District 50 Toastmasters Carol DeLatte, DTM - Quality Contest Chair

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1 1 Quality Speech Contests District 50 Toastmasters Carol DeLatte, DTM - Quality Contest Chair

2 2 Why Do We Have Contests? Contest Experience Recognition Learning Experience: Best Speakers Public Relations Invite your guests Networking Applies to club, area, and division levels

3 3 General Rules Toastmasters Contests English only Eligible: Any member in good standing No more grace period Checked at TI Recommendation: If you use the scripts at your club contests, the contestants will have a better sense of what to expect at the other contests.

4 4 Toastmasters Contests Tall Tales Speech Contest International Speech Contest Evaluation Speech Contest Humorous Speech Contest Table Topics Speech Contest

5 5 Toastmasters Contests Tall Tales Speech Contest Substantially original exaggerated and typically humorous story Should be highly improbable, with a theme or plot 3-5 minute speech

6 6 Toastmasters Contests International Speech Contest Original 5-7-minutes. Typically Motivational or Inspirational speech At least 6 speeches, unless a member of a newlychartered club English only Ultimate Winner becomes the World Champion of Public Speaking

7 Toastmasters Contests Evaluation Speech Contest 2-3 minute evaluation Featured Speaker: Member working on the first CC manual and who has completed 4-6 speeches

7 7 Toastmasters Contests Evaluation Speech Contest 2-3 minute evaluation Featured Speaker: Member working on the first CC manual and who has completed 4-6 speeches Contestants given 5 minutes to prepare their evaluation and are sequestered until their turn to speak Contestants evaluate the featured speech of 5-7 minutes in length

8 8 Toastmasters Contests Table Topics Speech Contest Question handed to Contest Master by Chief Judge. Same question for all contestants Contestants sequestered until their turn to compete. 1-2 minute speech

9 9 Toastmasters Contests Humorous Speech Contest Substantially original 5-7- minute humorous story NOT oneliners or stand-up routine Opening, body, conclusion

Note: Assistants CAN compete Immediate Past District Director Announced Candidates for District Offices

10 10 Ineligible to compete in any contest International Officers, Directors, and Candidates for those offices District Officers (Top Seven, Division Directors, Area Directors). Note: Assistants CAN compete Immediate Past District Director Announced Candidates for District Offices Anyone presenting an educational session at the District Conference Contestants cannot also be judges unless they are no longer competing Past World Champions

11 11 Who Organizes a Contest? Contest Judges Chief Judge Helpers Contest Master Contest Chair

12 12 Contest Chair Focus Organize the Contest Who? Appointed by the Area Directors Contest Chair briefs the Contest Master, the Contestants, and the Sergeants at Arms. Ineligibility terms for contestants In case of issues at the contest: Contest Chair should go to the contest Chief Judge with rules/eligibility questions; and the Area/Division Directors for logistics

13 13 Who and Whom to brief? Contest Chair Focus on organizing the contest Finds helpers (not judges) Briefs the Contest Master, the Contestants, and the Sergeants at Arms. Must check on ineligibility criteria for contestants Chief Judge Focus on finding judges Briefs the Judges, Ballot Counters, and Timers

14 14 Main Contest Chair Tools Speech Contest Rulebook Helpers tools District 50 Website Flyer, Agenda, Ballots Checklist

15 15 Contest Work Flow Note: This includes District Conference programs 4 Weeks before the contest 2 Weeks before the contest Week of contest Day of Contest

16 16 Contest Planner Template

17 17 4 Weeks before Contest Tools Checklists on the D50 Toastmasters website Location and contest layout Flyer Refreshments Start requesting / confirming: Timing cards / lights, watches, extension cords, flag, etc. Budget Team Contest Master Timers Sergeants at Arms Ballot Counters Registration Photographer Featured Speaker (If Evaluation) Area / Division to reach out to your Quality Contest Team for additional guidance

18 18 Budget

19 19 Contest Flyer Area / Division Date Location Flyer guidelines - One to two-page document Subject: Area / Division 50 Humorous Speech and Evaluation C0ntests Day of Week, Date, Time (Registration/Briefing/Contest) Location (exact address with street, city, zip & all additional details for office buildings) Contact Info (Contest Chair) (Please use cell phone number)/(area/division Director) Refreshments (Provided or Meal for Purchase) Fees or Free Special Instructions Theme (Optional) Raffle (Optional) Security Map/Directions/Specific Parking Information (Preferred on Page 2 due to making map and directions larger and easier to read) Contact Info Map AREA CONTESTS Area Directors to approved Flyer to: Division Director Division Directors to approved Flyers to: Quality Contest Chair Then, Quality Contest Chair will send it to: Program Quality Director District 50 Chief Judge District 50 Director & Club Growth Director DIVISION CONTESTS Division Directors to approved Flyer to: Quality Contest Chair Then, Quality Contest Chair will send it to: Program Quality Director District 50 Chief Judge District 50 Director & Club Growth Director

20 Checklists 2017-18 Contest Chair Checklist Contest Budget Workbook Sample Donation Request Letter Area / Division Contest Flyer Instructions D50 2017-18 1183C Speaker Certificate of Eligibility

20 20 Checklists Contest Chair Checklist Contest Budget Workbook Sample Donation Request Letter Area / Division Contest Flyer Instructions D C Speaker Certificate of Eligibility Originality 1189ContestantProfile Audio and Video Release Form Contestant Drawing Form Contest Sign In Sheet Ballots for Contests Program for Club Contest Fall 2017 Program for Area Contest Fall 2017 Program for Division Contest Fall 2017 Briefing for Area Contest Chair Fall 2017 Briefing for Division Contest Chair Fall 2017 Briefing for District Conference Contest Chair Fall 2017 Area Contest Script Fall 2017 Division Contest Script Fall 2017

21 2 Weeks before Contest 21 Tools Download contest program template (agenda) from D50 Toastmasters site Revise draft contest program (agenda) with Quality Contest Team, if required Decide on refreshments. See Sample Donation Request Letter.doc template Team For Area/ Division/District, contact District Chief Judge(Michelle Chadwick, DTM) Send Program She will assign judges. At club level, choose club members as judges Judges are not listed in programs Gifts for judges are NOT required. If used, gifts should be $5 or less per judge. At a minimum, a thank you note for each judge is recommended.

