MEMBERSHIP ASSISTANCE PROGRAM (MAP) FUNDING. Application Guidelines For projects occurring between April 15 th and August 31 st each year

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MEMBERSHIP ASSISTANCE PROGRAM (MAP) FUNDING Application Guidelines For projects occurring between April 15 th and August 31 st each year Spending Plan Application deadline May 31 st at midnight SK

Objective The objective of the MAP funding is to support and grow the game of golf by providing financial assistance to GS Member Clubs for programs encouraging and promoting membership development

1 MEMBERSHIP ASSISTANCE PROGRAM (MAP) FUNDING Application Guidelines For projects occurring between April 15 th and August 31 st each year Spending Plan Application deadline May 31 st at midnight SK time Follow-Up Report deadline September 15 th at midnight SK time The applicant(s) must be a recognized Golf Saskatchewan (GS) Member Club Late applications will not be accepted. Objective The objective of the MAP funding is to support and grow the game of golf by providing financial assistance to GS Member Clubs for programs encouraging and promoting membership development and participation at their club. For more information, please contact: Candace Dunham Manager of Programs & Member Services cdunham@golfsaskatchewn.org For a PDF version, Please visit the GS website: Golf Saskatchewan Map Grant Procedures Version Wednesday, March 14, 2012

2 MAP grants are made available to the Golf Saskatchewan (GS) through funding from Saskatchewan Lotteries Trust Funds. Allocated funds are to be used by Member Clubs with the intent of encouraging and expanding participation in the game of golf through sport skill development, rules clinics, etc. ELIGIBILITY: Who can apply? A Golf Club applying for a MAP grant must be a Member-In-Good-Standing as per the Saskatchewan Golf Association Bylaw Article 3. If a Golf Club receives MAP GRANT Funding in a calendar year and subsequently becomes a Member Not In Good Standing, the MAP GRANT Funds must be returned by November 15 th of the application year. Eligible projects may include (but are not limited to): Eligible expenses to connect to the RCGA Network (On-Line Handicap System): 1) High Speed Internet Line in the Clubhouse 2) Monthly Internet bills 3) Computer system upgrade Junior, Women s, and Men s Development Programs Hiring a CPGA Professional for golf instruction clinics Future Links Mobile Clinics for Junior Players Automated External Defibrillator (AED)Training First Aid/CPR training Exercise program i.e. how to properly stretch before playing Course Management clinics Attendance to handicap seminars Attendance to Member Club Rules of Golf & Etiquette seminars Purchase of golf instruction DVD s Purchase of National Golf In Schools kit (kit and resource valued at ) Purchase of range balls and offering a members training session or member guest day Advertising costs for an eligible project Other programs pre-approved by Golf Saskatchewan on a case-by-case basis Ineligible projects: Capital Projects - such as upgrading, maintenance to course, or equipment purchases Debt repayment Funding for team or individual entry fees Wage payments for staff Cash Prizes or Social Events NEW FOR 2012: Additional Funding Opportunities may be available for your club in the following areas: o Attending the Golf Saskatchewan Annual General Meeting o Your club has an active Junior Coordinator o Your club has a Handicap Committee and Handicap Chair o Your club is participating in the Card Activation Contest o Your club is sending a Junior Team to Golf Saskatchewan s Junior Provincial Championships.

3 AMOUNT AND NUMBER OF GRANTS Member Clubs may apply for one grant per year but may apply for multiple projects on one grant application. Maximum grant award is pre-approved based on a Club s membership numbers from the previous year, however projects are not pre-approved. Member Clubs will be required to find other sources of funding for a minimum contribution of 25% of the total cost of the project. This percentage could be made up of other fundraising, sponsorships, and in-kind donations. Thus, for a MAP grant of 500, the total budget would have to be 625. REPORTING AND PAYMENT SCHEDULES A Follow-Up Report must be submitted by September 15 of the calendar year. The form will be supplied with your letter of notification. 75% of the funds will be paid out upon approval of the project provided your course/club has submitted payment for the current years membership, by June 15 th. The balance amount will be paid once Golf Saskatchewan has received the Follow-Up Report on the form provided, accompanied by copies of receipts for eligible expenses. NON-COMPLIANCE CLAUSE All MAP grant funds the club has received in the current year must be returned to Golf Saskatchewan by November 15 th, if the following conditions are not met: 1) All eligible receipts for expenses must be submitted with the Follow-Up Report, 2) A copy of the Member Club s finalized membership list for the current year must be submitted, 3) A signed Membership Declaration Form for the current year must be submitted, and 4) Golf Saskatchewan membership remittance fees must be paid in full for the current year. The non-compliant club is subject to disciplinary action according to SGA Bylaw Article 3. Please return the completed project spending plan application by midnight on May 31 st : Mail: Golf Saskatchewan 510 Cynthia Street Saskatoon, SK S7L 7K7 (preferred) cdunham@golfsaskatchewan.org Fax: (preferred) (306) Late applications will not be accepted. Applications that do not include all required documentation will not be considered. If you are not sure whether your project meets the criteria, please call

