2017 Golf Outing Information & Contract

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1 Timberlin Golf Club, 330 Southington Road, Berlin, CT (860) Golf Outing Information & Contract Thank you for considering Timberlin Golf Club for your event. Please complete and return the attached contract with your deposit. Your deposit will be used towards the cost of your outing. Upon receipt of the signed agreement and your deposit of $250, the date and time will be reserved for your group. Seven (7) Days in advance of your outing, you are required to give an approximate count of your group. Full payment for the number of players is due the day of the event. To prevent confusion the day of your event, it is required that you collect the green, cart and food fees from your group. You will settle up with the Head Golf Professional and be required to make two separate payments (one for golf and one for food and beverage). Please have your group ready to go 15 minutes before the first scheduled tee time. It is recommended that you collect all the money from your participants prior to the event. CANCELLATION POLICY: Should you have to cancel your outing, please notify Timberlin Golf Club a minimum of 30 days in advance of your outing date and you will receive a full refund of your deposit. If you cancel within 15 to 7 days prior to your date, you will receive a 50% refund of your deposit. If you cancel within 6 days or less, you will not receive a refund of your deposit. This is the complete refund policy and is not subject to exception. If you are entitled to a refund, please allow three weeks to process a check to send to you. Rain, cold or generally lousy weather conditions are not grounds for cancellation. If the course is open, you are expected to play. If conditions are dangerous, unplayable or the Director of Golf has closed the course, we can schedule an alternative date or you can be issued a refund of any unused, non-perishable services and goods. Our rain check policy is as follows: If you have completed 14 of 18 holes, no rain check or credit will be issued. If you have played between 5 and 12 holes, you will receive a 50% credit or a 9-hole rain check. If you have only played 4 or less holes, full credit or an 18-hole rain check will be issued. IF THE COURSE IS OPEN, YOU ARE RESPONSIBLE FOR YOUR TEE TIMES.

2 OUTING AMENITIES AVAILABLE Longest Drive Closest to the Pin markers Straightest Drive Hole sponsor sign(s) placed at tees if provided day before event Cart signs, rules sheets, and scorecards are provided Breakfast, Lunch and Dinner options, menus available Beverage cart and/or stations upon request We specialize in helping you make your outing a hassle free event. If you need ideas for favors, we have many options available in a wide variety of price points. In addition, we can provide you with a great selection of plaques and trophies to choose from that will surely make your event a memorable one. Given the proper lead time, our Golf Shop has the ability to order a wide selection of personalized golf products for your event. We can have shirts, hats, golf balls or other items personalized with your logo for your outing. Contact us for a complete catalog of our various products we offer at unbeatable prices. FOOD & BEVERAGE OPTIONS Our golf outing food & beverage menu is enclosed. Please review the different options available to your group. Should you need a special menu, please contact us for more information. Our clubhouse tent is a great location to have banquets following your event. The tent can accommodate groups from 20 to 150 people. THANK YOU FOR CHOOSING TIMBERLIN GOLF CLUB FOR YOUR GOLF OUTING. WE LOOK FORWARD TO MAKING YOUR EVENT SUCCESSFUL AND MEMORABLE.

3 TIMBERLIN GOLF CLUB GOLF OUTING RULES & REGULATIONS Please distribute a copy of this to all participants prior to your outing: 1. Proper golf attire is required. Collared shirts are preferred. Please no tank tops, flip flops, or ripped or torn clothing. 2. Metal Spikes are restricted from use. Soft Spikes are required of all golfers wearing Golf Shoes. 3. All golfers in the outing must ride. You must have a valid driver s license to operate a golf cart. 4. All golfers must have their own set of clubs and bag. Rentals are available upon request. 3 days notice is necessary to reserve a rental set of clubs. 5. Unacceptable behavior will not be tolerated on the golf course. If necessary you will be asked to leave. 6. Golf cart rules change due to daily weather conditions and time of year, cart policies for each day will be listed at the Golf Shop. Obey daily cart rules. 7. You are responsible for any damage to the cart that occurs while it is being used by you. 8. No replays or playoffs! Your fee is for one round only; if you wish to go back out, purchase a replay in the Golf Shop. 9. No alcoholic beverages, coolers or food is permitted on course property, unless purchased through the Par for the Course Restaurant. 10. All players must report to their golf carts at least 15 minutes prior to their scheduled tee time. 11. Pace of play is vital to our operation. All groups are expected to play in 4-1/2 hours, and to keep up with the group in front of yours. Rangers will be on duty, and have full authority to enforce Timberlin Golf Club rules and regulations. 12. Please repair ball marks, replace divots, and rake all bunkers. Try and leave the course in the condition you found it, as a courtesy to the next player. 13. Rangers will be available to assist all golfers and to enforce course rules. Recommendation to help your outing maintain its pace of play without affecting scoring: Maximum hole score for individual play is a Double Par. Maximum hole score for a scramble is a Double Bogey. ********SLOW PLAY WILL NOT BE TOLERATED********

