ACTION*INITIATOR*ATTACHMENTS=X 1. CALL TO ORDER MAYOR PAT DEVRIES 2. APPROVAL OF PROPOSED AGENDA VOTE*MAYOR PAT DEVRIES

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1 POLSON CTY COMMSSON MEETNG AGENDA CTY HALL CTY COMMSSON CHAMBERS MONDAY, MAY 20, 2013, 7:00 P.M. AGENDA TEM ACTON*NTATOR*ATTACHMENTS=X 1. CALL TO ORDER MAYOR PAT DEVRES 2. APPROVAL OF PROPOSED AGENDA VOTE*MAYOR PAT DEVRES 3. CONSENT AGENDA A. MAY 1 MAY 15 CLAMS VOTE*MAYOR PAT DEVRES*X 4. CTY MANAGER COMMENTS ACTNG CTY MANAGER KAREN SARGEANT NEW BUSNESS 5. APPROVAL OF REQUEST FROM CLC, AGENTS FOR SUPER WAL-MART, FOR A 9-MONTH TME EXTENSON ON SUPER WAL-MART S THREE (3) LOT PRELMNARY SUBDVSON UNDER HB0522 (ATTACHED) VOTE*BULDNG & PLANNNG OFFCAL JOYCE WEAVER & DEAN LOGSDON FROM CLC*X 6. NFORMATON ON PoARTry N THE PARK POLSON S FRST POETRY READNG AND ART SHOW MAY 31, 2013 NFORMATON*ANNABELLE SMTH & SOPHE SSLER 7. APPROVE WAVER OF NSURANCE REQUREMENT FOR VFW MEMORAL PARADE STREET USE PERMT VOTE*CTY ATTORNEY JAMES RAYMOND*X 8. APPROVE RECOMMENDATON OF CTY MANAGER SEARCH COMMTTEE TO HRE PROTHMAN COMPANY A CONSULTNG FRM SPECALZNG N EXECUTVE RECRUTMENT SERVCES FOR CTES, COUNTES & OTHER GOVERNMENTS TO CONDUCT RECRUTMENT OF CTY MANAGER VOTE*SEARCH COMMTTEE CHARMAN GEORGE MAHONEY*X 9. CTY TREASURER/CTY CLERK CASH REPORT FOR APRL 2013 NFORMATON*CTY TREASURER BONNE MANCKE & CTY CLERK CNDY DOOLEY*X 10. BUDGET PROCESS UPDATE NFORMATON*ACTNG CTY MANAGER KAREN SARGEANT 11. FRST READNG OF ORDNANCE NO. 664, ALCOHOL BAN N THE PARKS VOTE*ACTNG CTY MANAGER KAREN SARGEANT & POLCE CHEF WADE NASH*X

2 POLSON CTY COMMSSON MEETNG AGENDA CTY HALL CTY COMMSSON CHAMBERS MONDAY, MAY 20, 2013, 7:00 P.M. Page PUBLC COMMENT ON SGNFCANT MATTERS TO THE PUBLC NOT ON THE AGENDA. (Address items to the Chair. Commission takes no action on items discussed.) MAYOR PAT DEVRES 13. ADJOURN MAYOR PAT DEVRES

3 05/16/13 City of Polson Page: 1 of 8 16:50:25 Claim Details by Fund, Account Report D: AP100Z For the Accounting Period: 5/13 For doc #s from to Fund Department Name (Account) Vendor #/Name Description Amount 1000 General All-Purpose Fund Municipal Court 3428 A. DOUG OLSON COURT-CTY JUDGE CON 1, General All-Purpose Fund Municipal Court QULL CORPORATON COURT-ADJ KEYBOARD S General All-Purpose Fund Municipal Court QULL CORPORATON COURT-HP PRNT CART General All-Purpose Fund Municipal Court QULL CORPORATON COURT-PENS-SHARED General All-Purpose Fund Municipal Court 1925 VALLEY BUSNESS SYTEMS COURT-2030 CLN/TEST General All-Purpose Fund Municipal Court 4203 MJC & MCCA COURT-J HART 2013 AN General All-Purpose Fund Financial Services 3025 FRST BANKCARD FNANCE-CC General All-Purpose Fund Financial Services 4680 CNDY DOOLEY FNANCE-CD TRAVEL ME General All-Purpose Fund Financial Services 4130 CORA PRTT FNANCE - CP TRAVEL General All-Purpose Fund Legal Services 3190 RAYMOND LAW OFFCES, PLLC FACLTES-CTY ATTY 3, General All-Purpose Fund Facilities (Shared Costs) 2943 CLCK HERE DESGNS FACLTES-CREATE NE General All-Purpose Fund Facilities (Shared Costs) 2943 CLCK HERE DESGNS FACLTES-WEB HOST General All-Purpose Fund Facilities (Shared Costs) 2943 CLCK HERE DESGNS FACLTES-WEB HOST General All-Purpose Fund Facilities (Shared Costs) 2234 ACE HARDWARE/ TREMPER'S FACLTES-PANT FOR General All-Purpose Fund Facilities (Shared Costs) BEACON TRE CENTER FACLTES-4 TRES M General All-Purpose Fund Facilities (Shared Costs) BEACON TRE CENTER FACLTES-4 TRES M General All-Purpose Fund Facilities (Shared Costs) QULL CORPORATON FACLTES-BNDERS General All-Purpose Fund Facilities (Shared Costs) QULL CORPORATON FACLTES-BRGHT PA General All-Purpose Fund Facilities (Shared Costs) QULL CORPORATON FACLTES-NKJOY PE General All-Purpose Fund Facilities (Shared Costs) QULL CORPORATON FACLTES-BNDER N General All-Purpose Fund Facilities (Shared Costs) QULL CORPORATON FACLTES-BRGHT PA General All-Purpose Fund Facilities (Shared Costs) 2379 RELABLE OFFCE SUPPLY FACLTES-3 CASES P General All-Purpose Fund Facilities (Shared Costs) 2379 RELABLE OFFCE SUPPLY FACLTES-FLE FOLD General All-Purpose Fund Facilities (Shared Costs) 2379 RELABLE OFFCE SUPPLY FACLTES-SHPPNG/ General All-Purpose Fund Facilities (Shared Costs) 2379 RELABLE OFFCE SUPPLY FACLTES-MALNG L General All-Purpose Fund Facilities (Shared Costs) 1925 VALLEY BUSNESS SYTEMS FACLTES-3530 CLN/ General All-Purpose Fund Facilities (Shared Costs) 1925 VALLEY BUSNESS SYTEMS FACLTES-3232 CLN/ General All-Purpose Fund Facilities (Shared Costs) 4743 WEX BANK FACLTES-FUEL 04/ General All-Purpose Fund Facilities (Shared Costs) GULL PRNTNG FACLTES-D CHASE R General All-Purpose Fund Facilities (Shared Costs) 4759 JAMES AND JOANNE SMPSON FACLTES-RETURN OF General All-Purpose Fund Facilities (Shared Costs) 4759 JAMES AND JOANNE SMPSON FACLTES-NTEREST General All-Purpose Fund Facilities (Shared Costs) 3025 FRST BANKCARD FACLTES - CC General All-Purpose Fund Facilities (Shared Costs) 3068 WALMART COMMUNTY CREDT FNANCE-CC General All-Purpose Fund Facilities (Shared Costs) 3023 OHS BODY SHOP NC. FACLTES-C.M. SUBA General All-Purpose Fund Facilities (Shared Costs) 2379 RELABLE OFFCE SUPPLY FACLTES-POCKET TY General All-Purpose Fund Facilities (Shared Costs) REPUBLC SERVCES #889 FACLTES-WASTE DS General All-Purpose Fund Facilities (Shared Costs) 4605 THRD EYE TECHNOLOGES FACLTES-NSL ARDR General All-Purpose Fund Facilities (Shared Costs) 4605 THRD EYE TECHNOLOGES FACLTES-ARDRENE CO General All-Purpose Fund Facilities (Shared Costs) AWARDS & FACLTES-B MANCKE General All-Purpose Fund Crime Control and 2234 ACE HARDWARE/ TREMPER'S POLCE-SPRAYPANT General All-Purpose Fund Crime Control and BEACON TRE CENTER POLCE-CAR #1 TRES General All-Purpose Fund Crime Control and BEACON TRE CENTER POLCE-CAR #2 TRES General All-Purpose Fund Crime Control and BEACON TRE CENTER POLCE-CAR #3 ROTATE General All-Purpose Fund Crime Control and BEACON TRE CENTER POLCE-CAR #4 TRES General All-Purpose Fund Crime Control and BEACON TRE CENTER POLCE-CAR #6 TRES General All-Purpose Fund Crime Control and BEACON TRE CENTER POLCE-CAR #7 TRES General All-Purpose Fund Crime Control and BEACON TRE CENTER POLCE-CAR #8 TRES General All-Purpose Fund Crime Control and BEACON TRE CENTER POLCE-CAR #9 TRES General All-Purpose Fund Crime Control and BEACON TRE CENTER POLCE-CAR #10 TRES General All-Purpose Fund Crime Control and BEACON TRE CENTER POLCE-CAR #11 TRES General All-Purpose Fund Crime Control and BEACON TRE CENTER POLCE-CAR #12 TRES General All-Purpose Fund Crime Control and BEACON TRE CENTER POLCE-CAR #16 TRES 55.00

