8:00 AM - 10:00 PM Disney All Star Sports Resort - Celebrity Hall

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1 April 15, 2012 Dear Coach and Family, There are only a few days left before you depart for the sunshine state! We would like to congratulate you and your team on qualifying for the 2012 Cheerleading and Dance Worlds. This is the ninth year for this prestigious cheer event and the fifth year for dance. This year we anticipate over 400 teams representing over 40 countries from around the World traveling to Orlando to compete making this year s Worlds even more intense than in previous years. Enclosed in this packet is some very important information for you to go over with your coaches, team members and families traveling to Orlando with you. PLEASE READ THIS CAREFULLY! We suggest you make a copy of this letter and give it to every team member to take home to their family. 1. Transportation (for competition days) is provided ONLY for those purchasing the Cheerleading or Dance Worlds Travel Package. NO ADDITIONAL TRANSPORTATION PASSES WILL BE SOLD. 2. Registration Location: Disney s All Star Resort Celebrity Hall 1701 West Buena Vista Drive Lake Buena Vista, FL Registration/Check In Once you arrive at Celebrity Hall located at the All Star Resort you will need to: Step 1: Enter Celebrity Hall and register with Disney where you will receive your hotel room keys. Step 2: Enter The Worlds Registration Tent and check in at the Championship Desk where you will pick up your Worlds Credentials/Lanyards, Walt Disney World Park Hopper Passes, schedules for the weekend as well as other pertinent information concerning the Championship. If you arrive at the All Star Resort and have a balance due, you must FIRST proceed to the championship office (room 5111) and pay your balance before you will be allowed to register/check in. Tuesday, April 24, 2012 Wednesday, April 25, 2012 Thursday, April 26, 2012 Friday, April 27, :00 PM - 10:00 PM Disney All Star Sports Resort - Celebrity Hall 8:00 AM - 10:00 PM Disney All Star Sports Resort - Celebrity Hall 8:00 AM - 12:00 AM Disney All Star Sports Resort - Celebrity Hall 8:00 AM - 10:00 PM Disney All Star Sports Resort - Celebrity Hall **COACHES if you pick up tickets, etc. for anyone arriving late, please designate a place and time to meet these people. PLEASE NOTE: If you have not turned in all forms, Medical Release Waivers (PARTICIPANTS AND COACHES ONLY), Agreement of Compliance, AND Competition Rules, you will have a delay in your registration. The Worlds staff will not release any of the registration packet materials (tickets, competition information, bus passes, etc.) until everything is collected Lenox Center Court, Suite 300 Memphis, TN Toll Free: (800) Fax: (901)

2 4. Worlds Championship Office The designated office for the Championship is room 5111 at the Sports Resort. Office hours during the event are: Tuesday, April 24 Wednesday, April 25 Thursday, April 26 Friday, April 27 Saturday, April 28 Sunday, April 29 Monday, April 30 Tuesday, May 1 Wednesday, May 2 2:00 PM 10:00 PM 8:00AM 12:00 AM 8:00 AM 12:00 AM 7:00 AM 12:00 AM 7:00 AM 12:00 AM 7:00 AM 10:00 PM 7:00 AM 5:00 PM 8:00 AM 12:00 PM International Office Hours - The designated office for the International Teams attending the Championship is room 5110 at the Sports Resort. Office hours during the event are: Tuesday, April 24 2:00 PM 10:00 PM Room 5110 at the Sports Resort Wednesday, April 25 Room 5110 at the Sports Resort Thursday, April 26 8:00AM 12:00 AM Room 5110 at the Sports Resort Friday, April 27 8:00 AM 12:00 AM Room 5110 at the Sports Resort Saturday, April 28 7:00 AM 12:00 PM Room 5110 at the Sports Resort 5. Event Schedule and Order of Competition The event schedule and order of competition is available on the usasf.net website. This schedule is still tentative and will change slightly. You will receive a final and detailed schedule once you arrive in Orlando. 6. Mandatory Coaches Meeting: Please choose one mandatory meeting that will be held in the Coaches Tent in front of Celebrity Hall. The meeting times to choose from are listed below: Thursday April 26th 12:00 pm / 2:00 pm / 4:00 pm Friday April 27th 9:00 am / 6:00 pm / 9:00 pm 7. VIP Gala (Coaches Reception and Awards Banquet) - (Mandatory for gym owner and or coach) Thursday, April 26th, 6:00-9:30 pm (Business Casual or Cocktail Attire) Buses will load at 5:30 pm at the Celebrity Hall bus loading area! It is going to take place in the World Showplace Pavilion at Epcot. NOTE: You must have your VIP Gala Ticket to get on the bus! This is a celebration for the gym owners and or coaches that are representing their sponsoring companies. Each of the Cheer and Dance World's team s are required to have preferably two, but at least one representative from their team present. There will be food, drinks, Disney Characters, entertainment, fireworks and much more. Coaches: After the conclusion of the reception, please move quickly into the next room and find a seat for the Awards Ceremony. This will enable us to conclude the ceremony so everyone can make it out on time to see Epcot s Illuminations Fireworks show. Thank you! 8. Cheerleading Worlds Competition Venues Cheerleading Worlds Competition Venues All rehearsal and competition will take place in ESPN Wide World of Sports Complex in the HP Fieldhouse and Jostens Center. The Walt Disney World Park Hopper that you received with your travel package includes admission into the HP Fieldhouse and Jostens Center. Family and friends that did not purchase a WDW Park Hopper through the USASF may purchase a one day admission for $25 at the ESPN Wide World of Sports ticket booth. Discounted Multi-Day WDW Park Hopper tickets are available for purchase through the USASF at Celebrity Hall (during registration hours) and then in the USASF office (room 5111) on Saturday and Sunday (please see office hours on

