LET ACCESS SERIES MEMBER REGULATIONS Its main objectives are to promote professional golf and professionalism in golf.

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1 LET ACCESS SERIES MEMBER REGULATIONS 2018 This document has been designed to incorporate as much information as possible for members of the LET Access Series in a form that is easy to understand and to use for reference. The LET Access Series (LETAS), the official developmental tour of the Ladies European Tour, has been created to give professionals the opportunity to play and gain an exemption category on the Ladies European Tour and/or exemptions from the First Stage of the LET Lalla Aicha Tour School. Its main objectives are to promote professional golf and professionalism in golf. Contents: I. Management II. Member s Regulations III. Ranking System IV. Exemption Categories l. Management LET Access Series is managed by the Ladies European Tour who: - Establish, advise and control the general policy of the association - May install committees which are not mentioned below - Approve the Regulations of the LET Access Series and of the Tour association - Select and approve the Sanctioned events LETAS Steering Committee The LETAS Steering Committee is composed of representatives of the Tours and/or events that have joined the LET Access Series and the Ladies European Tour s representatives. The LETAS Steering Committee will comprise a maximum of eleven representatives from the Federations and partners that are members of LETAS. Federations and partners with two or more events on the LET Access Series may allocate two representatives. The LETAS Steering Committee looks after the rules and regulations of the LET Access Series. The regulations may change from time to time and the members will be informed in advance of any changes. The LETAS Steering Committee is a forum to discuss the conditions of play and regulations. Note: LET has the final decision on matters relating to the LET Access Series. LET Access Series Member Regulations

2 PLAYER PRIVACY The LET considers that protecting the personal data of its Members is extremely important and therefore we acknowledge that you have an interest in how we collect, use and share such information. For that reason, we have prepared this statement, the intention of which is to inform you of how we use and protect that information. As a professional body, the LET takes the protection of personal data seriously. We will hold and use personal data relating to you in strict accordance with the Data Protection Act 1998 (the Act ). Each Member irrevocably and unconditionally consents to the collection and processing by the Company of personal information provided by you to the Company in accordance with these Regulations and any Company Privacy Policy which is notified to you for the purposes outlined in these Regulations and in any Company Privacy Policy which is notified to you, including for administration, communication, marketing, enforcement and access control purposes. OUR PRINCIPLES a. To ensure that personal data is obtained and processed fairly and lawfully as required under the The Act and other relevant legislation. b. To keep and process personal data only for legitimate purposes outlined in this document. c. Not to disclose personal data without the permission of the individual to which it relates except in limited circumstances as permitted or required by law. We may share information with third parties, in order to pursue legitimate interests of LET Members. d. To maintain appropriate procedures to ensure that personal data we hold is accurate and up-to-date. e. Where we choose to have certain services provided by third parties, to do so in accordance with current legislation and will take all reasonable steps to ensure that the practices employed by that provider protect personal data which is shared with such service provider. f. To maintain the technical and organisational safeguards to protect personal data against theft, loss, unauthorised access, disclosure, copying, use or modification. g. Not to sell personal data. h. Personal information will not be kept for any longer than is necessary to keep within the legitimate requirements of the LET, or legal statutory requirements. i. To undertake not to transfer personal data outside the European Economic Area without ensuring adequate security and protection systems are in place. THE DATA CONTROLLER LET Access Series Member Regulations

3 For the purposes of the Act, the LET is the Data Controller of Member s personal data. WHAT PERSONAL DATA IS STORED Information held about a Member will include: Professional contact details (including Management Company/work contact information), personal contact information (including home address, home and mobile telephone number, address) career history, Tournament history, bank account information, credit card information, details of any disciplinary matters, passport copy and performance statistics and such personal biographical details and details of family and lifestyle circumstances as are disclosed by the Member to the Ladies European Tour. WHAT THE PERSONAL DATA IS USED FOR The LET uses the information for the legitimate purpose of: a. Administering professional golf Tournaments, including Membership and entry administration purposes (collection of Membership fees, mailing of all Membership communications); b. Processing of Disciplinary Actions and investigations; and c. Press and PR purposes including the licensing of film, media and property rights. The Ladies European Tour shall also use any personal biographical details and lifestyle circumstances which are disclosed by the Member to the LET for the purposes of advertising and marketing the LET s business interests (namely to promote the affairs, business and interests of the Members) which shall include the publication of such information on the LETAS website and disclosure of such information to the media. WHERE THE PERSONAL DATA IS STORED All Membership records and financial information are stored using appropriate security measures at: Buckinghamshire Golf Club, Denham Court Drive, Denham, Buckinghamshire UB9 5PG and on secure offsite servers. HOW LONG THE INFORMATION WILL BE KEPT Information pertinent to current Members is retained on record for an indefinite period to enable communication with the Membership, to comply with statutory legal requirements and for press/pr matters. Records are archived after Membership has lapsed or after a Member has resigned or died. Records maintained for this purpose will include last known address, date of first year of Membership, and total years of Membership with other relevant records describing the Member s history of Membership. LET Access Series Member Regulations

