costs) arising out of or connected with the Event, including any claim arising out of or connected with any illness or injury (minimal, serious, catastrophic and / or death) that the Minor may incur or sustain during the Event, all activities associated with the Event and while traveling to and from the site for the Event whether or not the Event actually occurs. I further expressly agree to indemnify and hold harmless Releasees and Releasees' heirs, successors, assigns, executors and administrators against loss from any further claims, demands or actions that may subsequently be brought by Minor or by any other persons on the account of damages of any character resulting to Minor in any way from the foregoing activities. I further agree to reimburse and to make good to Releasees any loss, or costs Releasees may have to pay as a result of any such action, claim, or demand. I, in my own behalf and on behalf of the Minor, hereby warrant that I have read this Liability Release in its entirety and fully understand its contents. I, in my own behalf and on behalf of the Minor, am aware that this Liability Release releases Releasees from liability and contains an acknowledgment of my voluntary and knowing assumption of the risk of injury or illness. I, in my own behalf and on behalf of the minor, further acknowledge that nothing in this Liability Release constitutes a guarantee that the Event will occur. I, in my own behalf and on behalf of the Minor, have signed this document voluntarily and of my own free will. Signature of Parent or Legal Guardian: X Date: Supervision: A chaperone/adult (age 21 and over) is required to attend with participants. This Chaperone will be responsible for the participants at all times. Varsity Spirit, LLC d/b/a/ UCA and/or NCA are not responsible for participants supervision.. Medical Release. I, in my own behalf and on behalf of the minor, acknowledge and agree that such participation subjects Minor to possibility of physical illness or injury (minimal, serious, catastrophic and/ or death) and that I, in my own behalf and on behalf of the Minor, acknowledge that the Minor is assuming the risk of such illness or injury by participating in the Event. In the event of such illness or injury, I authorize Varsity to obtain necessary medical treatment of the minor and hereby, in my own behalf and on behalf of the Minor, release and hold harmless Releasees in the exercises of this authority. I further acknowledge and understand that I will be responsible for any and all medical and related bills that may be incurred on behalf of the Minor for any illness or injury that the Minor may sustain during the Event and while traveling to and from the site for the Event whether or not the Event actually occurs. I, in my own behalf and on behalf of the Minor, hereby warrant that I have read this Participant Release and Waiver Form in its entirety and fully understand its contents. I, in my own behalf and on behalf of the Minor, am aware that this Participant Release and Waiver Form releases Releasees from liability and contains an acknowledgement of my voluntary and knowing assumption of the risk of injury or illness. I, in my own behalf and on behalf of the minor, further acknowledge that nothing in this Participant Release and Waiver Form constitutes a guarantee that the Event will occur. I, in my own behalf and on behalf of the Minor, have signed this document voluntarily and of my own free will. Minor and I understand that Sponsors may distribute samples of their products at the event. Signature of Parent or Legal Guardian: X Date: Relationship to Minor: Witness Signature: Date Minor Birthdate: _ Witness Address:

