BLACK BEAR GOLF CLUB T O U R N A M E N T G U I D E
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1 < amenities > BLACK BEAR GOLF CLUB T O U R N A M E N T G U I D E
2 ABOUT THE COURSE A World-Class Golf Course Design Designed by architect Jeff Brauer, Black Bear opened as Canterberry Golf Course in Just blocks from historic downtown Parker, the 18 hole championship golf course is one of the most distinctive courses in the Rocky Mountain region. More than 200 feet in elevation changes create dramatic views from Pikes Peak to Long s Peak. Club Amenities On site tournament coordinator Practice facilities featuring driving range, chipping and putting green Full service bar and restaurant with outdoor patio Hearth Ballroom available for scoring, private banquet lunches or dinners, silent auctions following round and more. Tournament Package Fees (41 players or more) Fees include Green Fee, Cart, Prize Fund and some allocated money for F & B. (Shotgun Start) * Black Bear Golf Club is available to host your tournament Monday to Friday, except Tuesday. Mondays and Fridays: $97 (May September) and $67 (October April) Wednesdays and Thursdays: $77 (May September) and $62 (October April) Member Sponsored Outing Package (16-40 players) Tee Time Events * Black Bear Golf Club is available to host your member- sponsored outing on Monday Thursdays $69.00 per player (Green Fee, Range, Cart, and box lunch) Tee Times will begin after 10am The member sponsoring the group must be a player and present on the day of the outing to receive special pricing. If member is not playing or present on the day of the outing, Black Bear reserves the right to cancel the event or charge our non-member pricing. Final payment of all fees will be charged to the members account. Non-Member Outing Package (16-40 players) Tee Time Events * Black Bear Golf Club is available to host your non-member outings on Monday Thursdays $ per player (Green Fee, Range, Cart, and box lunch) Tee Times will begin after 10am Full Payment is required 7 days prior to event. Refunds for missing players will not be issued. $250 non-refundable deposit is required. All players will be required to recognize all Black Bear Golf Club s Policies and Guidelines. Tournament package fees include: Green fees, cart fees, driving range usage prior to the event $2 merchandize credit per person Bag drop service Personalized cart signs and scorecards Registration tables Personalized rules sheets Assistance to tee assignments Beverage cart service Player Assistants to assist golfers with pace of play Course setup- including placement of sponsor signs and hole contests PA system for use before play Professional tournament scoring
3 POLICIES AND PROCEDURES Payment Terms & Player Guarantees All reservations must be guaranteed by a major credit card. A $ non-refundable, non-transferable deposit is required from all groups upon contract signing. Estimated player count and final payment for outings are due 7 days out. Player pairings are due to course 5 business days before the event. Refunds will not be given for No-Shows. Payment for non-member outings are due 7 days prior to event. Member- sponsored payment will be charged the day of the event (must guarantee number of players 5 days out) All tournament payments are required the day of the event. (Guaranteed number of players will be given 7 days prior. No refunds or certificates for future play will be given in the absence of any players. Course Exclusivity Group must have 120 players or more to be the exclusive group on the course. If the group has less than 120 players Black Bear Golf Club reserves the right to have other players on the golf course at the same time. Other Considerations Black Bear will host only one Friday tournament per month. Friday tournaments between May September require a minimum of 72 players with a shotgun start. (8:00am or 2:00pm) Due to in-house leagues, we are unable to accommodate shotgun start on Wednesdays For those groups who request a shotgun start with 72 players but fall short of this number within 7 days of the event, the group must pay for 72 players and can maintain the shotgun status. If this option is not feasible, the event will be changed to a tee time structure. If you originally requested a shotgun start but feel that you will not have the minimum required number of players, please let us know as soon as possible. Cancellations Should you cancel, reschedule or postpone your event, the advance deposit(s) shall be forfeited. In addition, the following schedule of charges will apply. Written notice of cancellation is required. More than 90 days prior to the function 50% of the estimated balance 90 days to 30 days prior to the function 75% of the estimated balance Less than 30 days prior to the function 100% of the estimated balance Inclement Weather Policy To be determined by Black Bear Golf Club Professional Staff a. Course Closed, Tournament Rescheduled No Charge b. Tournament commences and majority of field does not complete 12 holes 50% of outing rate is charged c. Majority of field completes 12 or more holes shall constitute a completed outing
