St. Petersburg. Exhibitor / Sponsor Information. October 20-22, BRONZE ENHANCED Members BOOTH OPTIONS. BRONZE Members.

Transcription

1 St. Petersburg October 20-22, 2014 FALL CONVENTION AND TRADESHOW Exhibitor / Sponsor Information BOOTH OPTIONS Your membership level pre-determines the Booth Options you can choose from below. Option 1 is a full Exhibit Booth; Option 2 is a Tabletop. The difference in price for a Table versus a Booth will be applied to sponsorships, and a number of attendees will have their off-site event paid. Option 3 does not include an Exhibit Booth, but instead applies the booth fee to a pre-selected event sponsorship, and a number of attendees will have their off-site event paid. Full Exhibit Booth includes: Space with 8 high back wall and 3 high side drape, one 6 draped table, two banquet chairs, one wastebasket, one 7 x44 sign, and common area cleaning service. Tabletop includes: one skirted table, two banquet chairs, and common area cleaning service. PLATINUM Members (Booth and $5,000 Sponsorship of your choice are included and pre-paid with Annual Dues. See Sponsorships on p. 5) Option 1 - Full Exhibit Booth set up as usual + Sponsorship *Option 2 - Tabletop + Sponsorship + 4 attendees off-site event *Option 3 - No booth; Sponsorship + 5 attendees off-site event GOLD Members (Booth and $5,000 Sponsorship of your choice are included and pre-paid with Annual Dues. See Sponsorships on p. 5) BRONZE ENHANCED Members (Booth included and pre-paid with Annual Dues) Option 1 - Full Exhibit Booth set up as usual *Option 2 - Tabletop + Sponsorship + 1 attendee off-site event *Option 3 - No booth; Sponsorship + 2 attendees off-site event BRONZE Members Registration/Exhibit Fee - $1,750 *Option 2 - Tabletop + Sponsorship + 1 attendee off-site event *Option 3 - No booth; Sponsorship + 2 attendees off-site event Subtotal : $ * When selecting Option 2 or 3 with an activity, discount will be applied to the lowest priced off-site event chosen. Club rentals are not included in discounted activity. MEETING / EXHIBIT PARTICIPANTS Your membership level also pre-determines the number of participants from your company who can attend the IHFA 2014 Convention and Trade Show at no additional cost. PLATINUM Members - Six (6) Attendees Option 1 - Full Exhibit Booth set up as usual + Sponsorship *Option 2 - Tabletop + Sponsorship + 3 attendees off-site event *Option 3 - No booth; Sponsorship + 4 attendees off-site event GOLD Members - Four (4) Attendees SILVER Members BRONZE ENHANCED Members - Two (2) Attendees (Booth included and pre-paid with Annual Dues) Option 1 - Full Exhibit Booth set up as usual *Option 2 - Tabletop + Sponsorship + 2 attendees off-site event *Option 3 - No booth; Sponsorship + 3 attendees off-site event SILVER Members - Three (3) Attendees BRONZE Members - Two (2) Attendees Additional attendees can be added for a fee of $375 per person. Subtotal : $ (Exhibitor / Sponsor Registration, p. 1)

2 Registration Form for Exhibitor/Sponsor Attendees Please complete a registration form including each individual that is attending the IHFA Convention. (Space for four attendees is provided; please duplicate as many copies as needed.) Attendee Name(s) for Badge(s): EXHIBIT INFORMATION Company: Product / Service to Hardee s Brand: Contact Person Title: List all products you will exhibit. New and innovative ideas and product/service opportunities are encouraged: Address where we may send your confirmation information: Address: City: State: Zip: Please list any giveaways you will offer at your booth: Phone Number: Fax Number: Please indicate your attendance at the following events: FUNCTION ATTENDANCE Oct. 20 Welcome Reception Oct. 21 Breakfast 1 Oct. 21 General Session (for Franchisees & Associate Members) Oct. 21 Lunch Oct. 21 HR Seminar Oct. 21 Tradeshow & Reception Oct. 22 Breakfast 2 Oct. 22 Golf Outing (Register on page 4) Oct. 22 Dolphin Watching Cruise & Lunch (Register on page 4) Oct. 22 St. Petersburg Art Tour & Lunch (Register on page 4) Oct. 22 Awards Dinner CANCELLATIONS Cancellations must be received in writing. If cancellation notice is received by Friday, September 26 th, there is a full refund less a $50 processing fee. There is NO REFUND if cancellation is received after Friday, September 26 th. Please return this form to: INDEPENDENT HARDEE S FRANCHISEE ASSOCIATION 638 Independence Parkway, Suite 100, Chesapeake, VA Phone: Fax: IHFA@IHFA.com (Exhibitor / Sponsor Registration, p. 2)