17 . VARSITY SPIRIT CHAMPIONSHIP RELEASE & WAIVER FORM ADULT/COACH Every Advisor/Coach/Chaperone must turn in this completed and signed form at the designated check-in/registration area. ALL areas must be completed. Please photocopy and distribute to each adult attending the event. Coach must retain a photocopy of each completed form for his/her records. Name Address City, State & Zip ( ) Phone Number Address School Name School Address School City, State & Zip ( ) School Phone Number Are you employed by the school or school district? Yes No UIL Spirit State Championships Name of Event Fort Worth, TX. City, State of Event January 11-13, Event Dates Check here if you are the Advisor/Coach Check if you are a Chaperone Are you over 21 years of age? Yes No Liability Release. For good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, I agree to participate in the above Event to be conducted by Varsity Spirit, LLC. ( Varsity ), d / b / a National Cheerleaders Association ("NCA") and/or d / b /a Universal Cheerleaders Assocation ("UCA"). I further agree to release and to hold harmless Varsity, the Hosting site (university, hotel, convention center, high school) on whose premises the Event will occur (hereinafter the "Location") the affiliates of Varsity, the Location, and the respective directors, officers, representatives, members, agents and employees of Varsity Spirit, Sponsors, the Location and their respective affiliates (hereinafter collectively "Releasees") from any and all liability whether caused by negligence of the Releasees or otherwise for any other claim judgment, loss, liability, cost and expenses (including, without limitations, attorney's fees and costs) arising out of or connected with the Event, including any claim arising out of or connected with any illness or injury (minimal, serious, catastrophic and / or death) that I may incur or sustain during the Event, all activities associated with the Event and while traveling to and from the site for the Event whether or not the Event actually occurs. I further expressly agree to indemnify and hold harmless Releasees and Releasees' heirs, successors, assigns, executors and administrators against loss from any further claims, demands or actions that may subsequently be brought by me or by any other persons on the account of damages of any character resulting to me in any way from the foregoing activities. I further agree to reimburse and to make good to Releasees any loss, or costs Releasees may have to pay as a result of any such action, claim, or demand. Signature : Date: Medical Release. I acknowledge and agree that such participation subjects me to possibility of physical illness or injury (minimal, serious, catastrophic and/or death) and that I acknowledge that I am assuming the risk of such illness or injury by participating in the Event. In the event of such illness or injury, I authorize Varsity to obtain necessary medical treatment for me and hereby release and hold harmless Releasees in the exercises of this authority. I further acknowledge and understand that I will be responsible for any and all medical and related bills that may be incurred by me for any illness or injury that I may sustain during the Event and while traveling to and from the site for the Event whether or not the Event actually occurs. Supervision. A Chaperone/Adult (age 21 or over) is required to attend with participants. This Chaperone will be responsible for the participants at all times including but not limited to swimming, beach activity, cheer/dance practice outside of competition and free time at event site or hotel. Varsity Spirit d / b / a NCA and / or NDA is not responsible for participants supervision. I hereby warrant that I have read this Adult Release and Waiver Form in its entirety and fully understand its contents. I am aware that this Adult Release and Waiver Form releases Releasees from liability and contains an acknowledgement of my voluntary and knowing assumption of the risk of injury or illness, acknowledge that nothing in this Adult Release and Waiver Form constitutes a guarantee that the Event will occur and have signed this document voluntarily and of my own free will. I understand that Sponsors may distribute samples of their products at the event. Signature of Adult: Date: Witness Signature: Date: Witness Address:

18 University Interscholastic League Catering Order Form For Any Questions or Additional Information Please Contact: Lai-Sin Gill T: C: School Name: Event Date: Pick Up Time: Pick Up Times Listed Below Contact Name: Alternate Contact: Phone Number: Phone Number: Pick Up Times: 11:30 AM or 5:00 PM Please Write Pick Up Time Desired Above Orders Will Be Held For An Hour After Pick Up Time Quantity All Star Lunch Choice of Sandwich: Turkey and Cheddar or Ham and Swiss Mustard and Mayonnaise Lettuce, Tomato, Onion Set Up Whole Fruit Bag of Chips Bottled Water $ Price $ Total - Quantity Concession Voucher Price Total Choice of: $ 8.00 $ Cheese Nachos or Hot Dog Fountain Soda or Bottled Water To Be Utilized at Arena Concession Stands Only - Please Send Completed Form and Tax Exempt Form to Listed Above For Separate Days Please Utilize Separate Order Forms Payment and Final Counts Must be Made (7) Business Days in Advance Any Payments Made by Check Must be Received (7) Business Days in Advance Pricing Listed Does Not Include Applicable Tax (8.25%) or Service Charge (22%) Pick Up Location to Be Finalized With Full Payment and Signed Banquet Event Order

19 Fax completed form to our accounting department at Credit Card Authorization Form Cardholder Name Billing Company: Billing Address: Phone Credit Card Type: American Express Visa Master Card Discover Credit Card Number Expiration Date Card Verification Number(3 digits on the back for Visa/MC or 4 on the front for AMEX): I hereby authorize Trinity F&B Services, Inc. to apply costs for the listed event to the credit card identified above. I understand that the card will be processed in advance for all estimated charges. Authorized Signature Date