Welcome Mr. Rene Sanchez President, Missouri City PAGA welcomed the delegates and guests

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1 2008 Third National PAGA Delegates Meeting & Workshop October 17th, 18th 19th, 2008 Battleground Golf Course Banquet Room 1600 Georgia Deer Park, Texas Call Meeting to Order 9:00 A. M. Toyo Amador, National President Pledge of Allegiance National PAGA Officers, delegates present and guest s. Invocation Mr. Louis Gantz, Director of Operations, Battleground G.C Welcome Mr. Rene Sanchez President, Missouri City PAGA welcomed the delegates and guests Special Announcement Mr. Leroy Melinder Missouri City, PAGA announced Mr. Louis Gantz is now honorary life member of the Missouri City Chapter. Sgt. at Arms Mario Torres Austin, TX Chapter was appointed Sgt. at Arms by Toyo Amador National President 1

2 Roll Call Charlene Bourgeois National Secretary Missouri City, TX. Pomona, CA. Bob Villarreal Santa Ana, CA. Bob Aguilera Wichita, KS. Joe Rodriguez Alice, TX. Roy Tagle Austin, TX. Jesse Pena Richard Vallejo Mario Torres Brazoria County, TX. Jim Luna Brownsville, TX. Roberto Herrera Corpus Christi, TX. Noe A. Guerrero Tiger Olivarez Dallas, TX. David Tovar Edinburg, TX. Carlos Garza Leo Cadena El Paso, TX. Luis Gonzales Pete Solís Jr. Ft. Worth, TX Daniel Flores Bryan Benavides Julian Estorga Houston, TX Jerry Acevedo Irving, TX Rafael Villarreal Lockhart, TX. Armando Contreras Lubbock, TX. Ignacio Moreno Helen Moreno Mercedes, TX. Cesar Montelongo Missouri City, TX. Fred Salinas Moe Garza Rene Sanchez New Braunfels, TX Dario Sassenhagen Pleasanton, TX. Ken Arnold Round Rock, TX. Juan Reyes San Antonio, TX. Joe Nick Villarreal Robert R. Garcia San Marcos, TX. Danny Ortega Temple, TX. Chris Reynolds Gilbert Mojica, Jr. Victoria, TX. Raymond Saenz Viola Y. Saenz Waco, TX. Jesse Serrano After Roll call Oklahoma City, OK Total of 26 chapters were present Michael Ybarra 2

3 National Secretary Report Charlene Bourgeois Missouri City, TX Reading of the 2008 National PAGA Delegates Meeting Minutes in El Paso, Texas July 30, 2008 A motion was made to suspend the reading of the minutes due to time restrain. Jesse Pena Austin, TX. Motion to accept minutes as written, second Joe Nick Villarreal San Antonio, TX. Motion Passed. Ms. Bourgeois presented handouts retyped and revised, NPAGA Constitution, NPAGA By Laws, NPAGA Requirements for New Chapters and NPAGA Rotation List. This concluded the Secretary s Report National Treasurer s Report Fabian Banda Austin, TX The National Treasurer presented a handout to all delegates with detailed information. He reported that our ending balance was $44, as of September 30, 2008 (see detail report) This concluded the Treasurer s Report National Tournament Director Report Bobby Pena Fort Worth, TX Mr. Pena passed out Minimax Handicapping System brochure to all delegates. Mr. Pena said, He takes full responsibility in regards to the error of the Four Man Team out come in El Paso. Mr. Pena stated that during our next National Tournament, he will confirm that all PAGA members are submitting correct rounds of tournament play within their chapter. Mr. Pena stated, All National Tournament Participants must have ten (10) PAGA Golf Tournaments before the National Convention and Tournament in Corpus Christi, TX. Mr. Pena announced that El Paso & Brownsville have not submitted any calculations since the National Tournament in El Paso. This concluded the Tournament Director s report National Vice President s Report Rafael Nanez Jr. New Braunfels, TX Mr. Nanez announced that the NPAGA has discontinued our national fund raising raffle in lieu of our NPAGA $4.00 per capita increase. Mr. Nanez reported that all 2008 NPAGA Scholarship recipients have received payment through their respective college registrar s office. Mr. Nanez presented handout of his new responsibility: To Establish a Membership Growth & Education Committee. This responsibility was delegated by Mr. Toyo Amador President of NPAGA. (See exhibit A) 3