4 WHO HAS ACCESS TO THE DATA The Entries Department have access to all manual files and computerised Membership records; computerised financial and banking information is only accessible by the Finance Department and Entries Department. All electronic data can only be accessed by way of a specific user name and password that allows the member of staff access to the database. The Act provides for you to have access to your own personal data. On submission of a written request to the Data Protection Officer at the Ladies European Tour, you will be supplied with a copy of the personal data from your personal file held by the LET. The LET undertakes to respond to such requests within 40 days. Under The Act the LET can charge up to 15 (to cover administration costs) for each request. There are exceptions to right of access; these include confidential references or any item protected by professional privilege (e.g correspondence with a solicitor). WHO DISCLOSES THE PERSONAL DATA AND TO WHOM LETAS staff will use the information for the legitimate purpose of administering professional golf Tournaments and to this extent they will disclose your personal and/or professional contact details to LETAS and LET colleagues and other Members (subject to the provisions below) and where necessary to promoters and / or their agents for the purpose of complying with tax and other legislation and to enable the payment of prize monies. Unless the submission of personal data is necessary to comply with tax legislation and / or arrange payment of the prize monies, only professional contact details will be released to sponsors, promoters and carefully selected third party organisations, including other Tours, bona fide golfing organisations, visa application agents and travel agents. Personal data contained in the database will not be sold to third parties. On the rare occasion that payment of prize money for an event that is not principally administered by LETAS is made directly by the organisers to the Members, we may release your bank account details to the Finance Department of that organisation for the purpose of making the payment. If you do not wish for your bank account details to be released for this purpose, then please write to the Finance Manager at LET, Buckinghamshire Golf Club, Denham Court Drive, Denham, Buckinghamshire UB9 5PG. You agree that your personal contact details may be given to other Members on their request. Any Members requesting other Members personal contact information will be asked to provide several personal details to confirm identity. Detailed information requests will only be handled in writing. Information will only be given to the individual Member. If you do not wish for your personal contact details to be released to other Members then please write to the Tour Director at LET Access Series, Buckinghamshire Golf Club, Denham Court Drive, Denham, Buckinghamshire UB9 5PG. LET Access Series Member Regulations

5 You agree we may share Members professional contact information for marketing purposes with legitimate third-party organisations who are involved with and/or support the Tour. Contact by these carefully selected groups may be by post, telephone, fax or . If you do not wish to receive these marketing approaches then please write to the Tour Director at LETAS, Buckinghamshire Golf Club, Denham Court Drive, Denham, Buckinghamshire UB9 5PG. Results of LETAS Approved Tournaments may be published in the press, newsletters and Yearbooks and/or on the LETAS website. INSURANCE All Members must have an adequate insurance in place prior participating in any LETAS tournament, including LETAS Approved Tournament and Joint Sanctioned Events. [The LETAS Public Liability Insurance, which covers all its Members and their caddies (excluding when they hire the caddie at the tournament venue, in such case the caddie is covered by the promoter s insurance), provides (subject to its terms and conditions) an indemnity to third parties for up to 5 million in relation to any one occurrence of a public liability insurable risk, but LETAS accepts no responsibility for arranging any personal insurances for its Members, including insurance for travel, medical or personal accidents. If any Members require assistance in this respect, please contact LET headquarters and we will provide the contact details of the LET insurance brokers. Members should ensure that all the companions travelling with them are also covered by a comprehensive policy of insurance. II. MEMBER S REGULATIONS All Entrance Fees and Annual Subscription Fees are non-refundable 1. MEMBERSHIP For Membership purposes, all Members will either be placed in LET Access Series Membership Category A if they are a Professional or LET Access Series Amateur Membership Category B if they are an Amateur. A) Non-LET Members 2018 season: Membership Fee 200 Joining Fee 100 a) To become a member of LETAS, a non-let member must complete the online Membership application form. b). An amateur who wishes to become a member of the LETAS must also complete the online Prize Money waiver form prior to participation in any tournament. It is the responsibility of any amateur who wishes to become an LETAS member to ensure participation in the tournament and/or the LET Access Series will not breach the governing body s rules governing LET Access Series Member Regulations

