28 th & 29 th May, 2016

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1 Pony Club Victoria Horseland InterZone Teams Horse Trials 2016 InterZone Team Horse Trials th & 29 th May, 2016 Pony Club Victoria Equestrian Centre 640 Little Yarra Road, Gladysdale Vic 3797 Individual Rider entries close: 6 th May, see Zone Zone Team entries close: 12 th May, 2016 STRICTLY NO DOGS ALLOWED Page1

2 Pony Club Victoria Horseland InterZone Teams Horse Trials 2016 Event Sponsors HORSELAND Naming Rights Sponsors Horseland supporting Pony Club, Horseland provide the product and prizes for this event and are the naming rights sponsors of this event. Pony Club Victoria and the Organising Committee thank them for their support. Event Sponsors Event sponsorship is available for this event. Contact Suanne Waugh for sponsorship opportunities. P: E advertising@ponyclubvic.org.au ENQUIRIES Page2

3 Table of Contents Pony Club Victoria Horseland InterZone Team Horse Trials 2016 Event Sponsors 2 HORSELAND Naming Rights Sponsors... 2 General Rules & Regulations 5 Introduction 5 Overview 5 Venue - 5 Rules and Policies 6 Disclaimer 6 Eligibility 6 Rider Standard to compete at Inter Zone Horse Trials. 6 Substitutions 6 Entry Fees & Closing Dates 7 Refund Policy 7 Merchandise 7 Competition Information 8 Gear Check... 8 Dressage Tests (Dressage on Saturday)... 8 Scoring... 8 Awards... 8 Team Manager 9 Queries and Protests... 9 Conduct of a PCAV Member, Team Manager or Supporter 9 Competitor Numbers 9 Gear 9 Lungeing 9 Course Walks 9 Riding of Other Horses 9 Cross Country Course Closure 9 Catering 9 Stabling and Yards 10 Camping and Accommodation 10 Horse Feed, Hay, Straw 10 Veterinarian 10 Farrier 10 Competitior Back Numbers 12 Sponsorship 12 Page4

4 Pony Club Victoria Horseland InterZone Team Horse Trials 2016 General Rules & Regulations Introduction In 2003, the first Inter Zone Teams Horse Trials was conducted to give Grade 3 riders a State Level Event. In this year, the event was held concurrently with the Inter Pacific Exchange Rally which was an exciting spectacle for all riders to watch. In the following year, Grade 4 riders were included and the Inter Zone Teams Horse Trials has continued annually. It is now a focal highlight of the Grade 3 and 4 calendars for horse trials. Overview The Inter Zone Teams Horse Trials comprise of three disciplines, Dressage, Cross country and Showjumping, which are conducted on the same weekend. Combinations compete in all three disciplines. All dressage tests and cross country will be ridden on Saturday. Showjumping will be on Sunday. Combinations of horse and rider must be graded in Grade 3 or Grade 4 eventing to be eligible to compete in this state level event. Current PCAV By-Laws, Gear Rules and Horse Trials Rules apply. The competitions will be conducted on a Teams basis. Riders lodge an Individual Rider Entry form to their Zone representative who in turn places riders into Teams to represent their zone. Excess riders may be offered a ride in a composite team if space in the draw allows. Venue - Pony Club Victoria Equestrian Centre 640 Little Yarra Road, Gladysdale Melways Ref: Map 512 S3 (for GPS try: Yarra Junction- Noojee Road, Gladysdale) Venue Opening Time The grounds at Pony Club Victoria Equestrian Centre will be open from 12 noon on Friday, 27 th May, 2016 Page5

5 Pony Club Victoria Horseland InterZone Team Horse Trials 2016 Rules and Policies The competitions are conducted in accordance with the current PCAV Rules for the year in which the Championship is conducted. PCAV Gear Rules PCAV Horse Trials Rules PCAV Handbook of By-laws PCAV, Sun Smart, Smoke Free and Alcohol Policies PCAV Code of Conduct Disclaimer Neither the Organising Committee of this competition nor the PCAV, accepts any responsibility whatsoever for any accident, damage, injury or illness to horses, riders, ground spectators or any other person or property. Eligibility PCAV Club Member cards are not required at the state level competition but they must be inspected thoroughly by the zone prior to selection. The organising committee reserves the right to ballot entries or make composite teams. Competitors may ride more than one horse, subject to ballot. Club members who have been in pony club for more than two years and are over the age of 13 years (i.e. have had their 14 th birthday) must have attained their C Certificate in order to compete at the state level event in accordance with criteria for state events in the PCAV Handbook of By-laws. Rider standard to compete at Inter Zone Horse Trials. If the Zone Representative deems the competitor is of an unsatisfactory standard they are not compelled to enter the rider into the Event. (Bylaw 37.7.c) Completed Individual Rider Entry Forms along with entry fees, must be sent and paid to your Zone Representative by 6 th May, 2016 (or date specified by your zone.) Substitutions If a combination that has been entered into the state level event is subsequently unable to compete, another eligible combination from the Zone may be substituted. However, the substitution must be: - Endorsed by the Zone Representative. Notified by the Zone Representative, to the organising secretary, not later than one hour before the commencement of the first event of the state competition. Page6