4 05/16/13 City of Polson Page: 2 of 8 16:50:25 Claim Details by Fund, Account Report D: AP100Z For the Accounting Period: 5/13 For doc #s from to Fund Department Name (Account) Vendor #/Name Description Amount 1000 General All-Purpose Fund Crime Control and BEACON TRE CENTER POLCE-CAR #18 TRES General All-Purpose Fund Crime Control and BEACON TRE CENTER POLCE-CAR TRES MT/ General All-Purpose Fund Crime Control and BEACON TRE CENTER POLCE-CAR #16 ALGN General All-Purpose Fund Crime Control and BEACON TRE CENTER POLCE-CAR MT/BAL General All-Purpose Fund Crime Control and BEACON TRE CENTER POLCE-CAR MT/BAL General All-Purpose Fund Crime Control and FLATHEAD NEWSPAPER GROUP POLCE-BKE SAFETY General All-Purpose Fund Crime Control and QULL CORPORATON POLCE-ADJ KEYBOARD General All-Purpose Fund Crime Control and QULL CORPORATON POLCE-HP PRNT CART General All-Purpose Fund Crime Control and QULL CORPORATON POLCE-PENS SHARED General All-Purpose Fund Crime Control and 1925 VALLEY BUSNESS SYTEMS POLCE-2030 CLN/TEST General All-Purpose Fund Crime Control and 4743 WEX BANK POLCE-FUEL 04/ , General All-Purpose Fund Crime Control and 2255 BLUMENTHAL UNFORMS & POLCE-UNFORM ACCES General All-Purpose Fund Crime Control and 3075 THE TERRACE FLOWERS & POLCE-R ERCKSON-FU General All-Purpose Fund Crime Control and 3075 THE TERRACE FLOWERS & POLCE-NASH FLWRS AD General All-Purpose Fund Crime Control and GALLS, AN ARAMARK COMPANY POLCE-NAMEPLATES/EN General All-Purpose Fund Crime Control and GULL PRNTNG POLCE-ANDERSON CARD General All-Purpose Fund Crime Control and GULL PRNTNG POLCE-WARNNG TCKE General All-Purpose Fund Fire Protection and 2234 ACE HARDWARE/ TREMPER'S FRE-CORD EXT/FASTNE General All-Purpose Fund Fire Protection and 2234 ACE HARDWARE/ TREMPER'S FRE-PLERS General All-Purpose Fund Fire Protection and BEACON TRE CENTER FRE-4 TRES ROTATE General All-Purpose Fund Fire Protection and 1879 THE UPS STORE FRE-SHPMENT General All-Purpose Fund Fire Protection and 4743 WEX BANK FRE-FUEL 04/01-30/ General All-Purpose Fund Fire Protection and 3614 THE CAR WASH/GROGAN'S FRE-VEH WASH 04/ General All-Purpose Fund Fire Protection and 3025 FRST BANKCARD FRE-CC 1, General All-Purpose Fund Fire Protection and L.N. CURTS & SONS FRE-CALBRATON GAS General All-Purpose Fund Fire Protection and L.N. CURTS & SONS FRE-HELMET W/FACESH General All-Purpose Fund Fire Protection and COSNER COMTECH FRE-MNTOR V DUAL 1, General All-Purpose Fund Fire Protection and COSNER COMTECH FRE-DUAL CHAN MNT General All-Purpose Fund Fire Protection and 1879 THE UPS STORE FRE-SHPMENTS General All-Purpose Fund Fire Protection and MOTOROLA COMMUNCATONS FRE-REPAR WORK ON General All-Purpose Fund Fire Protection and GULL PRNTNG FRE-FREMAN BALL CE General All-Purpose Fund Fire Protection and GULL PRNTNG FRE-ENVELOPES General All-Purpose Fund Fire Protection and MSSON VALLEY POWER FRE-1ST ST E FRE S General All-Purpose Fund Fire Protection and 4128 LAKE COUNTY JSEC FRE-JF CLASS REGST General All-Purpose Fund Land Use FLATHEAD NEWSPAPER GROUP PLANNNG-CCPB MEETN General All-Purpose Fund Land Use 4128 LAKE COUNTY JSEC PLANNNG-JW CLASS RE General All-Purpose Fund Zoning Update 4327 LAND SOLUTONS, LLC PLANNNG-PDC RE-WRT General All-Purpose Fund Zoning Update 4327 LAND SOLUTONS, LLC PLANNNG-PDC RE-WRT General All-Purpose Fund Road and Street WESTERN BULDNG CENTER STREES-CONCRETE STUD General All-Purpose Fund Road and Street REPUBLC SERVCES #889 STREETS-WASTE DSPOS General All-Purpose Fund Road and Street REPUBLC SERVCES #889 STREETS-FUEL General All-Purpose Fund Parks 2234 ACE HARDWARE/ TREMPER'S PARKS-VAROUS PARTS General All-Purpose Fund Parks 2234 ACE HARDWARE/ TREMPER'S PARKS-VAROUS PARTS General All-Purpose Fund Parks 2234 ACE HARDWARE/ TREMPER'S PARKS-CLAMP General All-Purpose Fund Parks 2234 ACE HARDWARE/ TREMPER'S PARKS-VARETY PARTS General All-Purpose Fund Parks 2234 ACE HARDWARE/ TREMPER'S PARKS-VARETY PRODUC General All-Purpose Fund Parks 2234 ACE HARDWARE/ TREMPER'S PARKS-VARETY PRODUC General All-Purpose Fund Parks 2234 ACE HARDWARE/ TREMPER'S PARKS-VARETY PRODUC General All-Purpose Fund Parks 2234 ACE HARDWARE/ TREMPER'S PARKS-MSC PRODUCT General All-Purpose Fund Parks WESTERN BULDNG CENTER PARKS-BALANCE DUE General All-Purpose Fund Parks WESTERN BULDNG CENTER PARKS-BALANCE DUE General All-Purpose Fund Parks 4743 WEX BANK PARKS-FUEL 04/01-30/

5 05/16/13 City of Polson Page: 3 of 8 16:50:25 Claim Details by Fund, Account Report D: AP100Z For the Accounting Period: 5/13 For doc #s from to Fund Department Name (Account) Vendor #/Name Description Amount 1000 General All-Purpose Fund Parks TOTAL SCREEN DESGN PARKS-T-SHRTS & SET Total for Fund: 21, Fire mpact Fees Fire Protection and 4759 JAMES AND JOANNE SMPSON FRE-RETURN OF MPAC Fire mpact Fees Fire Protection and 4759 JAMES AND JOANNE SMPSON FRE-NTEREST Total for Fund: Police Municipal Services Crime Control and 3614 THE CAR WASH/GROGAN'S POLCE-VEH WASH 04/ Total for Fund: Hanging Basket Hanging Basket 2234 ACE HARDWARE/ TREMPER'S PARKS-WAND FOR HANG Total for Fund: Tax ncrement District Administration FLATHEAD NEWSPAPER GROUP FACLTES-RVERSDE Total for Fund: Building Code Enforcement Protective nspections 4743 WEX BANK BULDNG-FUEL 04/ Building Code Enforcement Protective nspections 3025 FRST BANKCARD BULDNG-CC Building Code Enforcement Protective nspections 4128 LAKE COUNTY JSEC BULDNG-MH CLASS RE Total for Fund: Tree Fund Tree Conservation MSSON VALLEY POWER PARKS-SPORTS COMPLEX 1 Total for Fund: Light Maintenance Street Lighting MSSON VALLEY POWER FACLTES-N END MA Total for Fund: Police Training Fund Crime Control and 3256 CLNT COTTLE POLCE-CC TRAVEL MEA Police Training Fund Crime Control and 2654 WADE A. NASH POLCE-WN TRAVEL MEA Police Training Fund Crime Control and 4188 CORY ANDERSON POLCE-CA TRAVEL MEA Police Training Fund Life and Annuity Premiums NEW YORK LFE POLCE-MC CREA LFE Police Training Fund Life and Annuity Premiums NEW YORK LFE POLCE-CLEVELAND LF Total for Fund: 1, Gas Apportionment Tax Road and Street 2234 ACE HARDWARE/ TREMPER'S STREETS-FASTNERS Gas Apportionment Tax Road and Street 2234 ACE HARDWARE/ TREMPER'S STREETS-PRODUCT RETU Gas Apportionment Tax Road and Street 4743 WEX BANK STREETS-FUEL 04/ Gas Apportionment Tax Road and Street 4119 FASTENAL COMPANY STREETS-MSC PART Gas Apportionment Tax Road and Street 1864 CHS/MOUNTAN WEST STREETS-CRS Gas Apportionment Tax Road and Street 1864 CHS/MOUNTAN WEST STREETS-CRS Gas Apportionment Tax Road and Street 4049 D & D CUSTOMS AND STREETS- DBL SDED S Gas Apportionment Tax Road and Street NORCO NC STREETS-CYLNDER REN Gas Apportionment Tax Road and Street NORMONT EQUPMENT CO. STREETS-MSC PARTS