6 amateur status. In accordance with the Rules of Amateur Status, amateurs will be placed in a category of membership limited to amateur golfers. c). To obtain full membership rights players must have paid their membership fee in full. A player joining LETAS after their first tournament will only start gaining ranking points once the player has paid the membership fee. (Any tournaments played before the player is a member will not count towards their ranking). d). A non-member may join LETAS during the 2018 season. Membership will close once there are only five (5) events open for entry on the official 2018 schedule. B) LET Members Membership fee for LET Members: Nil A full member of the Ladies European Tour will be regarded as a member of LETAS for the current official season upon participation in an LETAS tournament. Only members of LETAS can obtain ranking points and appear on the official Order of Merit. To be included in the final 2018 official Order of Merit, and to participate in such benefits derived there from; a full member must compete in a minimum of six (6) LETAS ranking tournaments in the 2018 official season (unless the player s LETAS category status does not allow a member to participate in six (6) ranking tournaments). 2. ELIGIBILITY FOR MEMBERSHIP A. LET Access Series Members To be eligible to participate in the LET Access Series and to be eligible to apply for Membership of LETAS, an applicant must be female and a) Have been female at birth OR b) Have undergone sex reassignment (male to female). For the avoidance of doubt, the LET Access Series reserves the right to carry out a confidential case-by-case evaluation at any time either prior to or after the grant of membership if in its reasonable opinion such an evaluation is or becomes necessary. c) Be at least 18 years of age * as at the date of the first LETAS event during the year. d) Pay the appropriate entrance fee and/or current annual subscription fee or stated portion thereof at the required time. e) If already a professional, be a member of a National/International Professional Golf Association/Tour. This application must be supported by a reference from the Professional Golf Association/Tour/Federation as applicable, along with a copy of the player s handicap certificate before turning professional. Similarly, if an amateur has recently turned professional but is not a member of a recognised Professional Golf Association/Tour her application must be supported by a recent handicap certificate of 2 or better. LET Access Series Member Regulations

7 f) If an amateur, hold a current handicap of 2 or better. This application must be supported by a copy of the handicap certificate. g) Applications for membership shall be made on the official LET Access Series online membership form and be accompanied by payment of the appropriate fees. * Applicants between the ages of 16 and 18 who meet all other entry requirements, may be granted special permission to apply for LETAS membership by satisfactorily demonstrating to the Tour Director their capacity to assume professional and financial responsibilities required of all Tour Members, should they be successful and subject always to any legal requirements imposed from time to time; any under-18 applicant will be required to be accompanied by a parent or guardian at all times until their 18th birthday; for the avoidance of doubt such under- 18 applicant will not be allowed to play if she is not accompanied at any Tournament site by her parent or authorised guardian (whom may be nominated by the Players National Federation). The under 18 applicant will be required to fill in the Under 18 application form and subject always to any legal requirements imposed from time to time. For avoidance of doubt any player under 18 will not automatically obtain an LET exemption. Note: The LET Access Series reserves the right to refuse membership. 3. RENEWAL OF MEMBERSHIP To be eligible for renewal of membership an applicant must be an existing female member not currently under suspension nor owing any outstanding debt to LETAS. In the latter circumstances renewal of membership may only be considered once the debt has been paid in full. i) LETAS shall notify Members of the subscription fee for the next season in a good and timely manner. ii) No Member shall be entitled to the rights and privileges of membership until her fees are paid and the renewal of her membership ratified. If a member re-joins the LET Access Series via an online facility in the Members area the member is agreeing to the following declarations; I acknowledge the sole authority of the LET Access Series to establish the Tournament Rules and Conditions as published in the annual Members Regulations and agree to abide by these and any amendments made by them/or persons acting with their authority that may, from time to time, be made. I accept that at any Tournament in which I participate I will abide by the decisions of the Tour Director, Tournament Director and any other authorised persons. I certify that I will conduct myself in accordance with the Code of Ethics of the LET Access Series. I agree to submit to drug testing, which will be conducted by or on behalf of the LET in accordance with the LET Anti-Doping Policy I agree that all and any disciplinary LET Access Series Member Regulations

8 proceedings and/or disputes that may arise as a result of any such drugs test shall be resolved in accordance with the terms of the Anti-Doping Policy TERMINATION OF MEMBERSHIP A player eligible to be a Member of LETAS as defined above shall not become or may cease to be a Member on the occurrence of one or more of the following: a) Failure to renew membership and pay the appropriate fees or any outstanding fine by the due date in the relevant year b) Resignation by the Member c) Expulsion as a result of breach of the LETAS Code of Ethics following standard Disciplinary Proceedings 5. ADMINISTRATION AND CONDUCT A. TOURNAMENT ADMINISTRATION Players must abide by the Tournament Regulations as set out by the Tournament Director. These include but are not limited to the 2018 Tournament Regulations as set out in the LETAS Regulations Hard Card. The decision of the Tournament Director is final. 1. ANTI DOPING INFORMATION All players who are members of LETAS and the Host Tour agree to comply with and be bound by the terms of the LET Anti-Doping Policy 2018 and must submit to drug testing, which will be conducted by or on behalf of the Ladies European Tour in accordance with this policy. Any Members who are tested under the LET Anti-Doping policy in accordance with WADA standards will have their name, date and venue of test and test result stored in electronic format on a secure, password-protected system accessed by the LET Anti-Doping Advisor. It is occasionally necessary for the LET Anti-Doping Advisor to share information with external experts for advice. In such cases, the identity and contact information of the individual remain anonymous unless and until a disciplinary case is confirmed. If a disciplinary case should arise, the Player s name, test results and circumstances are released to authorised legal and medical experts participating in the case. At any time after a Player has received a Notice that they may have committed an Anti- Doping violation, the LET may advise the International Golf Federation or any of its members of the pending case against the Player unless the Player agrees in advance not to participate in any tournaments of those organisations pending the resolution of the case. The LET may issue an announcement regarding the specifics of a pending case in response to public comments attributed to the Player or Player s representative. In each case where a LET Access Series Member Regulations

