Attending: Carolyn Norblom, Heidi Chambers, Cindy Teiffel, Gwen Cordova, Mary Darkin, Pam Eller Note: Nancy Loftus arrived later.

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1 EWGA18 Minutes of the Meeting June 7, 2016 Attending: Carolyn Norblom, Heidi Chambers, Cindy Teiffel, Gwen Cordova, Mary Darkin, Pam Eller Note: Nancy Loftus arrived later. Call to order at 11:40 am Minutes of previous meeting were not available. Carolyn will confer with Margo to bring the minutes posted on the web site up-to-date. As Margo Wingate was unavailable, Pam Eller acted as Secretary. Treasurer Report was reviewed. It was confirmed that we currently have 33 members. There was a question regarding an Expense line item on-line member credit. Pam Eller will discuss this with Barbara Bostwick to clarify. The rest of the discussion revolved around Guest Day, June 21. Gwen Cordova will make up the cart cards and the instructions for the Scramble Everyone is asked to Nancy Loftus with a list of their donations for the raffle The shotgun start may have to change from the 7:30 start time advertised. Carolyn and Nancy will confirm with the course and notify the membership. There was confusion regarding the method for payment for golf and for the box lunches on that day. Members are asked to complete a registration form and pay green fees and lunches in advance. The meeting was adjourned at 12:30 pm Submitted Pam Eller EWGA Board Meeting, May 3, 2016 Attendees: Carolyn Norblom, President; Barbara Bostwick, Treasurer; Margo Wingate, Secretary; Mary Darkin; Nancy Loftus The meeting was called to order by Carolyn at 1:00 p.m. Minutes: The minutes of the March 22, 2016 meeting were approved, as amended. (An addition to the minutes noted that players will play to maximum handicap of 40 this season.) Treasurer s Report: Barb reviewed her report, submitted to the board on May 2, 2016, covering Income and Expenses up to that date and projections for the future. She reported that $175 has been received for 7 handbook ads. There are 9 ads in the yearbook; $50 to $75 is still expected from sponsors. Invoices for expenses for the publication of the handbook, including the charges for its printing, have not yet been submitted.

2 Following a discussion on various ways to balance the EWGA budget, a motion was made, seconded and passed to eliminate 2 items from future projections. (1) Projected income of $60 from associate members was eliminated; currently the EXGA has no associated members. (2) The projected expenditure of $130 for golf pins was eliminated, as the supply of pins on hand, to be awarded at the end of the season, is deemed to be adequate. A motion was made, seconded and passed to approve the Treasurer s Report, with the 2 foregoing adjustments. Old Business: Spring Breakfast: Several mambers reported that they had received a number of complaints about the food served at the breakfast; the consensus of opinion on the breakfast food was that both the variety and the quality of the food were poor. Board members generally agreed with these opinions. Carolyn will report these complaints to Broken Tee management and staff, in an effort to bring about improvements for future events. New Business: Guest Day: Peg (Radley) is the chairperson for EWGA Guest Day, scheduled for June 21, Her committee includes Nancy, Barb, Helen, Mary and Carolyn. Nancy will be responsible for the raffle, with the aid of other club members. Peg and the committee will meet on Tuesday, May 10, after play (approximately 12:30 p.m.) to consider the theme, expenses of, and donations for guest day. A number of suggestions were made for the committee to consider in the planning for the day: That the format be a scramble, with a shotgun start That an effort be made to have 18 foursomes for the event That players pay in advance for the green fee and carts (required for all) for themselves and their guests in order to prevent the confusion caused by many players trying to check in and pay at the same time That mulligans be offered for sale, allowing for a second drive or for a free putt. These could be offered for $5 apiece or 3 for $10. That there be competition (on 2 different holes) for longest drive and ball closest to the Pin from off the green. That there be a gift bag for each participant. Bags could contain a bottle of water, snacks, a raffle ticket and small gifts which might be obtained from vendors. (Mary said that she will visit several vendors who she believes will donate small gifts for the day.) Nancy noted that she has a letter to give to donors (for their public relations or tax purposes) who provide gifts for the day. That there be box lunches prepared by the clubhouse staff, ready for distribution promptly at the estimated time of completion of play. Adjournment and next meeting

