Horsemens Pony Club - Horseland Midland Proudly Presents. Top of the Hunt Series Hunter Trials 1 Sunday 30th of April 2017
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1 Horsemens Pony Club - Horseland Midland Proudly Presents one (1) second is made. Top of the Hunt Series Hunter Trials 1 Sunday 30th of April 2017 (Entries Close Sunday 23rd of April 2017 or earlier if event is Full) Venue: Whiteman Park Equestrian Centre, Gnangara Road, Whiteman Event Secretary: Leeann Knight, PO Box 3440 Midland 6056 Phone: after 3pm weekdays horsemensponyclub@gmail.com Event Steward: Jacinta Withoud Please Note - This event is a non-sanctioned PCAWA Event. The Top of the Hunt Series will comprise of 3 separate Hunter Trials events in Top of the Hunt Series rugs will be awarded to the horse/rider combination scoring the most points over the three events. A junior and senior Top of the Hunt winner will be awarded! All riders are eligible to be part of the Top of the Hunt Series and there are no extra entry charges to be part of the series. Points will be awarded as follows per round: This Hunter Trials event will be run under the PCAWA Eventing Rules Jan 2017 as well as amendment s as per the HPC Eventing Committee. Entering this event constitutes implicit acceptance of the PCAWA rules. All competitors are ultimately responsible for knowing these rules and complying with them. PCAWA gear checking rules apply. A Horse or Pony may compete in 45cm 65cm 80cm 95cm & 105cm in competitions from the beginning of the calendar year in which it turns 5 years Riders must be 9yrs of age as of the 1 st of January 2017 Cross Country Course Horsemens grounds are sandy, bush course surrounded by native plants with the possibility of kangaroos!, The C, D and E courses are very encouraging for young or inexperienced horse and rider combinations and the A& B grade is quite challenging. Cross Country Section: Normal Cross Country penalties will apply to this section. Please note Optimum Times are not published for this event. In the case of a tie closest to the optimum time will be the winner. An allowed early time of Place Per Round Completed 4 Any rider that falls from their mount will also not score any points for that particular round
2 HPC Top of the Hunt Series Any horse/rider combination that competes and wins 2 rounds in their nominated classes at the April 2017 event cannot ride down in class height (includes age classes) with that horse rider combination for the July and September 2017 events to then remain eligible to for the Top of the Hunt Prize. Horse Rider combinations that ride down in jump heights cannot win the Top of the Hunt Series. Any horse/rider combination that competes and wins 2 rounds in their nominated classes at the July 2017 event cannot ride down in class height (includes age classes) with that horse rider combination for the September 2017 events to then remain eligible to for the Top of the Hunt Prize. Horse Rider combinations that ride down in jump heights cannot win the Top of the Hunt Series. To be deemed eligible for the series - the same horse rider combination must attend all 3 events. Series rugs will be awarded to only the highest point s scorer. 1 series rug will be awarded and a Horseland voucher to the value of $ will awarded to Winner of the Top of the Hunt.There is two (2) classes for the series. * Top of the Hunt Senior Rider (17 years & over ) * Top of the Hunt Junior Rider (16 Years & under) 1 rug and 1 x $ Horseland voucher will be awarded the rider with the most points 17 years & over (age as of 1 st of Jan 2017) 1 rug and 1 $ Horseland voucher will be awarded to the rider with the most points 16 years of age & under (age as of 1 st of Jan 2017). In the event of a tie the competitor that has the closest optimum time of the accumulated 6 rounds will be deemed the winner will see the first year that the event will be sponsored by Off the Track supporting Western Australian Retired Horses. On top of the generous prizes of the event those riders that are competing with an eligible Off the Track mount will be also eligible to win additional prizes courtesy of OTT.. An Eligible OTT horse is deemed to be a horse that was a registered race horse (retired) within Australia At each of the 3 events OTT will be sponsoring - An additional Rug will be awarded for the highest placed OTT Eligible horse in each class, Also OTT eligible competitor ribbons 1 st - 6 th Place And OTT eligible competitor Merchandise Prizes 1 st - 6 th Place As part of the Top of the Hunt Series OTT will be sponsoring Top of the Hunt - Highest Point Scorer Thoroughbred (Senior Rider 17 years & over) Rosette, Rug & $500 cash prize Top of the Hunt - Highest Point Scorer Standardbred (Senior Rider 17 years & over) Rosette, Rug & $500 cash prize Top of the Hunt - Highest Point Scorer Thoroughbred (Junior Rider 16 Years & under) Rosette, Rug & $500 cash prize Top of the Hunt Highest Point Scorer Standardbred (Junior Rider 16 Years & under)rosette, Rug & $500 cash prize The Top of the Hunt Series OTT will also comprise of 3 separate Hunter Trials events in Top of the Hunt Series OTT prizes will be awarded to the OTT horse/rider combination scoring the most points over the three events. A junior and senior Top of the Hunt Thoroughbred and Top of the Hunt Standardbred winner will be awarded! Only eligible OTT horses that have nominated to be part of the OTT sponsorship on their entry form are eligible to be part of the Top of the Hunt Series and there are no extra entry charges to be part of the series. The same rules in regards to riding down heights remain in place for OTT competitors as for the Top of the Hunt series..