9 period of ineligibility has been imposed or Tournament results have been disqualified, the Ladies European Tour will, at a minimum, publish the name of the Player, the Anti-Doping Rule violation and the sanction imposed. As an exception, the LET may decide not to publish information on cases involving illicit and recreational drugs. The LET may publish statistical information about the Policy, including a list of occasions on which each Player has been tested. Records detailing those Players attending education sessions will have their name and the date and venue of the meeting recorded and kept in electronic format on a secure, passwordprotected system accessed by the LET Anti-Doping Advisor. The full terms of the LET Anti-Doping Policy can be viewed on the LETAS website in the member s area under Membership Downloads. Questions regarding the LET Anti-Doping Policy should be directed to: Michele Veroken: michele@sportingintegrity.com Tel: +44 (0) Skype: michelev STARTING FIELDS FOR LET ACCESS SERIES RANKING TOURNAMENTS 2018 LETAS members will make up a minimum of 50% of each LETAS tournament field, the remaining 50% being made up from the Host Tour. The Exemption Categories in section IV will fill the starting fields for the 2018 LETAS tournaments. If a LETAS/LET member is also part of the Host Tour, entry will be via the Host Tour. The tournament will still count towards the ranking. (i.e. entries will be first via host tour followed by LETAS). Both the Host Tour and LETAS will have a reserve list to fill the field following withdrawals. If a player withdraws from either field the respective next reserve player will fill the place in the field. If a LETAS member becomes eligible to compete in a Ladies European Tour event or similar, the member will be allowed to withdraw from the LETAS tournament without penalty. PLAYING STANDARDS Any Tournament participant who records a score of +18 or over in the first round of a Tournament will be retired. This regulation shall be implemented at the Tournament Director s discretion having taken into consideration certain factors including prevailing weather conditions. 3. ENTRY REGULATIONS AND PROCEDURES A. Method of Entry and Withdrawal for LET/LETAS members LET Access Series Member Regulations

10 Members must enter and withdraw personally. Any Member wishing to enter or withdraw from a Tournament must do so, prior to the relevant closing date as published: - i) Via the LETAS Members area ii) By telephoning LETAS Headquarters during office hours (UK time 09:00 17:00 Monday to Friday). Messages on the answering machine will not be accepted as entries or withdrawals. LETAS staff will not return answer machine messages from members wishing to enter or withdraw. Tour Headquarters Telephone: +44 (0) entries@letaccess.com B. Method of Entry and Withdrawal for members of the Host Tour Members must enter and withdraw personally. Any Member wishing to enter or withdraw from a Tournament must do so, prior to the relevant closing date as published, in one of the following ways: - i). ii). Via the Members area on the official event website By to the Host Tour Host Tour contact details will be available in the LETAS member s area. C. Confirmation of Entry For all entries via the LETAS member s area, a confirmation of entry will be sent to the Member by return to her latest address as advised to the LETAS. Members are required to retain the confirmation as proof of entry. D. Closing Date for Entries to tournaments For all events entries, will close at 12:00 UK Time on Friday two (2) weeks prior to the Tournament unless otherwise informed to the membership. E. Players' Responsibility The onus is on the player to make sure LETAS or the Host Tour has received her entry by the closing date. WITHDRAWALS Confirmation of withdrawal For all withdrawals via the Host Tour, a confirmation of withdrawal should be received by the player by return to her latest address, as advised to the Host Tour. Members are required to retain the confirmation as proof of withdrawal. LET Access Series Member Regulations

11 A player who withdraws her entry after the closing date for entries will be fined 150, doubling up for subsequent offences, unless such withdrawal is supported by the official LETAS Medical Form (available in the Members Area of the website) completed by a doctor within 48 hours of the date of withdrawal and received by the Tour Headquarters within ten (10) days of the date of withdrawal. The official Medical Form must be translated into English. Failure to send the completed official Medical Form within the required ten (10) day period will result in an automatic fine whether or not the official Medical Form is received in due course. REGISTRATION The registration form, which must be completed by the player giving details such as contact address, address and telephone number for the event and the entry fee must be completed online before close of registration. Players who fail to meet the above deadline will be fined 30 and may be removed from the draw and replaced with the first available reserve in order of eligibility. Payment of Entry Fees LETAS will be responsible for the collection of entry fees for non-members. LETAS members and invites will pay their entry fees online via the LETAS member s area. Payment for Yardage Books Payment for event yardage books will be taken online when members register and pay for their entry fee. 4. OFFICIAL SCORES AND STATISTICS Each Member is requested to submit a completed Official Statistics Card online in the member s area for each round of the relevant Tournament. Players must co-operate when asked for details of their scores by the Official Recorders on the course. Note: Scoreboard Officials are regarded as Official Recorders on the Course. Disciplinary Action: 50 fine per round, doubling for subsequent offences (per round) 5. PAYMENT OF PRIZE MONEY The LET Access Series will make payment of prize money. The Host Tour will deduct any withholding tax due from the prize money. All information required for payment of prize money to LETAS members must be completed on their Player Profile page in the LETAS member s area. Each member is required to inform LETAS when they update their bank details on their Player Profile page. For non-members, the information will be taken on site at each tournament. A Tournament Official at each tournament will post the prize money breakdown and number of players making the cut. Both prize money breakdown and cut may vary from tournament to tournament. LET Access Series Member Regulations