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6 National President s Report Toyo Amador Seguin, TX. Workshop Break into Groups These committees will be appointed and selected from the attending delegates and alternates present at this meeting. Topics: 1. Senior Committee: Resolve when to implement our National Seniors Tournament into our 3 rd NPAGA Delegates Mtg/Workshop and revamp new guidelines and amend into our current Senior Guidelines. Jesse Pena Austin, TX Committee & Group Chairman 2. National Trophies & Rings: Resolve and confirm that we do or do not need a standard National Trophy & Ring for our NPAGA Lady, Senior & Regular Men s Tournament and find an avenue on how and when we would initialize this new trend. Joe Rodriguez Wichita, KA Committee & Group Chairman 3. Formalizing and implementing rules & guidelines into our National Winter Meeting Golf tournament i.e., golf courses to be used, optional wagering, optional skins and costs. Chris Reynolds Temple, TX Committee & Group Chairman 4. Modification and redefining our National convention Tournament Rules & Guidelines: A. Standardizing Individual Qualifications, 7 Man Team & 4 Man Team Qualifications B. Standardizing Host City s Tournament Scoring and Posting Procedures C. Standardizing Host City s Skin s Wagering, Collection & Payout Bob Pena Fort Worth, TX Committee & Group Chairman 5. National Conventions: Find ways to enhance participation by letter promotion and more appealing entertainment at all levels. Look into car give away, attractive hole in one prizes, vacation packages, golf professional personality golf clinics, and or contract Tejano super star type entertainment for our trophy presentation and awards dance. Committee to be made up of All Convention Host Cities Attendees 6. Corporate Sponsorships and Membership Growth and Education Ralph Nanez NPAGA Vice President, Committee Chairman. 7. NPAGA Treasurer s Audit By appointed committee, Fabian Banda NPAGA Treasurer Committee Chairman. 1:00PM 3:00PM Discuss progress and accomplishments of Workshop Topics 4

7 National Women s committee Report Viola Saenz Victoria, TX. Mrs. Saenz expressed her gratitude to Jesse Garza National PAGA Archives chairman for presenting and introducing our first NPAGA Hall of Fame inductee for Women Sandy Villarreal, 2008 recipient. Mrs. Saenz reported that the National Women s Committee awarded 4 (four) scholarship s in the amount of $ each. They recipients were: Victoria Kelly Irving, TX Tarleton State University Jesse Oliva Houston, TX Sam Houston State University Alejandro Rivera Austin, TX University of Texas in Austin, TX Erica M. Rodríguez Peoria, AZ Arizona State University This concluded the National Women s Committee Report Admissions Committee Report Cesar Montelongo, Chairman Mercedes, TX. Mr. Montelgono requested the following gentlemen to stand up and to be recognized for their outstanding leadership in the Pan American Golf Association: Fred Salinas Missouri City, TX, Ralph Villarreal Irving, TX, Toyo Amador Seguin, TX., and Jesse Garza San Antonio, TX. Mr. Montelongo presented with a hand out explaining future admissions to the Pan American Golf Association please see (exhibit B). Mr. Montelongo presented a draft of the NPAGA Annual Diabetes Golf Tournament Report, please see (exhibit C) Roy Tagle Alice, TX Chapter presented a check for $ as a donation to our Diabetes Fund on behalf of the Alice, Texas PAGA Chapter. This concluded the Admissions Committee Report 5

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10 National Archives Report Jesse Garza Jr. Chairman San Antonio, TX. Mr. Garza thanked the Missouri City Chapter for an outstanding job they have done for the 3 rd Delegates meeting. Mr. Garza presented a Pan American National Archives newsletter, as a concerned Pan American Member, please see (exhibit D) This concluded the National Archives Report 6

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14 National PAGA Juniors Corp Report Ramiro Romo Houston, TX. No Report National Seniors Committee Report Jesse Pena Chairman Austin, TX. Mr. Pena stated that our national PAGA Senior Tournament is back into the National 3 rd Delegates Meeting & Workshop in the month of October. His committee consist of: Bob Villarreal Pomona, CA., Terry Plumley Oklahoma, OK., Ralph Villarreal Irving, TX. This concluded the National Seniors Committee Report National Juniors Report Billy Tiger Olivares Corpus Christi, TX. Mr. Olivares passed out a copy of our National Pan American Golf Association Juniors Championship Golf Tournament Guidelines, please see (exhibit E). Mr. Olivares expressed how it is very important that all parents read these guidelines before arriving at the 2009 National PAGA Convention and Tournament in Corpus Christi. A $ check was donated and presented to Mr. Olivares by the El Paso, TX. Chapter, to the NPAGA Junior Golf Assoc. for their continued support Mr. Olivares thanked everyone on his induction into the Hall of Fame, that he will be inducted in Corpus Christi so that his family can be present in This concluded the National Junior Report 7

