Delaware Odyssey of the Mind 2016 Ocean Regional Divisions 2 & 3 Laurel Middle/High School. Coaches Pre-Tournament Meeting

Transcription

1 Delaware Odyssey of the Mind 2016 Ocean Regional Divisions 2 & 3 Laurel Middle/High School Coaches Pre-Tournament Meeting

2 Agenda Tournament Details & Process Directions to Tournament Venue Parking, Drop-off Points & School Floor Plan Competition Schedule Advancement to State Finals & Awards Clarifications On-line/Self-Serve Participation Certificates Merchandise Sales/Trading Pins Odyssey Homestay Program Q & A and School Tours (optional)

3 Tournament Details Ocean Regional - Divisions 2 & 3 Laurel Middle/High School, Laurel, DE March 5, 2016 (7:30 a.m. 6:30 p.m.) 67 total teams, 431 students 46 Division II teams, 293 students 21 Division III teams, 138 students

4 Tournament Details Schedule of Events Team Check-in (7:45a 9:45a) Concession Window Competitions (8:30a 4:30p) As assigned (see map) Awards Ceremony (est. 5:30p) HS Gym Winning Coaches Meeting (est. 6:15p) - Library Concessions Will be available for sale in Cafeteria area Merchandise Sales In the Cafeteria (10a 4p)

5 Tournament: Team Check-in High School Foyer 7:45a to 9:45a Coach Pick Up Only Spontaneous Admissions Ticket Tournament Programs Paperwork check Team member must be present

6 Tournament: Prop Storage Designated areas near competition sites. Drop-off 1 1/2 to 2 hours prior to scheduled Long Term performance; Friday evening drop-off will not be available. Parents can help move props into prop storage and to pre-staging. Parents not allowed to stay in prop storage. Prop storage/repair only; no rehearsals. Tournament officials will be monitoring for outside assistance. Team will be summoned 30 minutes prior to scheduled Long Term time.

7 Tournament: Pre-Staging Area Team entrance to competition sites. Parents can assist with prop transfer from prop storage to pre-staging areas. Team member presents paperwork to pre-staging judge. Team members should be prepared to make adjustments to paperwork, if required. Pre-Staging Judges responsibility: Ensure paperwork is in order. Ensure performance is in compliance with safety guidelines. Ensure kids are relaxed and having fun!

8 Tournament: Team Paperwork Refer to Section H of your detailed problem criteria. All teams must provide 4 copies of Style form, 1 cost form, 1 outside assistance form and team clarifications. Teams in Problem 3 must also present a copy of its documentation which lists the moral of the selected fable represented in their problem solution. (Section B.11 of the detailed problem criteria.) Teams in Problems 1, 2, 3 and 5 should present 4 copies of the problem specific required list defined in Section B of the detailed problem criteria. No penalty if this is not provided; however, without it, judges may miss key scored elements of the performance.

9 Tournament: Team Items Refer to Section H of your detailed problem criteria. Teams should bring the following items: Extension cords and, if necessary, outlet adapters for the use of electrical power. Access to electric outlets will be available at each problem site. Clean up materials such as broom and dustpan, small handheld battery-powered vacuum, paper towels, absorbent cloth, etc. Repair kits with materials to make last minute repairs should items be damaged during transport, or if items used in the team problem solution need to be assembled after drop-off.

10 Tournament: Post-Performance Performance is not over until the judges have completed talking with the students about their problem solution. Parents can assist with prop transfer from competition site and out of school. Do not return props to prop storage unless waiting for transportation. Prop Storage areas must be clear of all items before Award Ceremony starts.

11 Tournament: LT/Style Scores Coaches only may pick up/review team score with Head Judge minutes after the performance. Coaches have 30 minutes after review to initiate a grievance (see page 6 of tournament handbook). Unresolved grievances on objective scoring and rules infractions are referred to Problem Captains. If still unresolved, grievance can escalate to a Tribunal. Tribunal request form would be provided by the PC; team must complete and return within 30 minutes. Subjective scores are not eligible for Tribunal. Audio/video recordings are not allowed as evidence.