6 05/16/13 City of Polson Page: 4 of 8 16:50:25 Claim Details by Fund, Account Report D: AP100Z For the Accounting Period: 5/13 For doc #s from to Fund Department Name (Account) Vendor #/Name Description Amount Total for Fund: 2, Golf Fund Golf Season Pass Fees DONALD CORKUM GOLF PRO-PASS #364 R Golf Fund Golf Season Pass Fees DONALD CORKUM GOLF PRO-ADMN FEE Golf Fund Golf Season Pass Fees RON DE BATES GOLF PRO-PASS #40 RE Golf Fund Golf Season Pass Fees RCHARD WDERHOLDT GOLF PRO-PASS A022 R Golf Fund Golf Season Pass Fees RCHARD WDERHOLDT GOLF PRO-ADMN FEE Golf Fund Golf Course TRPLE W. EQUPMENT NC GOLF MANT-BEARNG Golf Fund Golf Course TRPLE W. EQUPMENT NC GOLF MANT-HYD HOSE Golf Fund Golf Course TRPLE W. EQUPMENT NC GOLF MANT-SAFETY P Golf Fund Golf Course TRPLE W. EQUPMENT NC GOLF MANT-HYD MOTOR Golf Fund Golf Course TRPLE W. EQUPMENT NC GOLF MANT-ACTUATOR Golf Fund Golf Course TRPLE W. EQUPMENT NC GOLF MANT-PARTS RET Golf Fund Golf Course MSSOULA TEXTLE SERVCES GOLF MANT-LAUNDRY Golf Fund Golf Course MSSOULA TEXTLE SERVCES GOLF MANT-LAUNDRY Golf Fund Golf Course MDLAND MPLEMENT CO. GOLF MANT-BALANCE D Golf Fund Golf Course LARRY'S DELVERY SERVCE, GOLF MANT-PCK UP T Golf Fund Golf Course LARRY'S DELVERY SERVCE, GOLF MANT-TRPLE W Golf Fund Golf Course R & R PRODUCTS, NC. GOLF MANT-LEVEL CUP Golf Fund Golf Course ACE HARDWARE/ TREMPER'S GOLF MANT-FASTNERS Golf Fund Golf Course ACE HARDWARE/ TREMPER'S GOLF MANT-FASTNERS Golf Fund Golf Course ACE HARDWARE/ TREMPER'S GOLF MANT-TOLET RE Golf Fund Golf Course ACE HARDWARE/ TREMPER'S GOLF MANT-TOLET RE Golf Fund Golf Course ACE HARDWARE/ TREMPER'S GOLF MANT-MSC PART Golf Fund Golf Course ACE HARDWARE/ TREMPER'S GOLF MANT-VARETY P Golf Fund Golf Course ACE HARDWARE/ TREMPER'S GOLF MANT-FASTNERS Golf Fund Golf Course ACE HARDWARE/ TREMPER'S GOLF MANT-FASTNERS Golf Fund Golf Course ACE HARDWARE/ TREMPER'S GOLF MANT-VARETY P Golf Fund Golf Course ACE HARDWARE/ TREMPER'S GOLF MANT-VARETY P Golf Fund Golf Course ACE HARDWARE/ TREMPER'S GOLF MANT-VARETY P Golf Fund Golf Course ACE HARDWARE/ TREMPER'S GOLF MANT-PEAT MOSS Golf Fund Golf Course ACE HARDWARE/ TREMPER'S GOLF MANT-PEAT MOSS Golf Fund Golf Course BEACON TRE CENTER GOLF MANT-1 SMOOTH Golf Fund Golf Course WESTERN BULDNG CENTER GOLF MANT-PSTOL NO Golf Fund Golf Course WESTERN BULDNG CENTER GOLF MANT-PSTOL NO Golf Fund Golf Course WESTERN BULDNG CENTER GOLF MANT-PSTOL NO Golf Fund Golf Course WESTERN BULDNG CENTER GOLF MANT-PSTOL NO Golf Fund Golf Course WESTERN BULDNG CENTER GOLF MANT-PSTOL NO Golf Fund Golf Course WESTERN BULDNG CENTER GOLF MANT-LUMBER Golf Fund Golf Course LAKE COUNTY TREASURER GOLF MANT-2ND HALF Golf Fund Golf Course LAKE COUNTY TREASURER GOLF MANT-RR Golf Fund Golf Course LAKE COUNTY TREASURER GOLF MANT-RR , Golf Fund Golf Course MDLAND MPLEMENT CO. GOLF MANT-TORO AR Golf Fund Golf Course MDLAND MPLEMENT CO. GOLF MANT-TORO HOSE Golf Fund Golf Course REPUBLC SERVCES #889 GOLF MANT-WASTE DS Golf Fund Golf Course BEACON TRE CENTER GOLF MANT-CARLSLE Golf Fund Golf Course CHS/MOUNTAN WEST GOLF MANT-FUEL Golf Fund Golf Course CHS/MOUNTAN WEST GOLF MANT-FUEL 1, Golf Fund Golf Course CHS/MOUNTAN WEST GOLF MANT-FUEL Golf Fund Golf Course LANE MOUNTAN CO. GOLF MANT-LM #127 B 1, Golf Fund Golf Course MSSOULA TEXTLE SERVCES GOLF MANT-LAUNDRY 11.61

7 05/16/13 City of Polson Page: 5 of 8 16:50:25 Claim Details by Fund, Account Report D: AP100Z For the Accounting Period: 5/13 For doc #s from to Fund Department Name (Account) Vendor #/Name Description Amount 5010 Golf Fund Golf Course MSSOULA TEXTLE SERVCES GOLF MANT-LAUNDRY Golf Fund Golf Course MSSOULA TEXTLE SERVCES GOLF MANT-LAUNDRY Golf Fund Golf Course PAR WEST TURF SERVCES, GOLF MAN-CUP SETTER Golf Fund Golf Course PAR WEST TURF SERVCES, GOLF MANT-VARETY C Golf Fund Golf Course PAR WEST TURF SERVCES, GOLF MANT-CREW CADD Golf Fund Golf Course - Pro Shop LNK'S MANAGEMENT, NC. GOLF PRO-PRO CONTRCT 9, Golf Fund Golf Course - Pro Shop LNK'S MANAGEMENT, NC. GOLF PRO-FY CP Golf Fund Golf Course - Pro Shop 2234 ACE HARDWARE/ TREMPER'S GOLF PRO-VARETY PRO Golf Fund Golf Course - Pro Shop 1925 VALLEY BUSNESS SYTEMS GOLF PRO-HP Golf Fund Golf Course - Pro Shop 1925 VALLEY BUSNESS SYTEMS GOLF PRO-SAMSUNG TON Golf Fund Golf Course - Pro Shop 3136 KPAX COMMUNCATONS, NC. GOLF PRO-ADVERTSEME Golf Fund Golf Course - Pro Shop CENTURYLNK GOLF PRO-TELEPHONE S Golf Fund Golf Course - Pro Shop GULL PRNTNG GOLF PRO-SGNS Golf Fund Golf Course - Pro Shop MSSON VALLEY POWER GOLF REST-METER T Golf Fund Golf Course - Pro Shop REPUBLC SERVCES #889 GOLF PRO/RESTAURANT Golf Fund Golf Course - Carts 1864 CHS/MOUNTAN WEST GOLF PRO-FUEL Golf Fund Golf Course - Carts 1864 CHS/MOUNTAN WEST GOLF PRO-FUEL Golf Fund Golf Course Restaurant SCHULZ REFRGERATON GOLF REST-ADJ TEMP O Golf Fund Golf Course Restaurant 4755 WHTE'S WHOLESALE MEATS GOLF REST-COW PROCES Golf Fund Golf Course Restaurant 4755 WHTE'S WHOLESALE MEATS GOLF REST-PATTY Golf Fund Golf Course Restaurant 3424 POLSON LQUOR STORE NC GOLF REST-LQUOR Golf Fund Golf Course Restaurant 3233 FOOD SERVCES OF AMERCA GOLF REST-FOOD SUPPL Golf Fund Golf Course Restaurant 3233 FOOD SERVCES OF AMERCA GOLF REST-FOOD SUPPL Golf Fund Golf Course Restaurant 3233 FOOD SERVCES OF AMERCA GOLF REST-KTCHEN SU Golf Fund Golf Course Restaurant 3233 FOOD SERVCES OF AMERCA GOLF REST-KTCHEN SU Golf Fund Golf Course Restaurant 3233 FOOD SERVCES OF AMERCA GOLF REST-KTCHEN SU Golf Fund Golf Course Restaurant 3233 FOOD SERVCES OF AMERCA GOLF REST-FOOD SUPPL Golf Fund Golf Course Restaurant 3233 FOOD SERVCES OF AMERCA GOLF REST-KTCHEN SU Golf Fund Golf Course Restaurant 3233 FOOD SERVCES OF AMERCA GOLF REST-KTCHEN SU Golf Fund Golf Course Restaurant 3233 FOOD SERVCES OF AMERCA GOLF REST-FOOD SUPPL Golf Fund Golf Course Restaurant MCHAEL LES GOLF REST-CASA BREAK Golf Fund Golf Course Restaurant MCHAEL LES GOLF REST-MASTERS TO Golf Fund Golf Course Restaurant MCHAEL LES GOLF REST-BAR SUPPL Golf Fund Golf Course Restaurant MCHAEL LES GOLF REST-REPARS Golf Fund Golf Course Restaurant MCHAEL LES GOLF REST-CLN HOOD/C Golf Fund Golf Course Restaurant MCHAEL LES GOLF REST-MATERAL F Golf Fund Golf Course Restaurant 3233 FOOD SERVCES OF AMERCA Dakota Beeks: Restur Golf Fund Golf Course Restaurant 3424 POLSON LQUOR STORE NC Golf Rest: Liquor pu Golf Fund Golf Course Restaurant 3447 SUMMT BEVERAGE GOLF REST-ASST ALCOH Golf Fund Golf Course Restaurant 3447 SUMMT BEVERAGE GOLF REST-ASST ALCOH Golf Fund Golf Course Restaurant 3447 SUMMT BEVERAGE GOLF REST-ASST ALCOH Golf Fund Golf Course Restaurant 4762 LAKE FARMS GOLF REST-60 LBS RUS Golf Fund Golf Course Restaurant 2888 MSSON VALLEY SECURTY GOLF REST-FRST ADE Golf Fund Golf Course Restaurant 2888 MSSON VALLEY SECURTY GOLF REST-ADD DOOR C Golf Fund Golf Course Restaurant 3447 SUMMT BEVERAGE GOLF REST-ALCOHOLC Golf Fund Golf Course Restaurant 3447 SUMMT BEVERAGE GOLF REST-ALCOHOLC Golf Fund Golf Course Restaurant 3447 SUMMT BEVERAGE GOLF REST-ALCOHOLC Golf Fund G. C. Restaurant O & M MSSOULA TEXTLE SERVCES GOLF REST-LAUNDRY Golf Fund G. C. Restaurant O & M MSSOULA TEXTLE SERVCES GOLF REST-LAUNDRY Total for Fund: 26,371.08

