BE AN EXHIBITOR KOGA 78 th ANNUAL MEETING
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1 306 W. Main Street, Suite 404 Frankfort, KY (502) FAX (502) Web: BE AN EXHIBITOR KOGA 78 th ANNUAL MEETING TO: KOGA Exhibitors FROM: Astrud Masterson, Associate Director EVENT: KOGA'S 78 th Annual Meeting and Trade Show DATE: July 15-17, 2014 HOTEL: Hyatt Regency Downtown Louisville $ KOGA GROUP RATE (502) PROGRAM SESSIONS & TRADE SHOW: Hyatt Regency Downtown Louisville BOOTH COST: KOGA Members $650 (single) $1,050 (double) KOGA Non-Members $750 (single) $1,250 (double) (single booth includes one admission to all activities double booth includes two admissions to all activities golf excluded) SCHEDULE: Tuesday, July 15 - GOLF TOURNAMENT 10:00 A.M. EXHIBITOR SET-UP 12:00 TO 5:00 P.M. DINE AROUND 7:30 P.M. Wednesday, July 16 - EXHIBITOR SETUP MUST BE SET BY 8:00 A.M.. PROGRAM SESSIONS & EXHIBIT HOURS 10:00 TO 4:00 P.M. LUNCH ON OWN RECEPTION IN EXHIBIT AREA 4:00 TO 6:00 P.M. (note: all breaks from the program sessions will be in the exhibit area) NIGHTTIME EVENT 6:00 P.M. Thursday, July 17 - EXHIBIT AREA OPEN 8:00 A.M. TO 2:00 P.M. PROGRAM SESSIONS 9:00 A.M. TO 2:00 P.M. (Exhibitors can teardown after 2:00 P.M.) With each single booth you will receive one admission to the program sessions and receptions at the 78th Annual Meeting. If you are a golfer, we will be holding the golf tournament at Covered Bridge Golf Course, which will begin at 10:00 a.m. on Tuesday, July 15. If you do play golf, you will have time to set up after golf is finished. KOGA will also have a Dine Around on the night of July 15th for attendees. Contact the KOGA office for additional information. The two-hour Exhibitor Reception will be on Wednesday, July 16 from 4:00 to 6:00 p.m., as well as having all breaks from the Wednesday and Thursday program sessions located in the exhibit area. We are planning a great meeting, so please come and join us at KOGA s 78th Annual Meeting. If you have any questions please contact KOGA at (502) NOTE: BOOTH SPACES WILL BE ON A FIRST COME, FIRST SERVED BASIS.
2 TH ANNUAL MEETING OF THE KENTUCKY OIL& GAS ASSOCIATION JULY 15-17, 2014 HYATT REGENCY DOWNTOWN LOUISVILLE 311 SOUTH FOURTH STREET, LOUISVILLE, KY PRIOR TO FILLING OUT EXHIBITOR REGISTRATION PLEASE READ SPECIAL INSTRUCTIONS BELOW TO ALL EXHIBITORS: KOGA s 78th Annual Meeting Trade Show Registration will be handled similar to last year. To make for a smoother registration for our exhibitors you will be able to register for all of the following: Exhibitor Booth Additional Employee in Booth Registration Annual Meeting Registration (single booth includes one admission to all activities double booth includes two admissions to all activities exclude golf) Golf Registration Golf Sponsorship Sponsorship for Annual Meeting KOGA s 78th Annual Meeting Registration is included, please note all events that you will be attending and any additional employees for full registration. On the reverse side of the registration you will be able to register for golf. To enhance participation in the exhibit area we will be providing all attendees with an Exhibitor Passport. Our goal is to ensure that all booths are visited by our attendees and all exhibitors leave happy. At the end of the 78th Annual Meeting we will be giving away a prize to a winner that has a completed passport. DIAGRAM: All booths are 10x10 and include the following: (1) 6 covered table, (2) chairs, pipe & drape and signage. KOGA Attendees will be entering the meeting space at registration. Attendees will enter the Program Sessions through the doorway between Booths 10 & 11. After registering KOGA will send all Exhibitors an Exhibitor Kit that will include: Rules & Regulations, Pricing on Electrical, Shipping and Storage, etc. These items are available through Fern Exposition & Event Services. All Exhibitors will be responsible for all costs and arranging this with Fern Exposition & Event Services on their own. NOTE: BOOTH SPACES WILL BE ON A FIRST COME, FIRST SERVED BASIS. BOOTH DIAGRAM ATTACHED
