Brook Cricket Club Pirrie Hall, Haslemere Road, Brook, Surrey, GU8 5UJ

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1 Brk Cricket Club Pirrie Hall, Haslemere Rad, Brk, Surrey, GU8 5UJ Safeguarding Children Plicy Guidelines n: 1. Transprt t and frm Matches and Training 2. Managing Children Away frm the Club 3. Missing Children Brk Cricket Club (the Club) is cmmitted t ensuring that all children (being thse persns under the age f 18) participating in cricket have a safe and psitive experience. The Club s Safe Hands plicies and prcedures include the fllwing guidelines n: transprt t and frm matches and training, managing children away frm the Club, and missing children. A. Guidelines n Transprt t and Frm Matches and Training 1. Parents/Carers are respnsible fr the safe delivery and cllectin f the child t/frm matches and training. 2. Junir away fixtures are set ut in the Club s fixture card and n the Club s website. 3. Club caches and vlunteers will be respnsible fr children in their care when n the Club s premises/grund and when at ppnents grunds prvided that the parent/carer has delivered the child t a cach/vlunteer. 4. Parents /Carers cnsent will be btained fr a child t participate in an away match. 5. Pick-up and drp ff f children participating will be at the Club s grund unless expressly agreed by the parent/carer with the team captain, cach, Welfare Officer r Secretary. B. Guidelines n Managing Children Away frm the Club 1. The Club will appint a Team Manager fr each junir team, including teams in the Surrey Trust League. The Team Manager will have respnsibility t: establish and cmmunicate the fllwing infrmatin t parent(s) as may be apprpriate: why the trip is planned (its reasn/purpse); when the trip will take place (date, times including time f departure and estimated time f return); where the trip is t (destinatin and venue); meeting pints (at the hme and/r the away venue as apprpriate);

2 staffing arrangements (including the name and cntact details fr the Team Manager respnsible fr the trip); kit/equipment requirements; cst implicatins (i.e. cmpetitin fee, spending/pcket mney and any cst f transprt); name and cntact number f the persn acting as the Club Hme Cntact (see belw); and arrangements fr fd and drink; ensure they have a written cpy f the relevant emergency cntact details and any medical infrmatin with them during the away trip, fr all children wh are taking part in the trip fr whm they have a duty f care; determine apprpriate staffing and training arrangements in accrdance with the Club s Safe Hands Plicy; ensure that there is a Club Hme Cntact i.e. a member f the Club wh is nt travelling away, wh will act as a cntact pint if required in an emergency situatin and ensure that the Club Hme Cntact is prvided with the fllwing infrmatin t enable them t fulfil their rle shuld they need t d s: the names f the players and staff n the trip; emergency cntact names and phne numbers fr each f the abve persns; details f any medical r physical needs any f these persns may have; cntact numbers fr the Team Manager and anther vlunteer n the trip; and telephne numbers fr the Plice lcal t the hme club. 2. Fr trips that include an vernight stay, the Team Manager will ensure that detailed planning fr the trip takes place, including: identifying suitable venues and facilities fr bth the cricket and any accmmdatin; cnducting a risk assessment; analysing the insurance cver that is required; cntacting the staff at the accmmdatin t: utline that all accmmdatin must be clean and with access t sufficient tilet and bathing facilities; cnfirm that it will nt be acceptable: fr players t share a bed; fr male and female players t share a rm;

