DISTRICT 14 THESPIANS RULES AND GUIDELINES
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- Magdalen Casey
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1 DISTRICT 14 THESPIANS RULES AND GUIDELINES Whenever possible, District 14 Thespians will follow the State Guidelines and Rules for Individual Events and One-Act play competitions. Please visit the State Website for these rules: DATES TO REMEMBER: June 2014 District Festival Registration Packets will be ed out by the end of June to all District 14 Troupe Directors of record. They will be ed to the address(es) you have provided. You will be receiving s throughout the summer. If you have not provided the District Chair with a personal address and do not check your school address over the summer, you may miss important information. Please supply summer/personal address ASAP if you have not already. (These packets will be ed again the middle of August for your convenience.) Friday, September 12 11:59 PM Final deadline to submit by One-Act Registration Packet. Friday, September 12 Postmark Deadline for One-Act registration payment, proof of troupe reinstatement (if attending the One-Act Festival), Troupe Director Meeting RSVP and proof of royalty permission. Saturday, September 13 th - 9:00AM- Mandatory Troupe Director and President Meeting at ZHS. Tuesday, September 26 11:59 PM Final deadline to submit by FREE approved changes and drops prior to the One-Act Play Festival. See One-Act Drop/Change Rules. Saturday, October 11 District 14 One-Act Play Festival at Haines City High School Thursday, October 30 11:59 PM Deadline to submit by completed District IE Festival Registration Packet. Thursday, October 30-- Postmark Deadline for Scholarship Audition packet (hard copies) with IE/Scholarship registration payment & copies of playwriting entries, and proof of troupe reinstatement if not previously submitted. Friday, November 14 11:59 PM Final deadline to submit by FREE approved changes and $5.00 drops prior to the IE Festival. See IE Drop/Change Rules. Saturday, December 6 District 14 IE Festival and Scholarship Auditions at Haines City High School, Haines City Fl. December? State Online Registration begins-date to be confirmed at October 11th Troupe Director Meeting. January? State Paper Registration and Payment Window - date to be confirmed at October 11th Troupe Director Meeting. Wednesday, March 25 - Saturday, March 28 Florida State Thespian Festival, Tampa. DISTRICT 14 and STATE: District 14 One-Act Time Slots at State this year this information will be made available to Troupe Directors as soon as it is released by the State Director. District 14 Work Obligation at State To be confirmed at the August Board Meeting. District 14 Workshop Presenter Submission Will need to be finalized at the October 11 th Troupe Director Meeting. If you have someone to submit, we need confirmation they can do it by that time. We have been paying the $1000- fee in lieu of a presenter. (It has been easier for everyone to do so.) Check the State website for more information about State registration fees, rules, etc.
2 DISTRICT 14 FESTIVALS : I. DISTRICT CHAIR RESPONSIBILITIES The District Chair will: A. Attend Florida Thespian State Board Meetings and report decisions to the Troupe Directors. B. Communicate and enforce all District and State policies. C. With the help of the appointed Festival Coordinators, guide and supervise all District Festivals. D. With the help of the appointed County Mentors, provide advice and support to Troupe Directors when appropriate. E. Conduct yearly District planning meetings involving Troupe Directors. F. Select a District Student Representative to serve on the State Board. G. Maintain all District financial records and accounts. H. Organize and supervise the District s work assignment for the State Festival. I. Select a Co-Chair to assist in managing the business of the District, should it be necessary. II. TROUPE DIRECTOR RESPONSIBILITIES The Troupe Director: A. Must be a school employee registered as the Troupe Director with EdTA in Cincinnati. B. Will provide contact information to the District Chair including school and home addresses and school and home phone numbers. C. Is responsible for meeting all deadlines for paperwork and payment. D. Is expected to attend the yearly planning meeting(s) for District events. District 14 policies will be set by those in attendance. No one other than the Troupe Director and/or an official Co- Director may attend these meetings. E. Must be present at all times when any student from the troupe is at a District 14 Festival and the State Festival. F. Will select, train, and supervise all troupe chaperones. G. Will communicate all District 14 policies and deadlines affecting students, chaperones, and parents. H. Is expected to respond to all communications from the District Chair and Co-Chair. A simple response of Got It will suffice when an informational is sent. I. Will follow the established chain of communication. After responding with a Got It to the District Chair