2010 AGC of Texas Management Conference

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1 January 26, AGC of Texas Management Conference TO: ALL AGC OF TEXAS MEMBERS The 2010 AGC of Texas Management Conference has been scheduled for June at the beautiful Hyatt Regency Maui, 200 Nohea Kai Drive, Lahaina, Hawaii. For more information on the resort, visit their website at The closest airport is Kahului, Hawaii, airport code OGG. The business sessions will be highly informative and will include updates on state and federal legislation, including state activities, an update on the Texas Department of Transportation, and a report on AGC of America and ARTBA activities as well as other items of interest to our industry. The business sessions are scheduled for Thursday and Saturday from 8:30 a.m. until noon. Continental breakfast will be furnished Thursday and Saturday mornings from 7:00 10:00 a.m. A representative from the Hyatt Regency Maui will talk to the spouses at 9:45 a.m. on Thursday to give a brief overview of the area and things to do. Conference registration fees are $700 for the conference participant, $350 for spouse, $350 for each guest (over 18 years of age), $200 for children years of age, and children under 12 are free. Please include names and ages of children on your registration form. The conference registration fees include the Welcome Night reception, breakfast and coffee breaks on Thursday and Saturday, the hospitality suite every night, and the Luau on Saturday evening. Members will be on their own for dinner on Thursday and Friday evenings allowing you to experience the different restaurants and night life on the island. The Hyatt Regency Maui is offering room rates as follows: Golf Mountain $294 per night; Partial Ocean $314 per night; Deluxe Ocean $334 per night; Deluxe Ocean $354 per night; Ocean $394 per night; and Regency $446 per night. Room reservations can be made by calling the Hotel directly at 806/ or central reservations at 800/ and asking for Associated General Contractors of Texas room block. Reservations may be made on-line at Reservations will be made on a first come basis and must be made by May 14, After the cut-off date of May 14, 2010, reservations will be made based on availability at the resort. A minimum deposit equal to 2 nights stay is required to guarantee the reservation. Please note: there is a $15.00 Resort Fee that will be added to all guest rooms per room and per night. This fee includes admission for 2 persons daily to the oceanfront Spa Moana Athletic Club; Maui News delivered Monday through Friday to guestroom; access calls to 800/888 phone numbers; local telephone calls; in-room refrigerator in addition to in-room mini bar; in-room coffee and tea; in-room safe; and one (1) hour tennis court time.

2 2010 Management Conference, page 2 Porterage charges are mandatory per the hotel s union contract for all groups, and are currently established at $8.00 per person, round trip, plus Hawaii state tax which is currently 4.166%, subject to change. This rate is based on two (2) bags per person. Porterage will be posted to each room folio and must be settled upon departure from the hotel. In addition, housekeeping gratuities are up to the individual s discretion, but $4.00 per room per day is recommended. The Spa Moana at the Hyatt Regency Maui is one that you will surely want to take advantage of. Contact the Spa directly at 808/ to make your appointment. For additional information on the spa and their services, visit the website at The Hyatt Regency Maui has a wonderful Camp Hyatt for your young children. Reservations must be made by 6:00 p.m. the day before. You can contact the resort directly at 808/ , ext The web address is The golf tournament is scheduled for Friday, June 18 th with a shot gun start at 8:00 a.m. on the Royal Course at the Ka anapali Golf Resort. The cost is $180 per person which includes green fee, range balls, shared cart fee, tournament coordination fee, and continental breakfast. All players are required to wear appropriate golf attire (collared golf shirt and non-metal spikes). Arrangements for rental clubs can be made at a cost of $49 per set or $85 per set for premium clubs, and rental shoes are available for $10 per pair. Please complete the enclosed golf registration form and return it to the chapter office with your payment. Please indicate on the golf registration form if you will need to rent golf clubs and/or shoes and specify right or left-handed clubs and shoe size. As in the past, we are asking for sponsors of $250 for the golf tournament. This will go toward the purchase of the golf prizes and continental breakfast for the golfers. Rental car information: Avis Worldwide Discount (AWD) Number A You can make your Avis reservations online at: or call toll free Hertz: AGC of America corporate discount (CDP) Number is The web address is or call Budget: Budget Corporate Discount (BCD) Number is S The web address is or call Please complete the enclosed registration form, including your telephone number and address at your earliest convenience, and return it along with your check to the chapter office so that we may better serve you. If you prefer, you may pay the fees with a credit card by returning the completed credit card payment form enclosed. Please be sure to complete all requested information prior to submitting the form. Please mail completed forms to AGC of Texas, P.O. Box 2185, Austin, Texas with your payment. If you are paying with a credit card, you may fax the registration form(s) to 512/ If you have any questions or need additional information, contact Debbie Koehler at 512/ or dkoehler@agctx.org. Vicki and I look forward to seeing you at the Hyatt Regency Maui on June 16 th. Enclosures Larry Johnson President

