OLD DOMINION REGION EVENTING RALLY FACT SHEET Sept 29 30, 2018 IN CONJUNCTION WITH STARTER HORSE TRIALS

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OLD DOMINION REGION EVENTING RALLY FACT SHEET Sept 29 30, 2018 IN CONJUNCTION WITH STARTER HORSE TRIALS Hosted by Sinking Creek Pony Club Co-hosted by Holston Pony Club The Sinking Creed Pony Club is

1 OLD DOMINION REGION EVENTING RALLY FACT SHEET Sept 29 30, 2018 IN CONJUNCTION WITH STARTER HORSE TRIALS Hosted by Sinking Creek Pony Club Co-hosted by Holston Pony Club The Sinking Creed Pony Club is pleased to host the Old Dominion Region Eventing Rally Sept 29-30,2018 at the Virginia Horse Center, Lexington, Virginia with Sinking Creek Pony Club in conjunction with Starter Horse Trials. Rally Secretary is: Laura Belleville 660 Kipps Lane phone (540) CLOSING DATE: Sept 8, 2018 All entries must be in hand with the Host Club Secretary complete with all necessary forms and fees by this date. Add $20.00 for each participant with incomplete paperwork or for those entries that are received after this date. The only exception will be for current Coggins. Club entries must be paid by club checks only, payable to ODRPC. Fees must accompany entry and all necessary forms. All required signatures must be in place for a form to be accepted. PLEASE NOTE: THIS WILL BE THE QUALIFYING EVENTING RALLY FOR CHAMPIONSHIPS NO RISING STAR DIVISION AT THIS RALLY! RULES: FEES: USPC Handbook and Rules for Eventing Competition 2018 and all addenda 2018 Annual Eventing Newsletter (available on USPC website) USPC Horse Management Handbook and Rules for Competition 2018 and all addenda USPC Horse Management Annual Newsletter 2018 (posted on USPC web site with rulebooks) $150/ individual rider doing HT (dressage, SJ and XC) $115/ individual rider doing CT (dressage and SJ) Fee includes stall for Saturday night only. Those who wish to arrive on Friday evening (between 4 and 9 PM) must pay an additional $40 for their layover stall. In addition, a fee of $40 must be paid for the tack stall if they store anything in that stall. Please note on the team entry form if stalls and tack stall are needed for Friday and add the extra money into the fee. An additional fee of $50 will be added for any check returned for insufficient funds. REFUNDS: No refunds will be allowed after the closing date, unless the competitor can fill the spot with another competitor within the same division a $25 administrative fee will apply to any such change. All requests for refunds must be submitted along with required documentation to the Rally Secretary by the end of rally.

2 TEAM COMPOSITION: *Teams may consist of 3-4 riders and MUST have a Stable Manager certified at D3 HM or above IF anyone on the team is doing XC. *At this rally we will also be offering a Combined Test (dressage and show jumping only) option. *Team members may be of mixed certification levels. *For those teams who have any riders doing the CT option a ghost score for XC will be factored into the overall team score. *Each team must have a chaperone, at least 21 years old and may have a coach. The coach may NOT be the chaperone. *The Organizer will put together scramble teams. HORSEMASTER DIVISION: We are offering a Horsemasters Division this year. They will compete in their own division with the same HM standards scored the same as our traditional members. HM will be judged on their current HM certification level. Horsemasters cannot help traditional members during the rally. DIVISIONS: BE SURE YOUR RIDERS ARE READY TO COMPETE AT THIS RALLY AT THE LEVEL THEY ARE SIGNED UP FOR! WE CAN NOT MAKE ANY CHANGES TO LEVEL ONCE ENTRIES ARE SENT IN!! Non-Qualifying Divisions: Combined Training Divisions: (no XC) Green: walk/trot, 2015 Intro Test B; Jumps 18", 6-8 show jumping cross-rails. Maiden: 2018 Beginner Novice Test A; Jumps 2"-2'3", show jumping verticals and small gates. Beginner Novice: 2018 Beginner Novice Test B; Jumps Max. 2'7". Novice: 2018 Novice Test A; Jumps Max 2'11". Training: 2018 Training Test A; Jumps Max 3'3". Preliminary: 2018 Preliminary Test A; Jumps max 3'7". Horse Trial Divisions: Maiden: 2018 Beginner Novice Test A; Jumps Show Jumping 6-8 verticals and small gates. Cross country 8-10 simple obstacles, Logs, brush type fences, no water and no ditches. Qualifying Divisions: Horse Trial Divisions: (Must be a C1 or above for these divisions unless noted) Beginner Novice: 2018 Beginner Novice Test B; Jumps Max. 2'7". XC -12 fences@300 mpm. D3 eligibility: Only Classic D3 who are regularly competing at USEA recognized horse trials may enter this division. Eligible D3 s or their DC s are responsible for submitting a hard copy of their USEA competition record to the Rally Secretary! This record must show success at this level to be eligible to compete in this division. Novice: 2018 Novice Test A; Jumps Max 2'11". XC fences@350 mpm. Training: 2018 Training Test A; Jumps Max 3'3". XC fences@400 mpm.