8 05/16/13 City of Polson Page: 6 of 8 16:50:25 Claim Details by Fund, Account Report D: AP100Z For the Accounting Period: 5/13 For doc #s from to Fund Department Name (Account) Vendor #/Name Description Amount 5201 Water mpact Fees Water Utilities 4759 JAMES AND JOANNE SMPSON WATER-RETURN OF MPA 3, Water mpact Fees Water Utilities 4759 JAMES AND JOANNE SMPSON WATER-NTEREST Total for Fund: 3, Water Fund Refunds Payable FRANCS STEFFENSMER-WMMH WATER-DEP RFND ACC Water Fund Source of Supply and SPARLNG NSTRUMENTS CO. WATER-BATTERY 3.6 V Water Fund Source of Supply and MSSON VALLEY POWER WATER-7TH AVE W BLDG Water Fund Purification and MONTANA ENVRONMENTAL WATER-NTRATE Water Fund Purification and MONTANA ENVRONMENTAL WATER-CHLORNE, COL Water Fund Purification and MONTANA ENVRONMENTAL WATER-COLFM BAC Water Fund Purification and 3487 THATCHER COMPANY OF WATER-30 G DRUM Water Fund Transmission and 4006 HD SUPPLY WATERWORKS, WATER-12X8 REDUCER Water Fund Transmission and JENSEN BACKHOE NC. WATER-FLUSHED WATER Water Fund Transmission and 2234 ACE HARDWARE/ TREMPER'S WATER-BATTERES "D" Water Fund Transmission and 2234 ACE HARDWARE/ TREMPER'S WATER-SOCKET SET Water Fund Transmission and 2234 ACE HARDWARE/ TREMPER'S WATER-TUBNG Water Fund Transmission and 2234 ACE HARDWARE/ TREMPER'S WATER-BATTERES "AA" Water Fund Transmission and 2234 ACE HARDWARE/ TREMPER'S WATER-KEY Water Fund Transmission and 2234 ACE HARDWARE/ TREMPER'S WATER-TRUCK BED COAT Water Fund Transmission and 2234 ACE HARDWARE/ TREMPER'S WATER-CARB CLNR/PLE Water Fund Transmission and 2234 ACE HARDWARE/ TREMPER'S WATER-CAR CHARGER Water Fund Transmission and 2234 ACE HARDWARE/ TREMPER'S WATER-CAR CHARGER Water Fund Transmission and WESTERN BULDNG CENTER WATER-STANLEY TAPE Water Fund Transmission and 4743 WEX BANK WATER-FUEL 04/01-30/ Water Fund Transmission and 3025 FRST BANKCARD WATER- BUSNESS MEAL Water Fund Transmission and 3025 FRST BANKCARD WATER- CC FEES Water Fund Transmission and 4006 HD SUPPLY WATERWORKS, WATER-HYDRANTS & PAR 22, Water Fund Transmission and 4006 HD SUPPLY WATERWORKS, WATER-PLOT BT Water Fund Transmission and 4006 HD SUPPLY WATERWORKS, WATER-3G MAG MNT ANT Water Fund Transmission and 4006 HD SUPPLY WATERWORKS, WATER-VAROUS PARTS Water Fund Transmission and 4006 HD SUPPLY WATERWORKS, WATER-METERS 2, Water Fund Transmission and 2007 UTLTES UNDERGROUND WATER-APRL '13 UTL Water Fund Transmission and 3306 POLSON PROPANE WATER-FUEL MSSON V Water Fund Transmission and 4289 GC SYSTEMS, NC. WATER-STRANER Water Fund Transmission and REPUBLC SERVCES #889 WATER-WASTE DSPOSAL Water Fund Customer Accounting and POSTMASTER WATER-BLLNG RESERV Water Fund Customer Accounting and 2379 RELABLE OFFCE SUPPLY WATER-PENS Water Fund Customer Accounting and 2379 RELABLE OFFCE SUPPLY WATER-FLE FOLDERS Water Fund Customer Accounting and 2888 MSSON VALLEY SECURTY WATER-SEC SYS WATER Total for Fund: 29, Sewer mpact Fees Sewer Utilities 4759 JAMES AND JOANNE SMPSON SEWER-RETURN OF MPA Sewer mpact Fees Sewer Utilities 4759 JAMES AND JOANNE SMPSON SEWER - NTEREST Total for Fund: Sewer Fund Sewer Utilities 4128 LAKE COUNTY JSEC SEWER-AW CLASS REGS Sewer Fund Collection and JENSEN BACKHOE NC. SEWER-MAN ON SKYLN 10, Sewer Fund Collection and 4756 J&M TRANSPORTATON SEWER-PCK UP SAMPLE Sewer Fund Collection and 2234 ACE HARDWARE/ TREMPER'S SEWER-"AA" BATTERES 14.99

9 05/16/13 City of Polson Page: 7 of 8 16:50:25 Claim Details by Fund, Account Report D: AP100Z For the Accounting Period: 5/13 For doc #s from to Fund Department Name (Account) Vendor #/Name Description Amount 5310 Sewer Fund Collection and 2234 ACE HARDWARE/ TREMPER'S SEWER-MOTOR OL Sewer Fund Collection and 2234 ACE HARDWARE/ TREMPER'S SEWER-HEX BT Sewer Fund Collection and 2234 ACE HARDWARE/ TREMPER'S SEWER-EPOXY GLUE Sewer Fund Collection and 2234 ACE HARDWARE/ TREMPER'S SEWER-MSC PRODUCT Sewer Fund Collection and 1879 THE UPS STORE SEWER-SHPMENT OF EQ Sewer Fund Collection and WESTERN BULDNG CENTER SEWER-DRAN CLEANER Sewer Fund Collection and 4743 WEX BANK SEWER-FUEL 04/01-30/ 1, Sewer Fund Collection and MONTANA ENVRONMENTAL SEWER-BOD Sewer Fund Collection and MONTANA ENVRONMENTAL SEWER-AMMONA BOD Sewer Fund Collection and MONTANA ENVRONMENTAL SEWER-BOD COLFM ESC Sewer Fund Collection and MONTANA ENVRONMENTAL SEWER-BOD Sewer Fund Collection and MONTANA ENVRONMENTAL SEWER-BOD Sewer Fund Collection and MSSON VALLEY POWER SEWER-WEST SHORE Sewer Fund Collection and 2007 UTLTES UNDERGROUND SEWER-APRL '13 UTL Sewer Fund Collection and 3306 POLSON PROPANE SEWER-FUEL MSSON V Sewer Fund Collection and 4756 J&M TRANSPORTATON SEWER-COOLER PCK UP Sewer Fund Collection and MSSON VALLEY POWER SEWER-7TH AVE W BLDG Sewer Fund Collection and NORCO NC SEWER-CYLNDER RENTA Sewer Fund Collection and NORMONT EQUPMENT CO. SEWER-MSC PARTS Sewer Fund Collection and 4756 J&M TRANSPORTATON SEWER-COOLER PCK UP Sewer Fund Treatment and Disposal 2651 MSSOULAN SEWER-REQST ENGN PR Sewer Fund Treatment and Disposal FLATHEAD NEWSPAPER GROUP SEWER-ENGNEERNG Sewer Fund Treatment and Disposal 3025 FRST BANKCARD SEWER-BUSNESS MEAL Sewer Fund Treatment and Disposal 3025 FRST BANKCARD SEWER - CC FEES Sewer Fund Treatment and Disposal 4760 TREASURER, UNTED STATES SEWER-1/2 OF EPA FN 20, Sewer Fund Treatment and Disposal REPUBLC SERVCES #889 SEWER-WASTE DSPOSAL Sewer Fund Customer Accounting and POSTMASTER SEWER-BLLNG RESERV Sewer Fund Customer Accounting and 4006 HD SUPPLY WATERWORKS, SEWER-METERS 2, Sewer Fund Customer Accounting and 2888 MSSON VALLEY SECURTY SEWER-SEC SYS BLDGS Total for Fund: 36, Total: 124,356.26

10 05/16/13 City of Polson Page: 8 of 8 16:50:26 Fund Summary for Claims Report D: AP110 For the Accounting Period: 5/13 Fund/Account Amount 1000 General All-Purpose Fund $21, Fire mpact Fees $ Police Municipal Services Levy $ Hanging Basket Maintenance $ Tax ncrement District $ Building Code Enforcement $ Tree Fund $ Light Maintenance District # $ Police Training Fund $1, Gas Apportionment Tax Fund $2, Golf Fund $26, Water mpact Fees $3, Water Fund $29, Sewer mpact Fees $ Sewer Fund $36, Total: $124,356.26

11 Hc\' CTY OF POLSON 106 1ST STREET EAST POLSON, MT q06-ss ' AX: Agenda tem Public Request Form Please submit compleled by Noon, Monday, preceding the council meeting_ Date Submitted:.5/:2/ i l' Requesled Meeting Date: 5/:;'0/13 r r. 1/ Who is requesting item placed on the agenda: ~ea n. {,.oq.sj r',n;lc. C Who will be p.-esenling lhe agenda item: Contact (Phone/Fax/E-ma i ):----'g<-"";;;-f U C' e ( )e'il_ve...j- i ','/f'.l(_.." ) c=-e.:::'-' c...<"2...;-=-j+'-'-,.:: :...- _ How would you like the agenda item worded: 1i'\P"':G' C L C. -Of' Su V -"1 &.1J) -)1kzA/1-- E_ LA,, ( 0 G ' _L ' -.. o tu:. lg,'v l.c Ycp la,;;" l _:---fi Qff'LCl/.e. a., kyt.md;ih T? "<-f,:0..; ifef 4.t 1'~ ; C"h S /.j j n\ :. 3 -D l'~t et cl;""., S-<.&kw.-itfJ-= ~a..1. HBO ;')';;;;1. f!z1ir4j) Will you have attachments: ~ES NO (All attachments due by Monday berol-e, unless otherwise autho.-ized by the City Manager) Will you be asking for a vote: -XYES NO f yes, what specifically are you asking for a vote 011: CC 9n1r!>J -i.z ff ;>, -p.nt e?!l '-~. ")1 n [l ' -- il.l '. S n j H.~, '. ') 1.( J(' ;". r/l{jl!'v. j '~ x..h: Q',MY'.,t.tfrP,fA:14Y,, - U1:l.(J,C/,(5U5.~:;';).... What City departmellt(s) would be affected by this item, alld what i~,ho "stimated cost to the City: ':plg" (! 'tip"" cia.tr &fffl...,-rf;: (' 6y:t;: -fr,--~ ~ ::r; -~ ~ What is the policy (illeslion for the COllncil to Decide: f this is a discussion itcm, what is thc context of the issue: _ - City Manager approval: '-- Date: disapproved Please Note: No additional handouts will be considered for action at.the Council meeting. Slbmitter represents lhal p.oescnt lied above will be prepared to present this item, if appl-o\'ed_ Please Sign: "