and/or Co-Chair, the Troupe Director will direct questions regarding policy, procedure, etc. to his/her County Mentor.If the Mentor needs clarification, he/she will communicate with the Chair and/or Co- Chair. J. Will maintain all troupe records and ensure troupe affiliation is maintained through EdTA. K. May select another school employee to serve as an official Troupe Co-Director, should it be necessary. An official Co-Director may attend District meetings and receive District communications. III. ONE-ACT and IE REGISTRATION A. Troupe Registration Fee - $30.00 This fee covers BOTH District Festivals a. Missing the Troupe Director Meeting- $ This fee applies to any troupes that do not send a troupe director to the Mandatory meeting on September 13 th at 9:00am. B. Individual Student Registration Fee $30.00 each This fee is paid for each student participant and for students observing; it covers the student for BOTH District Festivals. C. Chaperone Registration Fee - $10.00 per chaperone (covers both festivals) Each troupe receives one Free Troupe Director Registration and must provide registered chaperones for every 10 students Attending after the first 10 students covered by the Troupe Director. D. One-Act Play Registration Fee - $50.00 Paid by each troupe registering a One-Act for the Competition. E. One-Act Festival Observation Fee - $25.00 Paid ONCE PER TROUPE by any troupe NOT entering a one-act play, but wanting to attend the festival to observe. F. There will be a line item on the troupe registration form for your troupe to make a donation to the
3 District to help cover costs associated with the District Festivals. Donations are entirely optional. G. Only students from your school in grades 9 through 12 may be registered to attend District 14 Festivals. Students do not need to be fully inducted Thespians through EdTA in order to attend. H. No students of any age may attend a District 14 Festival unless fully registered as a member of your troupe. NO EXCEPTIONS. See Day Pass Rules for information about parents and other adults who may attend the festival on a day pass. I. All Fees are non-refundable. J. Registration must be ed and payment postmarked on or before the dates listed above in order for a troupe to compete. Late registration will be returned and the troupe will not be permitted to participate. K. Each troupe must be fully affiliated for the school year in order to participate in any District 14 Festival. Proof of renewed affiliation must accompany registration. If entering a one-act play, proof of renewal must accompany the One-Act Festival Registration. If only attending the IE Festival, proof of renewal must accompany the IE registration packet. To obtain a copy of Receipt of Payment to EdTA: a. Go to the EdTA website: b. Click on the Membership Central link near the top of the page toward the left c. Click on the Member Login block on the RIGHT of the page d. Login--if you have never done this before, you will need to know the that EdTA has registered for you you can call them if you are having trouble and they will help you get your login information. e. Once logged in, click on My Troupe s Transaction History at the left of the page. f. Print a receipt for the $70.00 re-up and include it in with the troupe registration. L. Full payment must accompany the registration packet. Registration received without full payment will be returned and the troupe will not be permitted to participate. IV. INDIVIDUAL EVENTS A. Each troupe may register up to a maximum of: 5 Monologues 5 Duet Acting 5 Ensemble Acting 5 Solo Musical 5 Duet Musical 5 Group Musical (any combination of Small and/or Large Group) 5 Pantomime (1 to 8 performers per event) 5 Playwriting 5 Student Directed Scene 5 Scene Design 5 Costume Design 5 Costume Construction 5 Publicity Design B. An individual student may register for up to 4 Individual Events as long as one of those events is a Tech event. Tech events include: Playwriting, Student Directed Scene, Scene Design, Costume Design, Costume Construction, Publicity Design. No student may register for more than 3 performance events. Participation in a one-act play cast or crew and Scholarship Auditions do NOT count toward this total. C. IE DROP/CHANGE RULES 1. Following the submission of the registration packet, approved changes may be made by to the District Chair at no charge until 11:59 PM November Following November 18, all changes must be made on the day of the IE Festival and will incur a $5.00 fee per change. 3. Allowable changes include: A. Changing the title of an IE to be presented
