Club Resource - Kiwanis Club Management System user newsletter. April 2012

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1 1 of 8 4/23/ :55 AM From: Date sent Subject: Club Resource Inc. 04/19/ :04:13 pm Praise for club websites and new resources to check out Club Resource - Kiwanis Club Management System user newsletter view this as a webpage April 2012 APPLAUSE! This month's showcase More and more Kiwanis clubs are getting their online first impression in top shape by creating and maintaining a great club website using the Club Management System. Club Resource has recently selected more than 55 club websites as best examples and is creating a gallery in Flickr to debut soon. Here are two of them: The April showcase club websites belong to Gig Harbor, Washington

2 2 of 8 4/23/ :55 AM and Douglas County, Georgia If your club is selected as a showcase site, you may be featured in Kiwanis magazine, Kiwanis Update, this newsletter, on Facebook and other spots. Is your club website ready for the spotlight? Compare your site to This live example is updated monthly (or more often) just like your site should be. See what an ideal home page should look like. Get layout and content ideas. Feel free to mimic and borrow from this site. Need fresh news, ads or photos to post? Go to Congratulations to clubs featured in Kiwanis magazine Five of your fellow Kiwanis clubs were featured in the April 2012 issue of Kiwanis magazine. These clubs subscribe and use the full version of the Club Management System. Nice work! Wake Forest, NC "A bridge to hope" partnership with Romania The Oaks, Baton Rouge, LA Creole cookin'

3 3 of 8 4/23/ :55 AM Fargo, North Dakota Annual Report Glendale, CA The Eliminate Project, "Local force, global punch" Detroit Kiwanis Club No. 1, MI First in 1915; leading the way toward 2015 It just goes to show you, great work gets noticed! A great first impression online is one part of that recipe. Contact us we can show you how: support@clubresource.com. Celebrating early milestones Signups to the KiwanisOne Club Management System have passed 750. Many clubs are realizing the benefit of the hosted website and club communications tools. We'd like to give a shout-out to the original early bird subscribers that are still using the system (since 2004/2005). Keep up the good work and a big "thanks for leading the way!" Kiwanis Club of Keene, New Hampshire Our very first user Kiwanis Club of Sheffield, Massachusetts Hooksett Kiwanis Club of New Hampshire Kiwanis Club of Hudson, New Hampshire Rockland Kiwanis Club, Maine Greater Pittsfield Area Kiwanis Club, Maine Kiwanis Club of Rutland, Vermont Sycamore Kiwanis Club, Illinois Evening Kiwanis Club of Columbus, Indiana Kiwanis Club of Concord, New Hampshire Here are some other notable milestones: Subscriber #100 Kiwanis Club of Denbigh, Virginia Subscriber #250 Kiwanis Club of Henry County, Georgia Subscriber #500 Kiwanis Club of Marquette, Michigan Our first subscribing club outside the U.S. was the Kiwanis Club of Waterloo North in Ontario. Since then we've had many come on board from Canada, Eastern Caribbean, Australia and most recently, India. A few pioneering clubs wanted to raise the bar even higher. We've had a handful of non-english speaking clubs give the system a try ahead of a full language version roll-out. Great jobs to those clubs in Europe and Andean and Central America! Find out what these smart clubs already know at SEO HOW TO Don't be invisible Have you Googled your club name lately? If you search and find that your club s

4 4 of 8 4/23/ :55 AM website link is not as high in the search results as you think it should be (or worse, missing!), there are steps you can take to improve that. Aim for a spot at the top read the search engine optimization (SEO) tutorial in the new KiwanisOne Knowledgebase at HOW TO Save time updating your site with built-in page controls Page controls in the full version Club Management System are a powerful and time-saving feature that the club webmaster can use to his or her advantage. The controls can be inserted into any page of your public website to automatically pull in and display information from your KiwanisOne private member portal. Example: when you enter club meeting info on the private member portal side, you can use the Meetings page control to have that same info automatically displayed on your public website. Then every time you add a new meeting voila! It is automatically displayed in both places. No need to duplicate your work. Watch this Page Control video tutorial to learn how page controls can help you add dynamic content to your site and save more time managing club tasks. HOW TO No time to update your club's site? Borrow, cut and paste. Use the club website example at to get ideas or 'borrow' content. Cut and paste text into Notepad and then into your own website editor and personalize (and/or format) for your club. Regular news updates are an easy way to keep your site fresh too. Browse for