3 Vet Box: Upon completing the XC course, riders will come to the vet box. A Horse Management Judge and veterinarian will be on duty. Each rider s Stable Manager is to be at the vet box to help the rider coming in off of XC. They are permitted and encouraged to help other riders as well as need arises! Riders disqualified, or who retire on the course, must also report to the vet box. Specific procedures particular to the rally will be presented at the briefing. General vet box procedures can be found in the USPC Eventing rulebook and should be known by every competitor. BEDDING: Horse Center. The Horse Center only allows straw or shavings NO SAWDUST ALLOWED. Competitors can bring their own bedding or purchase from the FEED/HAY STORAGE: All feed and hay will be stored in trailers. Each team must have a designated trailer that is clearly labeled and identified as the team's feed/hay trailer so that Horse Management staff and all team members can easily find the trailer. Feed and hay for layover horses must be kept separate from that of competing horses. MEDICAL CARDS AND ARMBANDS OR BRACELETS: All rally participants are required to have either a medical bracelet or a medical armband with a completed USPC Medical Card in place on the upper arm at the time they arrive at check in at the Rally Show Office and for the duration of the rally. No packet will be handed out to a participant who does not have the medical arm band and USPC Medical Card in place. Remind your members and their parents that this is a two sided card and both sides must be completed as requested. DRESSAGE RING SIZES: All tests to be ridden in small arenas with all-weather footing. COACHES: Coaching is recommended, but not mandatory for Eventing Rally. All competitors may have a coach in the warm-up areas during the three phases and course walks. Coaching requirements are found in the Eventing Rulebook. Coaches must attend the coaches briefing. ONCE AGAIN BE SURE YOUR RIDERS ARE READY FOR THE LEVEL THEY ARE RIDING! SATURDAY SCHOOLING OF CROSS COUNTRY OR A RIDE-A-TEST: The Starter Horse Trials offers Saturday Schooling of the Cross Country Course or a Ride-a-Test opportunity. Know that we will not be monitoring this activity and should a rider chose to school on Saturday know that at a recognized event and USPC championships this will not be allowed. For the purpose of this rally it is open to all competitors should they wish to do so, but again we will not be monitoring this. Riders will need to sign up for XC schooling through the VHT web site directly themselves. The XC schooling can be signed up for after arrival, but be aware that schooling will not be an excuse for any points off on formals in terms of tack or horse presentation. Although normally there are strict restrictions for what levels can school when, the management of the Starter Horse Trials is making an exception for those who wish to school Training Level or Prelim who are entered in the ODRPC Eventing Rally to be allowed to school in the morning with the lower levels. This is ONLY for Pony Clubbers and no one else. If you are planning on doing this make a note on your sign up form for schooling XC that you are a pony clubber entered in the ODRPC Eventing Rally and plan to school TL/Prelim in the AM time frame. This form can be found on the Virginia Horse Trials web site. For more info go to: QUALIFYING FOR USPC CHAMPIONSHIPS: Regional teams for USPC Championships will be made up of the highest placing competitors in each division at the regional qualifying rally. All members will be expected to meet the qualifying criteria for USPC Championships as stated in the current USPC Eventing Rulebook and 2017 Eventing Annual Newsletter, to include: For those hoping to qualify for USPC Champs: You must be a 12 year old D3 or above to try to qualify for USPC Championships as a rider. Stable Managers must be a D3 HM or above. Age limits also apply see Championships Qualifiers below. Horse/rider combos MUST have completed, without elimination in any phase, a USPC qualifying rally and a USEA recognized HT (2 recognized HT s for Training and Prelim) at the appropriate level within 11 months preceding the closing date of the 2017 USPC Championships. At least 1 of these 2 competitions must have no XC jumping penalties, with the other having no more than 20 XC jumping penalties. See the Eventing Newsletter 2018 for complete details including requirements for submission of Qualifying Affidavits.

