C. STRENGTHENING OF EXCHANGE

Transcription

1 C. STRENGTHENING OF EXCHANGE Note: To qualify in this section, a club must have participated in or completed seven (7) of the eleven (11) checked items. You must qualify in this section to qualify for the 5As. Point Value (Circle) 1. Did the Club observe the Birthday of Exchange, March 27 th? 5 2. Did the Club observe its own anniversary? 5 Enter date the Club was organized 3. Does the Club send communications ( s, bulletins, newsletters, postcards) to the entire membership at least once a month? (The requirements to receive the points is 12 from any of the above or any combination of the above.) Did the Club President earn the Distinguished President Award? Did the Club Secretary earn the Distinguished Secretary Award? Did the Club Treasurer earn the Distinguished Treasurer Award? Have Exchange Club signs been placed at the entrances to your community OR has the club had any publicity in the local newspapers? (Submit 1 article for proof.) Does the Club s Board of Directors meet regularly? 5 9. Did the Club request and receive approval from the District President to begin to build a new Club and hold a new club orientation meeting with a Volunteer Field Representative? Name of prospective new Club Did the Club build a new Exchange Club this year? Name of new Club_ Charter Date Did the Club help an under-strength club build its membership to 25 members? Name of rebuilt club Did the Club send a representative to the charter banquet (s) of any new clubs in the Lincolnland District? (You may not count your own new club charter banquet.) Name of new Club Date Number Attending 5 x = 1

2 5 x 5 x 13. Did the Club participate in the District Golf Tournament / Banquet? Score 5 points per member in attendance. 5 x = 14.* Did the Club send voting delegates in attendance at the District Convention? Delegate s (s ) name (s): _ Score 15 points per delegate. 15 x = 15. Other than the voting delegates listed in #14, list the names of members in attendance at the District Convention. Member s (s ) name (s): _ Score 10 points per member. 16.* Did the Club submit a candidate for the District Distinguished Service Award (DSA)? Name Did the Club submit a candidate for the District Contributing Service Award (CSA)? Name * Did the Club submit a candidate for the District Rookie of the Year Award? Name Did the Club submit a candidate for the District Exchangite of the Year Award? Name Did the Club submit a candidate for the District All American Volunteer of the Year Award? Name 25 2

3 21.* A. Did Club Officers or Board Members complete the Exchange University online training and achieve a passing score? Score 10 points per Officer and/or Board Member. AND/OR B. Did Club Officers or Board Members attend your own club/division training session conducted by a valid District Representative (Officer Director, VFR, etc.)? Score 10 points per Officer and/or Board Member. (Credit will be given for A. and/or B., but do not credit the same person twice.) 22.* Did the Club President or Club President-elect attend the District Mid-year Conference? * Did representatives of the Club (other than those listed in #22 above) attend the District Midyear Conference? Score 10 points per member. _ Bonus: If the Club scores points for ALL questions marked with an asterisk (*) (# s 14, 16, 18, 21, 22 and 23), add a bonus of 50 points Did the Club President hold the Club President s Program Development meeting prior to June 30 and submit a report to National by July 15? Indicate date meeting held: List members of the Club currently serving as a District Officer, District Director, District Foundation for Youth Board member, or District Committee Chairperson. Name Position Points Score 25 points per Officer, 15 points per Director and Youth Board Member, and 10 points for Committee Chairperson. Total Points 26. List the members of the Club currently serving as a National Officer, on the National Board of Directors, on the National Foundation Board of Trustees, a member of a National Committee, or Volunteer Field Representative. Name Position _ 3

4 Score 50 points for each member. 50 x = 27. Did the Club send voting delegates to the National Convention in July? Delegate s (s ) name (s): Score 20 points for each delegate. 20 x = 28. Did the Club Secretary submit the Officer Election Report to National headquarters and the District Secretary within 10 days after the election? Was the Club current in its financial obligation to the District? Payment must have been made within 30 days of the beginning of each quarter. First Quarter (July 1 September 30) Yes No Second Quarter (October 1 December 31) Yes No Third Quarter (January 1 March 31) Yes No Fourth Quarter (April 1 June 30) Yes No Score 10 points for each Yes 30. Did the Club participate in any inter-division or intra-division Exchange Club activities, programs of service, or fundraisers during the current year? (Your Club may take credit for both of the above; however, no credit will be given for District-wide activities.) Date Host Club (s) and Guest Club (s) Event Score 25 points for each activity. 25 x = 31. Does the Club give a certificate or other gift of appreciation, which is Exchange related, to program speakers at regular meetings? 10 4

5 32. Did the Club formally extend an invitation to the District President to attend a regular or special club meeting? Did the Club formally extend an invitation to the District Director to attend a regular or special club meeting? Did the Club hold at least four (4) Exchange education programs in addition to the Club President s Program Development meeting? Did the Club President (or his/her designated member) conduct an orientation meeting or session for new members apart from the regular club meeting? Score 10 points if 100% of new members received an orientation 10 Score 5 points if any new members received an orientation Did the Club have a separate social-only activity to promote friendship and involvement by members of the Club? (You need to list only one for the points.) 10 Date: Description: (To be completed by 5As Committee) Yes No Strengthening of Exchange Qualified / Total Points for Strengthening of Exchange