3 previous page). WDW Park Hoppers, purchased through the USASF, include admission into all four of Disney s Theme Parks as well as 5 days admission into the ESPN Wide World of Sports Complex. 9. Dance Worlds Competition Venue All rehearsal and competition will take place in Epcot s World Showplace Pavilion located between Canada and Great Britain. The Walt Disney World Park Hopper that you received with your travel package includes admission into Epcot. Family and friends that did not purchase a WDW Park Hopper through the USASF may purchase a one day park admission into Epcot at the front gate of Epcot on the day of the competition. Discounted Multi-Day WDW Park Hopper tickets are available for purchase through the USASF at Celebrity Hall (during registration hours) and then in The Worlds office (room 5111) on Saturday and Sunday. Please see office hours on previous page. The USASF WDW Park Hoppers include admission into all four of Disney s Theme Parks as well as 5 days admission into the Sports Complex. Ticket Booths and the Park will open at 7:30 am both Saturday and Sunday morning. 10. Cheerleading World s Team Rehearsal Each team will be scheduled for a rehearsal times prior to their competition. After your scheduled rehearsal time, your team will be escorted to the lineup for their performance on stage. No family or friends will be allowed in the rehearsal area. IMPORTANT: ONLY USASF credentialed coaches will be permitted to enter the rehearsal area and back stage areas! ONLY Athletes on teams scheduled to be in the rehearsal will be permitted to enter the rehearsal area! IMPORTANT JOSTENS CENTER WARM UP TENT: All teams competing at the Jostens Center will report to the Warm Up Tent OUTSIDE of Jostens. Teams will locate the Jostens Center Warm Up tent by following the signs and walking around the outside of the Jostens Center, past the Jostens Center entrance and down the steps to the Warm Up area check in tent where all coaches will have to show their USASF Credentialing ID Cards. The Worlds Staff will direct you to your assigned floors. 11. Dance World s Team Rehearsal Each team will be scheduled for a rehearsal time prior to their competition. After your scheduled rehearsal your team will be escorted to the holding area for their performance on stage. No family or friends will be allowed in the rehearsal area. 12. Music YOU MUST bring 3 copies of your music on CD with you to Orlando. These copies are critical to have with your representative reporting to the music table, in the event of an emergency. We will not be downloading music to a laptop this year as we have in the past. Only CDs may be used. Ipods and computers WILL NOT be permitted. 13. Celebration Party at Disney s Hollywood Studios : Sunday evening we have planned a Celebration Party at Disney s Hollywood Studios from 9:30 pm 1:30 am. The park will be closed to the public. The following Attractions will be open for your group s enjoyment. Tower of Terror Aerosmith s Rock-n-Rollercoaster The NEW Toy Story mania Star Wars The cost of the Celebration Party is included in the World s travel package. For those teams or family members who didn t purchase the travel package, admission into the Celebration Party is $ Extra tickets (wristbands) are limited and will be for sale only during the registration times listed on the previous page. TRANSPORTATION IS NOT PROVIDED FOR THOSE PURCHASING EXTRA TICKETS. Walt Disney World buses DO NOT shuttle to Disney s Hollywood Studios this evening due to the park being closed to the public. Those purchasing extra wristbands must provide their OWN TRANSPORTATION. * Please note that these attractions will have height restrictions. Each group of minors attending the Celebration Party must be accompanied by an adult chaperone (21 years or older) in order to be allowed into the Party.