4 TIMBERLIN GOLF CLUB GOLF TOURNAMENT CONTRACT Company/Organization Date Director Phone Address City, State, Zip Date of Event.. 1st choice Tee Time or Shotgun Starting Time Include: Closest to the Hole Longest Drive Pairing Sheets Score Board Other (explain) Total Fee $ per player Additional Comments I, Representing (Tournament Director) (Company/Organization) Agree to pay a deposit of $250 with the submission of this Tournament Contract to hold the above requested date. The deposit made will be used toward the total amount owed. In addition, I agree to submit payment to Timberlin Golf Club in full the day of the event. The total amount paid will match the number of participants provided by the Tournament Director the day of the event. CANCELLATION POLICY: Should you have to cancel your outing, and notify Timberlin Golf Club a minimum of 30 days in advance of your outing date, you will receive a full refund of your deposit. If you cancel within 15 to 7 days prior to your date, you will receive a 50% refund of your deposit. If you cancel within 6 days or less, you will not receive a refund of your deposit. This is the complete refund policy and is not subject to exception. If you are entitled to a refund, please allow three weeks to process a check to send to you. Signed Date Golf Cart Rules and Agreement No more than 2 persons per golf cart or 2 bags at any time No person without a valid driver s license is permitted to drive the golf cart at anytime. Golf cart must stay back 30 feet from greens, tees and water hazards at all times. Golf cart parking brake must be engaged and set before leaving golf cart. Timberlin Golf Club reserves the right to refuse the use of carts to any person not following these rules without a refund. If not told otherwise, always use the 90 degree rule with said golf cart. The renter and / or renters are financially responsible for any damage done or cause by ill use and / or miss use of said golf cart resorting in damage to the golf course, golf cart and / or persons. As Tournament Director, I agree to inform all tournament participants and / or individuals associated with said event of all rules pertaining to golf course and any rules associated with course, cart, and /or event. Signed Date SEND COMPLETED CONTRACT AND CHECK TO: Timberlin Golf Club 330 Southington Road Berlin, CT Phone: (860) Fax: (860)

5 FOOD AND BEVERAGE CONTRACT Tournament Name: Tournament Date: Contact Person: Approximate Number of Players Approximate Time for Dinner to be served: MENU TERMS 1. Food & Beverage contract must be completed fully and attached to the Golf Outing Contract and returned along with your deposit to Timberlin Golf Club, 330 Southington Road, Berlin, CT 06037, before outing date and tee times will be reserved. 2. Full payment of your golf outing must be made the day of the golf outing, unless other arrangements have been made prior to outing date. 3. The exact number of players for food must be called in no later than seven (7) days prior to outing date and the number of players provided will be the amount you will be liable for. Remember to take into consideration your helpers and/or workers. 4. If outing is postponed due to inclement weather conditions, an alternative date will be decided on the date of postponement, subject to availability. Outing will be liable for food expense if outing is not cancelled early enough to cancel the food preparation. 5. All plates, utensils, etc. will be provided. 6. Prices include taxes and gratuity. I have read, and I understand and agree to be bound by the terms and conditions set forth in this contract Outing Chairperson Date Signed PRINT NAME Menu Selections Continued on Next Page

6 LUNCH ADD-ON -per player FOOD AND BEVERAGE CONTRACT Box Lunch Sandwich (Choice of Turkey or Ham) $8.50 IF PACKAGED WITH A DINNER OPTION, THE PRICE DROPS TO $7.50 Includes: Bag of chips, Condiments, and Choice of Water or Soda BBQ (Hot Dog or Hamburger) $9.95 IF PACKAGED WITH A DINNER OPTION, THE PRICE DROPS TO $8.95 Includes: Bag of chips, Condiments, and Choice of Water or Soda DINNER OPTIONS -per player (ALL DINNER OPTIONS INCLUDE SODA & WATER) New York Strip, Salmon or Swordfish $31.95 (served buffet style) Includes: Potato, Vegetable, Pasta, Salad, and Ice Cream Roast Beef Buffet (Minimum of 40 players) $25.95 Includes: Sausage, Meatballs, Roasted Chicken, Salad, Pasta, and Ice Cream BAR ADD-ONS Keg of Beer (Miller Lite, Bud Light, or Coors Light) $ All other Beer priced upon request ALL OF THE OPTIONS ARE PRICED WITH TAX AND GRATUITY ALREADY INCLUDED Please mail this page as well as the Tournament Contract and Food & Beverage Contract with your deposit of $250, even if food and beverage service is not wanted. If you have any questions, please contact Head Golf Professional Marc S. Bayram, PGA Phone: (860) or Thank you, We look forward to hosting your event!!!!!

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