12 TO: CTY COMMSSONERS FOR: Monday, 5/20/2013 City Council hearing. FROM: Joyce weave~tj RE: Request for a 9-month time-extension on Super Wal-Mart (SWM) CC Preliminary Approved 3-lot, minor Subdivision of SWM present preliminary subdivision extended time-frame expires June 29, Dear Commissioners, Agents, CLC, for SWM has submitted a Letter of Request for another time-extension on the CC Preliminary Approved, 3-lot, minor Subdivision located in HCZD and LRZD, south of the old Wal-Mart, and east of Hwy 93. SWM received CC Preliminary Approval in 2006, (then tied-up in legal issues for years), then a 2-year time-extension from June 29, 2011 to June 29,2013. Please see CLC's Letter of Request, attached, for their reasons for this time-extension. Per HB0522, approved by the MT Legislation in June 2011, and effective October, 2011: '... "Any mutually agreed-upon extension must be in writing and dated and signed by the members of the governing body and the subdivider or subdivider's agent. The governing body may issue more than one extension".... " Please find HB0522 attached for your convenience. This requested 9-month time-extension for the CC Preliminary Approved SWM 3-lot Subdivision from June 29, 2013 till March 29, 2014 has been approved this date of May 20,2013 by the following CC members and the subdivider: Mayor, Pat Devies Commissioner, Mike Lies Commissioner, Dan Morrison Commissioner, John Campbell Commissioner, Fred Funke Commissioner, Stephen Turner Commissioner, Todd Erickson Subdivider, SWM by CLC Respectfully, ~/ Joyce Weaver <t,.- Polson Building & Planning Official Attachments: Letter of Request Vicinity map & plat Draft MT, HB0522 CA verbally approved form to CP, 8/1111 Cc: City Commissioners City Manager City Attorney Cily Clerk file

13 4 1J PGlLSO/'l N!JNGPAl GOliF COURSE.,,.,... "" -"'" LRZO ~nsity Residential

14 ... PLAT OF WAL-MART SUBDVSOl\T EAST 112 SECTON 11, TOVv'NS-P 22 NORTH, RANGE 20 WEST, P.M.,M. LAKE COUNTY, MONTANA ",.. ta CM..,.... s.. 'rl.o.11oj n.t'h..,~,..., Ct>ft<to"r ""'. ',,'~:<>!> O!~j'. R... ) (/' 8l'14')lO i. \ 10l01.J.t.J r,,'uln c... n.:....r$wy:y lola. 1m,.."',... Sot"... o...,..,..n"h LOT 1 1"\ ACRES ) " ~ 1 <, ~ ~ 1 j r ~ ~, ~ ~ f.! s ;0, ~, " ~ ~ ~ { 1,... '..! c_.,s-q~jtu (...,.-"'". _.""'.. us, d J T -../ ~ " ~ ;; E,. ~ ~ E < ~,. ~, GRAPHC SCALE ( 1tH'E T) t. B.\srs Of BE.'\RNGS D~"rin,. omwft h".on "'... """.d Oft ors ob'"''~''''''' rounwj: lorizoftul h'"",-'ad C).lm, rotc"ad "~kd O:fOMJ< reel,in, th_ (ollon, P="'C,... : C~- ) 11' ~~ {... U199l1)61.."'j C<K'>i1m Snl. Fetot )1167 SMTH SURVEYNG _.,_& CONSULTNG / '\~ 58 WesL View Drive t ~~ :' ~'+ Kalispell, Montana smithsurveylng"dlglsys.net Voice: (406) Cell: (40G250~0507 LEGEND; o R"", Fout>d y, " rctt.>r ~'illt pl~lic C~> l.1mp<d "D<l " FOUdC_!idll-o( \V"1~'_1 S.. ~ " c/iamd","x 24"...".,wlO' 1rirbpb...c"",f:uup<d"SMlTH 47.«lLS" Rn-onJ M=mcnf Per C,,"ir"'~lc 0(5""",,' No, jlol (S11"yor: Srq>... ft ~) LOT ACRES t~"...,...{yw.,~~..._ ~ 'J._'~ _".. _J....,~... _~ _s.._,.... d.t."'-7'-...,..., , "99.12' ~ ~ : ~ j ~ h P l ' ~ 1,._ n ' ~ H l~ i j

15 April 22, 2013 CLC ASSO C ATES,N C. City of Polson 106 First Street East Polson, MT Attention: Polson City Commission and Ms. Joyce T-Weaver, Building and Planning Official Regarding: Extension of Time Request Subdivision Dear City Commissioners and Ms. Joyce T-Weaver: The intent of this letter is to provide formal notice to the City Commission that CLC Associates, nc., on behalf of Wal-Mart Stores, nc., is requesting a 9-month extension of time to the approval of tile Preliminary 3-lot Minor Subdivision (SD-06-02) for approximately acres located east of Hwy 93, south of Hwy 95, and adjacent to the existing Wal-Mart store in a portion of tile east lalf of Section 11, Township 22 North, Range 20 West, in the City of Polson, Lake County, Montana. The following is an outline of the approval process to date: On June 29, 2006, the City Commission granted preliminary approval for tile Minor Subdivision. On May 13, 2008, CLC Associates, nc. submitle3d a request for extension of time due to he lengthy appeals and court process and additional time required to obtain agency approvals. On June 16, 2008, the City Commission approved the extension request. On April 27, 2011, CLC Associates, nc. submitted a request for extension of time due to the national economic crisis and the local economic down turn. On June 21,2011, the City Commission approved an extension of time request and the City Manager signed the Development Agreement at the direction of the City Commission. The current extension of time expires on June 29, Since the approval of the last extension, the project has moved forward in various aspects, including: mpact fees have been paid to the City. Approval by MDEQ of the water and sewer plans. Approval by MDT of the off-site plans. Approval by the City of Polson of the water, sewer and storm sewer plans. Approval by the City of Polson of the revised site and building plans. Construction began in October 2012 following the approval of the plans. Construction has continued through the winter with an expected completion date of mid September The utilities required to serve each lot of the subdivision have been installed and include domestic water, sanitary sewer, telephone, TV cable and power. The access road, Heritage Lane, is currently under construction EAS T M RABEAU PARKWAY.. SUTE 1 DO. SPOKANE VAL LEY.. WA P ~ F DEN V ER PHO EN X.. SALT L AKE CTY.. SPOKA NE

16 City Commission and Ms. Joyce T-Weaver Page 2 of 2 April 27, 2011 We have negotiated easements with the utility companies and prepared easements for access and stormwater facilities. We are working with the utility companies to obtain signed easement agreements. Upon receiving the fully executed easements, we will record the easements with the County and place the easement recordation information on the face of the plat. We have prepared the required submittal information for approval by the City Commission, but the above information has slowed the submittal of the final subdivision package to the City. f the City Commission approves the extension of time, the project will continue through the applicable approval process. Because of the various delays associated with this project, it is anticipated that we will need nine months to complete the approval process. We appreciate your consideration of this request and hope you consider the factors outlined above. We trust the City Commission can appreciate the extenuating circumstances associated with th is project. We look forward to a favorable decision on this extension of time request and hope to continue through the approval process to bring a new mixed use subdivision to Polson. Sincerely, CLC Associates, nc, fi le Dennis Lopach, Gough Shanahan Johnson & Waterman, PLLP

17 ... '.... CTY OF POLSON TME-EXTENSON REQUEST ;. " op.;; '!:~- /ft!..: r..' Date: 4/30/2013 Name of Applicant: Contact Number: Address: f1:~ 1:2. Fee: $20-5-'''''t{jQ cr*"b.~ CLC Associates, nc. on behalf ofwal-mart Stores Dean Logsdon CLC Associates, nc East Mirabeau Parkway, Suite 100 Spokane Valley, WA Project Name: 3-10t Minor Subdivision; SD Project Address: Memory Lane What was original approval for: Preliminary Approval for a 3-Lot Subdivision. Original Date granted: June 29, 2006 Original Date expires: June 29, 2011 City ofpolson approved an extension of time on June with a new expiration date of June 29, Reason for Extension: We are working with the utility companies to obtain signed easement agreements. Upon receiving the fully executed easements, we will record the easements with the County and place the easement recordation inforn1ation on the face of the plat. We have prepared the required submittal information for approval by the City Commission, but the completion and recording of the easements has slowed the submittal of the final subdivision package to the City.... Zoning Conformance Review done: Yes, in 2006 Building permits review done: Yes, in 2012 Ground breaking stmied: Yes, in October 2012 What has been done to date: nstallation of the dry 1

18 utilities (power, telephone and TV cable) and wet utilities (sanitary sewer and water) have been extended to all three lots. Construction of Heritage Lane is underway and will provide access to all three lots. We have negotiated easements with the utility companies and prepared easements for access and stormwater facilities. We are working with the utility companies to obtain signed easement agreements. We have prepared the required submittal information for approval by the City Commission, but the completion and recording of the easements has slowed the submittal of the final subdivision package to the City. All fees paid: Yes Length of Extension: Nine (9) Month Extension is being requested. Request submitted to:.date / / Joyce T -Weaver City of Polson Building and Plmming Official 17uJ 5N3 V---..., '1,', MAY 0 J 2m~,," 2

19 12730 E. M RABEAU PARKWAY, SU TE 100 SPOKANE VAll EY, WA P F i ' " " " j P / - ' Uil MAY (~~.~..-' - '" - CLC ASSOCATES TRANSMTAL TO : City of Polson 106 First S. East DATE : April 30, 2013 FROM: Don Ski llingstad \f!s; n AnN: CC: Polson, MT Joyce Weaver Bu il ding and Plann ing Official PROJECT: PROJECT NO: S Polson Wal Mart Supercenter ENCLOSED: DOCUMENTS: _...:...cx CDjDVD: PRNTS: REPORTS: OTHER: COPES 1 City of Polson Time Extension Request DESCRPTON 1 Application Fee, Check No ($200), ClC Associates, nc. REMARKS: Joyce: Attached is the completed Time Extension request for the subdivision approval along with the application fee. f you need anything else, please let us know. We would appreciate a copy of the approved form. Thank you, Don Skillingstad o FOR YOUR USE D FOR YOUR REVEW o FOR YOUR APPROVAL D PER YOUR REQUEST SENT VA: FEDEX AVALABLE VA: D EXPRESS D 1ST DAY D 2ND DAY D MESSENGER D U.S. MAil D PCKUP DENVER PHOENX SALT LAKE CTY SPOKAN E