3 The meeting was adjourned at 1:45 p.m. The next meeting is scheduled for Tuesday, June 7, 2016 at the completion of play by board members. EWGA Board Meeting, March 22, 2016 Attendees: Carolyn Norblom, President; Pam Eller, Vice-president/Membership; Margo Wingate, Secretary; Gwen Cordova, Nancy Loftus, Peg Radley, Cindy Teiffel The meeting was called to order by Carolyn at 1:05 p.m. Minutes: The minutes of the Jan. 5, 2016 meeting were approved as posted. Treasurer s Report: Presented by Carolyn on behalf of treasurer Barb Bostwick, who could not be present. The income and expense summary and the 2016 projected budget as of 3/21/16 were submitted to board members for discussion and approval. It was noted that because of the decline in EWGA membership there is a need to reduce league expenditures. After considerable discussion of ways by which this could be accomplished, a motion was made, seconded and approved to eliminate prizes for the 3 rd place finishers in each flight each week, projecting a savings of $9 per week of regular play ($171 for 19 weeks of play).prizes for 1 st and 2 nd places in each flight, $7 and $5 respcetively, will continue to be awarded, as in previous years. Further discussion was focused on other possible ways to reduce expenses and/or increase income. Pam reported that she estimated the cost of the handbook to be $13 apiece. Sponsors of 10 advrtisements in the handbook have accounted for $250 in income, helping significantly to reduce the outlay for the handbook. The merits of reducing the number of flights per week (thus saving on prizes paid out) were discussed at length. Ultimately a motion was made, seconded and approved to keep the number of flights per week at 3, a decision which is to be reviewed in June, after a month of regular tournament play. A motion was made, seconded and passed by the board to approve the treasurer s report. Old Business: Handbook: Pam reported that the handbook has been completed and is ready for distribution. Carolyn and the rest of the board thanked Pam for the enormous amount of time and effort she has put into putting out the handbook. Pam raised the question of eliminating the handbook entirely next year, noting that all handbook information can be posted on the EWGA web site. Another option for distributing information would be to print out the most basic information desired by members and to distribute it to members as a simple handout. While both of these options would reduce

4 expenses, they would also result in the loss of the $250 income received from sponsors in the handbook. It was decided to address this issue later in the club year. Tournament: Discussion was focused on whether to have 2 or 3 flights on each regular tournament day this season. If there are 2 flights there could be from 8 to 14 players in each flight each week. With 3 flights there could be from 4 to 8 or even 9 players per flight. The merits of each possibility were discussed at some length. After discussion, a motion was made, seconded and passed to have 3 flights per regular play day, with the decision to be reviewed at the June board meeting. Peg reported that all events are now open on the web site nd that members have begun registering for them. She noted that on June 28 members will play the par 3 course 2 times rather than the full 18 hole course. The charge for play on June 28 will be $11; players will have to pay this charge only once, so that play from the 9 th hole back to the 1 st hole can be continuous. Membership Recruitment: Board members (and indeed all members) were encouraged to seek out new members for the league. Pam has prepared a notice to be posted in places which potential members may visit giving information about EWGA membership. Information on joining the league has also been placed in several local newspapers. Spring Kickoff Breakfast Meeting: This will be held in the side room on March 29, starting at 8:30 a.m. There is no individual charge for the event for members. Carolyn reviewed the agenda for the breakfast. League officers will be introduced, and Carolyn, Pam, Peg, Cindy and Nancy will speak on their areas of responsibility in the EWGA. Several staff members (Bob, Joe, Shannon) have been invited to update members on the clubhouse and grounds. Members will be reminded of the requirement that they participate in 7 club days (regular play, the spring coffee) in order to be in good standing as members next year. Report on CWGA Meeting: This meeting was held Feb. 27, Carolyn, Cindy and Peg attended it (Peg was actually representing the LLGC officially), with each attending workshops relevant to their roles in the EWGA. The event was notable for taking place during the 100 th anniversary year of the CWGA. Water bottles commemorating the anniversary were offered to participants at the meeting and are available to CWGA members.

5 New CWGA rules were reviewed at the meeting. Notable among new rules is one prohibiting the posting of scores (for handicap purposes) by CWGA members when they play alone. An announcement was made that there will be no discounts this year for CWGA members playing in multiple leagues. New Business: Carolyn announced that club professional Scotty Hofer will be holding ladies clinics through the Meta Golf Learning Center at Broken Tee in April and early May. It was decided that the EWGA would follow the recommendation of the CWGA and conform to the practice of most clubs by limiting the use of a handicap to 40 or below. Adjournment and Next Meeting: There being no further business, the meeting was adjourned at 2:40 p.m. The next meeting of the board will be on May 3 rd, 2016, following the completion of play by board members. Margo Wingate, Secretary EWGA 18 HOLE BOARD MEETING January 5, 2016 Attendees: Carolyn Norblom, President; Pam Eller, Vice President/Membership,; Margo Wingate, Secretary; Barb Bostwick, Treasurer; Gwen Cordova; Nancy Loftus; Peg Radley; Cindy Teiffel The meeting was called to order at 9:05 a.m. Secretary s Report: Pam moved that the minutes of the Nov. 3, 2015 meeting be approved as posted. The motion was seconded and approved by the board without discussion. Treasurer s Report: Barb reported that the EWGA has a balance of $ and that there are no outstanding bills. ($250 of that balance represents required carryover from the previous year.) She noted that the EWGA has one paid associate member from It is anticipated that there will be 19 play days in GHIN fees have not been raised for the EWGA. However the course has raised green fees by $1.00. Barb presented the 2016 projected budget, noting that it is unchanged from the 2015 budget. One line item, for which there were no budget funds, Donation to Junior Golf Program, was to be removed from the budget.