3 St. Petersburg October 20-22, 2014 FALL CONVENTION AND TRADESHOW Exhibitor / Sponsor Information INFORMATION FOR EXHIBITORS Trade Show Date: st 4 7 pm Reception will be held on the show floor during show hours. Location: Palm Court Ballroom at the Vinoy Renaissance Resort 501 5th Ave., NE St. Petersburg, FL Show Decorator: FM Conventions (407) Upon receipt of your exhibit application, Exhibitor Kits will be ed or sent directly to you from FM Conventions. Additional service needs, shipping and handling will be managed by FM Conventions. Decorator Set-up: Monday, October 20 8 am 10 pm Registration: 7 am 7 pm Exhibitor Move-in: 7 am 3 pm All booths must be completely set by 3 pm Exhibitor Tear-down: 7 pm 11 pm SPECIAL REQUESTS / KITCHEN NEEDS Arrangements for kitchen or culinary staff assistance with food preparation are based on availability and must be made by 5 pm, Friday, September 19th. Ice, utensils and other supplies must also be ordered in advance. your detailed kitchen requests to Henry Pinto at henry.pinto@renaissancehotels.com. Be sure to include a copy of your request to IHFA@IHFA.com. HOTEL & TRAVEL INFORMATION VINOY RENAISSANCE RESORT The hotel accommodations group rate deadline is FRIDAY, SEPTEMBER 19th. All reservations must be accompanied by a first night room deposit or guaranteed with a major credit card. Call (800) or (727) now to make your hotel reservation, and be sure to mention IHFA to receive the group rate of $179 per night plus tax. RENTAL CAR DISCOUNT IHFA has secured a discount agreement with Hertz which is valid for travel to the 2014 Fall Convention & Tradeshow. Call (800) and mention the CV#04V90002 to receive the best possible car rental rates available. AIRPORT SHUTTLE DISCOUNT IHFA has secured a discount agreement with Super Shuttle at the Tampa International Airport (TPA) valid October 19-23, 2014 for travel to the Fall Convention in St. Petersburg, FL. Discounted group rates are $39 Round Trip and $23 one-way. AIR FARE DISCOUNT SHIPPING INSTRUCTIONS FOR PERISHABLE FOODS (non-perishable items will NOT be accepted) For shipping information and pricing on storage of perishable items, please contact Henry Pinto at henry.pinto@renaissancehotels.com. Please keep in mind that refrigeration and freezer space is based on availability. Items need to be clearly marked as perishable. Beginning June 15, 2014, conference attendees will receive a discount and bonus Rapid Reward points from Southwest Airlines through our SWABIZ account. Southwest Airlines is offering a 10% discount off Anytime & Business Select fares and a 5% discount off select Wanna Get Away fares for travel to and from the conference. Book your travel between June 15 Oct. 3, 2014 to for the discounted rates. (Discounts are available for travel Oct.17-26) Additional information on discounts is available at (Exhibitor / Sponsor Registration, p. 3)