20 62nd Legislalure HB0522 AN ACT GENERALLY REVSNG LAWS REGARDNG THE LOCAL REGULATON OF SUBDVSONS; AUTHORZNG A GOVERNNG BODY TO EXTEND THEAPPROVAL OF A SUBDVSON APPLCATON AND PRELMNARY PLAT FOR A MUTUALLY AGREED-UPON PEROD OF TME; REQURNG THE AGREEMENT FOR THE EXTENSON TO BE N WRTNG; PROVDNG THAT A GOVERNNG BODY MAY SSUE MORE THAN ONE EXTENSON; AND AMENDNG'SECTON , BE T ENACTED BY THE LEGSLATURE OF THE STATEOF MONTANA: Section 1. Section , MeA, is amended to read: " Effect ofapproval ofapplication and preliminary plat. (1) Upon approving or conditionally approving an application and preliminary plat, the governing body shall provide the subdivider with a dated and signed statement of approval. This approval must be in force for not more than 3 calendar years or less than 1 calendar year. At the end of this period the governing body may, at the request of the subdivider, extend its approval for a mutually agreed-upon period of time Re me'e than 1 ealenda, yea" exeept that tlie go, eering body ",ay extend its appro,al for a period of ",o,e tliall 1 year iftnatappro,alperiod is illel"ded as a specific eolldition of a ",itte" agreell'mt beh,een the go,8"';g body and t,e s"bdi,ider, aeeording to Any mutually agreed-upon extension must be in writing and dated and signed by the members of the governing body and the subdivider or subdivider's agent. The governing body may issue more than one extension. (2) Except as provided in , afterthe application and preliminary plat are approved, the governing body and its subdivisions may not impose any additional conditions as a prerequisite to final plat approval if the approval is obtained within the original or extended approval period as provided in subsection (1)." Section 2. Applicability. [This act] appli'es '; ~~tidivis ion applications and preliminary plats approved prior to [the effective date of this act] and' to those approved on or after [the effective date of this acl]. - END, ~ egislative Services D"vision Authorized Print Version - HB 522

21 Rev CTY OF POLSON 106 1ST STREET EAST POLSON, MT FAX: Agenda tem Public Request Form p: " MAY , ~ L l r.- -=--~ Please submit completed by Noon, Monday, preceding the council meeting. Date Submitted: 5/10 h ~ Requested Meeting Date: m Cl 20 ~ Who is requesting it:m pl:ced on the agenda: t1()ncb12-lla... 5("1; t/.x Who will be presenting the agenda item: Hnnc.pe ltq.. 5(r'\~{h4-5c h<'<:' Si,;;it; r Contact (PhonelFaxlE mail): i?o\ 50V1 (1".(':,),\,co fy\. Ho~ would you like the age~da item worded: 'tb G «:~ \ '0 -bw fn\k?o\... &t~:<:..em ~ Qoe f\'l.!,eod ' (Xl Q"jl')c\ o..\\- SrtlW. \ \j - Will you have attachments: ~YES NO (All attachments due by Monday before, unless otherwise authorized by the City Manager) Will you be asking for a vote: YES(C NO f yes, what specifically are you asking for a vote on: What City department(s) would be affected by this item, and what is the estimated cost to the City: What is the policy question for the Council to Decide: f this is a discussion item, what is the context of the issue: =tc\ roo-ce (O;tY\(r.\)'()~{ "i O cv 'lo-(\f o~ {hs pu.qnto City Manager approval: Date: disapproved Please Note: No additional handouts will be considered for action at the Council meeting. Submitter represents that presenter named above will be prepared to present this item, if approved. Please Sign:

22 B' - t"lng a Blank tl e!. A community event to share your art an~ poetry! This is an open invitation to all artists in. Polson. We want to have a night for you to share your work! The Community is welcome to come an~ listen to the amazing an~ talente~ people of Polson. You can rea~ your favorite poem, either original or one alrea~y written. There will be foo~ available. P[eqse keep it tqstefu[! And E- mqj[ ohginq[ poems qheqd of time to: :~\ -. ' J. -..., -... Ro!sonpoet -

23 Friday May 31, there is a poetry reading and art show at Riverside Park from 5 to 7:30. There will be food to purchase from Quinn's Wrap Shack. f you would like to bring a piece of art work, please us pictures and dimensions at also contact this if you would like to have a scheduled reading with the poem attached. You may share an original poem that you have written, or you can read a poem by a published author. You are welcome to come with a blanket to listen to poets or look at the wonderful artwork. Keep in mind that there is a focal point of Polson's Middle School and High School, so please keep all artwork and poetry tasteful. f you have any questions ca ll us at (406) or

24 tc\' l l l 11 CTY or POLSON 106 1ST STREET EAST POLSON, MT FAX: Agenda tem Public Request Fonn Please submit completed by Noon, Monday, preceding the council meeting_ Date Submitted: 5/(3/ S Requested Meeting Date:.s!;;LU!J 3 Who is requesting i:m ;JlaCed on the agenda: fl',,~n_.cp Le:6/u:V - 'l2z>6ea. istktf'se.j Who will be presenting the agenda item: _--'''LA-,-,-,,M.=e,,,5,,--,R.=A-'-YL.::.U=~.:.::,v:.:J),,,- Contact (PhonelFax/ ): How would you like the agenda item worded: W!+i Ua:< OF ::i;vsul-/wjc(; Will you have attachments:..x YES NO (All attachments due by Monday before, l1less otherwise authodzed by the City Mallager) Will you be asking for a vote:...ls...yes NO f yes, what specifically are you asking for a vote on: (LtJ() "- / a t;"}vl t:::n -r WA-tvlfB, "F.::{j..JS'ul.-AAlC What City department(s) would be affected by this item, and what is the estimated cost to the City: tl,o K.-J(HJP What is the policy question for the Council to Decide: SHOtU-.t> 'c//tvt.m.. t!~ t i.-ld,.>~""b f this is a discussion item, what is the context of the issue: _ City Manager approval: Date: disapproved Please Note: No additional handouts will be considered for action at the Council meeting_ Submitter represents that presenter named above will be prepared to present this item, if approved_ Please Sign:

25 ,:' c' <.., ~'), '",. -', :,),',' ""'''''... '' ~''...'''P'~%',',,',,'. ~/ ~n~~~z:t 106 1st Street E., Polson, MT _- j 'S Fax (\~ C i ;2/ Mvwci~ofpolsoncom ~ ~ ~, f / ~\ SPECAL EVENT EJ~.;;ri: CHECKJST Application received'(paaes 4-9) C1eanina deposit $100.01) Liability nsurance Required > Requirements» Additional Named nsured: City of Polson» Musr specify: The City' shall receive ten days notice of any cancellation of the policy,»$750,00 for each claim»$1.5 million for each occurrence >Certificate to be received ten days prior to the even!. Alcohol Catering Request Form (page \ 0) o Fee $ o Copy of Catering Endorsement required,. Application For Special Permit to Sell BeerlTable Wine from MDOR (page \\) " MCA \6-4-30: Special pennits for tax-exempt organization or institutions 501(c)(3), «501 (c)(4) or 501 (c)(6) must obtain liquor liability insurance Limited to 12 permits a year Applicable approvals received below», " 0, ;.., " <, 5,,...- "..,, ~ '. i ~ ~ < '. l~ P Approved ease d a t e & mla of approva or sapprova of appnca r b e. ~~ " Disapproved Date Department Comments,~ " i' Parks Special instructions for food vendors in Parks. ~ ('~ Streets Police ~ Apri118,2013 Page ~~...;.:_~::;:.::;: ':;"-; :,.-;~;"0?:;"X:' ~:':;:"0;'" :::;;..;;:;::: %~.;~;-:;;;.;~'.:..~:.;..:;-;;.:: 0:-.:,';:;:: ~-v=.~;:::. (, Fire» )(., Water & s> Sewer «, x' City '.'! Council Approval needed for Alcohol waiver only. "/ ~ Park \ Board :'., " "?( ~? (~ l

26 .' 106 1st Street E., Polson, MT Fax (City of POSO~ ~ ;': Special Events Application l'ype of Event 0 Festival/Celebration 0 Walk or Run o Sporting Event (non walk/run) o ExhibitslMiscellaneous 0 Athletic/Recreation o Concert/Performance o Circus/Carnival i( Parade/Procession/March o Farmer/Outdoor Market o Dance 0 Other (specify) 'Event Name & Location /) /J E'yeot Tjtle U -r~",-""\ 1 ~4,;/ ~~ '""""'ci <=- StreetlPark/Lake (list all sites being requested)_,---- -,-,---,----_--,-- ---'-=;- ~.. 0 Main Street (Down town) 0 Boettcher Park (to~essionaire) 0 Riverside-Park (concessionaire) 0 Sacajawea Park o O'Malley Park o 7th Avenue Skate Park 0 Sports Complex 0 Salish Point,. NOTE: Anv evei1fbeing"jield in a Cif\! Park with the potential o(serving or'selling food slllffs to the public is re((ufred to gain lvritten. ~~ aoproval (rom Concessionaire and Parks Director.,; Event Times, Set-up;Breakdowri, Clean-up " Setting up the day before the event? 0 Yes ~ No Set-Up Day/Date... From,arnlpm to,.arnlpm. ~'m~o'tdi~y7d":;;;'d~ 'mtm ~''J /777.<> / 3 S t //"30/ /..--= t /.t> ~ n...l::2.,, v n y... 'l"' e up._---l_.l..!..-'_"--"'----'_----4~pm O._..!._-'- '<ll~ <. (nclude "day-of' setup and breakdown times) Event atn/pm to am/pm ",\ Event Day/Date-Day 2... A/~ ~~:~down :~: :~ :~: " \ (ndude"day-of'setup andbrcakdown times) Event atnlpm to arn/pm ~; Breakdown_--,-- am/pm to arnpm ;' Breaking down set-up the day after the event? 0 Yes J!J No i Breakdown Day... From, arnpm to. ---"arnlpm ;: ~ (Complete only ir brcakdown day i$ scpar.ue from event dol)') ~;, <. How are you handling clean-up? 55 o Using volunteer clean-up crew during and after event,. < o Using professional cleaning company during and after event? (Explain) ;; ( Applicant nformation )) J ;; Applicant (Your Name),----'''--'''+-L.!c:...+J-l'----'J'-'/'1' '--'-t('''--'$'-'~''---'~::c..:.... -''''--Organization 4 "'1 a.-, "'..., Le, '.' Event Coordinator (if different from applicant), =--,-- ;. Mailing Address._L/~:s'_L..9 '.$ ' "_5... <tl..._'_" ")4' G~L'7/---/f!. -=-- GJ L..%~<>- ---"'----.J./?' '---'' j: Day Phone: f?'~ J- o,z. 6 '1 After Hours1;~e : l'06 -.,S-1'/ '7 ~ cp 6- Fax:.,., Public nformation Phone Phone -;-:-:-=-=---=-_--:-- --:---:---:-:-:----:-_;-:-:-_-,- {,~ With respect to those Applicants required (0 obtain liability insurance ($750,00 for each claim and SJ.5 million/or each occurrence), 'he following shall apply: ;( Applicant agrees (0 investigate. defend. indemnify and hold harmless the City, its officers, employees and agents from and against any and all loss. damage, liability, "«"/,' 5~, is ~> April 18, 2013 r~-;.;;.:~~:;.-;;;. ~:~;0.:,~$$.;'~~ y~-:;..-.;$;~-;c...:;v$$:::..:;.;;.~,;-...;~;,...;::..~{ ;;;"..:~.;;.;.:.::~::;<~.,::.;::.::. -~:.y-,,-{ v.:_;~;:. ; ~' ~ ~.: ~./.! <: :< (- /" "':, /.,,',,:

27 ;l::"';'{,:-:'}<:,;:.; :: 0~-:: ~v;.::-;,:;-;. ;~. (, st Street E., Polson, MT Fax Special Event Application (continued) Please complete the following sections with as much detail as possible since fees and requirements are based on' r the information you provide us. Description of Event D First time event (include site map with application, page 6) ~ingevent,. (.,',:. (;,. -' Note that this description will be published in our City Parks ~ ~ ;--S -r~,l-:-r..".---'<...l...'--'-- J...::...::=----=--=...," ,f ---=-...:::.,-'''=-''=-:''- /.,,-_-_-;;--...,L-u~;t<-~-=o..L~-$)}; --=-7./~ <'<-e:::... -"_-"... """'-""c''-'.----.~-=-~''''''-----''=-=- t~'---...l...:.(...:.. :r-'='-=---"----, _..L.d.'-"-"="--_-:--_;(..J.~ / :, -rlf-- 'vd' 'i. ~~r-~~~<: ~. ~~~~ ~~ ~ ~~~~~~~4/~ -~,~~~ ~~~~ ~~~~ ~-~~~ - ~~~~ * f ~:, ----.;J. ) --'--7_:::... ~'_-.:.._"= '!'-- ', !" "<y"" - --=e;""-.::.<,, -=../~. -z:;?---<<l...><!! =- -~--c -" ~ ~ ii '> Estimated Attendance '. Anticipated # of event participants per day (people directly participating in event, event vendo"'stat/voluntee";): Anticipated # of event attendees/spectators per day (people attending event): < ;.:; Grand total of anticipated # of people per day: _-;- :' s there an Admission charge? D YES ~ NO Traffic Control and Public SafetY (STREETS), Requesting to close a City street to vehicular traffic? - ~ 0 For event sejyp (list streets and describe what will be set up in the street) /1+ "'...;, ;;> ~...s:; / ~: b..ai car--: Lv J :-r" A"~ (.,U e.-fit ftlpart ofwalk!run course (iststreetsaffected) b -'til.---w,.- ;> 1'1A,~ ", '.':, 0 Other (explain) > ii D Nostrectsto-b-e-c-l-os-e~d » ; " Requesting to post "no parking" signs on a City STREET(S)? {,' -,< ", '/.'} <: ~ (.~ "(~ >-\ ;~ ~.. tvj~ " i 0 To create event loading/unloading zones where none currently exists ( ~t streets)' ~~ ~ 0. f « ~ ~ 0 Other (explain) --,--!l ;~ 0 No notices to be posted ~~ $5 Requesting to use sidewalk(s)? ' ~i~ <> 0 For placement of vendors; ndicate if they are selling anything (list streets) )' ~~ ~ 1~ 0 For use by event walkers/runners (explain)! l, on 0 sidewalks to be used. :., (; Apri118,20 l3 PagelS Special Events {( K;...;:.X::;~.;:;x -:--;..~;:A~'::.:.:_::.;~':'%X(:.-0~~v:::_~$:_::_.:;~ ~~~::; :. /...."..:.-;,,~:;.;.:;:.~~-;;.;:-,';-._:;...:_.:.;:;. "~-;::;";" ;.;,--;~*:~~»!

28 106 1st Street E., Polson, MT Fax wlvw.cityofpolson.com Elements of your Event Setting up a stage? o Platform style, dimensions~ ~~ 0 Concert style, dimensions ~-.. Location : :,;. fno stage at event ;; '.. Setting up tables, chairs, canopies and tents? ;:- o Tables: # d No tables being set up o Chairs: # -,-_-:-:--,--,-_---, D No chairs being set up o Canopies: # and their dimensions 0 No canopies being set up o Tents: # and their dimensions 0 No tents being set up Setting up other equipment? o Sporting Equipment (" plain) ~~-----~------~------~-- o Fencing (e;plain). ~i f ther (explain) ot setting up any equipment listed above at event, "<,,. '" aving amplified sound and/or music? o Amplified sound for announcements only o Amplified sound for music (check one) o CD player for DJ music o Small 4-5 piece live band o Large 6+ piece live band DOth~,~~--~---,~ o No amplified sound/music at event Using lighting equipment at your event? o Bringing in own lighting equipment is o Using a professional lighting company. Company ~;,rno lighting equipment at event ;; ~. Using electrical power? o Using on-site electricity, if available o Bringing in generator o No need for electricity at event? Using other utilities? grequest to use on-site utility, if available f No need to use other utilities at event,~ 0 For sound 0 For food preparation and/or refrigeration equipment t o For lighting ~; o For sound 0 For food preparation and/or refrigeration equipment o For lighting 0 Gas 0 Restrooms o Water o Sewer lines :: Having food and non-alcoholic beverages at your event? (PARKS) f; All Vendors must coordinate with Concessionaire and Parks Director. All Vendors are required to obtain a Solicitor's License. :; 0 Vendors preparing food on-site (Must coordinate with Concessionaire and Parks Director) # :~ 0 Vendors bringing in pre-packaged food and beverages (Must coordinate with Concessionaire and Pruks Oirector) # ;:,i 0 All food aod non-alcoholic beverages handled by organization; not bringing in outside vendors. i~ 1 NO food at event i'» i April 18, 2013 Page 17 ( ~:;;~~;.'1"- ~:-~,;'~~':~":v;:-:':; :;:${~~~1_.;.7.;$~~%;;.:..;0.;~.. ~v~:;; ;...:;:;.,;..:;.. ~~~:;....»y.j::.:,. ~ ';;... " <: " <' \' ~; <? 'f ~~,~ ~> l~ ( < > :. ~ '.~~. ;.~s:.~:.~,;e::::~~~~~

29 ~~?:;:;'-:;':~~(,";::"-"':~:""':: ",;:~~-;. d t Street E., Polson, MT Fax w\vw.cityofpolson.com ,_~ City of Polson ') <'~ G, 1; Having alcohol at your event? D Yes, serving/selling beer and wine (complete' Alcohol Catering Request Fonn', page 10) Hours of alcohol being served: From to 50(c)(3): May obtain an 'Application For Special Pennit to Sell Beer/Table Wine' from the Montana Department of Revenue (seepage ) ~NO alcohol at event " Having selling and/or informational vendors at your event? D Vendors seling' food only #. D Vendors selling merchandise/services only # ;; D Vendors passing out infonnation only (no vend;ng ;cense needed) # _ ~N o selling or infonnational vendors at event Having kid activities? '. ~, D nflatable Bouncer House #,---,. Dimensions? " D nflatable Bouncer Slide # _ Dimensions? D Rock climbing wall Height?-,- -,-_ Truck to bring wall in? D Yes D No Truck acts as countelweight to wall? DYes D No D Arts & crafts (i.e. craft making, face painting, etc.) D P elting zoo? D Carnival games or rides? Specify type, D Ofu~ ),No kid activities at event i.' " (, f ~,~ \'. f " " " ' \' ",( " ','.,"' ~'. ;~ Any additional elements unique to your event but not asked above? :.'" D Yes. Describe '. " "? ;' }: No,', i; Event Signage <.' DYes, we will post signs # Dimensions, _ D Yes, having inflatable signage # (complete lnatable S;gnage Request fonn) D What will signs say? _ D How will signs be anchored/mounted? _.,.- D No signage at event D No inflatable signage f: ;Waste Management i: D Contracting with trash/recycling vendor. Company ~~ '' D Contracting with portable toilet vendor. Company 1 Load-in Day & Time _,---_--,- Load-out Day & Time ; D Portable toilets to be serviced Time _ i ApnllS,2013 Page ls Special Events :::-~~~'".6-~.-' J".;... :..:~ -t:-;;.':.~%;~~~~ ;;~ ~ :%;; ~~~_.Mn~~ "_::;_;, ;,;:;..;-