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19 2009 National PAGA Elections Report David Tovar, Chairman Dallas, TX. Mr. Tovar appointed his National Election Committee and is still looking for volunteers Mr. Tovar presented a handout with some PAGA National Election Notes, please see (exhibit F) Mr. Tovar announced anyone wishing to run for National Office must submit their resume by or at the 2009 Winter Meeting in New Braunfels, TX This concluded the 2009 National PAGA Elections Report 8

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22 rd Delegates Mtg & Workshop Report Fred Salinas Missouri City, TX. Mr. Salinas welcomed all officers, delegates and guests. Mr. Salinas stated in regards to the entry form that was sent to each chapter by e mail; Joe Rodriguez from the Wichita Kansas Chapter was the first chapter to send the entry form by e mail. Mr. Salinas said, We have hopefully started a trend. This concluded the rd Delegates Mtg & Workshop Report 2008 Post National Convention & Trnmnt Report Luis Gonzalez El Paso, TX. Mr. Gonzalez presented a post financial report of the 2008 National PAGA Delegates Convention & Tournament held in July 27 th thru Aug 1 st Mr. Gonzalez stated there were 34 chapters and over 550 players were registered and present for the National Convention and Tournament. Mr. Gonzalez thanked everyone for attending and supporting their 2008 National PAGA Convention. This concluded 2008 National PAGA Post Delegates Convention Meeting Report 2009 NPAGA Winter Meeting Report Dario Sassenhagen New Braunfels, TX Mr. Sassenhagen presented an informative handout to all delegates information on The 2009 National Winter Meeting which will take place on March 26 th 28 th, Mr. Sassenhagen stated the only change in his report. There would be additional charge of $5.00 dollars for anyone other than golfers requesting a meal. Delegates were confused if the financial budget for the Winter Meeting was approved. Because of conflicting issues, Mr. Toyo Amador President asked if there was a motion to accept the financial proposal: motion to approve the budget was made by Luis Gonzalez El Paso, TX. Second by Noe Guerrero Corpus Christi, TX., motion was passed. This concluded the 2009 NPAGA Winter Meeting Report 2009 National PAGA Convention Report Noe Guerrero Corpus Christi, TX Mr. Guerrero stated that there would be no change in reducing entry fee for the 2009 National Convention and Tournament in Corpus Christi. Mr. Jesse Pena Austin, TX., Chapter asked that if Mr. Guerrero would reconsider in reviewing and recalculating all charges and is requesting a decrease on their budget. Mr. Guerrero said. He would look into it. This concluded the 2009 National PAGA Convention Report 9

23 2009 National PAGA Third Meeting / Workshop Report Jesse Serrano Waco, TX Mr. Serrano stated that he will have a budget proposal for our NPAGA rd Delegates Meeting & Workshop that will take place in Waco on October 9 th 10 th by the 2009 NPAGA Winter Meeting in New Braunfels, TX. This concluded the 2009 National PAGA Third Meeting / Workshop Report Old Business: NPAGA Trophy & Ring Proposal Joe Rodriguez Chairperson Wichita, KS Mr. Rodriguez presented handout National Trophy and Championship Rings Proposals Please see (exhibit G). Mr. Rodriguez is proposing to standardize and adopt a National Tournament Trophy and a Championship Ring for all future National PAGA Tournaments. Mr. Rodriguez demonstrated the difference of size, texture and cost. Mr. Rodriguez is asking to review his proposal and that he will give a full report at the 2009 Winter Meeting in New Braunfels, TX. This concluded the NPAGA Trophy & Ring Proposal 10

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27 New Business Proposal to Host a Nat l PAGA Fund Raising Golf Ball Drop Kenneth Arnold Pleasanton, TX Mr. Arnold presented a handout explaining in detail how the golf ball drop fundraiser would work, please see (exhibit H) This concluded proposal to Host a Nat l PAGA Fund Raising Golf Ball Drop 11

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29 Proposal to Formalize the Golf Tournament Played at the Nat l Winter Mtg s Chris Reynolds Temple, TX Mr. Reynolds presented a proposal to Formalize the Golf Tournament Played at the Nat l Winter Mtg s, please see (exhibit I) Mr. Reynolds is requesting the delegate s review his proposal and will have a full report at the 2009 Winter Meeting in New Braunfels, TX. This concluded Proposal to Formalize the Golf Tournament Played at the Nat l Winter Mtg s 12

