Show Jumping (Grand Prix) Class Year Level Heights Freshman (P) Primary Only First Round 50cm Second Round

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1 VICTORIAN EQUESTRIAN INTERSCHOOL NETWORK SERIES ~ HANDBOOK 2012 ~ 16 th November INTRODUCTION This handbook has been prepared for the Victorian Equestrian Interschool Committee, which comprises representatives of the following schools: Geelong Grammar Geelong College Ivanhoe Grammar Toorak College Assumption Braemar College Hillcrest Christian College Kardinia International College These rules are intended to provide consistency and uniformity in the conduct of Interschool Equestrian Events affiliated with the Equestrian Federation of Australia. This includes risk management, insurance, rules, entry forms and competitions. Within these rules and regulations will be references to rules for each discipline, eg: dressage, horse trials, combined training and show jumping. These rules can be found on the EA Vic and EA National web sites or The competition format and divisions are as follows: Core Events. Only these classes will count towards the series championship. Other classes may be offered by individual events but these will not count towards a school s overall score. These should be clearly marked on entry form. Show Jumping events must include a Grand Prix class as defined in Schedule [1] attached. To establish consistency across events, it is suggested that any additional class to the Grand Prix be a Two Phase competition (see definition in Schedule 2) Show Jumping (Grand Prix) Class Year Level Heights Freshman (P) Primary Only First Round 50cm 55cm 60cm Encourage All First Round 60cm 65cm 70cm Improvers All First Round 70cm 75cm 80cm Progressive All First Round 85cm 90cm 95cm Intermediate All First Round 95cm 100cm 105cm Advanced All First Round 105cm 110cm

2 115cm Stars All First Round 115cm 120cm 125cm Show Jumping Class Definitions GRAND PRIX DEFINITION Grand Prix Article 261 (5.2) This competition is designed to encourage better jumping by making performance over obstacles the principal factor. The competition consists of two rounds, plus a Jump-Off for a limited number of riders. ROUND 1 All riders take part in Round One with ten, eleven or twelve obstacles, including at least one combination. The Time Allowed is calculated using a speed of 275m/min for Freshman, 300 m/min for Improvers, Progressive and Intermediates and 325 m/min for Advanced & Stars. Time penalties apply if the Time Allowed is exceeded (1 penalty per four seconds or part thereof). The Time Limit is twice the Time Allowed. Any rider exceeding the Time Limit is eliminated. ROUND 2 All riders, including those who were eliminated or who retired during Round One, may take part in Round Two. Riders ride the same course with the same obstacles (excepting that the number of obstacles in Round Two may be reduced to a minimum of eight) in the same draw order as for Round One, excepting that all obstacles in Round Two are raised 5cm. Time Penalties again apply. JUMP-OFF All riders who have ridden two clear rounds take part in the Jump-Off, plus all others with the least number of penalties so that at least 25% of the field participate. The Jump-Off will consist of a minimum of six obstacles, including a combination. All obstacles in the Jump-Off are raised a further 5cm. Riders in the Jump-Off, ride in reverse order to their aggregate penalties and, if on equal penalties, to their time incurred in Round Two. PLACINGS Riders who take part in the Jump-Off, are placed according to their aggregate penalties, including their penalties in Round One and Round Two which are carried forward into the Jump-Off, and, if on equal penalties, to their time incurred in the Jump-Off. The remaining riders are placed according to their aggregate penalties in Round One and Round Two and, if on equal penalties, to their time incurred in Round Two. TWO PHASE DEFINITION Two Phase Article 274 (5.3) A competition comprising two phases run without interruption. The finishing line for the first phase is the starting line for the second phase. There will be eight or nine fences in the first phase, and four, five or six fences in the second phase including one combination. Competitors incurring a penalty in the first phase, or exceeding the time allowed, will be halted by the bell after completing the first phase. Competitors will be placed according to penalties and time in the second phase and, if necessary, to their penalties and time in the first phase.

3 Dressage Class Year Level Arena Size Notes Preparatory Primary Only 40m x 20m Preliminary (P) Primary Only 60m x 20m Preliminary (S) Secondary Only 60m x 20m Novice All 60m x 20m Elementary All 60m x 20m Medium All 60m x 20m Advanced All 60m x 20m Please remember series points will only be awarded where scores are 55% or over consistent with EA Grading point rules. In Elementary and above only GENERAL RULES AND CONDITIONS FOR INTERSCHOOL COMPETITIONS All schools hosting events must be affiliated with the EA of Australia Dates for all competitions must be sent to Caitlin at website@veis.com.au before the end of term 3 in the preceding year. Primary students are allowed to compete in the higher grades of dressage. These classes may be divided by age, subject to entries. Riders enter the divisions most suited to their abilities and their horses abilities. In disciplines where grading or qualification applies, the EA rules for eligibility must be adhered to. EA Rules and Code of Conduct apply, these can be found at or Competitions open to all currently enrolled school students. All riders must be currently enrolled at the school they are representing and MUST be accompanied by an adult. Schools must nominate a suitably experienced Team Manger who will be responsible for Gear Checks, Inappropriate gear will result in elimination., All communication with the organising committee, Check in Riders at office on day, lodge any scratching s, No riders other than those competing are allowed to ride on the grounds. One horse, one rider rule applies. Riders may ride more than one horse, numbers permitting.