6 Carolyn moved that the treasurer s report be accepted. The motion was seconded and carried without further discussion. OLD BUSINESS: Handbook: Pam provided updates on the status of the handbook. She reminded the board that information on sponsorships is needed by mid-february. It would be helpful to have 2 members of the league to seek sponsors. It is desirable to have up to 15 sponsors. Pam will include information on the club s fine practices in the handbook, to help alleviate confusion on the fine system. Pam raised the question of whether information on the flighting of members, using their Course Handicaps, should be included in club procedures. A discussion ensued, with final resolution of the question pending. Another point of discussion on information to be included in the handbook was on the desirability of including members addresses. Pam noted that she is still in the process of identifying and hiring a printer who will be able to print the handbook within the budget and time constraints of the EWGA. Tournament Chairpersons: The designation of tournament and play day chairpersons, as previously announced, was noted. Weekly tournaments: Nancy Loftus, assisted by Mary Darkin and Karen Flodquist. Guest Day: Peg Radley Ringer tournament: Gwen Cordova Club Championship: Cindy Teiffel and Heidi Chambers NEW BUSINESS: Tournament Scheduling: There are 2 club days when the usual 18-hole format will be modified to reflect that April 12 league members will play the back 9 two times and Sept. 13 members will play the front 9 two times. Longest Drive and Closest to the Pin competitions: the issue of including these two competitions in the weekly tournaments was discussed. A decision was made, upon a motion by Cindy and vote of the board, to hold these competitions on the 2 nd day of the Ringer and the Club Championship tournaments. Total prize money for these competitions (longest drive and closest to the pin) will be a total of $60 (with $5 for each winner in each flight).

7 Flighting Members: Discussion was held on flighting members by their Course Handicaps each week, with the consensus being that this should be done. Cindy is involved in learning the system for handicapping players, ANNOUNCEMENTS: Pam reported that the GHIN web site for 2016 EWGA membership registration was activated this morning (1/5/16). She will members that the site is active. The spring coffee will be held on 3/29 at 8:30 a.m., at the clubhouse. It will be coordinated by Carolyn. The CWGA meeting will be Sat., Feb. 27, at Inverness. Carolyn and Cindy expressed the desire to attend the meeting. Peg will be attending as a representative of the Littleton LGA. Next Meeting: Tuesday, Feb. 2, at 9:00 a.m. Meeting adjourned at 10:15 a.m. Respectfully submitted, Margo Wingate, Secretary EWGA 18 HOLE BOARD MEETING November 3, 2015 Attendees: Carolyn Norblom, President; Pam Eller, Vice President/Membership,; Margo Wingate, Secretary; Barb Bostwick, Treasurer; Gwen Cordova; Mary Darkin; Helen Gonzales; Nancy Loftus; Peg Radley; Cindy Teiffel The meeting was called to order at 8:35 a.m. The minutes of the October 20, 2015 General Meeting were approved as posted. Treasurer s Report: Barb reported that the EWGA has a balance of $438. Thus the by-law requirement of $250 carryover from year to year has been met. There are no outstanding bills. The line item in the budget for the spring coffee was left at $245. There was no New Business. Old Business:

8 Handbook. Pam reported several concerns related to the handbook. * She has been unable to find a printer for the handbook. ACC will no longer do it. She has identified one printer who will do it for $1.00 per copy. She usually has 50 to 60 books printed for members and advertisers. * Will we continue to have sponsors? Sponsors may provide an extra $250 (10 sponsors at $25 per sponsor). * Pam noted that she needs the dates of the spring coffee, the weekly tournaments, special tournaments and guest day for inclusion in the handbook. Pam circulated a sample of the Littleton LGA multifold brochure as an example of a possible supplement to or alternative to a handbook. Membership. Near the end of December Pam will send an to members reminding them to update their profiles on the EWGA web site and reminding them of membership registration in January. Fines. There has been some confusion and unhappiness over the fine system adapted earlier this year. After discussion, it was decided to keep the system that had been adopted. Fine for a no-show is $10. Fine for canceling after 5 p.m. Friday through Tuesday a.m. is $5. Fine for canceling through the clubhouse Tuesday morning is also $5. CWGA. At this time it is not known whether CWGA will raise its membership fee. Next meeting: Tuesday, January 5, 2016 at 9:00 a.m. (This meeting is traditionally the planning meeting for the upcoming season.) Respectfully submitted, Margo Wingate, Secretary