4 PROJECT SPENDING PLAN (MAP Grant Funding) DEADLINE May 31 st please fax to the SGA Office: Contact Number: Fax: **If Club information or contact person has changed, please update above** Project Purpose and Description What is your club proposing to accomplish? Proposed Project Budget MAP Grant Amount Eligible For: Club must fund minimum of 25% of the project: TOTAL REVENUE (must match total expenses): TOTAL EXPENSES (must match total revenue): Additional Funding Opportunities: Please check off all that apply to your club: Someone from our Club attended the 2012 Golf Saskatchewan Annual General Meeting Our Club has an active Junior Coordinator (please list name and contact info on a separate page) Our Club has a Handicap Committee (please list name and contact info on a separate page) Our Club is Participating in the Card Activation Contest Our Club is sending a Junior Team to 2012 Provincials **If you require more information about the above options, please contact the Golf Saskatchewan office. NAME: TITLE: SIGNATURE:

5 EXAMPLE PROJECT SPENDING PLAN Crocus Flats Golf Club Crocus Flats Men s Golf Club John Smith Contact Number: Fax: Box 123, Crocus Flats, SK S0H 1E0 johnsmith@sasktel.net Project Purpose and Description What is your club proposing to accomplish? To provide an instructional session for developing junior and adult members playing skills using a certified professional. Sessions will include 1 hour of skill development and 15 minutes of emphasis on the rules and etiquette. To put some of the funds towards a high speed internet line for the clubhouse. Proposed Project Budget MAP Funding Club Self Help Minimum Amount Ladies Club Donation TOTAL REVENUE (must match total expenses): CPGA Professional Fee SaskTel High Speed Line Advertising TOTAL EXPENSES (must match total revenue): Additional Funding Opportunities: Please check off all that apply to your club: Someone from our Club attended the 2012 Golf Saskatchewan Annual General Meeting Our Club has an active Junior Coordinator (please list name and contact info on a separate page) Our Club has a Handicap Committee (please list name and contact info on a separate page) Our Club is Participating in the Card Activation Contest Our Club is sending a Junior Team to 2012 Provincials **If you require more information about the above options, please contact the Golf Saskatchewan office. NAME: John Smith TITLE: President SIGNATURE: John Smith

6 PROJECT FOLLOW-UP REPORT (MAP Grant Funding) DEADLINE SEPTEMBER 15 please fax to the SGA Office: Contact Number: Fax: **If Club information or contact person has changed, please update above** Project Report & Description How was the grant used? Actual Project Costs: Approved MAP Funding Amount Club Self Help Minimum Amount (25%) TOTAL REVENUE (must match total expenses): TOTAL EXPENSES (must match total revenue): Receipts attached CHECKLIST: Did you submit copies of all eligible receipts for expenses? Is a copy of the Club s finalized membership list for the current year included? Does the total revenue match the total expenses for your project? Has your General Manger, Head Professional, or Club President signed the Follow-Up Report? Have final membership fees been remitted to the SGA for the current year? NAME: TITLE: SIGNATURE:

7 PROJECT FOLLOW-UP REPORT (MAP Grant Funding) DEADLINE SEPTEMBER 15 please fax to the SGA Office: Crocus Flats Golf Club Crocus Flats Men s Golf Club John Smith President Contact Number: , Fax: Box 123, Crocus Flats, SK S9A 4B2 jsmith@sasktel.net **If Club information or contact person has changed, please update above** Project Report & Description How was the grant used? 5 Golf Clinics for the members. 30 juniors with 3 clinics and 20 adults with 2 clinics. Clinics were successful with full turnout. We were also able to put a high speed line into the club house for connection to the RCGA Network. Even though the High Speed Line cost more than initially thought, our members really enjoy the RCGA Network Actual Project Costs: Approved MAP Funding Amount Club Self Help Minimum Amount (25%) Donation from Ladies Club TOTAL REVENUE (must match total expenses): Receipts attached CPGA Professional Fee SaskTel High Speed Line TOTAL EXPENSES (must match total revenue): CHECKLIST: Did you submit copies of all eligible receipts for expenses? Is a copy of the Club s finalized membership list for the current year included? Does the total revenue match the total expenses for your project? Has your General Manger, Head Professional, or Club President signed the Follow-Up Report? Have final membership fees been remitted to the SGA for the current year? NAME: John Smith TITLE: _Men s Club President SIGNATURE: _ John Smith

Golf Saskatchewan 510 Cynthia Street Saskatoon, SK S7L 7K7 Tel (306) Fax (306)

Golf Saskatchewan 510 Cynthia Street Saskatoon, SK S7L 7K7 Tel (306) 975-0850 Fax (306) 975-0840 Website: www.golfsaskatchewan.org Saskatchewan Academic and Golf Excellence Scholarships Golf Saskatchewan