12 a). Any amateur invited to compete in an LET Access Series tournament via the Host Tour must complete the Prize Money amateur waiver online. LETAS amateur members and invited amateur players must complete the Amateur Waiver Form online. 6. PRIZE PRESENTATIONS Leading players must be available to attend prize presentations at Tournaments, Tournament Pro-Ams and One-or Two-Day Pro-Ams as required by notice from the Tournament Director at the event. 7. DRESS LETAS is a professional organisation and one s attire, conduct and manner should reflect this. Players are expected to be smartly dressed and groomed at all times, both on and off the golf course. Shoes must be clean and polished. Clothing must be tailored, clean, tidy and most importantly appropriate to the game of golf. Blue denim jeans are not acceptable at any time other than travelling days (arrival and departure from golf course ONLY). The standard of dress will be monitored by the Tournament staff who are present at each event. The Tournament Director shall have full authority to interpret this regulation and any standard of dress, which is considered inappropriate, will incur disciplinary action, which may be a verbal warning in the first instance; subsequent offences by the same player will automatically incur a fine. Dress requirements for a particular function will be specified in full in the relevant Player Fact Sheet in categories as defined below. The following dress category will apply: Category 1: Golf Casual smart golf clothing appropriate to the game of golf. Category 2: Cocktail Parties and Dinners Smart dress trousers/dresses/skirts. (Any type of trainers and/or golf wear is NOT acceptable). Disciplinary Action: Minimum 250 fine; doubling for repeated offences, leading to a breach of the Code of Ethics. 8. MEDIA and PUBLIC RELATIONS The importance of full co-operation with press, radio and television needs no underlining. Players must make themselves available for media/sponsor/tour related activities at each tournament and must comply with all reasonable requests from LETAS. Players must agree to attend the Press/Media Centre and co-operate with the media immediately on completion of the Tournament Round. LET Access Series Member Regulations

13 In addition to post round interviews, if requested players must make themselves available to perform a minimum of three additional media/sponsor/tour related activities per tournament as specified below: Pre-Tournament Interview TV/Radio Tours One-on-One Interviews Up to two Photo Shoots per year LETAS special events or awards ceremonies Any fourth or additional activities are optional but strongly recommended. All of these activities apply to those, which are scheduled by LETAS, and not to those, which are scheduled directly by a player or their manager. LETAS will always schedule the activity to match the preference of the player. Players have the right to decline these opportunities as long as they fulfil their requirement through other activities. Once a player agrees to an event it becomes an arranged activity and falls under the same rules as mandatory attendance activities. Under extenuating circumstances players may cancel activities it being understood that LETAS is notified in advance and every effort be made to reschedule commitments. Members should not make derogatory or contentious remarks about the LET Access Series or its staff, sponsors, the golf course or fellow players. To ensure maximum goodwill and to preserve the good name and reputation of the LET Access Series it is vital that players make every effort to support all public relations activities organised with a sponsor. Disciplinary Action: 200 fine 9. FILM and MEDIA RIGHTS The television, radio, film and all other digital and electronic media rights of all players participating in events forming part of LETAS, or any other golf event run in conjunction with or under the auspices of LETAS, shall be assigned to LETAS and shall be retained by LETAS in relation to archive material. No person is authorised to make any use, commercial or otherwise, of the LETAS name or logo without the advance written approval of LETAS. Disciplinary Action: Minimum fine. 10. THANK YOU LETTERS and S All players are expected to write a thank you or letter to the sponsor of every event in which they participate as soon as possible after the event. The name and address/ address of the sponsor will be provided in the Player Fact Sheet for each event. The name, title and address of the person to whom you are required to write will be stated. This simple act creates a great deal of goodwill and is very helpful to the selling and growth of the event in future years. 11. COMPLAINTS and OTHER RELATED MATTERS LET Access Series Member Regulations