6 Entry Fees & Closing Dates Pony Club Victoria Horseland InterZone Team Horse Trials 2016 Individual entries close 6 th May or See Zone Zone entries close 12 th May, 2016 All team entries must be submitted by the Zone on the official entry forms, which will be mailed to Zone Reps. Individual expressions of interest/entry forms (3) will be posted on the PCAV website in March, Individual Rider entries must be sent to the Zone Rep (or Zone Coordinator) by 6 th May, 2016 (or date specified by the zone.) Early Individual entries would be appreciated by your Zone. Please do not leave lodging your Individual entry to the last minute as it makes it difficult for your Zone to balance teams etc. Entry fees are $75 per combination and the correct fees must accompany all entries. Late entries by fax, mail or telephone will not be accepted under any circumstances. Closing date for Team entries to Interzone Teams Horse Trials is Thursday 12 th May, Zone Representatives please send Zone Team entries to: All Zone team entries are to be posted to the Event Secretary: 135 Drayton Rd, Labertouche VIC 3816 Refund Policy The closing date for entry refund requests for all State Level Events will be no more than 14 days after the last day of the competition. Requests for a refund after close of entries must be accompanied by a Medical Certificate or Veterinary Certificate. The organizing committee may withhold an administration fee of up to 25% of the total entry fee. Merchandise Polo Tops will be inscribed with the PCAV & 2016 Inter Zones logo, the Drink Cooler and Socks will have the PCAV logo on them. (See Merchandise Information sheet for prices, illustrations and ordering information on the PCAV Website). Items should be pre-ordered and paid for Online on the PCAV Website by Friday 15th April, 2016 Prices as shown on the Merchandise information sheet and Online on the PCAV website. Merchandise orders made before the 15th April will be guaranteed, all subsequent orders will be as stock is available. Post event orders can be made at the event and will incur a $10 post fee. A limited quantity may be available on Saturday 28th May, 2016 *Please Note the closing date for Merchandise to be ordered (15th April) as it is different to the Individual Rider Entry Form (6 th May) to facilitate the manufacture of the Polo Tops and ensure they are available to be collected at the event. Page7

7 Competition Information Gear Check Gear as per PCAV Gear Rules (Jan 2016). Gear check required prior to each discipline. Dressage Tests (Dressage on Saturday) Pony Club Victoria Horseland InterZone Team Horse Trials 2016 Grade 3 3C Grade 4 4C Scoring Scoring Dressage Dressage scores will be expressed as a percentage and multiplied by 1.5. Scoring - Teams Teams consist of 3 or 4 riders. The winning team is that with the lowest total of penalty points, after adding together the final points of the three highest placed competitors in the team. In case of equality of points, the winning team is the one whose third placed competitor out of the three has the best result. If tied, use second rider, then first. If these figures remain equal, the placing remains tied. Scoring Zone Shield The penalty points from the two highest placed official zone teams in each section will be added to determine the winner of the Zone Shield. Composite teams are not eligible to be included in the scoring for the zone shield. Awards Presentations will be unmounted and full uniform must be worn. (Helmets not required) Each section of Grade 3 and 4: Sashes for 1st to 6th. Overall Zone Champions: The name of the winning zone will be inscribed on the Interzone Teams Challenge Perpetual Shield which is displayed at the state office. Page8