4 TOURNAMENT INFORMATION Dress Code & Attire Proper golf attire is required always and will be strictly enforced. Players not in dress code will be required to change before play. If players refuse to adhere to dress code, they will not be permitted to play, and will be considered a no-show. No refunds will be given for players who cannot play due to dress code violations. Male: Shirts with collars and sleeves must be worn always. Slacks or Bermuda length shorts are required. Shorts must be at least mid-thigh in length. Denim, tank tops, T-Shirts, cut-off shorts, swim attire and jogging apparel are not permitted. Female: Dresses, golf shirts or slacks and blouses are required. T-shirts with sleeves are allowed but mush be in good taste and approved by the Golf professional. Sleeveless shirts must have a collar. Shorts must be at least mid-thigh in length. Denim, tank tops, halter tops, cut-off shorts, swim attire and jogging apparel are not permitted. Shoes: Soft spikes only. No hard-soled boots, football, or soccer cleats will be allowed. Tennis shoes are allowed. All drivers of golf carts must possess a valid driver s license and be at least 16 years of age Pairings/Tournament Format The names of the players should be received no later than three business days before the event. Please have the pairings typed so that we may supply your players with the proper spelling of their names. If you need assistance in selecting a tournament format, our professional staff will gladly assist. Any changes to the pairings inside of 24 hours prior to the event will result in a $ charge. Banners, Hole Sponsor Signs & Hole-In-One Prizes We do not provide hole sponsor signage or stakes. We are not responsible for storing your event signs after your event. All banners and hole sponsor signs must be on property the day before your event. An exception will be made for hole-in-one cars/vehicles for afternoon outings. All signs and banners must be removed from course/registration areas immediately following play. Cart Path Restrictions It is solely at the Golf Professional s discretion whether carts will be restricted to cart paths the day of the event. Rental Clubs Rental clubs are available for $45 plus tax per set. Individuals renting clubs must leave a valid DL, and credit card. That individual will be responsible for all rented clubs and golf bag. It is there responsibility to return the set to the golf shop at the completion of play. Cost of the missing items will be billed to the individual credit card on file.
5 TOURNAMENT INFORMATION (CONT.) Liability Client agrees to be responsible for any damage to the function room or any other part of BLACK BEAR GOLF CLUB by the client, his/her guests, independent contractors or their agents under the client s control. You will be responsible for complying with any applicable laws, regulations or permitting requirement for any decorations you supply. BLACK BEAR GOLF CLUB will not permit the affixing of anything to walls, floors, or ceilings, with nails, tacks, staples or tape. Glitter or confetti are not permitted. All decorations and signage must be removed after your event, including anything affixed to fences or outdoor structures. Your vendors and suppliers may enter the facility no sooner than two-hours prior to your event, unless other arrangements have been made with the Catering Manager. BLACK BEAR GOLF CLUB will not assume or accept any responsibility for damage to or loss of any merchandise or articles left or property prior to, during, or following a function. Food & Beverage BLACK BEAR GOLF CLUB will provide all food and beverage except for a cake. Outside food and beverage will not be permitted. For health reasons, food and beverage must be consumed during your event and is not permitted to be removed from the premises. Alcohol Any guest under the age of twenty-one (21) will not be permitted to request or consume alcoholic beverages. We reserve the right to refuse to serve alcoholic beverages to anyone who we, in our sole discretion, determine is intoxicated, impaired or under the age of twenty-one (21). Indemnification and Limitation You agree to indemnify, defend and hold harmless us, our partners, employees, agents, officers, affiliates and independent contractors from all claims, actions, suits or allegations for damages or losses to person or property due to the actions of you or your guests in connection with your event, unless such damages or losses are attributable to our gross negligence or willful misconduct. Except as stated in the preceding sentence, neither of us is liable to the other for any incidental, consequential, indirect and special or punitive damages. It is understood and agreed that BLACK BEAR GOLF CLUB shall not be held liable for any losses resulting if the fulfillment of the terms of the contract shall be delayed or prevented by wars, acts of public enemies, strikes, fires, floods, acts of God, or any other acts not within the control of BLACK BEAR GOLF CLUB is unable to prevent. Arbitration If a dispute arises, as to the enforceability or breach of any term of this agreement, then you and we agree to submit the dispute to a binding and final arbitration under the rules of the American Arbitration Association. All arbitration proceedings must be held in the county where the property is located. The prevailing party in the arbitration is entitled to recover in the arbitration its costs and expenses, including but not limited to, reasonable attorney fees.