4 B. Changing the time slot for the event AS LONG AS an available slot exists in that event room (this change may ONLY be made at the festival as scheduling is not complete on November 18) C. Removing a student from a duet or ensemble event. D. Adding an already registered student to a duet or ensemble performance event in place of one who has been removed. a. NOTE: Removing one student and adding another to a duet or ensemble event constitutes TWO changes. b. NOTE: Only one student may be substituted for a duet event. c. NOTE: Only one student may be substituted for an ensemble event with 7 or fewer students registered in the event. d. NOTE: No more than two students may be substituted for an ensemble event with 8 or more students registered in the event. e. NOTE: NO substitutions will be permitted in Monologues, Solo Musical, or any tech events. E. Adding an Asterisk to an event. 4. Following the submission of the registration packet, drops may be made by to the District Chair for a fee of $5.00 each until 11:59 PM November 18. These fees will be paid on the day of the Festival at the time of troupe registration. 5. Following November 18, each troupe will be permitted ONE FREE DROP on the day of the Festival. All other drops made on the day of the IE Festival and will incur a $20.00 fee per drop. 6. Only one type of drop is permitted: A. Dropping an entire event 7. Only the Troupe Director may make drops or changes. D. IE AWARDS 1. A trophy will be awarded for Critics Choice in each of the performance events. Small and Large Group Musical will be grouped together for this purpose UNLESS we have enough performances in each category to warrant an award in each. 2. Each student in each Critics Choice event will receive a medal. 3. One trophy will be awarded for Critics Choice in Technical Events UNLESS the number of events in each tech category warrants an award in each. 4. No trophies will be presented to the Student Directed Scenes and Playwriting events that are chosen to attend the camps at State, HOWEVER, each student competing in a SDS or Playwriting event selected to go to the State Camp will receive a medal. NOTE: Actors in the Student Directed Scenes and Playwriting readings DO NOT receive medals. 5. A Button will be presented to each student in each event that receives an overall score of Superior or Excellent. NOTE: Actors in the Student Directed Scenes and Playwriting readings DO NOT receive buttons. 6. An Event Performance Ribbon will be given to every student who competes in an event and will be given for every event in which a student competes. NOTE: Actors in the Student Directed Scenes and Playwriting readings DO NOT receive ribbons. E. CRITICS CHOICE SHOWCASE 1. Judges will be employed to determine the District s Critics Choice to perform at State. 2. Any asterisked piece(s) chosen as Critics Choice, will be performed at the Closing Ceremonies at the end of the Critics Choice Showcase following an announcement describing the reason for the asterisk(s) and a brief pause for audience members to choose whether or not to remain. A short intermission for all will be held following the asterisked piece(s) before the awards portion of the Closing Ceremonies begins. F. DAY PASSES 1. Day Passes will be sold for $10.00 each on the day of the festival to any adult 21 years of age or older. Only the person who will use the Day Pass may purchase it, and he/she will be asked to sign a Day Pass Registry identifying the troupe he/she is there to see, and that he/she understands the Festival policies. 2. A Day Pass will admit the wearer to all events at the IE Festival including Closing Ceremonies, space permitting; however, it will not allow the wearer to attend Scholarship Auditions. 3. A Day Pass at the One-Act Festival will admit the wearer to all plays and to the Closing
5 Ceremonies, space permitting; however, it will not allow the wearer to attend One-Act Play Adjudications. 4. A Day Pass may be purchased for an accompanist provided that the accompanist is 21 years of age or older. 5. Failure to abide by the Festival Policies could result in the Day Pass holder s removal from the Festival, and in extreme cases, could result in the troupe being sanctioned. G. ACCOMPANISTS 1. If an accompanist who is 21 years of age or older, a day pass may be purchased for him/her on the day of the festival. 2. A student accompanist must be a fully registered member of the troupe. 3. If a troupe wishes to use an accompanist who has already graduated from high school, but is not yet 21 years of age, a written request must be submitted to the District Chair along with registration. The request must include the prospective accompanist s name and age along with the reasons for requesting this exception. 2. Accompanists who are not yet in high school will not be able to attend a District 14 Festival. V. DISTRICT 14 SCHOLARSHIPS 1. Each troupe may register up to 3 seniors who meet the scholarship audition requirements: A. Graduating senior at a high school with an affiliated Thespian Troupe in District 14 B. Fully inducted member in good standing with the International Thespian Society C. Competitor in a District 14 Festival during his/her senior year (any category) D. Planning to attend a college, university, or professional theatre apprenticeship Program. NOTE: If awarded a scholarship, the student will be expected to provide proof of acceptance to such a program in order to receive the scholarship. E. Cumulative WEIGHTED GPA of 3.0 or higher 2. There will be NO fee to apply for a District 14 Scholarship. 