30 City Manager Search Committee Meeting May 14, 2013 Library Meeting Room Attendance: George Mahoney, Ruth Hodges and Cindy Dooley. Steve Eschenbacher and Jane rwin absent. Others in attendance: None The City Manager Search Committee met at 5:00 pm to discuss the Prothman Company proposal in more detail and to begin reviewing the job description. t was decided to pursue the $16,500 proposal from Prothman Company which includes two on-site visits and a work session to review semi-finalists via a conference call. This amount includes a one-year guarantee (see information from proposal package attached). Cindy Dooley said she had discussed an allocation of the professional fee of $16,500 with Water and Sewer Superintendent Tony Porazzo and Golf Maintenance Supervisor Pat Nowlen. She has not talked with Director of Golf Roger Wallace at this time. The department heads are willing to allocate the professional fee to their funds, but there may need to be further discussion on what the allocation might be. The City Manager Search Committee will make the following proposal to the City Commission at their meeting on Monday, May 20, 2013: Hire Prothman Company to conduct the City Manager recruitment and allocate the professional fee of $16,500 as follows: v. to the General Fund, V. to the Golf Fund, V. to the Water Fund and v. to the Sewer Fund. All costs such as travel and advertising will be paid from the General Fund and will probably be approximately $5,000 - $6,000 depending on the number of candidates that are brought to Polson. Cindy Dooley will call Greg Prothman and ask about the on-site meetings and call several of the references. (Telephone call with Sonya Prothman: There is an initial meeting to establish the City's profile and the City Manager job description and to understand the needs of the community and then an on-site day or two when the finalists are interviewed, etc. to assist in that process.) (Telephone call with Mike Jackson, City Manager of City of Spokane Valley, WA: He said that they have used Prothman for both interim and permanent positions. They have always provided high caliber applicants. He feels they are very professional and conduct a very fair process. They do not pressure you to fill the position and instead work to get the right person and they really listen to their clients.) (Telephone call with Chris Kukulski, City Manager of Bozeman, MT: He has used Prothman for many department head positions. He said they are very good to work with - good at reaching out. He said on

31 average they get 65 to 75 applicants for each position which provides good competitive pools. He likes the fact that Greg Prothman is a former City Manager and understands the needs of local government.) Cindy Dooley reported that not all of the job description information had been received from the council and that the City employee survey results had not been tallied yet. She said that at the next meeting the committee should develop a City survey that could be put on the City's website. The remainder of the meeting was spent reviewing the job description and making agreed upon changes (see attached red-lined document). The next meeting is scheduled for Tuesday, May 21, 2013 in the City Council chambers. The meeting adjourned at 6:40 pm.

32 STATEMENT OF QUALFCATONS ABOUT PROTHMAN Prothman Company is a Seattle based consulting firm that specializes in providing national and regional executive recruitment services to cities, counties, and other governmental agencies throughout the western United States. Founded in 2001, Prothman has quickly become an industry leader known and respected for outstanding customer service, quality candidate pools, and knowledge of local government. OUR EXPERTSE Recruitment Knowledge and Experience: The Prothman team has conducted over 450 recruitments and interim placements. We have read and screened over 15,000 resumes, and we have personally interviewed over 5,000 semifinalist candidates. We know how to read between the lines, filter the fluff, and drill down to the qualities and experiences required to be a good manager. Firsthand Knowledge of Local Government: Every Prothman team member has worked in local government. Our talented consultants have a cumulative 150 years in local government service, with expertise ranging from organization management, police and fire management, human resources, finance, public works and elected official public service. OUR PROVEN PROCESS Clients and candidates continually tell us that we have the best process and client service in the industry. The tenure of our placements is among the best in the industry because we understand that "fit" is the most important part of the process; not just fit within the organization, but fit within the community, as well. OUR GUARANTEE We are confident in our ability to recruit an experienced and qualified candidate who will be the perfect "fit" for your organization. Should the selected finalist leave the position or be terminated for cause within two years from the employment date, we will conduct a replacement search with no additional professional fee. (The guarantee is for one year if alternate options are chosen.) CONTACT NFORMATON Greg Prothman: work, cell Submittal Date: April 26, PROTHMAN

33 Recruitment Strategy Every recruitment we conduct is a national search. We only serve clients in the western states by design because it would be a far stretch for us to tell a client that we understand the needs and culture of their community in a city in Florida, Tennessee or Texas, for example. We know the Northwest. We understand that every candidate cannot make the transition to our unique weather and culture, and we pay extra attention to the "fit" of the candidates, as well as the fit of their spouses and children. We have conducted hundreds of successful executive searches and refined our process along the way. We provide the process, but you call the shots... whether you want weekly updates or monthly updates, more meetings or less meetings... we tailor every recruitment to meet your needs. We will partner with you, and find you a highly qualified candidate who is the perfect "fit" for your organization, guaranteed! Draft Schedule Our recruitments take approximately weeks to complete, depending on the scope and direction from the client. You can expect approximately: 2-3 weeks for stakeholder interviews and profile development and approval, 5-6 weeks for recruitment, 2-3 weeks for screening and interviewing, and 2-3 weeks for coordinating final interviews. Bolded items denote meetings Project Review & Stakeholder nterviews Week of May 13, 2013 Send Position Profile for review Week of May 27, 2013 Approve Position Profile and Begin Advertising June 10, 2013 Prothman Screens Candidate Application Materials Application Closing Date Prothman Screens and nterviews Top Candidates Work Session to review applicants, results of interviews, and pick finalists Final nterviews, may include an evening reception, and then all-day interviews Ongoing July21,2013 Weeks of July 22 & 29, 2013 Week of August 5, 2013 Week of August 26, PRDTHMAN

34 FEE, EXPENSES & GUARANTEE Professional Fee The professional fee for a city manager recruitment with a two year guarantee is $18,500 (this includes three on-site meetings). n recognition that Polson is a "small" city, we offer two alternate options also: 1. Full recruitment with one year guarantee and two on-site meetings (work session to review semifinalists via conference call) $16,500; 2. Full recruitment with one year guarantee and one on-site meeting to facilitate the final interviews (council & stakeholder interviews via phone and work session via conference call) $15,500. The professional fee covers all Prothman consultant and staff time required to conduct the recruitment. This includes all correspondence and on-site meetings with the Client, writing and placing the recruitment ads, development of the candidate profile, creating and sending invitation letters, reviewing resumes, coordinating and conducting semifinalist interviews, coordinating and attending finalist interviews, coordinating candidate travel, professional reference checks on the finalist candidate and all other search related tasks required to successfully complete the recruitment. Expenses Expenses vary depending on the design of the recruitment. We work diligently to keep expenses at a minimum and keep records of all expenditures. Expenses that the City will be responsible for are: Newspaper, trade journal, websites and other advertising (approx. $800-1,100) Direct mail announcements (approx. $800-1,400) Background checks performed by Sterling (approx. $75 per candidate - $400 - $500) Final interview binders, printing of materials & delivery expenses (approx. $ ) Consultant travel, travel time charged at $62.50 per hour and related expenses Any client-required licenses, fees or taxes Candidate travel expenses vary depending on the number of candidates, how far the candidates travel, length of stay, if spouses are included, etc. We will coordinate and forward to your organization the candidate's travel receipts for direct reimbursement to the candidate. A 3% charge will be added to all expenses which reflect City of ssaquah and Washington State B&O tax obligations. Professional fees are billed in three equal installments throughout the recruitment. Expenses are billed monthly. Guarantee Our record of success in placing highly qualified candidates provides that Prothman will guarantee with a full recruitment that if the selected finalist is terminated or resigns within two years from the employment date, we will conduct a replacement search with no additional professional fee. The guarantee is one year if the alternate options are chosen. Cancellation You have the right to cancel the search at any time. Your only obligation would be the fees and expenses incurred prior to cancellation. -PROTHMAN

35 POSTON DESCRPTON Class Title: City Manager Department: Division: Date: Job Code Number: Grade Number: Union: None Location: City Hall GENERAL PURPOSE Performs high level administrative, technical and professional work in directing and supervising the administration of city government. SUPERVSON RECEVED: Works under the broad policy guidance of the City Council. SUPERVSON EXERCSED Exercises supervision over all municipal employees either directly or through subordinate supervisors. ESSENTAL DUTES AND RESPONSmLTES Manages and supervises all depru.tments, agencies and offices of the city to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed. Provides leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Provides professional advice to the city Council and department heads; makes presentations to councils, boards, commissions, civic groups and the general public. Communicates official plans, policies and procedures to staff and the general public. Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time. Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations. ssues written and oral instructions; assigns duties and examines work for exactness, neatness, and

36 confonnance to policies and procedures. Maintains hannony among workers and resolves grievances7according to Employee Handbook Procedures. Perfonns or assists subordinates in perfonning duties; adjusts errors and complaints. Prepares a variety of studies, reports and related infonnation for decision-making purposes. Appoints and removes all department heads, officers, and employees of the city, except members of the council7 and city attorney. Sees that all laws and ordinances are faithfully perfonned. Prepares and submits a preliminary annual City budgeh in coordination with the department heads and City Clerk-Treasurer. Administers the adopted budget of the City. Works with the finance department to advise the council Aavises tile Cit)' CSl±Aeil of fmancial conditions and current and future city needs. Attends all meetings of the Council at which attendance ismay ae required, a~' tile CSl±Aeil. PERPHERAL DUTES Recommends for adoption by the council such measures as manager may deem necessary or expedient. Prepares and submits to the council such reports as may be required by that body or as manager may deem it advisable to submit. May serve as the head of one or more departments of city government. DESRED MNMUM QUALFCATONS Education and Experience: (A) Graduation from an accredited four-year college or university with a degree in public administration, political science, business management ort a closely related field, and five (5) year.. of applicable experience in public sectoras a mlhlieiflal administrationef. Necessary Knowledge, Skills and Abilities: (A) Considerable knowledge of modem policies and practices of public administration; working knowledge of public sectormtihieiflsl fmance, human resources, public works, public safety, and community development;

37 (B) Skill in preparing and administering ffillflieijlal budgets; skill in planning, directing and administering necessarymhrueijlal programs; skill in operating and use of a personal computer, including work processing and spreadsheet programs; calculator, smart phone, multi-line telephone system, copy machine and fax machine!he listed teels and el:jhijlllleflt; and (C) Ability to prepare and analyze comprehensive reports; ability to carry out assigned projects to their completion; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees, city officials and the public; ability to efficiently and effectively administer a municipal government. SPECAL REQUREMENTS Must be bondable, TOOLS AND EQUPMENT USED Requires frequent use of personal computer, including word processing and spreadsheet programs; calculator, telephone, copy machine and fax machine, PHYSCAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, While performing the duties of this job, the employee is frequently required to sit and talk or hear, The employee is occasionally required to walk; use hands to [mger, handle, or feel objects, tools, or controls; and reach with hands and arms, The employee must occasionally lift and/or move up to 10 pounds, Specific vision abilities required by this job include close vision and the ability to adjust focus, WORK ENVRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job, Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, The noise level in the work environment is usually moderately quiet. SELECTON GUDELNES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required,

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