3 Event Rules: The cross country will be conducted under Pony Club Rules. Entering this event constitutes implicit acceptance of the PCAWA rules. All competitors are ultimately responsible for knowing these rules and complying with them. PCAWA gear checking rules apply. If 3 refusals are incurred at any one obstacle, or 4 refusals across the course, the competitor will no longer be considered competitive (the Competitor will be eliminated). Competitors HOWEVER are welcome to continue to the next obstacle. Should riders decide to proceed, they do so at their own risk. They must clear the way for oncoming riders and obey all orders from officials (if given). Competitors are NOT permitted to receive any form of unauthorised assistance, especially coaching when in difficulty. Should a competitor fall (this includes an unscheduled dismount as there are areas on course the competitor may be asked to dismount) and/horse fall on course, the rider will be immediately eliminated and requested to leave the course on foot at a walk. The rider must be accessed by the appointed medical officer upon leaving the course. All entries MUST have the PCAWA disclaimer statement signed and handed to the event organisers at registration on the day of the event. A separate entry form is required for each rider/horse combination Medical armbands are compulsory. Riders must have approved competitor number holders /bibs All horses must have a saddle cloth or bridle number in addition to rider number No watches or timing equipment to be worn on course. PHOTOGRAPHERS: ALL COMMERCIAL PHOTOGRAPHERS MUST HAVE PRIOR PERMISSION TO TAKE PHOTOS AT THIS EVENT Skills Section (included in Cross Country): Will be judged against the clock and MAY include obstacles such as a water course, gate to open and shut, slip-rail to remove, lead through, replace and remount, a cow paddock, a ramp and walk section, a traffic hazard. Penalties will be incurred for failure to negotiate these obstacles. More specific details will be included on the back of the course map provided on the day. PLEASE NOTE THIS EVENT WILL NOT HAVE NON COMPETITIVE PAIRS ENTRY FEE (allows 2 rounds per horse and rider combination)
4 EVENT CLASSES Age Classes Height of jump Age 1 95cm Open Age 2 80cm 17yrs and over 3 80cm 16yrs and under 4 65cm 17yrs and over 5 65cm years 6 65cm 12 years and under 7 45cm 30 years and over ( Masters Class) 8 45cm 17 years and over 9 45cm years 10 45cm 12 years and under Only 1 age class per horse/rider combination is permitted Height Classes ENTRY FEES PCAWA Members $ (PCAWA Number required) Non-PCAWA members $ includes Public Liability day insurance (NOT MEDICAL) Yards can be hired for $10.00 per yard limited available Direct deposit only Horsemens Pony Club. BSB , ACC Commonwealth Bank Please ensure on your deposit you include a reference such as :- Height of jump Height of Pony/Horse Ref: RIDERS NAME HT for example Brian Smith HT 11 95cm Open Height 12 80cm Over 14.2 hands 13 80cm 14.2 hands and under 14 65cm Over 14.2 hands 15 65cm 14.2 hands and under 16 45cm Over 14.2 hands 17 45cm 14.2 hands and under Only 1 height class per horse/rider combination is permitted! Note: Class sizes will be limited and classes will close when full. This event has been limited to a total of 140 horses only. ENTRIES Note: EFT or Credit card payments are not available for this event COMPULSORY HELPERS All competitors must nominate a helper over 16 years of age, one rider one helper; helpers nominated for more than one rider will get an extended duty. Entries without nominated helpers will not be accepted. Nominated helpers cannot be riding at this event. SELF HELP Sorry - the self-help option is not available for this event! Entries are open on K-Trials. Payment is via Direct Deposit. If no entry fee is received within 24hrs of entry on K-Trials - your entry will be void. Remember NO PAYMENT means NO START and telephone entries not accepted.