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35 National Seniors Committee Report Jesse Pena Chairman Austin, TX. Mr. Pena stated that the NPAGA Senior Tournament will be re instated back into the National 3 rd Delegates Meeting & workshop in the month of October from now on. Mr. Pena presented hand out a draft of the National Pan American Golf Association Tournament and Convention Guidelines APPENDIX I, please see (exhibit J). Mr. Pena did not want any further discussion or review of the hand out of the draft and requested to approve the National Pan American Golf Association Tournament and Convention Guidelines APPENDIX I and Senior Tournament during the National 3 rd Delegates Meeting in the Month of October. Mr. Toyo Amador President asked if there was a motion to accept the National Pan American Golf Association Tournament and Convention Guidelines APPENDIX I and Senior Tournament during the National 3 rd Delegates Meeting in the Month of October. Motion made by Jim Luna Brazoria County to do so, second by Bob Villarreal Pomona California, motioned was passed This concluded the National Seniors Committee Report 13

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40 Lunch Break 12:00pm 1:00pm Work Shop Portion of Meeting Break into Committee Groups & Discuss Workshop Topics 1:00PM 3:00PM Return from committee groups and report findings & discussions 3:00PM 4:00PM Jesse Pena Group Report: Senior Committee Mr. Pena stated that the hand out on the National Seniors Golf Tournament Rules and Guidelines that was passed out during the delegates meeting will be reviewed and be presented before the Winter Meeting in New Braunfels. A suggestion was made by his committee to have Senior and Super Senior Golf Tournament during the Third Delegates Meeting in October, with the age bracket: back tees, middle tees, and 73 up forward tees. End of Mr. Pena Group Report Joe Rodriguez Group Report: National Trophies & Rings: Mr. Rodriguez will continue to investigate other manufactures for rings and trophies for the best quality and price. Mr. Rodriguez stated that the majority of his committee voted the ring from the Fort Worth Nationals. Mr. Danny Ortega San Marcos, TX., to gather sample of trophies and will send out thru e mail new and different trophies and rings End of Mr. Rodriguez Group Report Chris Reynolds Group Report: Formalizing and Implementing Rules & Guidelines into our National Winter Meeting Golf Tournament Mr. Reynolds committee suggested to minimizing travel from hotel to each golf course, Requesting detailing maps to all golf courses, designing a registration entry form, improve the value versus cost for the players, host chapters to have guidelines to make their hosting the tournament easier than ever before, wagering guidelines and set rules and guidelines into our National Winter Tournaments. End of Mr. Reynolds Group Report 14

41 Bobby Pena Group Report: Modification and redefining our National Convention Tournament Rules & Guidelines Mr. Pena committee reminded everyone of the new rule that was voted on and approved at the El Paso 2008 Delegates Meeting which states that any (new) member wishing to compete at the next National Tournament must be a member 10 (ten) months prior to the Nationals. Anyone wishing to compete must be a member starting in October of the previous year. You must have 10 (ten) PAGA sanctioned Tournaments with a PAGA Chapter prior to the National Tournaments. 7 (seven) man team must be given one week prior to the host of the National Convention Tournament and to the National Tournament Director. 4 (four) man team must be given one week prior to the host of the National Convention Tournament and to the National Tournament Director. Post all scores at all National Golf Tournaments. Pay out skins at all National Golf Tournaments after round of golf. End of Mr. Pena Group Report Toyo Amador President / Noe Guerrero Corpus Christi National Conventions: Find ways to enhance participation by better promotion and more appealing entertainment at all levels. Mr. Amador and Mr. Guerrero made a joint report and discussed the following To find ways to cut down expenses during any national functions for example; Reduce National functions from 5 (five) days to 4 (four) days of activities. Delegates meeting to be held Tuesday, more appealing entertainment at all levels ie, car give a way, attractive hole in one prizes, vacation packages, golf professional personality golf clinics, and or contract Tejano super star type entertainment for our trophy presentation and awards dance. Further discussion to take place at the 2009 Winter Meeting in New Braunfels End of Mr. Amador and Mr. Guerrero Group Report Ralph Nanez Group Report Corporate Sponsorships and Membership Growth and Education Mr. Nanez committee suggested promoting Jr. Golf program, NPAGA News letters and brochures, find ways to reduce national entry fees, Donate Toys for Tots, food banks and find ways to spread the National PAGA name. Mr. Nanez to present a report at the 2009 Winter Meeting in New Braunfels End of Mr. Nanez Group Report 15

42 NPAGA Treasurer s Audit A complete Treasurer Audit was done by Mr. David Tovar Dallas, TX and Mr. Juan Reyes Round Rock, TX. Mr. Tovar stated the financial books were accurate and in good standings as kept by Mr. Fabian Banda current NPAGA Treasurer. Receipts for the majority of expenses were in good standing. Suggestion was made to have one signature instead of two when signing National PAGA Treasury checks. End of Mr. Tovar Group Report There being no other business a motion was made, seconded and passed to adjourn meeting at 4:20pm Submitted by: Charlene Bourgeois National PAGA Secretary January 28,