14 Any complaints should be made in writing to the LETAS Tour Director at LETAS Headquarters. 12. CADDIES A caddy, including a trolley puller, is the responsibility of the member for whom they are caddying. Any breach of the Code of Ethics by a caddy will be deemed to be a breach by the LETAS member and the LETAS member will be penalised accordingly. Caddies must not wear footwear that may leave an impression on the greens. Footwear must be flat soled and without dimples. Caddies must not use the practice facilities, including the practice putting green and chipping area, during the tournament week. Note: Players who have completed a round may not caddy for a fellow competitor in the same round. Caddies must observe all the rules of the host club and are expected to dress appropriately when at a tournament venue. Clothing must be tailored, clean and tidy. Shoes must be clean. Football shirts, flip-flops and sandals are not acceptable on site at any time. Blue denim jeans are not acceptable at any time other than travelling days (arrival and departure from golf course ONLY). Disciplinary Action: Minimum fine. 13. PLAY, FORESHORTENED OR CANCELLED - GUIDELINES a) The general objective in cases of suspended play is to complete as many rounds as possible at the scheduled time. The final objective is to finish the Tournament on the scheduled day. b) If play is suspended, every effort will be made to resume play the same day, even when that round cannot be completed before dark. c) If it is impossible for the entire field to finish a scheduled round, there are two alternatives: i. To cancel the round and play it in its entirety the next day, or ii. To finish the suspended round when conditions permit. d) The decision whether or not to cancel a round in circumstances where it may be grossly unfair not to cancel it will be at the discretion of the LETAS Tournament Director. Note: It should be borne in mind that the prime objective on all occasions is to complete the stipulated 54 holes within the three days. In the event that 54 holes are deemed to be unattainable in the time available, then the completion of 36 holes will become the prime objective. To achieve this objective a cut may be introduced after 18 holes. LET Access Series Member Regulations

15 In the event that a tournament is shortened due to cancellation of a round/rounds there may be a reduction in prize money. 14. PRACTICE REGULATIONS a) Practice shall be permitted by Players and Reserves from the field ONLY: In designated practice areas only At designated times The following system shall be operated and monitored closely: If play is suspended for a dangerous situation or in the event such a situation occurs outside the hours of play, players must cease from using all practice facilities immediately. Notification of all practice facilities re-opening after closure will be issued by a member of the Tournament staff or through the official notice board. b) Players must always be aware of their position on the course and pace of play during practice rounds. Only one ball shall be in play with the following exceptions: i. If a player misses the green with her shot to the green she may play one additional shot. ii. Not more than three chip shots may be played from beside the green provided such practice does not damage the course. iii. A maximum of two bunker shots may be played towards the green from a greenside bunker. All other practice bunker shots (maximum two) must be played away from the green. c) In any case notwithstanding the above Regulations: No additional practice strokes shall be played if the group behind is waiting to play. Any group must leave the green as soon as the group behind is ready to hit to the green. Where pro-am teams catch up with Members in a practice round, those Members must immediately leave the course and allow the pro-am to proceed without any interruption. d) Times for practice rounds must be approved by the Tournament Director. e) Players who have missed the cut must give priority to those who have qualified for the final day s play. Any practice which threatens to damage putting greens is unacceptable (for example, remaining for an excessive length of time at any one point on the green). g) Shot Gun Start pro-ams: use of the practice range when there is a Shot Gun Start pro-am is limited to competitors ONLY for one hour before the Shot-Gun start. h) Pro-Ams: Players should not normally practice whilst playing in a pro-am, consideration by the Tournament Director will only be given to situations where hitting the occasional LET Access Series Member Regulations

16 shot/putt does not compromise the amateur s enjoyment of the pro-am or the pace of play. Players are encouraged: To wear flat soled shoes for practice sessions after practice/tournament rounds. To be aware of the damage caused by the persistent use of chalk lines. To be aware that playing loud music on a mobile device during practice can be disturbing to fellow competitors. Any Member, other than a limited number of reserves, not participating in a LETAS Approved Tournament, will not be allowed to use tournament facilities (e.g. Practice range or Players lounge), other than in exceptional circumstances and as authorised by the Tournament Director. Disciplinary Action: Minimum 150 fine, doubling on each subsequent occasion. Maximum: Breach of the Code of Ethics 15. PACE OF PLAY In the absence of mitigating circumstances, a group (or an individual) is liable to be timed if the (or her) group is in excess of the time allowed, or in the case of second or subsequent groups, Out of Position. From the commencement of timing, if any player exceeds 50 seconds on a first to play approach shot (including par 3 shot), chip or putt, or 40 seconds if it is a tee shot or second or third to play shot, she is deemed to have had a bad time. The time allowed will be determined by the Tournament Director and will be published on the official notice board. The first group will be considered Out of Position if, at any time during the round, the group s cumulative time exceeds the time allowed for the number of holes completed. Any following group will be considered Out of Position if it is more than the starting interval behind the group in front. In addition, in the absence of mitigating circumstances, a player is liable to receive a Bad Time if she exceeds 59 seconds for any shot during play, even if she (or her group) is not being timed. Under such circumstances, the position of the player s group relative to the group in front (or relative to the time allowed for the number of holes completed if in the first group), will not be taken into consideration. Penalty for breach of Condition (Stroke Play): One Bad Time Verbal Warning Two Bad Times One Stroke Penalty Three Bad Times Two Stroke Penalty Four Bad Times Disqualification Note: i. A player(s) who is timed will have a bad time carried forward in the round even if the group subsequently arrives back in position or within time. LET Access Series Member Regulations