5 5 of 8 4/23/ :55 AM the latest news and images to post on your site s home page. Proposed club bylaws need review A new version of the Standard Form for Club Bylaws has been proposed and member review is requested. Read the proposed bylaws plus related information at Comments can be sent to bylawsspecialist@kiwanis.org. HOW TO Use the Secretary dashboard in KiwanisOne The secretary dashboard in KiwanisOne (club secretaries see when logged in) gives an invaluable snapshot of your club when arriving in the system to manage tasks. At your fingertips, you get: Your club's membership numbers Link to your club roster Button to update your website address (URL) Quick links to review or update your meeting information

6 6 of 8 4/23/ :55 AM List of SLP programs you sponsor (and ability to edit) Critical announcements for the month (in red) List of most popular downloads Frequently-used links Pay special attention to the critical announcements posted in red; those are hot topics that change whenever there is something you need to know. Additionally, there is a place at the bottom of this dashboard where you can submit a question to your district office or Kiwanis International for fast service. You can also request a member name change here. Club secretaries should check this dashboard every time they log in. VIDEO: Why any club needs the Club Management System If your club doesn't use the full version of the Club Management System yet, this introduction video is a must-see. Take 7 minutes to watch and learn how this system cuts down on admin time, benefits your members and provides a great online first impression with very little effort. Then contact sales@clubresource.com to sign up. Feel free to share this video with other clubs that could benefit. Don't forget the free online demo. POWERPOINT: KiwanisOne Club Management in a nutshell As a complement to the above YouTube video, there is a PowerPoint presentation available in Google Docs that explains the value of the full version Club Management System. Club and district leaders are welcome to use this presentation to show their board and discuss a subscription or at district conventions to boost club participation or any other purpose where it would come in handy. April May June Monthly club reports due 10th of every month

7 7 of 8 4/23/ :55 AM Registration for the 2012 Kiwanis International Convention in New Orleans ends May 14 You must register on-site after this date Kiwanis One Day is April 21 Photos and summary of your club's project requested to Kiwanis International by April 23 Kiwanis International Convention delegates form due April 30 Participate in Kiwanis International Foundation's Skip-A-Meal program in April May is Membership Month start your recruitment campaign now in 10 simple steps Kiwanis Service Fair applications for New Orleans due May 11 The Eliminate Project Worldwide Report Day tentatively scheduled for May 22 Kiwanis International 2012 Convention begins in New Orleans on June 28 Web workshops in New Orleans Please join representatives from the Kiwanis International IT/Web team for the following international convention workshops. Other workshops we recommend by other presenters are shown in grey. Thursday, June 28 9 AM: Creating a club website using the Club Management System in KiwanisOne 10:30 AM: Find what you re looking for on KiwanisOne.org 10:30 AM: Photography best practices 10:30 AM: Social media matters 10:30 AM: Working with a virtual club Friday, June 29 9:30 AM: Online reporting 101 9:30 AM: How to market your club (includes some online resources) 10:45 AM: Online reporting :45 AM: Using social media to increase the impact of your club Saturday, June 30 9 AM: Best practices for your club or district website 9 AM: How to use Kiwanis resources in your club's communications 10:30 AM: Creating a club website using the Club Management System in KiwanisOne 10:30 AM: Advanced digital communication tactics: Doing the digital dance For a list of all convention workshops, go to /myschedule and click on All Events. Haven't registered for convention yet? Now's your chance register before May 14. We'll see you there!

8 8 of 8 4/23/ :55 AM KiwanisOne Knowledgebase under construction An online support center is being built to help users with their online duties. Currently we have 7 help articles listed. Read them at We are also updating our video tutorials and creating new ones. Bookmark both of these support spots and check back often for new entries. Member Q&A QUESTION: I'm the secretary and I want to change the addresses for who receives a copy of my monthly report. How do I do that? ANSWER: Log in to KiwanisOne as usual at and click on the Monthly Reports tab. Look for the blue link that says " Setup". Click that link and you can add or edit the names and addresses. When you need help Club Management System: support@clubresource.com or call (worldwide) Online reporting: KiwanisOne@kiwanis.org or call (worldwide) Ask a question or share ideas: Access support downloads & Web pages: KiwanisOne Knowledgebase: Thanks for using the system and providing great feedback!