22 22 Contest Program Introductions 1 st Contest Area / Division / District Conference announcements before the break Break 2 nd Contest Contest Interviews to the end Helper Appreciation / District Announcements Awards

23 Contest Flyer Vs Contest Program FLYER (4 weeks before contest) Guideline EXAMPLE 1. Area/Division AREA 99 (TOASTMASTERS) EVALUATION AND HUMOROUS SPEECH CONTESTS 2. Day of Week, Date, Time Saturday, September 9, (Registration/Briefing/Contest) 2017 Registration: 5:30 PM Briefing: 6:00 pm Contest Time: 7:00 pm 3. Location (exact address with street, city, zip). All additional details for office buildings. 4. Map/Directions/Specific Parking Information 5. Refreshments, if any (Provided or Meal for Purchase) 6. Contact Info from Contest Chair, Area or Division Director, or additional person that can answer the calls. Please use cell phone number. 7. Fees or Free message 8. Special Instructions for security access / parking, etc. (optional) McCallum Room Frisco Public Library 6101 Frisco Square Blvd Frisco, Texas Free Light Refreshments will be served Taylor Smith, Area 99 Director, Parking is free 9. Theme (Optional) [theme name] 11. No copyrighted material i.e. No Dilbert cartoon PROGRAM (3 days before contest) Guideline EXAMPLE Toastmasters Logo Checked Area and Division Checked Day of Week, Date, Contest Checked Time Location (exact address with Checked street, city, zip) Theme (Optional) Checked Order of contests: Evaluation Checked first and then Humorous Area-Division-District Checked Conference announcements 10 minutes break between Checked Evaluation and Humorous speech contests Meet contestants at the end Checked No copyrighted material Checked Grid Lines Remove the grid lines on the table. Educational Levels Of helpers Contestants Names No Educational level 23

24 24 Contest Master Focus Emcee of the contest Who? Recruited by Area Director Requirements: Contest Master at Areas Contest Master at Division Contest Master at Divisions Contest Master at District READ contest SCRIPT Contestant Names & Chief Judge Names Pronunciation In case of issues at the contest: ask Contest Chair, Director of Area / Division, or contest Chief Judge Make sure you get CL project credit for being the Contest Master

25 25 Chief Judges Focus Finding judges Briefings (Judges Vote Counters Timers) Contest results What to do? Club Contests: President and their officers decide if holding contest(s) Area / Division Directors: District Chief Judge (Michelle Chadwick) to request judges Chief judge will assign judges: Area 6 Judges Division 8 Judges In case of issues at the contest: Talk to Area / Division Director or District Chief Judge

26 Week of Contest Contest Chair / AD Print Certificates for contestants, helpers, and judges Program printing Dignitary List Printing Entrance

26 26 Week of Contest Contest Chair / AD Print Certificates for contestants, helpers, and judges Program printing Dignitary List Printing Entrance signs printing Timing Cards / Lights with Extension cord Stopwatches Club and / or Area Banners Flag Team Confirm Helpers Contestants Names Eligibility

27 27 CONTEST DAY Contest Signs at entrances Gavel & Flag Timing cards / lights Banners Registration, Sign-in Sheets, Dignitary List, and Ballots Refreshments Certificates: Distribute to helpers BEFORE the contest, time permitting Briefing ENJOY contest Certificates & Awards to contestants De-briefing

28 28 Contest Layout

29 Fall Contest Season Contest TYPES Evaluation Contest Humorous Speech AREA Contests Sep 16 th First AREA Contest Oct 14 th Last AREA Contest DIVISION Contests Oct 26 th First DIVISION Contest Nov 4 th Last DIVISION Contest DISTRICT Conference November 17 th & 18 th FALL District Carrollton, TX

30 Spring Contest Season Contest TYPES Table Topics International Speech AREA Contests February 22 nd First AREA Contest March 14 th Last AREA Contest DIVISION Contests Apr 20 th First DIVISION Contest Apr 29 th Last DIVISION Contest DISTRICT Conference April 27 th & 28 th SPRING District TBD

31 31 Tips for Speakers Understand the ballot/how you re scored Be aware of disqualification items Watch YouTube videos Find a mentor that has been a contestant Define your own style Practice, practice, practice No grace period Club membership dues must be current

32 Contest Concerns? Contact: District 50 Quality Contest Chair: Carol DeLatte, DTM District 50 Quality Contest Chair s assistants: Nick Nichols, DTM Toastmasters@NickNichols.com Ken Clayton, ACS, ALS Ken.Clayton@mac.com District 50 Chief Judge: Michelle Chadwick, DTM

How to Hold Quality Speech Contests

How to Hold Quality Speech Contests District 50 Toastmasters Iveth Valera, DTM - Quality Contest Chair-2016-2017 Prepared by Iveth Valera, DTM Jan2017 1 Why Do We Have Contests? Contest Experience Recognition