Reporting, Recording & more Walking Working Surfaces Local Emphasis Program Your Questions

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1 Reporting, Recording & more Walking Working Surfaces Local Emphasis Program Your Questions

2 As of January 1, 2015, employers must report the following to OSHA: All work-related fatalities within 8 hours All work-related in-patient hospitalizations of one or more employees within 24 hours All work-related amputations within 24 hours All work-related losses of an eye within 24 hours

3 What if the fatality or admission occurs later? If a fatality occurs within 30 days of the work-related incident, or if an in-patient hospitalization, amputation, or loss of an eye occurs within 24 hours of the work-related incident, then you must report the event to OSHA.

4 Heart attack (b)(5) Do I have to report a work-related fatality or in-patient hospitalization caused by a heart attack? Yes, your local OSHA Area Office director will decide whether to investigate the event, depending on the circumstances of the heart attack.

5 vehicle accident (b)(3) Do I have to report the fatality, inpatient hospitalization, amputation, or loss of an eye if it resulted from a motor vehicle accident on a public street or highway? Yes, if the motor vehicle accident occurred in a construction work zone, you must report the fatality, inpatient hospitalization, amputation, or loss of an eye. If the motor vehicle accident occurred on a public street or highway, but not in a construction work zone, you do not have to report the fatality, inpatient hospitalization, amputation, or loss of an eye to OSHA.

6 How can employers report to OSHA? By telephone to the nearest OSHA office during normal business hours By telephone to the 24-hour OSHA hotline ( OSHA or ). Online:

7 (a)(2) unadjusted penalty $5,000 SAV: The employer did not report an inpatient hospitalization, amputation, or loss of an eye as a result of a work-related incident to OSHA within twenty-four (24) hours: AVD: On or about July 1, 2016, an employee suffered a laceration to his left hand resulting in admission to a medical center for surgery and the employer did not report the incident to OSHA within twenty-four hours.

8 What else is new with recordkeeping? Annual Reporting

9 Electronic Submittal of Injury/Illness Data (a)(2) covered industries: Agriculture, forestry and fishing (NAICS 11) Utilities (NAICS 22) Construction (NAICS 23) Manufacturing (NAICS 31-33) Wholesale Trade (NAICS 42) Industry groups (4-digit NAICS) with a three year average DART rate of 2.0 or greater in the Retail, Transportation, Information, Finance, Real Estate and Service sectors.

10 So do I have more than 249 or more than 19 employees? The electronic reporting requirements are based on the size of the establishment, not the firm. A firm may be comprised of one or more establishments. Each individual employed in the establishment at any time during the calendar year counts as one employee, including full-time, part-time, seasonal, and temporary workers.

11 An establishment An establishment is defined as a single physical location where business is conducted or where services or industrial operations are performed. To determine if you need to provide OSHA with the required data for an establishment, you need to determine the establishment's peak employment during the last calendar year.

12 Compliance schedule Sites covered with 250 employees must submit 2016 Form 300A by July 1, forms (300A, 300, and 301) by July 1, Beginning in 2019 and every year thereafter, submitted by March 2.

13 Sites covered with must submit 2016 Form 300A by July 1, 2017, 2017 Form 300A by July 1, 2018 Beginning in 2019 and every year thereafter, submitted by March 2. OSHA State Plan states must adopt requirements within 6 months of final rule.

14 Injury Tracking Application Electronic Submission of Injury and Illness Records to OSHA OSHA will provide a secure website (2/2017) manually enter data into a web form upload a CSV file to process single or multiple establishments at the same time users of automated recordkeeping systems will have the ability to transmit data electronically via an API (application programming interface). OSHA will provide status updates and related information on the website as it becomes available.

15 And incentive programs? Employers must not create incentive programs that deter or discourage an employee from reporting an injury or illness. Incentive programs should encourage safe work practices and promote worker participation in safety-related activities.

16 What about drug testing? The rule does not prohibit drug testing of employees. Prohibits employers from using drug testing as a threat Drug testing to comply with regulations is not retaliatory and not prohibited

17 Walking-Working Surfaces Scope and definitions General requirements Ladders Step bolts and manhole steps Stairways Dockboards Scaffolds and rope descent systems Duty to have fall protection & falling object protection Fall protection systems and falling object protection Criteria and practices Training requirements Powered platforms for building maintenance Vehicle-mounted elevating and rotating work platforms Personal fall protection systems.

18 What activities are not agricultural operations and, not excluded from the final rule? Grain handling operations that store and sell grain grown on other farms; Post-harvesting activities not on a farm, such as receiving, sorting, cleaning, sorting, sizing, weighing, inspecting, stacking, packaging and shipping

19 Inspection, maintenance, and repair (d) - The employer must ensure: (1) Walking-working surfaces are inspected, regularly and as necessary, and maintained in a safe condition; (2) Hazardous conditions corrected or repaired before an employee uses the walking-working surface again. If the correction or repair cannot be made immediately, the hazard must be guarded to prevent employees from using the walking-working surface until the hazard is corrected or repaired; and

20 Ladders (b)(8) Ladders are used only for the purposes for which they were designed; (b)(9) Ladders are inspected before initial use in each work shift, and more frequently as necessary, to identify any visible defects; (b)(10) Any ladder with defects is tagged Dangerous: Do Not Use and removed from service until repaired