4 14. Solicitation: Please pass this information on to your choreographers. Last year we had numerous complaints from the US and mostly the International teams and coaches expressing how inappropriate it was for Event Producers and Choreographers soliciting their business and interfering with the focus of the Worlds athletes and coaches. This is just a reminder to all Event Producers and Choreographers that The Worlds is a Neutral Zone and solicitation is prohibited. The USASF/IASF once again asks for ALL to honor the "neutral zone" concept at this coming 2012 Cheerleading and Dance Worlds. Violation will result in immediate restrictions to the Cheerleading and Dance Worlds event and accompanying activities. 15. Photography and Video Policy - Because we take the safety and security of our participants seriously, our policy is to protect your privacy and that of all participants. Audience use of telephoto lenses and video cameras, including video capable digital cameras/camera phones will not be allowed. Unauthorized users of such equipment will be escorted from our event. Only official press from newspapers, magazines, etc. will be allowed to shoot pictures during our event with professional equipment. All press requests will be taken seriously and a contract must be signed prior to clearance being given. We hope that you and your parents understand the seriousness of this issue and give us your full support. For press clearance, please Sheila Noone at snoone@usasf.net. 16. Action Moments Photography AMP will have FOUR Cameras on every Worlds stage. Every Worlds athlete and coach will receive a FREE Photo Disc of all pictures taken during their performance(s) following the conclusion of their division. Coaches or Gym owners will receive them when they pick up and sign for their score sheets. 17. Television Coverage The 2012 Cheerleading Worlds will be nationally televised on the ESPN and ESPN2 networks. Because of the format of the show, not all finalist teams or winners of all divisions will be shown on the telecast. 18. Online Coverage on USASF.net - Be sure to tell all of your friends and family that there will be coverage on Friday, Saturday and Sunday of The Cheerleading and Dance Worlds on Results will be posted throughout the weekend, as well as behind-the-scenes photos capturing the event Worlds Video Coverage Complete details on the video coverage of the 2012 Worlds can be found on USASF.net. 20. Worlds Coaches Credentials/Name Tags Only Coaches that purchase The Worlds Travel or Commuter Packages will be issued Worlds Coaches Credentials/Name Tags. Extra Coaches Credentials are not available for purchase outside of the packages. PLEASE NOTE: Coaches must be a USASF Credentialed Coach, up to Level 5 (5 stars) in at least one category (tumbling, stunts, tosses), to enter the warm-up room/area at The Cheerleading Worlds. USASF Coaches Credentialing Office Hours: (Room 4155 at Sports Resort) Wednesday, April 25 Thursday, April 26 8:00AM 12:00 AM Friday, April The Worlds Masquerade Party presented by Nfinity & Fancy Face Cosmetics: * Invited: Worlds Coaches, VIPs and Staff * When: Sunday, April 29th / 10:00 pm - 2:30 am Note: Buses will run to and from Caribbean Beach and All Star Resorts from 9:30 pm to 3:00 am. * Where: Coronado Springs Resort - Fiesta Ballroom * How to get in: Must bring your ID & Worlds Credential/Lanyard * Open Bar until 11:30 pm - Cash Bar after 11:30 pm * Bring your own mask, have Fancy Face paint one on or we can provide you one

5 22. Cheerleading Worlds Coaches Hospitality Suite hosted by USASF & Nfinity Nfinity Shoes is hosting a Coaches Hospitality Suite located in the ESPN Wide World of Sports Baseball Stadium. The entrance will be located across the entry door the athletes go in to the hp Field House warm up room. Coaches must have their Worlds Credentials to get in. The suite will be open from 10:00 am 9:00 pm Saturday and 10:00 am 7:00 pm Sunday during the competition. 23. Promotional Selling of Merchandise - Selling of promotional merchandise during the event, or on Disney property, by unauthorized persons is not permitted. This includes the arenas, the hotels and the parking lots. These policies are enforced at all times.... Please note that it is illegal to sell merchandise or services in any area of hotels not designated for such activity without the proper permits. Any person, but not limited to spectators, athletes, parents, coaches, gym owners, event producers, choreographers found to be selling merchandise on the premises during the USASF Cheerleading and Dance Worlds may have their ticket revoked and their merchandise confiscated. Good luck, travel safely and we look forward to seeing you in Orlando. Sincerely, Steve Peterson VP USASF Events & Corporate Alliances