5 WALKING THE COURSE The course will be open for walking on Saturday 29h of April pm 5.00pm.It will also be open for walking on the day of the event from 7am ONLY. EVENT STARTING TIMES Will be available on K Trials Thursday 27 th of April after 9pm Gates at HPC will be open at 6am on the day of the event RIDER WITHDRAWALS (SCRATCHING A HORSE / RIDER) The Event Secretary must be notified of all withdrawals prior to the event. Rider withdrawals made after the event closing date, will still require the entrant to attend the event to complete their helper duty. Failure to complete this helper duty will void your right to a refund. Refunds will only be given on presentation of a Doctors or Vet Certificate within 7 days of the event that will excuse the rider and horse we will honour the refund. NO REFUNDS will be given if a scratching occurs after 12pm Saturday 29 th April ALL Scratching s will incur a $20.00 Admin Fee which will be debited from the rider s entry fees that they paid. DOGS ARE NO LONGER PERMITTED ON THE GROUNDS AT ANY TIME! NO CAMPING PERMITTED CANTEEN: Horsemen s famous canteen will be available Sunday 7.00am PRIZES: Ribbons and prizes to 3 rd place and Ribbons to 6 th place. VET Please be advised that the Vet will be on call A vet will not be on course for this event. EMERGENCY MEDICAL SERVICE Qualified paramedics will be present on the day to provide medical attention if required. YARDS Yards are available for hire for this event for $10.00 per yard. Limited available NUMBERS Each Rider must provide their own approved number holder/ bibs which must be worn for the event. Horses must have a bridle or blanket number. Please note: Clear plastic sleeves and adhesive tape will not be accepted as number holders. Riders who present to gear checking using this form of number holder will not be allowed to compete. The club will have a limited number of medical armbands and bib holders available for purchase on the day if required. NO JEWELLERY Of any description may be worn, including body piercing. If this cannot be removed you will not be allowed to compete. DRESS CODE LONG SLEEVED shirts/polo-shirts/windcheaters must be worn. Coloured jodhpurs and chaps may be worn at this event and short/long riding boots. Please note the standard for riding helmets will be enforced. HAIR must be neatly restrained, long hair to be plaited and in a hairnet above shoulder length - this will be checked. MEDICAL ARMBANDS As of January 2004, it is MANDATORY for all riders competing at PCAWA XC Eventing, conducted under PCAWA rules for Eventing, must wear a Medical Armband with the CORRECT details for use in the case of emergency for the XC phase. These medical armbands must in place at time of Gear Checking. Gear Checkers will be ensuring that the forms
6 contained in the armbands contain data. Failure to have these filled out will prevent the rider from riding at this event. Medical armbands are to be located on the upper left arm of each rider HELMETS All helmets must conform with national standards AS/NZS 3838(AU) PAS 105(UK) ASTMF F1163 (USA) VG!(EUROPE) EN1384 (EUROPE) only acceptable for helmets made up to 2015 BACK PROTECTORS All competitors must wear an approved back protector for the cross country phase. No Vest No Ride! GEAR CHECK All competitors must have a gear check before each of the classes they are riding in. Note: All bandages must have 3 rows of tape and have padding. Helmets and rider numbers must be worn whilst mounted at all times EXAMINATION AFTER A FALL MEDICAL FITNESS (The rider must present to the ambulance) If there is any doubt with regard to the fitness to compete the Ground Jury (PC Steward/Organiser) may with Medical Advice eliminate the athlete (rider) at their discretion. All athletes (rider) that have had a fall during the training, warm-up and or competition must be examined by the official medical officer before they either take part in another test, competition or leave the event site. The athlete (rider) is fully responsible for ensuring that this examination takes place and in the case of a horse fall, that the horse is examined by the official veterinarian. HELMET CAMERAS The wearing of helmet cameras and or cameras mounted upon any other part of the body will be prohibited at this event for rider and or mount. UNAUTHORISED ASSISTANCE Outside assistance is forbidden under penalty of elimination. Any intervention by a third party, whether solicited or not, with the object of facilitating the task of the rider or helping his/her horse is considered forbidden assistance. Similarly it is forbidden for a competitor to join or accept a lead from another. It is forbidden for a jump judge to call back or assist a competitor by direction to rectify an error of course. Whether or not a competitor has received forbidden assistance will be decided by the Technical Delegate and or PCAWA Steward. OBJECTIONS (PROTESTS) Protests are to be lodged with the appeals committee together with $50.00 within 30 mins of the scores being posted. The decision of the appeals committee is final and the $50.00 will be returned if the protest is upheld. PARKING Due to the size of the event parking may become limited. All vehicles must obey the directions of the parking attendants. Failure to do so may see the vehicles associated with that competitor being eliminated from the event. Portable yards at this stage will be allowed but should space become limited some competitors may not be able to deploy these yards. Notes: Riders in PCAWA classes must be financial members of PCAWA and attendance cards will be checked at registration. Riders to provide Bib Number holders, Bridle or Saddle Cloth Number holders and medical armbands HORSEMEN S PONY CLUB IS A MANURE FREE CLUB! All yards are to be left clean and manure placed in the blues bins located in the parking areas. If your horse digs, please fill in the hole before going home, all rubbish is to be placed in the bins provided. We are part of WHITEMAN PARK please consider the environment of this wonderful piece of Western Australia. Horsemen s Pony Club is an alcohol and smoke-free venue.
