Farmington Travel Baseball Board Meeting Minutes Sunday, November 13, :00 PM Carbone s

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1 Farmington Travel Baseball Board Meeting Minutes Sunday, November 13, :00 PM Carbone s Brian Stender Travel Director X Rod Frost Player & Coach Dev Director Tom Terry Assistant Travel Director X Kristi Israelson Registration Director X Andy Gibart Treasurer X Jade Giesen Uniform Director X Jessica Berreth Tournament Director X Shawna Kendall Volunteer Director Brian Boyles Equipment/Field Supplies Director X Larry Lewis Tryout Director X James Brewer Facility Schedule Director X Bill McClure Fundraising Director X I. Call to Order The meeting was called to order at 6:04 PM. II. Adoption of Agenda Motion by Giesen, second by Brewer to adopt the agenda. APIF III. Approval of Minutes from Last Meeting Motion by Boyles, second by Gibart to approve the October 9, 2016 Board meeting minutes. IV. Open Forum Public None V. Old Business Farmington Tournament Schedule The Submissions were made for 11A/13A, 10A/12A and 9AAA/9AA tournaments. The Board discussed tournament fees and determined to keep them the same as last season. Motion by Giesen, second by Terry to keep team members for tournaments the same as last year, and keep gate and team registration fee structure the same as last season. The 9U Committee reported that Gopher will not have different levels at 9U (AAA, AA, A), However, MBL will have AAA and AA. The Committee recommended that the FBTA support 9U up to three teams, depending on registration. This would include one AAA

2 and one or two AA teams. Discussion regarding age limits for 9U was tabled until a future meeting. Tournament May or possibly May Motion by Lewis, second by Terry to support 9U Baseball consistent with Committee recommendations. The Board discussed possibility of hosting a 9U State Tournament the last weekend in July for Gopher state. Lewis and McClure were directed to research further. Off-Season Training Isrealson and Frost reported on registration for Pitcher and Catcher Clinics at the Cages. Tiger Cart Update Sender reported that the cart was sold for $200. McClure to pursue donations for replacement cart. Budget Stender advised the Board that the Board will be voting on budget next month and materials needed to be submitted, if they have not been already. Uniforms Giesen requested direction from Board on coaches shirts and cost for secondary jerseys. The Board directed Giesen to consider secondary jersey's up to $30. Giesen to look at additional options for coaches jerseys. Fundraising Update A new alternative logo for spirit wear and spirit wear sales and proposal from vendor was presented. A request was made to the Board for approval of funding to purchase certain items that required minimum order stocking caps, batting gloves. Motion by Brewer, second by Gibart to purchase batting gloves at a cost of $1000.

3 The Board did not support purchase of stocking stocking caps, due in part to completion from other organizations for the same item type. The original date and location for the Parent Night Out were not available. McClure is exploring other options. The Fundraising Policy and Policy and Sponsorship Program were tabled until the December meeting. Tryout Update Lewis reported that the Tryout Committee will add a running evaluation as a nongraded item as part of tryouts. Lewis also requested approval for a second outside evaluator at each evaluated station. Motion by Terry, second by Brewer to add second evaluator at a cost of $1,000. Field Improvements Boyles will work with committee consisting of McClure, Isrealson and Stender to work on recommendations for field improvements to be funded by FTBA. Secondary Jerseys Misprint Stender reported that the second alternative jersey misprint that was neve distributed was picked up by vendor. VI. New Business Financial Update Gibart presented YTD financials for VII. Director Roundtable Updates Assistant Travel Director - none Treasurer - none Tournament Director - none

4 Facility Schedule Director - Has submitted facility request for parents meeting location and has not heard back yet and the scheduling for Boeckman Auditorium is not confirmed either. Equipment/Field Supplies Director discussion for new catcher equipment, new catcher gear for teams - orange and black. Player & Coach Dev Director - none Registration Director - none Volunteer Director - none Tryout Director - none Fundraising Director none Uniform Director - none Director The Director had a discussion with Coach Graff regarding fundraising and Coaches Clinic. The date of the Coaches Clinic may be moved to the week following team selection. A request made for continued funding of the High School Coach for FTBA. The youth clinics put on by the High School Coach should be tailored to younger age groups due to decreasing attendance at older age groups. The Board was supportive of the concept. Motion by Lewis, second by Boyles to make a $500 donation for coaches clinic. Motion by Lewis, second by Terry to pay $500 towards High School Coach players clinic. The Board discussed the hiring of an assistant High School Coach. This included a donation to support the position for the High School during the season and summer paid coach position. Motion by Lewis, second by McClure in the amount of a $4000 donation for the paid Coach. Additional discussion with Coach Graff included having two VFW teams, engaging High School players with program (similar to other sports programs at the High School), a

5 Varsity Night Out and a wish list for field improvements. Lastly, the discussion included promotion of Graff s winter clinic to the Association. IX. Adjourn The meeting was adjourned at 8:10 PM.