4 Beginner Novice: Championships Qualifiers: must be at least 12 yrs old as of January 1, 2017, and a Classic C1 or above. (HM D3 for SM s) Novice: Championships Qualifiers: must be at least 12 yrs old as of January 1, 2017, and a Classic C1 or above (HM D3 for SM s). Training: Championships Qualifiers: must be at least 13 yrs old as of January 1, 2017 and a Classic C1 or above (HM D3 for SM s). AWARDS: Since we are joining the Starter Horse Trials for this rally each rider will be competing for not only pony club awards, but also for Starter Horse Trial ribbons in their divisions as individuals. The Starter Horse Trial Ribbons can be picked up upon placing by the scoring trailer. The Pony Club awards will be given at our awards ceremony at the end of rally. Special Awards: The Frank Bierman Challenge Cup for Excellence in Eventing : This perpetual trophy is awarded each year to the Novice or Training Level Competitor who completes the cross country course with no jumping or time penalties, coming closest to the optimal time with no signs of a stressed mount and an acceptable recovery rate as indication of the mounts overall condition. Dorothy Renfro Horse Management Award: This trophy is given annually at the Old Dominion Region Eventing Rally in honor of Dorothy Renfro the founding RS of the Old Dominion Region. It is awarded to the Stable Manager (formerly Horse Manager) of the first place Horse Management Team. VOLUNTEERS: It is required that each club submit 2 volunteers per team or 1 per individual entered to scramble. CHAPERONES: USPC requires that every team or individual attending a rally have a designated chaperone who is responsible to be present on grounds for the duration of the rally. Chaperone must be at least 21 years old. Each rally entry requests the name and contact information for the Chaperone for each team or individual and there must be a signed Chaperone Duty form included in the entry. FOOD: Concessions will be available on the grounds. TENTATIVE SCHEDULE: Saturday September 29, 2018: 8:00 AM ODRPC Show Office Opens 1:30 PM all must be moved in and Coaches Briefing 2:00 PM Briefing followed by parent/volunteer meeting 3:00 PM Jogs 4:30 PM, Formal Inspections begin 6:30 PM Barns close Sunday, September 20, 2018: 6:30 AM Barns Open 8:00 AM, Rides begin TBD - Awards

5 LODGING: Hotel lodging is at a premium this weekend in Lexington. We have blocked 20 rooms for competitors at the Econolodge under ODRPC Eventing Rally for Saturday night. The rate is $ plus tax, and the block will be held until September. Contact Debbie Booze at , ext. 502 or debrasaleslexhotels@gmail.com. Please pass on to your members who plan to compete as there is a shortage of rooms that weekend. CAMPING: The Virginia Horse Center has 94 camper spaces available with 30/50 amp electric hookups and water. Reservations can be made online at under the facilities link. Selection of reserved site is first-come, first-served upon arrival. Camping without reservations will be permitted if there are vacancies. Questions can be directed to stableoffice@horsecenter.org or PETS: Dogs are no longer permitted on the Coliseum concourse or at any ring entry point unless crated. All dogs must be on hand-held or tied leashes in/around the barns and parking areas. Pet owners violating this new policy will be subject to a $100 fine. Notes to DC when filling out entry: Be sure to enter the level of Tests to be ridden for each ride. Be sure to check with your members so that the test is correct and appropriate for the rider and horse. NO CHANGES IN LEVEL OF TESTS WILL BE MADE AFTER ENTRIES ARE SENT IN! NO REFUND AFTER CLOSING DATE! WHEN IN DOUBT HAVE RIDERS RIDE THE LOWER LEVEL TO ASSURE SAFETY AND SUCCESS FOR THEM. Use a separate entry form for each team, partial team or individual to scramble Note: All competitors are required to wear a medical armband with a completed Medical Card in the armband and worn at all times when on rally grounds. Note: Be sure to have the coaching form signed by your coach and sent with the entry if you are planning on using a coach. EACH ENTRY FORM MUST BE ACCOMPANIED BY THE FOLLOWING: Completed entry form signed by DC for each team or individuals to scramble, Including Volunteer section Current Negative Coggins for each Pony/Horse (name on Coggins must match entry form) Team Chaperone Form 1 per team or per individual entered to scramble Coaching form if sending a coach to the rally Starter Horse Trial Liability Release for each rider. Club check payable to ODRPC in the proper amount for entry fees for each team or partial team. DIRECTIONS TO THE VIRGINIA HORSE CENTER: From I-81, take exit 191 to I-64 West Proceed on I-64W to Exit 55 Take a right onto Rt. 11 North, go approximately 1/10th of a mile and turn left onto Rt. 39 West The Virginia Horse Center is approximately one mile on the left.

DRESSAGE RALLY FACT SHEET APRIL 23-24, 2016 Hosted by Sinking Creek Pony Club Hospitality by Buffalo Creek

DRESSAGE RALLY FACT SHEET APRIL 23-24, 2016 Hosted by Sinking Creek Pony Club Hospitality by Buffalo Creek The Sinking Creek Pony Club is pleased to host the Old Dominion Region Dressage Rally April 23-24,