3. There will be a $20.00 fee to drop a scholarship applicant once registered. 4. Scholarship applicants will need to submit a completed application and reference forms with the troupe s district registration. 5. Scholarship auditions will be held at the IE Festival on December 6 at Haines City HS. 6. Scholarships winners are selected based on a formula including potential for academic success, contribution to troupe, talent, financial need, and GPA. 7. District 14 will award up to $ in scholarships each year as funds permit. 8. Individual scholarship amounts will be determined based on the number of students applying, the judges suggestions, and the funds available. 9. A student may only audition for a District 14 Scholarship once. In other words, a senior who auditions in who then does not graduate for some reason, may not re-apply the following year. 10. Only the scholarship applicant, scholarship judges, and official festival scholarship time keeper and the District Chair may be present at the scholarship auditions. No other students, Troupe Directors, Chaperones, or Day Passers may enter the scholarship room. 11. For Musical Theatre Auditions, a CD player will be provided. No accompanist or piano will be available or allowed. VI. ONE-ACTS A. Each troupe may register one one-act play. B. No troupe may enter a play that is on the State moratorium list see the State website for the moratorium for This list represents the plays performed at State last year. C. No troupe may enter a play that is on the District moratorium list. This year s District 14 moratorium list is: 1. The Lankaster Killer 2. Tracks 3. Citizen s Arrest 4. Streuth 5. Feeding the Moonfish 6. Scenes and Revelations
6 7. Drop Dead, Juliet D. PROOF OF ROYALTY PERMISSION MUST ACCOMPANY REGISTRATION. E. Each troupe registering a one-act play will receive a separate mailing outlining any exceptions or changes to the State rules that will be made at the District Festival. Generally, the District is more lenient in some areas than the State Festival, but those changes will be spelled out after registration is complete. F. For the District One-Act Festival, any requests for exceptions to the rules (extended time for make-up, etc.) must be made in writing to the District Chair by the September 24 th drop/change deadline. G. ONE-ACT DROPS/CHANGES 1. Any troupe canceling a registered one-act will be charged a $75.00 cancellation fee. 2. Following the submission of the registration packet, approved changes may be made by to the District Chair at no charge until 11:59 PM September 30 th. 3. After September 30 th, all changes must be made on the day of the festival and will incur a $5.00 fee. 4. Only three types of changes are permitted: a. Moving an already registered student from the cast to the crew. b. Moving an already registered student from the crew to the cast. c. Moving an already registered observer into the cast or crew. d. NO OTHER CHANGES ARE PERMITTED 5. Following the submission of the registration packet, dropping a student from the cast or crew may be done by to the District Chair at no charge until 11:59 September 30 th. 6. After September 30 th, dropping a student from the cast or crew must be done on the day of the festival and will incur a $5.00 fee per drop. 7. NOTE: Dropping a student at any time and replacing that student with another already registered student constitutes a drop AND a change as outlined above. Separate forms will be filled out and $5.00 fees will be charged for the drop and for the change if submitted after the September 30 th deadline. 8. Only the Troupe Director is permitted to make drops or changes. H. ONE-ACT AWARDS 1. A certificate will be presented to each troupe entering a play in the festival. 2. A trophy will be presented to each troupe whose play receives an overall score of Excellent or Superior. 3. There will be no separate trophy for Critics Choice plays selected by the judges to move on to the State Festival. 4. Buttons will be presented to each student in the cast and on the crew for each play receiving an overall score of Excellent or Superior. 5. Participation ribbons will be given to each student in the cast and on the crew for each play. 6. Medals will be awarded to students named to the All-Star Cast at the judges discretion. 7. A trophy may also be awarded at the judges discretion for Best Technical. 8. With 3 to 5 plays performing at the Festival, no other awards will be given. 9. With 6 to 8 plays performing at the Festival, trophies may be given at the judges discretion for Best Actor, Best Actress, and Best Ensemble. 10. With 9 or more plays performing at the Festival, trophies may be given at the judges discretion for Best Supporting Actor and Actress. REMEMBER: Whenever possible, District 14 Thespians will follow the State guidelines and rules for individual events and one-act play competitions. Please, read the State website carefully for these rules:
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