7 DISCLAIMER OF LIABILITY Neither The Horsemens Pony Club Inc, the Organising Committee of any event to which these Rules apply, nor the PCAWA accepts any liability for any accident, damage, injury, or illness to horses, owners, riders, ground, spectators or any other person or property whatsoever. RESERVATION OF RIGHT The Organisers of this event - reserve the right: 1 To cancel any class or event 2 To divide any class 3 To transfer competitors between sections of a class 4 To alter the advertised times 5 To refuse any entry, with or without stating the reason IMPORTANT NOTES: All Riders for this event must be 9 years of age on 1 st January 2017 A Horse or Pony may compete in 45cm 65cm 80cm 95cm & 105cm in competitions from the beginning of the calendar year in which it turns 5 years Mounts which in the opinion of the Technical Delegate or Event organiser that are considered unsafe or unsuitable can be prevented from competing at this event. Any mount, which is known to kick, should wear a red ribbon in its tail. Maximum of two horses per rider Bib numbers must be worn when riding, lunging and walking the course Long sleeved shirts to be worn. Falls of horse or rider on the cross-country result in elimination and the rider must leave the course at a walk PCAWA gear checking rules apply, no gear check, no start No stallions, Colts or Rigs allowed
8 THE HORSEMEN S PONY CLUB INC DISCLAIMER STATEMENT All riders must sign this form PARENT/GUARDIAN CONSENT FOR UNDER 18 YEAR OLD PARTICIPANTS I,.. being the parent/guardian of the CLUB NAME: CLUB ADDRESS EVENT The Horsemen s Pony Club INC Whiteman Park Equestrian Centre HPC - Horseland Midland Hunter Trials I acknowledge and agree as a condition of participating in any Horsemen s Pony Club or PCAWA event that neither the Club/Coach, participants, Horsemen s Pony Club,PCAWA or any subdivision thereof, officials, volunteers, medical personnel, any persons, promoters, sponsors, advertisers, owners and lessees of premises used to conduct the EVENTS, shall be under any liability for my death or any bodily injury, loss or damage which may be sustained or incurred by me, as a result of participation in or being present at the event, except in regard to any rights I may have arising under the Trade Practices Act 1974 (Cth) (or similar State legislation). I acknowledge that equestrian activities are dangerous and that accidents causing death, bodily injury, disability and property damage, can, and do happen BY SIGNING HEREUNDER I CONFIRM HAVING READ AND UNDERSTOOD THE CONTENTS OF THIS DISCLAIMER. I ACKNOWLEDGE THAT THIS DISCLAIMER IS VALID FOR ALL AUTHORISED CLUB, ZONE AND STATE PCAWA EVENTS THAT I ATTEND WITHIN THE TWELVE MONTH PERIOD INCLUSIVE OF AND FOLLOWING THE DATE I HAVE SIGNED THIS FORM. Print Name He Sign Here Date NAME (BLOCK LETTERS) SIGNED above named,.., confirm that I have read the whole of this document and have taken all necessary actions to ensure I am aware of the activity which the above named, will be asked to participate in and consent to him/her participating. In doing so, I acknowledge that equestrian activities are dangerous and that accidents causing death, bodily injury, disability and property damage can and do happen. I agree that neither the club/coach, participants, Horsemen s Pony Club; PCAWA or any subdivision thereof, officials, volunteers, medical personnel, any persons, promoters, sponsors, advertisers, owners and lessees of premises used to conduct the EVENT(S) shall be under any liability whatsoever for the death or any bodily injury, loss or damage which may be suffered or incurred by the above named or by me in or being present at any PC or PCAWA EVENTS except for any rights the above named or I may have arising under the Trade Practices Act 1974 (Cth) (or similar State legislation). BY SIGNING HEREUNDER I CONFIRM HAVING READ AND UNDERSTOOD THE CONTENTS OF THIS DISCLAIMER. I ACKNOWLEDGE THAT THIS DISCLAIMER IS VALID FOR ALL AUTHORISED CLUB, ZONE AND STATE PCAWA EVENTS THAT I AND MY DEPENDANT ABOVE NAMED ATTEND WITHIN THE TWELVE MONTH PERIOD INCLUSIVE OF AND FOLLOWING THE DATE I HAVE SIGNED THIS FORM. NAME (BLOCK LETTERS) SIGNED DATED THIS DAY OF DATED THIS DAY OF 2017
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