3 fr staff t share a rm with players; r fr players f vastly differing ages t share a rm; establish if rms are equipped with satellite TV, and whether inapprpriate prgrammes may be available. (It may be pssible t arrange fr these prgrammes t be discnnected.); check the accmmdatin plicy fr extras n bills, breakages and lst keys; ensure that the needs f players with disabilities are met. Fr wheelchair users, it is imprtant t check access t the buildings, bedrms and bathrm facilities; check the whereabuts f accmmdatin which will be allcated t the staff wh are accmpanying the party, s as t enable children t be able t knw which rms the caches and vlunteers are in and cntact them if required; where pssible, ensure that rms are nt scattered arund the htel n different flrs but gruped tgether; discuss the Club s cde f cnduct and discipline plicy; and ensure that all dietary requirements are catered fr; arranging a meeting with the parents and children t prvide details f the trip, and cmmunicate the fllwing additinal infrmatin t parents, ding s in writing: an itinerary giving as much detail as pssible; the duratin f the trip; details f the accmmdatin with address and cntact number; the names f all cricket caches and vlunteers; cdes f cnduct fr bth caches, vlunteers and players; emergency prcedures and telephne cntacts; welfare and child prtectin prcedures; details f insurance; date fr paying depsit; and details f transprt; btaining the fllwing written and signed infrmatin frm parents/guardians/carers: signed cnsent frm accepting the cde f cnduct and detailing: any specific medical infrmatin i.e. allergies, present medicatin; special dietary requirements;

4 cnsent fr emergency medical treatment; agreement t pay the fee; and that cntact details have nt changed; that the Tur Manager and caches meet with the players prir t the trip t agree: expectatin f the players; clthing list; cdes f cnduct/behaviur this shuld be signed by all yung players with their parents' permissin; their respnsibility fr their wn prperty; staff rles and respnsibilities; emergency prcedures; and supprt if they becme hmesick, are unhappy, r need t speak t smene in cnfidence; that the Club Hme Cntact is prvided with the fllwing additinal infrmatin: cntact numbers fr the accmmdatin; and telephne numbers fr the Plice lcal t the accmmdatin. 3. The fllwing guidance and prtcls will be fllwed as required during the tur cncerning the general safeguarding, medical welfare and prtectin f players: medical details and relevant infrmatin must be carried by the Team Manager r a designated vlunteer; the Team Manager and ther designated vlunteer must be aware f any specific medical cnditins that may ccur (e.g. epilepsy, asthma and diabetes); the Team Manager and vlunteers shuld have access t calling the emergency services and the minimum first aid prvisin; a first aid kit shuld be carried; and the Team Manager r ne r mre vlunteers must act apprpriately in an emergency and take life saving actin in extreme situatins. 4. If an emergency ccurs, the Team Manager will: establish the nature f the emergency and names f any casualties; ensure the rest f the team are safe and supervised; ensure all members f the party are aware f the situatin and are fllwing emergency prcedures;

5 ensure that a Vlunteer accmpanies any casualties t hspital; ntify the Plice if necessary; cmplete an ECB incident reprting frm; ensure that n ne in the grup speaks t the media. All media enquiries will be managed thrugh the ECB Crprate Cmmunicatins Dept. at Lrd s; cntact the Club Hme Cntact wh will: cntact Parents and keep them infrmed abut the situatin; liaise with the Club Officers, and if necessary the ECB; liaise with the media cntact if applicable; and reprt the incident t the insurers. C Missing Children If a child fr whm the Club has respnsibility ges missing, the fllwing actins will be taken. The captain, Team Manager, cach r ther respnsible member f the Club will: ensure the ther children in the Club s care are lked after apprpriately while a search is rganized fr the child cncerned; infrm the child s parents/carers if they are present at the event, r nminate an apprpriate persn t telephne them and advise them f the cncern; rganise all available respnsible adults by areas t be searched; search the area in which the child has gne missing including changing rms, tilets, public and private areas and the Club grunds; request all thse searching reprt back t a nminated adult at a specific pint; ensure the nminated persn will remain at this specific reference pint and will make a nte f the events, including detailing a physical descriptin f the child including apprx. height, build, hair and eye clur as well as clthing the child was wearing and where / when they were last seen, as this will be required by the plice. If the search is unsuccessful the plice will be infrmed; ensure a reprt will g t the plice n later than 20 minutes after the child s disappearance is nted, even if the search is nt cmplete; if the plice recmmend further actin befre they get invlved, ensure the Club fllw their guidance; at any stage when the child is lcated, ensure that the Club infrms all adults invlved including the parents, searchers and plice if they are by then invlved; and ntify at the very earliest pprtunity the Club Welfare Officer, wh will immediately ntify the Cunty Welfare Office, wh will then ntify the ECB Child Prtectin Team.

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