4 ENTRY FORMS see sample attached Entry forms must be signed by the School Principal / Director of Sport / Equestrian Coordinator. Entries will only be accepted with full payment In the event of excessive entries, a ballot will take place of all entries received by the Close of Entries date Late entries may incur a late fee Scratching s after the Close of Entries. As per EA Rules, a vet/doctor certificate is required for return of entry money less $15.00 administration costs. Inexperienced riders on horses graded above Elementary may apply to ride at Novice Level. Application is to be in writing to the Organising Committee BEFORE the close of entries. Any Rider deemed to be riding in an incorrect grade will be eliminated. The Team Manager to the organising committee must lodge all appeals, no later than 30 minutes after the incident accompanied by $50.00, which will only be refunded if the protest is upheld. The Jury of Appeal will consider all appeals on the day. Appeals committee must be formed before the event, made up of hosting school committee, member of VEIN committee, a representative from another school DRESS All riders must wear currently approved helmets and boots whilst mounted. School equestrian uniform including shirt, tie, woollen v-necked jumper, white, beige fawn or banana jodhpurs must be worn in all competition and for presentations. No Blazers or jackets. Gloves must be worn in Dressage. All riders must provide own number as per the timed draw. Numbers must be on both sides of saddle blanket or bridle CONDUCT OF THE EVENT Officials and Marshals are to be easily identified eg. Fluro jackets Events may run later or earlier than advertised. Riders are expected to be aware if changes to times and report accordingly. Riders who do not report in time to ride in their draw may be eliminated. The Committee reserves the right to alter, delete any event, and refuse entry with or without a reason. RISK MANAGEMENT AND INSURANCE FIRST AID A qualified first aid officer must be available on the day (minimum level 2). A first aid sign MUST be displayed in a designated First Aid area/ Office. A OH and S review must be done on area, this must be signed off before competition, (Sample form attached) COMPETITION ARENAS The competition area should be safely fenced. The competition surface must be safe not slippery or uneven. Dressage arenas must not have rope or pig tail. All equipment should be safe and well maintained.

5 INSURANCE The venue must have public liability insurance Students must have EA or PCAV insurance and provide membership number or the rider s school must provide a letter stating the student is covered under the school insurance. Sample letter attached VICTORIAN INTERSCHOOL NETWORK LEVY For your competition to be considered part of the interschool Equestrian Network Series, $50.00 per competition must be sent to the Victorian Equestrian Interschool Treasurer C/O Mr. Milton Collins, Glenbroch P.O Box 858 Woodend, Vic 3442 If you run a Dressage and Show jumping Day it will be $50 per event (2 Comps) Schools are to provide contact name and details. Schools will be invoiced, and cheques are to be made payable to the Victoria Equestrian Interschool Series. All Events will not be put on Calender until full payment is received. SCORING All levels will be awarded points, however at least 55% must be attained in the dressage tests from Elementary and above to be allocated Minimum of 30 before classes may be split by ballot/ or non-point scoring class for beginners section The allocation of points for overall Championships as well as school teams will be 1 st place 10 points, 2nd 9 points, th place 1 point. Team places will be calculated from the best four competitors from each school. One team per school All results to be ed to Brent Dennison brdennison@gmail.com with in 2 days of competition. It is essential that the scorers work closely with the event Secretary and have been given accurate information and a copy of the rules. Keep the scoring simple Microsoft Excel for example Be aware of any EA rules that apply to your event Scores should be posted on the scoreboard as soon as possible after the last tests have been ridden PRESENTATIONS Ribbons or rosettes will be awarded to 6 th place in each class There will be an overall champion for each section Presentations should be made as soon as possible after the final scores have been posted, after allowing 20 mins for protests. If competitors are unable to stay for presentations, it is quite acceptable for someone to accept prizes on their behalf Have envelopes on hand so that test sheets and prizes can be posted. Usually $1 or $2 donation covers this

6 Team prizes can be posted after the event. This alleviates the need for competitors and their families to stay for lengthy periods following competition, takes the pressure off the scorers and gives the schools an opportunity to make presentations at school assemblies The Annual VEIS Individual Dressage Championship is to be per level combination over the VEIS series year. The Annual VEIS Individual Show jumping championship per level per combination. In show jumping this will be the Grand Prix. NOTES FOR COMPETITORS The events in this handbook are run by volunteer organising committees (OC s), often compromising busy parents. With this in mind, it is important that riders note the following: EA Rules and Code of Conduct apply. These can be found at or Enter competitions early the closing date of entries is not the day you sent the entries in. Some events are heavily subscribed and cannot accommodate large entries Make sure you have completed the entry form fully in clear, legible handwriting particularly your address All requests to the OC should be made through your Team Manager Remember, the students are representing their school, and should behave and dress accordingly NOTES FOR ORGANISING COMMITTEES Most members of Organising Committees (OC s) will have some experience running equestrian events, whilst others may have been co-opted on to committees to fill a variety of roles. The following points will help with planning and running a smooth Equestrian Event It is essential that all officials are familiar with the rules as well as the code of conduct. These can be found at or In the case of excess of 35 riders in one class, the class must be split according to year levels. Do not split if less than 30 riders. Consideration must be given to schools that need to travel long distance eg. They must not be put on first. Schools should be separated on draw, not bunched together Use EA judges whenever possible. If additional rules are made, it must be clearly stated in the program and on the entry form. Event officials must be clearly briefed beforehand. The scoring formula must not change, for the purposes of the VEIS. Plan your event well in advance with the entry form, rules and conditions distributed at least 2/3 months prior Take time to thoroughly brief your committee about the rules of the competition and what is expected of them

7 Allocate tasks to committee members and have one person that everyone reports to Think carefully about the closing date for entries, allowing sufficient time for delays in the mail, last minutes changes and the time it takes to do the draw. To be fair to competitors and their families, the draw should be made available at least 5 days before the event. Advise competitors / team managers that the draw will be posted on a web site and will be updated when necessary Make sure you have a mobile phone number and contact person on the entry form for competition day ATTACHMENTS OH&S Form attached Sample insurance letter Calendar of events for 2013