8 Pony Club Victoria Horseland InterZone Team Horse Trials 2016 Team Manager Each team must have one nominated responsible person as team manager. Queries and protests will only be accepted from the team manager. Queries and Protests As per PCAV Handbook of By-laws (Jan 2016) Conduct of a PCAV Member, Team Manager or Supporter PCAV Code of Conduct applies. Any conduct unbecoming of a Team Manager, parent and/or a competitor, including bad language, is a reportable incident and may lead to a Team or Individual disqualification on the day. Competitor Numbers Competitor identification, in the form of body numbers, will be supplied by the organisers as A4 paper inserts. Competitors must provide their own A4 size number holder. This must be worn in all phases of the competition. An alternative fabric bib of a similar size and displaying the correct number front and back is also acceptable. Competitor numbers can be found in the official draw which will be published on the PCAV website. Gear Gear as per PCAV Gear Rules (Jan 2016). Gear check required prior to each discipline. Lungeing Lungeing is not permitted at any time. There is no enclosed lungeing area. Course Walks Course walks for Grade 3 and Grade 4 will be conducted at 4pm on Friday 27 th May. Riders should meet at the Secretary s office. Riding of Other Horses Over the weekend only horses entered into the competition are to be ridden on the grounds. Cross Country Course Closure At the completion of the Cross Country Phase, the Cross Country Course is closed to all horses. Catering Catering for the dinner on Saturday night will be a spit roast and dessert at a cost of $25. This should be paid for at the time of entry. Please specify if vegetarian or special diet meals are required. The dinner will be held in the comfort of the house which is located on the top of the hill at PCVEC with plenty of seating available to sit down and enjoy your meal. A canteen will be operating over the weekend for breakfasts and lunches at the venue. Page9

9 Pony Club Victoria Horseland InterZone Team Horse Trials 2016 Stabling and Yards Yards Yards should be of solid construction. The use of electrified tape, strings, ropes or chains, is not permitted at Pony Club Events. Electric tape can be used as a top line or as a "standoff" on a steel or solid yard, but not as a standalone yard. 100 yards are available to hire. $15.00 per night per yard or $30 for the weekend. Application and payment should be made with your individual entry to your zone. Camping and Accommodation Camping Camping is permitted on-site. Unpowered sites only. Bookings do not need to be made. Note: generators can only be run between the hours of 7am and 10pm daily. Accommodation Accommodation is available nearby at: Best Western Motor Inn Yarra Valley 3185 Warburton Highway, Warburton (5.7 km from Gladysdale) Warburton Motel 4 Donna Buang Rd, Warburton Phone: (03) (7.2 km from Gladysdale) Deloraine Homestead 355 Tarrango Road, Gladysdale Phone: (03) BIG4 Badger Creek Holiday Park 419 Don Road, Healesville Phone: (03) (16.5 km from Gladysdale) Condition of Camping Camp fires are permitted in contained fire pots - subject to complying with seasonal Fire Restrictions. Generators must not be run between 10pm and 7am Yards and Grounds are to be left clean and tidy Manure to be placed in designated areas. NO DOGS OR PETS ALLOWED PLEASE LEAVE THEM AT HOME or may result in Rider elimination Horse Feed, Hay, Straw Yarra Junction Produce and Pet Food Veterinarian Vet available from Equine Practice Lilydale on-call Terms payment at time of consultation. Farrier Farrier supplied by Proactive Farrier Services. M: Terms payment at time of consultation. Page10

10 Pony Club Victoria Horseland InterZone Team Horse Trials 2016 Just a reminder so that you don t get to the event and realise that Back Numbers will not be supplied at the Inter zone Horse Trials Competitor Numbers: Competitor identification, in the form of body numbers, will be supplied by the organisers as A4 paper inserts. Competitors must provide their own A4 size number holder. This must be worn in all phases of the competition. An alternative fabric bib of a similar size and displaying the Correct number front and back is also acceptable. Competitor numbers can be found in the official draw which Will be published on the PCAV website. IF YOU ARE BRINGING YOUR OWN FABRIC BIB PLEASE CHECK THE DRAW ON THURSDAY ON THE PCAV WEBSITE TO ENSURE YOU HAVE THE CORRECT NUMBER Number Holders (as pictured below) will not be affected as Riders will collect their printed A4 Paper number on arrival at the event. Page11

11 Sponsorship HORSELAND Naming Rights Sponsors Pony Club Victoria Horseland InterZone Team Horse Trials 2016 Horseland supporting Pony Club, Horseland provide the product and prizes for this event and are the naming rights sponsors of this event. Pony Club Victoria and the Organising Committee thank them for their support. Event Sponsors Event sponsorship is available for this event. Contact Suanne Waugh for sponsorship opportunities. P: E advertising@ponyclubvic.org.au Page12

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