17 ii. A session of timing will only be recorded if it extends into a second hole however if the individual player(s) has to be timed again during that stipulated round a minimum of one session will be recorded. iii. During a stipulated round if a Player who is being timed exceeds the maximum time allowed for an individual stroke by up to the otherwise permitted 10% on 3 separate occasions, she will incur a bad time. iv. In some circumstances, an individual player, or two players within a group of three, may be timed instead of the entire group. v. Players will not be advised that they are being timed. vi. Timings will be taken from the moment it is deemed by the Official that it is the player s turn to play. vii. If a player wishes to know her position, she should ask an Official. viii. Any player wishing to question any timing applied to her must do so with the Referee/Tournament Director no later than 30 minutes after the completion of her round. After this time the record will stand. A player who has been penalised (this includes also verbal warnings after the first Bad Time ) under the pace of play conditions for a third time during a season, will incur a fine of 200 increasing by 100 for each subsequent breach of the pace of play conditions (unless this coincides with a fine for a player who is timed on 5 separate occasions). In addition to the above penalties, any one player who is timed on five (5) occasions during the season, will be fined 500 and for each further timing the player will be fined an additional 200. From the commencement of the 2018 Season, any player who is fined for breaches of the Pace of Play Regulation during the current season, will, in the event of a similar breach during the following season, have the applicable fine levied at double the amount. B. MEMBERSHIP STANDARDS CODE OF ETHICS Members shall adhere to a Code of Ethics and Standard of Conduct. a. On becoming a Member of LETAS each person is bound to observe Ladies European Tour Regulations and standards of behaviour and ethical conduct, which will gain respect for the profession. Each Member's professional integrity and loyalty to the game of golf must always transcend thought of material gain. b. It would be impossible to define exactly the standard of conduct expected from Members in all circumstances or to list all acts which would amount to a breach of the Code of Ethics and lead to disciplinary action. Any Member who has any doubts as to the conduct, which is expected of her, should contact Tour Headquarters for advice. c. Each player will be on her honour to report herself for breach of the Code of Ethics and Membership Standards. If she does not do so, it is the obligation of her fellow competitors or any other LETAS Member who witnesses such a breach to report the incident in writing to a Tournament Director for further investigation and, where appropriate, disciplinary action taken. LET Access Series Member Regulations

18 In most circumstances the following acts or omissions will be considered to be contrary to the Code of Ethics and if established will lead to disciplinary action: 1. Failure to comply with normally accepted standards of courtesy and golf etiquette 2. Convictions of a criminal offence by a court of law 3. Cheating 4. Conduct likely to injure or discredit the reputation of LETAS, LET, its staff or any of its Members. Members should make only constructive comments regarding fellow professionals, LETAS, its sponsors and venues and deal with all persons in a fair manner 5. Members must act at all times in the best interests of LETAS and the game of golf and try to enhance the goodwill, which attaches to the same 6. Failure to meet all financial obligations promptly (which shall include but not be limited to: payments to caddies, whether professional or voluntary caddies; payment of accommodation/hotel costs, including cancellation charges) 7. Players, caddies, coaches, sport managers, referees, officials and organisers, cannot: - bet directly or through an intermediary, on a competition, on which they exercise direct or indirect influence. - they cannot communicate to others privileged information obtained by performing their job and which is unknown to the community. (Please refer to the LETAS Anti Gaming Policy in the member s area) 8. Failure to publicise and promote attendance at events and tournaments scheduled in her area where reasonably feasible. 9. Failure to present an image through conduct or dress, which would gain respect and elevate the profession. Disciplinary Action: Minimum fine Maximum - Suspension or expulsion from the Tour ETIQUETTE If a Member or her caddie is seen or reported for breaking any of the under noted Rules of Etiquette the Member shall be subject to disciplinary action: 1. Not repairing pitch marks on the green 2. Not raking bunkers 3. Failure to allow groups to play through when waiting for a ruling 4. Failure to control temper anywhere within the environs of the golf club or the course LET Access Series Member Regulations

19 5. Failure to pay a courtesy visit to the Club Professional whenever visiting a golf club or other golf establishment 6. Players must pay attention to keep the clubhouse, course, driving range, chipping and putting greens clean. Empty bottles or cans, banana skins and all rubbish must be thrown in the bins. 7. Any behaviour viewed as unprofessional in the opinion of LETAS. Rules of Etiquette 1, 2, 4 and 6 and associated disciplinary action shall also apply to practice rounds. USE OF MOBILE PHONES Tournament days The use of mobile phones is strictly forbidden unless being used to call a referee during a tournament round, in assisting with a public emergency or in case of extreme personal circumstance. The referee s contact numbers will be supplied either on the tournament notice board or within the supplementary local rules. Disciplinary Action: Failure to Rake Bunkers 200 automatic fine; Otherwise: Minimum - 50 fine doubling up for subsequent offences Maximum - Breach of the Code of Ethics ALCOHOL CONSUMPTION The consumption of alcohol on the course and practice areas during an LET Access Series Official Tournament is not permitted. Disciplinary Action: Minimum fine Maximum - Breach of the Code of Ethics NB: This regulation also applies to caddies and officials. TOBACCO CONSUMPTION To uphold the reputation of the game of golf and the LET Access Series and in order to take care of the health of the competitors, the LET Access Series will apply the regulation regarding the consumption of cigarettes, cigars and chewing tobacco during tournaments. LET Access Series Member Regulations