12 Tournament: Spontaneous Team should report to Spontaneous at least 20 minutes prior to scheduled start time. Check-in at entrance to library, then advance inside to the Holding Room area. One coach may accompany team and wait in the Holding Room while their teams compete. Spontaneous scores will not be available until final scores are posted on the DELCAPS website (after the Awards Ceremony, est. 7:30p). Spontaneous is not eligible for Grievance.

13 Tournament: Spectators Competition/school maps and programs will be available at the information table in the Lobby. Please inform guests of the problem name and number and school name. This allows our volunteers to direct them to the appropriate competition site. Spectators are not allowed to enter a competition site once a performance begins unless directed to do so by the volunteer managing that site. Seating may not always be available for all spectators. Preference will be given to family members first. Problem captains responsible for the smooth operation of the competition site may ask spectators to clear the room in between team performances for this consideration. Silence is required near all performance areas.

14 Routes to get to Laurel Middle High School for teams coming from the southern part of Ocean Region.

15 Routes to get to Laurel Middle High School for teams coming from the southern part of Ocean Region. Take Rt. 113 north to west Rt. 24 near Dagsboro to Laurel. Then left on S. Central Ave (Rt. 13A). New school complex is on the left south of the former middle school.

16 Routes to get to Laurel Middle High School for teams coming from the northern part of Ocean Region. Take Rt. 9 west from Lewes or Georgetown to south Rt. 13 near Broad Creek to Laurel. Then right on N. Central Ave (Rt. 13A) traveling south. New school complex is on the left south of the former middle school.

17 From Smyrna/ Dover/ Felton areas Routes to get to Laurel Middle High School for teams coming from the northern part of Ocean Region. Take Rt. 9 west from Lewes to south Rt. 13 near Broad Creek to Laurel. Then right on N. Central Ave (Rt. 13A) traveling south. New school complex is on the left south of the former middle school. Take Rt. 13 south from Smyrna/Dover/ Felton to Laurel. Or Rt. 1 south to Rt. 113 south at Milford.

18 Tournament: Parking Parking on-site at the middle/high school campus should be sufficient for all officials, coaches and spectators. No parking passes will be required for this event. Prop drop-off will not be available the night before. Handicapped parking will be available on-site.

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21 Competition Sites/Prop Storage Refer to map for prop drop-off points, prop storage rooms and competition sites Problem Performance Site Prop Drop Prop Storage 1 No Cycle Recycle (Vehicle) 2 Something Fishy (Technical) 3 Aesop Gone Viral (Classics) Middle School Gym B ½ Middle School Gym Rooms 232/207 A/B ½ Middle School Gym HS Auditorium C/D High School Chorus Rm 4 Stack Attack! (Balsa) Rooms 232/207 A/B ½ Middle School Gym 5 Furs, Fins, Feathers & Friends (Performance) Spontaneous HS Band Room C/D High School Chorus Rm Check-in at Library which will serve as the team holding room; competitions will be held in MS 300 wing classrooms

22 Competition Schedule Schedule will be posted on-line at as soon as it is deemed final. Special considerations that were included with team registrations or shared via notification will be factored into the competition schedule. Any last minute changes should be communicated via as soon as possible and will be considered on a case-by-case basis. Requests should be limited to significant conflicts with other school events only. Changes to performance sites may occur based on unexpected changes in facility space availability.

23 Advancement to State Finals With the return to the two region format and splitting Division 1 into a separate regional event, the initial expectation was the Top 3 teams in each problem advance. This assumption was based on expectation that the number of teams participating in each problem would be equivalent. Adjustments were made to the advancement numbers to reflect any disparity in team participation between regions. Capacity limitations at the State Finals venue is also a factor in determining advancement numbers. General advancement guidelines for <4 teams, case by case evaluation 4-12 teams, top 3 advance >12 teams, top 4 advance