6 SUNRISE SELECTIONS Prices listed below are PER PERSON and are subject to applicable tax and gratuity. Buffets require a minimum of 20 guests. For 19 guests or less, an additional $5 per guest will apply. Links Continental Breakfast $ Selection of danishes, muffins, pastries and breakfast breads Bagels with cream cheese and preserves Fresh fruit assortment Coffee, tea, and fruit juices Burrito Breakfast $ Scrambled eggs, shredded cheese, potato, and pork green chili wrapped in a tortilla Coffee, tea, and fruit juices The Black Bear Scramble $ Country fresh scrambled eggs, apple wood smoked bacon, link sausage, Breakfast potatoes, pastry tray, fresh fruit assortment Coffee, tea, and fruit juices ClubCorp Breakfast Buffet $ Selection of danishes, muffins, pastries, and breakfast breads Bagels with cream cheese and preserves Fresh fruit assortment Scrambled eggs with cheddar cheese Applewood smoked bacon and sausage links Silver dollar chocolate chip pancakes Denver hash brown potatoes Coffee, tea, and fruit juices
7 BUFFET OPTIONS Prices listed below are PER PERSON and are subject to 8% tax and 22% gratuity. Buffets require a minimum of 20 guests The Tournament Buffet $ Grilled hamburgers, chicken breast and bratwurst Baked beans, ranch red potato salad, and coleslaw Appropriate condiments & breads Assorted cookies The Italian Buffet $ Chicken parmigiana, vegetable lasagna, Penne marinara topped with grilled sweet Italian sausage Caesar salad with parmesan and garlic croutons Appropriate condiments, assorted breads and rolls Tiramisu BBQ Buffet I $ Chicken and beef brisket with our own BBQ sauce Coleslaw, baked beans and ranch red potato salad Summer mixed greens salad Appropriate condiments, assorted breads and rolls Assorted cookies The Santa Fe Buffet $ Beef and chicken fajita station and chili lime pork with cilantro glaze, Mixed greens with three dressings, Spanish rice, Salsa, guacamole, shredded cheese and sour cream, and warm tortillas Churros Add unlimited soft drinks for $3.00 per person. Add drink tickets for $ 8.00 each - good toward beer, house wine & well cocktails.
8 TAKE IT TO GO! Prices listed below are PER PERSON and are subject to applicable tax and gratuity. BOXED LUNCHES FOR GOLF CART DINING Deli Turkey Sandwich Smoked Thinly Sliced Turkey with Cheddar Cheese on Sandwich Bread Served with Potato Chips, Whole Fruit and a House Baked Cookie Deli Ham Sandwich Honey Roasted Ham Thinly Sliced with Swiss Cheese on Sandwich Bread Served with Potato Chips, Whole Fruit and a House Baked Cookie Chicken Caesar Wrap Chicken with Romaine Lettuce, House Made Croutons, Parmesan Cheese and Tomatoes with Caesar Dressing Served with Whole Fruit and a House Baked Cookie Vegetarian Options are available. Please ask your Tournament Sales Director for details Add a Soft Drink or Bottled Water to your boxed lunch for $3.00 per boxed lunch Add drink tickets for $ 8.00 each good towards house wine, beer and well cocktails
9 CHECKLIST. FIRST THINGS FIRST o Choose the date of the event o Estimate the number of players expected o Guarantee the reservation with a major credit card o Turn in the signed contract and deposit to your tournament coordinator 6-8 WEEKS PRIOR TO THE EVENT Assess your merchandise needs for the following: o Tee gifts for participants o Tournament prizes o Staff or volunteer needs o Order banners and/or hole sponsorship signs o Order hole-in-one insurance, if needed o Update Club with estimated number of players 4 WEEKS PRIOR TO THE EVENT o Choose your menu and finalize the food and beverage contract. Notification and approval is needed from the Club if you intend to have any donated product at your event. A corkage/ service fee may apply. 1-2 WEEKS PRIOR TO THE EVENT Your Tournament Coordinator will request details on the following: o Format of your competition o Course contests o Hole-in-one insurance and prize information o Special needs for sponsors, volunteers, etc. o Number of tables needed for registration o Accurate title and spelling of the event name o Gift certificate needs o Other set up information, such as putting contests, placement of tee prizes, placement of sponsor signs, etc. 1 WEEK PRIOR TO THE EVENT o Final player count o Final payment is due 5 DAYS PRIOR TOTHE EVENT o Send player list to the Club s Tournament Coordinator via 3 DAYS PRIOR TO THE EVENT o Final payment for any additional charges is due 1 DAY PRIOR TO THE EVENT o Deliver signs, banners, prizes or hole-in one cards that need to be pre-staged DAY OF THE EVENT o Allow an hour and a half prior to your scheduled start for registration AFTER THE EVENT o Remember to pick up any prizes o Remember to pick up any banners or signs o Choose a date for your NEXT outing
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