3 2010 MANAGEMENT CONFERENCE HYATT REGENCY MAUI, LAHAINA, HAWAII PRELIMINARY SCHEDULE WEDNESDAY, JUNE 16 th 1 5 PM Conference registration 6:30 9 PM Welcome Night Reception THURSDAY, JUNE 17 th 7 10 AM Continental breakfast 8:30 AM 12 PM Business meeting 9:45 AM Spouse orientation Review area infrastructure FRIDAY, JUNE 18 th 8:00 AM Shot gun the Royal the Ka anapali Golf Resort Review area infrastructure SATURDAY, JUNE 19 th 7 10 AM Continental breakfast 8:30 AM 12 PM Business meeting Review area infrastructure 6:00 PM Luau

4 2010 MANAGEMENT CONFERENCE ~ REGISTRATION FORM HYATT REGENCY MAUI ~ 200 NOHEA KAI DRIVE, LAHAINA, HAWAII COMPANY ADDRESS CITY STATE ZIP TELEPHONE FAX Please register the following person(s) for the 2010 Management Conference: FIRST NAME LAST NAME SPOUSE S NAME I HAVE MADE MY THE HYATT REGENCY MAUI. Date reservations made: Hotel Confirmation #: Room Type: Arrival date: Departure date: Number of conference registrants: ($700 per registrant) Number of spouses registered: ($350 per spouse) Number of guests (ANYONE OVER AGE 18) registered: ($350 per guest), and their name(s): Number of child(ren) age registered: ($200 per child), and their name(s)/age(s): Number of children under 12 (FREE) registered: and their name(s)/age(s): TOTAL REGISTRATION FEES DUE: $ Completed forms should be mailed to AGC of Texas, P.O. Box 2185, Austin, Texas 78768, Faxed to 512/ , or ed to dkoehler@agctx.org.

5 MANAGEMENT CONFERENCE ~ GOLF TOURNAMENT FRIDAY, JUNE 18, 2010 The golf tournament is scheduled for Friday, June 18, 2010 with a shot gun start at 8:00 a.m. on the Royal Course at the Ka anapali Golf Resort. Prizes will include: first, second and third place, closest to the pin, and longest drive. Entry fee for the tournament is $180 per person, which includes green fee, range balls, shared cart fee, tournament coordination fee, and continental breakfast. Please complete the registration form below: PLEASE PAIR ME WITH: (LIST NAME(S) & HANDICAP(S)) YOUR NAME HANDICAP COMPANY ADDRESS TELEPHONE FAX I will need to rent -handed clubs. I will need to rent size shoes. GOLF SPONSORSHIP I would like to sponsor the golf tournament. Enclosed is an additional $250 for sponsorship. Sponsor Name to Read: TOURNAMENT $ SHOES ($10) $ SPONSORSHIP $ CLUBS ($49/$85)$ TOTAL GOLF FEES DUE: Completed forms should be mailed to AGC of Texas, P.O. Box 2185, Austin, Texas 78768, Faxed to 512/ , or ed to dkoehler@agctx.org.

6 CREDIT CARD PAYMENTS TO AGC OF TEXAS *THE BANK REQUIRES THAT ALL INFORMATION IN THIS BOX MUST BE FILLED IN COMPLETELY IN ORDER TO PROCESS YOUR TRANSACTION!* 2010 AGC OF TEXAS MANAGEMENT CONFERENCE I would like for you to charge my credit card: VISA MASTERCARD Total Amount of Charges: $ Credit Card No.: Expiration Date: Verification Code: Month Year (last 3 digits on back of credit card in signature section) Name as it appears on card: Street: City: State: Zip Code: Signature: Company Name: Telephone No.: Mail credit card receipt to: or Fax receipt to: Fees covered are as follows: Registration Fees: $ Golf Tournament Fee: $ Club Rentals: ($49/$85) $ Shoe Rentals: ($10) $ Golf Sponsorship Fee: $ Completed forms should be mailed to AGC of Texas, P.O. Box 2185, Austin, Texas 78768, Faxed to 512/ , or ed to dkoehler@agctx.org.

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