24 Division 2 - Advancement Methodology No Cycle Recycle (P1 Vehicle) River 11 teams, top 3 teams will advance Ocean 9 teams, top 3 teams will advance Something Fishy (P2 Technical) River 7 teams, top 3 teams will advance Ocean 6 teams, top 3 teams will advance Aesop Gone Viral (P3 Classics) River 7 teams, top 3 teams will advance Ocean 13 teams, top 4 teams will advance Stack Attack! (P4 Balsa) River 7 teams, top 3 teams will advance Ocean 5 teams, top 3 teams will advance Fur, Fins, Feathers & Friends (P5 Performance) River 15 teams, top 4 teams will advance Ocean 13 teams, top 4 teams will advance

25 Division 3 - Advancement Methodology No Cycle Recycle (P1 Vehicle) River 7 teams, top 3 teams will advance Ocean 7 teams, top 3 teams will advance Something Fishy (P2 Technical) River 4 teams, top 3 teams will advance Ocean 4 teams, top 3 teams will advance Aesop Gone Viral (P3 Classics) River 4 teams, top 3 teams will advance Ocean 6 teams, top 3 teams will advance Stack Attack! (P4 Balsa) River 5 teams, top 3 teams will advance* Ocean 1 team, team will advance if eligible* Fur, Fins, Feathers & Friends (P5 Performance) River 7 teams, top 3 teams will advance Ocean 3 teams, top 2 teams will advance * See Teams without Competition next slide

26 Teams Without Competition This year, the one bracket in Problem 4 Division 3 will not be competitive. This circumstance is addressed by the DELCAPS by-laws which requires these teams be judged as usual, but also assessed by the PC and a DELCAPS board member. These teams will not get an automatic advancement, but receive special evaluation for the following requirements: Good faith effort at a long-term problem solution in keeping with the Spirit of the Problem and must have score-able components as specified by the long term problem requirements Identifiable and score-able style elements as specified by the problem requirements or as free choice items Good faith effort at a Spontaneous problem solution If the Ocean team advances, non-advancing teams in River that have a structure that holds more weight than the single Ocean team may also be determined qualified to advance.

27 Special Awards Ranatra Fusca highest award in Odyssey of the Mind Presented to teams or individuals who exhibit exceptional creativity. Nominations are made only by problem judges; winners determined by the DELCAPS Awards Committee. Winners automatically advance to next level of competition regardless of final placement in the competition based on score. OMER Award named for the Odyssey of the Mind mascot Recognizes individuals or teams who demonstrate outstanding sportsmanship, exemplary behavior, or exceptional talent. Recipients may be coaches, team members, parents, or tournament officials. Nominations can be submitted by anyone; winners determined by the DELCAPS Awards Committee.

28 Awards Ceremony High School Gym est. 5:30p start Medals and trophies will be awarded to 1 st, 2 nd and 3 rd place finishing teams. 4 th place teams advancing from specified brackets will be Honorable Mentions with no awards outside of advancement to State Finals. Special Awards OMER Award winners will receive medals Ranatra Fusca winners will receive medals and automatically advance to State Finals 4 th, Special Awards, 3 rd, 2 nd and 1 st place by problem Teams that tie for any place advancing to State Finals (April 9, DTCC-Terry Campus) also will advance

29 Clarifications General Clarifications Available on-line at Can be issued at any time by CCI / International PCs If issued two weeks prior to first regional, will not be enforced at any regional, but team must adhere to any new general clarification at State Finals. Team Specific Clarifications Submitted on-line at Specific to any element of team solution and remains confidential. Deadline for submissions Feb. 15

30 Participation Certificates On-line, self-service participation certificate generator If names are misspelled, coach or coordinator will need to contact and provide Membership #, Problem, Division and correct spelling of name. Student additions/deletions must be made by Feb. 15. Certificates are generated in.pdf format and are automatically formatted for printing.

31 Merchandise Sales Trading Pins Problem 3 Problem 1 Problem 2 State Pin Problem 4 Regional Pins Primary Spontaneous Problem 5

32 Odyssey Homestay Program Great opportunity for U.S. students to meet international students, develop friendships and learn about other cultures Delaware Coordinator: Christy Stafford Phone: (609) Homestay

33 Delaware Odyssey of the Mind 2016 Ocean Division 2/Division 3 Regional Question & Answer Session