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4 Kentucky Oil & Gas Association 78th Annual Meeting July 15 17, 2014 EXHIBITOR REGISTRATION FORM Please print or type. Return to KOGA, 306 W. Main Street, Suite 404, Frankfort, KY Exhibitor Registration: Print your name as you would want it to appear on your meeting badge. First Name: Last Name: Name Of Company: Company Address (Street/PO Box): City: State: Zip: Phone: Fax: Exhibitor Booth: 10 x 10 Booth (includes 6 covered table and 2 chairs) Association management reserves the right to assign the best available space in the event preferences are committed, or for the benefit of the exhibitor. Please note that this is a first come, first served process and we will take that into consideration. Note: single booth includes one admission to program sessions and receptions, double booth includes two admission to program sessions and receptions (excludes golf). Full payment due by May 31, 2014 (no refunds after May 31). KOGA defines a member as a paid 2014 membership for a company or individual. DIAGRAM: 1st Choice: 2nd Choice: 3rd Choice: Exhibitor Fees: Single Double (one company only) Total Cost: KOGA Members Booth: (Discounted if paid by cash, check or money ordered. If paying by credit card charge is $ and $1, ) KOGA Non-Members Booth: (Discounted if paid by cash, check or money ordered. If paying by credit card charge is $ and $1, ) Additional Employees: (Discounted if paid by cash, check or money ordered. If paying by credit card charge is $84.00.) (Note: Additional Employees will have access to breaks and Exhibitor Reception ONLY) $ $1,050 $ $1,250 $80.00 (ea) Name: Registration & Golf Outing Fees: Note: single booth includes one admission to program sessions and receptions, double booth includes two admission to program sessions and receptions (excludes golf). KOGA Members Early AFTER JULY 1 Total Cost: $ and $ ) KOGA Non Members X $ (ea) X $ (ea): $ and $ ) Golf Outing X $ (ea) X $ (ea) $ and $ ) X $ (individual) or X $ (team) PLEASE CHECK THE EVENTS YOU PLAN ON ATTENDING: X $ (individual) or X $ (team) YES (1 or 2 people) Golf Tournament, Covered Bridge Golf Course, Tuesday, July 15, 10:00 am Exhibitor Reception, Hyatt Regency, Wednesday, July 16, 4:00 pm 6:00 pm Night Out Event, The Gillespie, Wednesday, July 16, 6:00 pm 8:00 pm Membership Meeting & Luncheon, Hyatt Regency, Thursday, July 17, 12:00 pm 2:00 pm Annual Meeting Sponsorship & Golf Outing Sponsorship: Check Box Total Cost: Diamond $2, Platinum $1, Gold $1, Silver $ Bronze $250 and below Golf Beverage Cart Sponsor $300 Golf Hole Sponsor $200 (All of the above are discounted if paid by cash, check or money ordered. If paying by credit card charge is $2,100, $1,575, $1,050, $525, $263, $315 or $263.) TOTAL AMOUNT DUE: Payment options: Check Credit Card (If billing address is different then above please provide information to KOGA office) Card Number: Expiration: Signature:
5 Kentucky Oil & Gas Association 78th Annual Meeting GOLF OUTING KOGA s 17 th Annual Golf Tournament Tuesday, July 15, 2014 Covered Bridge Golf Course Covered Bridge Golf Club Sellersburg, IN Time: 9:30-10:00 a.m. Check-in 10:00 a.m. Shotgun start Four Person Scramble Format Beverage cart and lunch provided for the outing Prizes for the following: -Longest Drive -Longest Putt -Closest to Pin -Prizes for First, Second and Third Cost by July 1, 2014: $ per person $ per team Cost after July 1, 2014: $ per person $ per team Questions: Mike Wallen at (859) or mwallen@mhrproduction.com or Astrud Masterson at (502) or astrudmasterson@kyoilgas.org Please list your name, handicap, and your team if you have a foursome. If you would like to sponsor a hole or the beverage cart, please check box on registration form. Players Handicap
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