21 Fixed ladders (b)(9) For fixed ladders that extend more than 24 feet (7.3 m) above a lower level, the employer must ensure: (A) Existing fixed ladders. Each fixed ladder installed before November 19, 2018 is equipped with a personal fall arrest system, ladder safety system, cage, or well; (B) New fixed ladders. Each fixed ladder installed on and after November 19, 2018, is equipped with a personal fall arrest system or a ladder safety system;

22 Fixed ladders (C) Replacement. When a fixed ladder, cage, or well, or any portion of a section thereof, is replaced, a personal fall arrest system or ladder safety system is installed in at least that section of the fixed ladder, cage, or well where the replacement is located; and (D) Final deadline. On and after November 18, 2036, all fixed ladders are equipped with a personal fall arrest system or a ladder safety system.

23 Dockboards Dockboard means a portable or fixed device that spans a gap or compensates for a difference in elevation between a loading platform and a transport vehicle. Dockboards include, but are not limited to, bridge plates, dock plates, and dock levelers. (b)(1) Dockboards put into initial service on or after January 17, 2017 are designed, constructed, and maintained to prevent transfer vehicles from running off the dockboard edge; (d) The employer must ensure measures, such as wheel chocks or sand shoes, are used to prevent the transport vehicle (truck, semi-trailer, trailer, or rail car) on which a dockboard is placed, from moving while employees are on the dockboard;

24 Scaffolds (a) Scaffolds used in general industry must meet the requirements in 29 CFR part 1926, subpart L

25 Scaffold Requirements Daily Inspection Fall protection at 10 feet Safe access provided to scaffold platform Footing capable of preventing displacement All work platform levels fully planked

26 Ensure that scaffolding is kept at least 10 feet from power lines.

27 Fall hazards within 6 feet of edge (b)(1) employer must ensure that each employee on an unprotected side or edge that is 4 feet (1.2 m) or more above a lower level is protected by one of the following: (A) Guardrail systems; (B) Safety net systems; or (C) Personal fall protection systems, such as personal fall arrest, travel restraint, or positioning systems.

28 Work on low-slope roofs (b)(13) (ii) When work is performed at least 6 feet (1.6 m) but less than 15 feet (4.6 m) from the roof edge, the employer may use a designated area when performing work that is both infrequent and temporary. Employees remain within the designated area The perimeter is delineated with a warning line consisting of a rope, wire, tape, or chain

29 Designated areas (2) The employer must ensure each warning line: (i) Has a minimum breaking strength of 200 pounds; (ii) Is installed so its lowest point, including sag, is not less than 34 inches and not more than 39 inches; (iii) Is supported in a manner that pulling on the line will not result in slack being taken up in adjacent sections causing the line to fall below the limits (iv) Is clearly visible from a distance of 25 feet (v) Is erected as close to the work area as the task permits; and (vi) Is erected not less than 6 feet (1.8 m) from the roof edge

30 If the work is more than 15 feet away and both infrequent and temporary The employer must implement and enforce a work rule prohibiting employees from going within 15 feet (4.6 m) of the roof edge

31 personal fall protection systems This section establishes performance, care, and use criteria for all personal fall protection systems.

32 Vehicle-mounted elevating and rotating work platforms (v) A personal fall arrest or travel restraint system that meets the requirements in subpart I of this part shall be worn and attached to the boom or basket when working from an aerial lift.

33 Training requirements Each employee is trained by a qualified person on or before May 17, 2017 on (i) Nature of the fall hazards and how to recognize them; (ii) Procedures to be followed to minimize the hazards; (iii) The correct procedures for installing, inspecting, operating, maintaining, and disassembling the personal fall protection systems that the employee uses; (iv) The correct use of personal fall protection systems and equipment including, but not limited to, proper hook-up, anchoring, and tie-off techniques, and methods of equipment inspection and storage, as specified by the manufacturer. the proper care, inspection, storage, and use of equipment before an employee uses it

34 Retraining requirements The employer must retrain an employee when the employer has reason to believe the employee does not have the understanding and skill required including: (1) When changes in the workplace render previous training obsolete or inadequate; (2) When changes in the types of fall protection systems or equipment to be used render previous training obsolete or inadequate; or (3) When inadequacies in an affected employee's knowledge or use of fall protection systems or equipment indicate that the employee no longer has the requisite understanding or skill necessary to use equipment or perform the job safely.

35 Effective January 17, 2017 Inspection and certification of permanent building anchorages - 1 year; Installation of fall protection (personal fall arrest systems, ladder safety systems, cages, wells) on existing fixed ladders (over 24 feet) that do not have fall protection - 2 years; Installation of ladder safety systems or personal fall arrest systems on all fixed ladders (over 24 feet) 20 years.

36 Focus on the six major hazards: Falls Electrocution Engulfment Auger entanglement Combustible dust explosions Struck by

37 Inspectors must address personnel protective equipment grain entry program and procedures (272) confined space entry program (146) housekeeping programs fork lift operation lock-out/tag-out program fall protection machine guarding (amputation hazards)

38 Brian Bothast Lead Safety and Occupational Health Specialist Peoria Area OSHA Office T

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