20 Tournament participants are NOT allowed to smoke (including electronic cigarettes) or chew tobacco during any round (including practice rounds and pro-am events) of an LET Access Series Official tournament in the following areas: On course during the stipulated round (except between the 9 th green and 10 th tee and between the 18 th green and the 1 st tee). Smoking must not delay the pace of play at these times. Disciplinary Action: Minimum fine Maximum - Breach of the Code of Ethics NB: This regulation also applies to caddies. C. DISCIPLINARY PROCEDURE 1. Minor Breach Where it appears that a Member may have committed a breach of Tour Regulations or the Code of Ethics it may be considered that a reprimand only or the stated Disciplinary Action within Tour Regulations should be applied by the Tour Director. Notification shall be given to the Member in writing by post, or by to the relevant contact details supplied by the Member to LETAS or to the next applicable tournament and shall be within five (5) days of the date of the breach. Payment of the fine should be made within twenty-eight (28) days of the date of the notification. If the Member is dissatisfied with the decision she may Appeal in writing to the Tour Director within fourteen (14) days of the date of notification of the fine. The Tour Director shall tender their decision on the Appeal within twenty-eight (28) days of her receipt of the Appeal and her decision in the matter shall be final. If required, payment of the fine must be made within fourteen (14) days of the date of the letter of decision. Failure to pay the fine within the prescribed time will result in exclusion from LETAS Approved Events until such time as the fine has been paid in full. 2. Serious Breach If it is considered that any breach be regarded as a Serious Breach of the Code of Ethics and/or may warrant the imposition of a penalty greater than the stated Disciplinary Action within Tour Regulations, LETAS shall inform the member concerned within 28 days of the date of the incident that disciplinary action is being applied and shall cause to be carried out a detailed investigation by the Tour Director to include the preparation of a report which shall be accompanied by such written statements as may be appropriate from witnesses. If, upon consideration of the report and written statements, the Tour Director considers that a serious breach of the Code of Ethics has been established she may impose such penalty as she may think appropriate having regard to the circumstances. Such penalties may range from a reprimand, censure, fine, suspension of membership, suspension from participation in one or LET Access Series Member Regulations

21 more tournaments or for a given period, expulsion from the Tour or otherwise as she shall determine. If in the opinion of the Tour Director the breach is very serious she may refer the matter to the Player s Council for advice and guidance prior to imposition of any penalty. In any event the Tour Director shall confirm her decision in writing within twenty-eight (28) days of completion of the detailed report. 3. Right of Appeal The Member may appeal to the Appeal Committee against any decision of the Tour Director pursuant to clause 2 hereof by giving notice of her intention to do so within seven (7) days of receipt of the decision of the Tour Director or within twenty-one (21) days of her decision having been posted to the Member at her last registered address, whichever is the sooner. The Member shall then be notified of a Hearing date, which shall be within twenty-eight (28) days thereafter. The Appeal Committee shall consist of three impartial people and have the power to fix the time and place of any Hearing to review decisions and shall prescribe its own rules of procedure provided the time, place and procedures afford due process to the appealing Member. It is the express intent under this Constitution to afford a Member full and fair opportunity to be heard by an impartial committee whose members are not in competition with her. Upon receipt of a Notice of Appeal implementation of the decision of the Tour Director and enforcement of any penalty imposed shall be stayed until the Appeal has been heard. 4. Notice of Appeal must state the grounds of the Appeal which shall be:- i) On a matter of fact including the introduction of new evidence. ii) On a question of the application of interpretation of LETAS's Constitution or Rules and Regulations made thereunder, including the Code of Ethics. iii) Against the severity of the punishment requesting a reduction in the fine or other penalty imposed or any combination of the three. 5. The Appeal will be by the way of Hearing before the Appeal Committee. 6. Procedure of Hearing There shall be no fixed rules of procedure save that the Hearing shall be conducted in accordance with the rules of natural justice. Witnesses will not normally be called but if the Member feels that she cannot do justice to her case unless a particular witness is present at the Hearing she may give to the Committee notice to that effect not later than seven (7) days before the date fixed for the Hearing. The Appeal Committee, if so requested, will use its best endeavours to procure the attendance of such a witness to give evidence before it in the presence of the Member and at its absolute discretion may adjourn the Hearing to another LET Access Series Member Regulations