4 Off-Site Activity Form Please complete this form for each individual attending no later than Friday, October 3, Company Name: Full Name: Address: City: State: Zip: Phone #: Fax #: Address: (NOTE: IF YOU NEED TO DUPLICATE THIS FORM, PLEASE BE SURE TO ENTER THE COMPLETE AMOUNT OF ALL COPIES FOR SUBTOTAL 3 ON PAGE 5 OF YOUR REGISTRATION PACKET.) CANCELLATION INFORMATION Cancellations must be received in writing. If cancellation notice is received by Friday, September 26 th, there is a full refund less a $50 processing fee. There is NO REFUND if cancellation is received after Friday, September 26 th. EVENT INFORMATION & REGISTRATION GOLF - $220, includes box lunch The course is located on picturesque Snell Isle, just minutes from the resort. The Vinoy s beautifully manicured and scenic greens are home to a colorful variety of birds and wildlife. As stimulating to play as it is enjoyable to view, the 18-hole, par- 72 course challenges serious golfers while providing an enjoyable round for casual players. Registration includes drink tickets, a boxed lunch at the golf course, greens fee, cart fee, and range balls. Rental clubs are available for an additional charge. Please complete this form to specify your clubs (see below) no later than Wednesday, October 8th. Proper golf attire is required. Collared shirts, slacks or shorts, golf or tennis shoes. No jogging shorts, cut-offs or blue jeans. Ladies may wear sleeveless or proper tee shirts. Pairing Partner: Other pair with whom you d like to be teamed: Name Name Club Rental - $59: GOLF TOTAL: $ Male or Female Right-handed or Left-handed DOLPHIN WATCHING CRUISE - $110, includes lunch Enjoy a 1½ hour Dolphin Cruise in tranquil Boca Ciega Bay. Tour a working fishing village, learn the colorful local history and cruise by St. Petersburg s Park Street million dollar waterfront estates. Cruise to where the wildlife lives and see Bottlenose Dolphin, endangered Manatees and nesting Seabirds in their native habitats if you re lucky. Limited time for browsing and shopping will be allowed at John s Pass. Prior to embarking on your boat tour enjoy lunch at the Friendly Fisherman. THE ART OF ST. PETE TOUR - $110, includes lunch Your tour begins with a light lunch at the Dali Museum followed by a self-guided tour. The Dali Museum Collection is rich in works from artist Salvador Dali s entire career. The tour continues at the Duncan McClellan Glass Gallery & Studio for a tour and glass blowing demonstration including an hors d oeuvres reception. The Gallery showcases a wide array of artists in a variety of mediums. Finally, our tour takes you to 3 Daughters Brewing & Tasting Room for a tour and beer tasting where you will enjoy a meet & greet with a St. Petersburg local dignitary. VINOY DAY SPA 10% DISCOUNT Take time to schedule a personal treatment at the Vinoy Day Spa. Located in the Vinoy Renaissance Resort, the Spa offers a variety of treatments. Please call (727) to make your appointment, and be sure to mention you are with IHFA to receive a 10% discount on your services! Subtotal : $ (Exhibitor / Sponsor Registration, p. 4)

5 SPONSORSHIP OPPORTUNITIES All sponsorships include recognition in event materials, on signage at the event, and in the post-convention edition of the IHFA INSIGHT magazine. First-come, first-serve. Other opportunities may become available; please call for additional information. Awards Dinner Sponsors - limit 4 ($5,000) Golf Tournament Sponsors - limit 2 ($5,000) Tour Sponsor - limit 2 ($5,000) Live Entertainment Sponsors - limit 3 ($3,000) Tote Bags Sponsor - limit 1 ($3,000) Welcome Reception Sponsors - limit 6 ($2,000) Name Badge Holders Sponsor - limit 1 ($2,000) Golf Ball Sponsor - limit 1 ($2,000) Golf Beverage Cart Sponsors - limit 2 ($1,500) A/V Sponsors - limit 4 ($1,250) General Sponsor - unlimited ($1,000) Breakfast Sponsorships - limit 4 ($1,000) Charging Station Sponsor - limit 4 ($1,000) Refreshment Breaks Sponsors - limit 4 ($1,000) Lunch Sponsor - limit 4 ($1,000) Closest to Pin Sponsor - limit 1 ($500) Longest Drive Sponsor - limit 1 ($500) HR Seminar Sponsor - limit 2 ($500) Subtotal : $ CANCELLATIONS Cancellations must be received in writing. If cancellation notice is received by Friday, September 26 th, there is a full refund less a $50 processing fee. There is NO REFUND if cancellation is received after Friday, September 26 th. Add Subtotals,, & = GRAND TOTAL: $ PAYMENT INFORMATION Enclosed check made payable to IHFA; OR Charge my: VISA MC AMEX Name on Card: Signature: I authorize IHFA to charge my credit card. (information below will be shredded) Card Number: Expiration Date: / Thank you! Please return this form to: INDEPENDENT HARDEE S FRANCHISEE ASSOCIATION 638 Independence Parkway, Suite 100, Chesapeake, VA Phone: Fax: IHFA@IHFA.com (Exhibitor / Sponsor Registration, p. 5)